Browse jobs Find the right job type for you Explore how we help job seekers Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Preview candidates Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Administrative and Customer Support Legal Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Demand for Skilled Talent Report Building Future-Forward Tech Teams Job Market Outlook Press Room Salary and hiring trends Adaptive working Competitive advantage Work/life balance Diversity and inclusion Browse jobs Find your next hire Our locations

12 results for Administrative Assistant in Portland Or

Sr. Administrative Assistant <p>Robert Half is anticipating the need for a Sr. Administrative Assistant to support senior leadership at an established company in Portland. This is a fantastic opportunity for an experienced administrative professional who excels in a fast-paced environment and enjoys handling complex tasks. If you have a proven track record in providing high-level administrative support, apply online today!</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Coordinate internal and external communications on behalf of senior leadership, including preparing correspondence and managing emails.</li><li>Organize and prepare materials for executive meetings, including agendas, reports, and presentations.</li><li>Assist with special projects and provide executive-level support during critical initiatives.</li><li>Manage confidential information with a high level of discretion and professionalism.</li><li>Oversee office operations, including maintaining office supplies and organizing files.</li></ul> Administrative Assistan <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p> Sr. Administrative Assistant <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.</p><p> </p> Part Time Office Assistant <p>Robert Half is seeking a <strong>Part-Time Office Assistant</strong> to provide administrative and clerical support in a dynamic office environment. This position is expect to work 15-20 hours per week. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with general office duties, including filing, scanning, and data entry.</li><li>Sort and distribute incoming mail and packages.</li><li>Answer phones, direct calls, and assist with customer inquiries.</li><li>Maintain office supplies and ensure common areas stay organized.</li><li>Support scheduling and appointment coordination.</li><li>Assist with document preparation and correspondence.</li><li>Provide additional administrative support to various departments as needed.</li></ul> Sr. Administrative Assistant <p><strong>Bridget Killen from Robert Half </strong>is looking for an administrative assistant near Turner, OR. The organization has been around for 30+ years and continuing to grow! This position would be perfect for a candidate that wants to grow and learn skills in accounting and payroll! This role is critical in the realm of maintaining efficient operations and delivering superior customer service.</p><p><br></p><p>Responsibilities</p><p>• Ensure efficient and accurate processing of customer credit applications</p><p>• Handle various administrative tasks with precision and professionalism</p><p>• Uphold top-notch customer service standards and respond to inquiries in a timely manner</p><p>• Oversee and monitor customer accounts, taking appropriate actions when needed</p><p>• Utilize Microsoft Excel for data entry and invoice processing tasks</p><p>• Provide administrative assistance as required</p><p>• Utilize Spanish language skills to expand and enhance customer service reach.</p><p><br></p><p>If you are interested in this role, please apply directly or reach out to Bridget Killen.</p> Executive Assistant <p>We are in search of an Executive Assistant to join our team located in Portland, Oregon. This with a local government organization. As an Executive Assistant, your key responsibility would be handling a variety of administrative tasks, ensuring efficient communication, and maintaining a structured calendar. </p><p><br></p><p>Responsibilities</p><p><br></p><p>• Efficiently manage communication and correspondence, ensuring all information is relayed promptly and accurately.</p><p>• Utilize Cisco Webex Meetings for organizing tasks for the general manager.</p><p>• Manage and maintain an organized calendar, scheduling meetings and appointments as necessary.</p><p>• Handle project management tasks, ensuring all projects are completed within the stipulated time.</p><p>• Coordinate and plan events, ensuring all details are taken care of and the event runs smoothly.</p><p>• Exhibit emotional intelligence in handling interactions and negotiations with various stakeholders.</p><p>• Adapt easily to changing circumstances and make data-driven decisions to benefit the organization.</p> Office Assistant <p>Robert Half is searching for a temporary Office Assistant II to support a government organization in downtown Portland. In this role, you will be responsible for providing reception and phone support by answering calls, taking messages, and directing calls as needed, greeting visitors and clients at the front and checking them in for appointments with their Case Manager, performing data entry, interpreting and sorting court orders, and more.</p><p><br></p><p>Responsibilities:</p><p>• Utilize computer programs and CRM to manage customer interactions</p><p>• Efficiently answer inbound calls and inquiries, providing high-quality customer service</p><p>• Perform clerical duties to support the overall office operations</p><p>• Use Google Suite and Microsoft Office Suites to create, manage, and share documents</p><p>• Ensure accurate data entry for all customer-related information</p><p>• Handle billing functions, ensuring accuracy and timeliness</p><p>• Leverage Accounting Software Systems and ADP - Financial Services to manage financial transactions</p><p>• Develop and manage banner ads to support marketing initiatives.</p> Executive Assistant <p>We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.</p><p>The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.</p> Admin & Accounting Assistant We are offering a long term contract employment opportunity for an Admin & Accounting Assistant. This role is based in Vancouver, Washington, and operates within the industry. The successful candidate is expected to provide administrative and financial support, ensuring smooth day-to-day operations.<br><br>Responsibilities<br>• Accurately posting credit card payments and assisting with related financial tasks.<br>• Providing support for the accounting team and performing light accounting duties.<br>• Managing front desk tasks, handling reception duties, and responding to incoming calls.<br>• Assisting with shipping logistics and ensuring timely processing.<br>• Aiding in various clerical tasks, ensuring efficiency across departments.<br>• Maintaining customer records and resolving customer inquiries.<br>• Monitoring customer accounts and taking appropriate action. HR Assistant <p>Does working with others energize you? Do you like helping people? If you consider yourself a “people person,” a job as an HR Assistant might be ideal for you. Robert Half regularly fills these rewarding roles for our clients in the area and if you’re interested, please reach out today! HR Assistants are responsible for welcoming and onboarding new employees, as well as managing employee records and relations for their company. They’re vital members of the HR team, and touch virtually every employee with what they do. These positions require great people and communication skills and a knack for balancing multiple tasks and projects at once. If you’re interested in one of these rewarding opportunities, contact Robert Half today!</p> Mailroom Assistant <p>Robert Half is seeking a detail-oriented <strong>Part Time Mail Clerk</strong> to support daily mail operations in a fast-paced office environment in <strong>Downtown Portland</strong>. This role is ideal for someone who is highly organized, efficient, and enjoys handling administrative tasks related to document processing and mail distribution.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Receive, sort, and distribute incoming mail and packages to appropriate departments.</li><li>Prepare outgoing mail, including labeling, postage, and coordinating shipments.</li><li>Scan and digitize documents for electronic filing and recordkeeping.</li><li>Accurately enter data from incoming mail into internal databases and tracking systems.</li><li>Shred confidential documents in accordance with company policies and privacy regulations.</li><li>Maintain organization of mailroom supplies and equipment.</li><li>Assist with general administrative tasks as needed to support office operations.</li></ul> Probate Paralegal <p><strong>PORTLAND FULL-SERVICE LAW FIRM</strong> is seeking an effective and experienced <strong>PROBATE LEGAL ASSISTANT OR PARALEGAL</strong>. The successful candidate will demonstrate a strong work ethic, attention to detail, excellent organizational skills, and the ability to thrive in a dynamic, fast-paced work environment.</p><p><em>This firm offers salaries up to $80,000 and excellent benefits, including 401(K) + 7% employer contribution and 100% MDV coverage.</em></p><p><em>Responsibilities include:</em></p><ul><li>Support attorneys and clients with probate, estate planning, trust administration, and guardianships.</li><li>Draft pleadings, letters, memos, and generate spreadsheets.</li><li>Calendaring and scheduling.</li><li>E-filing</li></ul><p><em>Compensation and Benefits:</em></p><p>The salary range for this position is $60,000 to $75,000. Benefits available with this position include medical, dental and vision (100% premiums paid by employer); transportation reimbursement; life insurance; participation in the company's 401(k) plan with 7% profit-share; 16 days of paid time off and paid holidays.</p><p><strong><em>To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.</em></strong></p>