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15 results for Office Manager in Plymouth, MA

Office Manager

Ashland, MA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an experienced Office Manager to support daily operations in our office. This position plays a central role in keeping administrative processes organized, ensuring client materials are handled accurately, and helping the office run efficiently. The ideal candidate brings strong judgment, excellent communication skills, and a detail-focused approach to managing an organized office environment. Responsibilities: • Direct the day-to-day administrative activities of the office to maintain an efficient and well-organized workplace. • Prepare, organize, and compile tax return documentation with a high level of accuracy and attention to deadlines. • Maintain orderly and up-to-date client records, ensuring files are complete, accessible, and handled confidentially. • Coordinate calendars, appointments, and internal workflow to support smooth office operations and timely task completion. • Serve as a primary point of contact for client communications, responding appropriately to inquiries by phone, email, and in person. • Provide bookkeeping support, including routine financial tracking and accounts payable-related tasks as needed. • Monitor, order, and replenish office materials to ensure supplies are available for daily business needs. • Perform front-desk and receptionist functions, including greeting visitors and supporting general administrative requests.
2026-08-03T00:00:00Z

Office Manager

Gloucester, MA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily business operations. This contract opportunity is ideal for someone who can balance administrative coordination with HR-related support and payroll assistance. The person in this role will help create an efficient office environment while contributing to employee lifecycle activities and essential back-office processes. Responsibilities:• Oversee day-to-day office operations to keep administrative workflows running smoothly and efficiently.• Provide broad administrative support, including document preparation, scheduling, record maintenance, and general coordination tasks.• Assist with HR administration by supporting employee onboarding, offboarding, and personnel documentation.• Process payroll information accurately and on schedule while helping maintain organized compensation records.• Support recruiting efforts by coordinating job postings, screening logistics, and interview scheduling.• Help facilitate employee training activities by organizing materials, tracking participation, and assisting with follow-up tasks.• Enter and update business data in internal systems with a high level of accuracy and attention to detail.• Provide bookkeeping support through basic financial tracking, invoice organization, and record reconciliation assistance.• Take on additional ad hoc assignments as business needs arise across office, HR, and administrative functions.
2026-08-07T00:00:00Z

Office Administrator

Boston, MA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for an organized and service-oriented Office Administrator to support daily workplace operations. This position plays an important role in creating an efficient, welcoming, and well-managed office environment while assisting with employee-facing administrative and HR-related activities. The ideal candidate is comfortable balancing multiple priorities, coordinating logistics, and keeping office processes running smoothly in a fast-paced setting. Responsibilities: • Oversee everyday office activities to maintain an orderly, functional, and detail-focused workplace environment. • Coordinate with building contacts, service providers, and vendors to address facility needs and ensure office services are delivered effectively. • Monitor inventory levels, order workplace supplies, and keep shared spaces stocked and organized for employee use. • Assist with onboarding logistics by preparing materials, coordinating schedules, and supporting a positive onboarding experience. • Plan and organize internal meetings, team gatherings, and office events, including scheduling, room setup, and related arrangements. • Manage travel coordination and meeting logistics, ensuring reservations, calendars, and supporting details are handled accurately. • Process incoming and outgoing mail, maintain administrative records, and support invoice tracking and documentation tasks. • Provide general administrative assistance across the office, responding to day-to-day requests with care and attention to detail.
2026-08-03T00:00:00Z

Bookkeeper

Bristol, RI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support a long-term contract assignment in Bristol, Rhode Island. This position will focus on organizing and correcting historical financial records, ensuring transactions are accurately classified and accounts are fully balanced. The ideal candidate will be comfortable working in QuickBooks Online and bringing a high volume of prior transactions to a clean, reconciled state. Responsibilities: • Review and organize previously recorded financial activity to improve the accuracy of the company’s books. • Classify and post transactions correctly within QuickBooks Online to maintain reliable financial records. • Perform detailed account and bank reconciliations across a large backlog of transactions requiring resolution. • Investigate discrepancies, identify missing or incorrect entries, and make appropriate corrections. • Work through approximately 873 outstanding transactions to ensure records are complete and balanced. • Maintain clear documentation of reconciliation activity and adjustments made during the cleanup process.
2026-07-31T00:00:00Z

Payroll Manager

Rockland, MA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Payroll Manager to lead payroll operations for a high-volume, multi-state workforce. This role is well suited to an individual who can balance day-to-day payroll execution with strict compliance requirements tied to prevailing wage and certified payroll obligations. The ideal candidate brings construction industry knowledge, sound judgment, and the ability to collaborate across finance, HR, and project teams to keep payroll accurate, timely, and fully compliant. Responsibilities: • Lead the end-to-end administration of weekly payroll for non-union employees working across multiple states, ensuring each cycle is completed accurately and on schedule. • Calculate and validate earnings and deductions, including standard pay, overtime, prevailing wage adjustments, per diem amounts, garnishments, taxes, and employer benefit contributions. • Maintain payroll records and employee information in payroll platforms, updating status changes such as hires, separations, compensation adjustments, direct deposit details, and tax elections. • Perform detailed payroll audits before final submission and funding, resolving discrepancies to support accurate processing through payroll systems. • Prepare and submit certified payroll documentation for public sector and prevailing wage projects, using internal systems to meet reporting deadlines and contract requirements. • Track changes to wage determinations, fringe benefits, and labor classifications, and apply updates to payroll practices throughout the year. • Partner with project leadership, accounting personnel, and field teams to investigate and resolve payroll questions, labor compliance matters, and reporting issues. • Reconcile payroll-related ledger activity and benefit reporting, and generate payroll analysis for leadership, finance, and external agencies as needed. • Oversee payroll tax compliance by supporting timely filings and adherence to federal, state, and local payroll regulations.
2026-08-04T00:00:00Z

Administrative Assistant

Boston College, MA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Chestnut Hill, Massachusetts. This is a Contract position for someone who enjoys creating order, providing attentive front-desk support, and keeping administrative tasks on track. The ideal candidate will handle communications, maintain accurate records, and contribute to a smooth and welcoming office environment. Responsibilities: • Manage incoming calls and direct inquiries to the appropriate person while maintaining a courteous and attentive tone. • Welcome visitors and provide front-desk support to ensure a positive and organized office experience. • Perform accurate data entry and maintain administrative records, files, and documentation in a timely manner. • Coordinate routine office tasks such as scheduling, document preparation, and general clerical support for staff. • Monitor shared administrative processes to help keep daily operations efficient and well organized. • Assist with correspondence, messages, and follow-up actions to support internal and external communication. • Maintain office materials and support reception-related duties that contribute to a productive workplace.
2026-08-18T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Boston, Massachusetts. This is a Contract position suited for someone who communicates clearly, stays organized, and can manage a steady flow of administrative tasks. The role involves front-desk support, phone coverage, record maintenance, and accurate data handling while helping the office run efficiently. Responsibilities: • Manage incoming calls, direct inquiries appropriately, and provide courteous front-line support to visitors and staff. • Maintain organized office records, update administrative documents, and ensure information is entered accurately into internal systems. • Perform a range of general clerical duties, including filing, scheduling, correspondence support, and document preparation. • Welcome guests and handle reception activities in a courteous and organized manner to create a positive office experience. • Assist with day-to-day office coordination by monitoring administrative needs and helping keep workflows on track. • Review data for completeness and accuracy before entering or updating records to support reliable reporting and documentation.
2026-08-18T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
20.5865 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a Risk Services team in Boston, Massachusetts. This Contract position is ideal for someone who excels in a fast-paced administrative environment and enjoys delivering responsive, high-quality service to internal and external stakeholders. The role centers on document coordination, inbox management, record accuracy, and timely communication across a high volume of requests. Responsibilities: • Oversee the preparation, review, and distribution of Certificates of Insurance while maintaining accuracy and completeness. • Monitor shared departmental mailboxes, prioritize incoming inquiries, and provide prompt, attentive responses or route requests to the appropriate contacts. • Serve as a key point of contact for stakeholders by addressing administrative questions and ensuring consistent follow-up on outstanding items. • Coordinate with insurance brokers and related partners to obtain documentation, resolve issues, and keep requests moving efficiently. • Maintain tracking logs, spreadsheets, and departmental records to support visibility into request status and deadlines. • Perform detailed data entry and document management tasks to keep files organized and current. • Track pending matters proactively and follow up with relevant parties to ensure timely completion. • Provide general administrative support to the department, including handling service-related communications and assisting with office coordination tasks.
2026-08-05T00:00:00Z

Administrative Assistant

Charlestown, MA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is handled accurately. The role involves communication with callers and visitors, coordination of routine office tasks, and maintenance of records and data. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and stay well organized. • Respond to incoming phone calls in a courteous manner, direct inquiries appropriately, and relay messages promptly. • Welcome visitors and provide courteous reception support while maintaining a positive office environment. • Enter, update, and verify data in office records and internal systems with a high level of accuracy. • Prepare, organize, and maintain documents, files, and general administrative materials for easy access. • Assist with scheduling, correspondence, and other clerical tasks to support team operations. • Monitor office workflows and help address routine administrative needs as they arise.
2026-08-13T00:00:00Z

Administrative Assistant

Revere, MA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Revere, Massachusetts. This Long-term Contract position is ideal for someone who enjoys keeping administrative workflows organized, providing attentive front-desk support, and handling a high volume of communication with accuracy and efficiency. The role requires strong attention to detail, a service-minded approach, and the ability to manage routine office tasks while maintaining a welcoming and productive environment. Responsibilities: • Manage day-to-day clerical activities to help the office run smoothly and efficiently. • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. • Welcome visitors and provide courteous front-desk support while maintaining an organized reception area. • Enter, update, and verify information in office records and databases with a high level of accuracy. • Prepare, organize, and maintain administrative documents, files, and general correspondence. • Coordinate routine office support tasks such as scheduling, document handling, and internal communication follow-up. • Assist team members with general administrative needs and ensure requests are completed in a timely manner.
2026-08-18T00:00:00Z

Business Operations Manager

Auburndale, MA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
My cybersecurity client is seeking a detail-oriented, process-driven Business Operations Manager to support both internal operations and inbound sales coordination.This role is ideal for someone who can build structure, manage workflows, document SOPs, support onboarding/offboarding processes, and confidently serve as the first point of contact for prospective clients. (Newton, MA; Hybrid)What you’ll do:<ul><li>Develop and maintain SOPs and internal processes</li><li>Manage AP/AR and operational workflows</li><li>Coordinate employee and client onboarding/offboarding</li><li>Handle inbound leads and manage the sales pipeline</li><li>Conduct discovery calls and present service offerings</li><li>Maintain accurate HubSpot CRM records</li><li>Support executive scheduling, logistics, and event coordination</li></ul>
2026-07-28T00:00:00Z

Accounting Manager

Woburn, MA
remote
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Accounting Manager to support a large public company in Woburn, Massachusetts. This Long-term Contract position will oversee core accounting operations, strengthen the month-end close process, and help maintain accurate financial reporting in a complex, high-volume environment. The role requires strong analytical ability, hands-on leadership in general ledger activities, and comfort working with large data sets and Oracle Fusion. Responsibilities: • Lead month-end close activities and help ensure reporting deadlines are met with accuracy and consistency. • Review reconciliations, journal entries, and supporting workpapers to maintain the integrity of the general ledger. • Analyze financial data, operating expenses, and other account activity to identify variances, trends, and areas requiring follow-up. • Support audit readiness by organizing documentation and responding to requests related to financial statement audits and internal reviews. • Use Oracle Fusion Financials and advanced Excel tools, including pivot tables, to manage reporting and evaluate large volumes of data. • Monitor account balances and investigate discrepancies through detailed account reconciliation and transactional analysis. • Partner with internal stakeholders to reinforce compliance with SOX requirements and established internal control standards. • Contribute to oversight of capital expenditure accounting and related reporting activities as needed.
2026-07-16T00:00:00Z

Executive Assistant

Boston, MA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced Contract position based in Boston, Massachusetts. This role is ideal for someone who excels at keeping complex schedules organized, managing travel logistics, and ensuring meetings run smoothly. The successful candidate will bring strong judgment, attention to detail, and the ability to anticipate administrative needs while maintaining a high level of professionalism. Responsibilities: • Manage dynamic executive calendars, prioritize competing requests, and keep leadership schedules aligned with business needs. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates. • Coordinate travel logistics from start to finish and address changes quickly to minimize disruption. • Organize executive meetings by scheduling attendees, confirming availability, and preparing logistical details in advance. • Support day-to-day administrative activities for senior leaders while handling sensitive information with discretion. • Monitor upcoming commitments and proactively adjust plans to accommodate shifting priorities and urgent requests.
2026-08-18T00:00:00Z

Receptionist

Boston, MA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Receptionist to support daily operations in our office through a 3-month contract assignment. This position combines front desk coordination, administrative support, vendor onboarding assistance, and office relocation preparation, making it ideal for someone who is highly organized and comfortable managing multiple priorities. The role requires a detail-oriented approach, strong communication skills, and the ability to keep workplace services, meetings, and records running smoothly in an on-site environment. Responsibilities: • Welcome employees, visitors, and service providers with a courteous and detail-oriented approach while serving as the primary point of contact at the front desk. • Receive deliveries, accept packages, sort incoming mail, and distribute or scan documents to the appropriate recipients in a timely manner. • Monitor workplace supply levels by preparing recurring lists for groceries, office materials, and other essential items needed for day-to-day operations. • Keep shared spaces such as kitchens and conference rooms orderly, and coordinate room scheduling, meeting setup, catering, access arrangements, and post-meeting cleanup. • Submit and track visitor, maintenance, and janitorial requests through the tenant portal to help maintain a safe and functional office environment. • Support site safety procedures by acting as a floor warden and assisting with emergency response coordination when needed. • Assist with planning and execution for the local office relocation, including records handling, move logistics, service shutdowns, address change communications, and oversight of packing activities. • Gather quotes from external providers for moving-related needs such as supplies, waste removal, and other materials handling services tied to the office transition. • Help onboard new suppliers by explaining required documentation, entering setup details into designated platforms, and communicating status updates to internal stakeholders.
2026-08-18T00:00:00Z

Receptionist

Middletown, RI
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position in Middletown, Rhode Island. This role will serve as the first point of contact for visitors and callers while also assisting with routine administrative tasks. The ideal candidate is organized, personable, and comfortable managing a busy phone environment in a fast-paced office setting. Responsibilities: • Welcome visitors and provide a courteous, detail-oriented first impression at the front desk. • Manage incoming calls through a multi-line phone system and route inquiries to the appropriate contacts. • Handle switchboard activity efficiently while maintaining clear and accurate communication. • Support general administrative work such as organizing documents, updating records, and assisting with office coordination. • Help maintain smooth day-to-day reception coverage as the office begins operations in its new location. • Respond to routine questions from callers and guests and escalate issues when needed.
2026-08-18T00:00:00Z