<p>We are looking for an experienced Executive Assistant to join our team on a contract basis in Santa Monica. This is a long-term maternity leave coverage that will start in August and last four to six months. This role requires a proactive and organized individual to provide comprehensive support to several executives, ensuring seamless operations and effective communication across the organization. The ideal candidate will thrive in a fast-paced environment and possess exceptional attention to detail. Notary license is required. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage complex calendars and coordinate schedules using Microsoft Outlook.</p><p>• Facilitate the signing of legal documents by obtaining wet and electronic signatures from executives.</p><p>• Organize meetings and events, including logistics and preparation.</p><p>• Track reports, manage files, and document meeting minutes for reference.</p><p>• Handle expense reports by organizing and submitting them accurately.</p><p>• Arrange business travel, including itineraries and agendas, for executives.</p><p>• Conduct research and oversee special projects as requested by the executive team.</p><p>• Maintain strong relationships with external vendors and stakeholders.</p><p>• Provide general office support and act as a backup for the Executive Assistant team.</p><p>• Assist with occasional personal tasks, such as travel arrangements and entertainment reservations.</p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Calendaring/calendar management</p><p>· Schedule meetings and conference calls</p><p>· Composing and screening correspondence</p><p>· Travel arrangements (air, ground, hotel accommodations)</p><p>· Preparing and/or editing presentations or meeting material</p><p>· Answer/screen calls </p><p>· Intermediate to advance proficiency in Microsoft Excel, Outlook, PowerPoint, and Word</p><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
We are looking for a detail-oriented and highly organized Part-Time Executive Assistant to join our team on a contract basis. This role is based in Los Angeles, California, and requires working onsite three days a week. If you excel in managing schedules, coordinating meetings, and providing administrative support, we invite you to apply.<br><br>Responsibilities:<br>• Manage and maintain the Executive Director’s calendar, including scheduling and coordinating meetings.<br>• Arrange and order meals for meetings and events as needed.<br>• Provide logistical support for internal events, including light administrative tasks.<br>• Assist in preparing necessary documentation and correspondence for meetings.<br>• Coordinate conference calls and ensure all participants have the required details in advance.
We are looking for a highly organized and proactive Executive Assistant to join our team in Irvine, California. This long-term contract position requires someone who can provide exceptional administrative support to the global management team while maintaining confidentiality and attention to detail. If you thrive in a fast-paced environment and excel at managing priorities, this role offers an excellent opportunity to contribute to organizational success.<br><br>Responsibilities:<br>• Coordinate and manage calendars for executives, ensuring seamless scheduling of meetings and appointments.<br>• Arrange and oversee travel logistics, including booking accommodations and transportation for executive team members.<br>• Provide comprehensive administrative support by preparing documents, handling correspondence, and managing daily tasks with precision.<br>• Serve as a liaison between internal teams and external stakeholders, fostering clear and effective communication.<br>• Assist with high-impact projects for executives, ensuring all tasks are completed with discretion and efficiency.<br>• Collaborate with other administrative staff to enhance overall operations and achieve company objectives.<br>• Develop and refine visitor programs to ensure a positive experience for all guests.<br>• Gain an understanding of the operational needs of commercial and engineering teams to streamline administrative workflows.<br>• Maintain a high level of organization and attention to detail in all assigned responsibilities.
Our client is seeking a dynamic and detail-oriented Office Manager/Executive Assistant to join their high-performing team at a commercial real estate firm in Beverly Hills. This dual-purpose role is ideal for a proactive detail oriented looking to contribute to business operations while supporting executive leadership in a fast-paced, innovative environment. With strong growth potential, this position offers a path to promotion within the company’s operations team. <br> As the Office Manager, you will champion all aspects of office management for a team of 20 in-person and 20 remote staff, ensuring the office runs smoothly and efficiently. From proactively restocking supplies and maintaining office and kitchen cleanliness to acting as the main point of contact for employee needs and vendor relationships, you’ll play a vital role in supporting internal essential business functions. These responsibilities include employee onboarding, deal closing processes, and daily operational support. <br> In the capacity of Executive Assistant, you will provide high-level administrative support to the Managing Director (MD). Your ability to manage multiple priorities while remaining organized and detail oriented will be pivotal. Responsibilities include managing the MD’s calendar, coordinating travel arrangements, drafting employee contracts, handling correspondence on their behalf, spearheading recruitment initiatives, maintaining organization across several business projects, completing applications, and handling occasional personal errands. <br> You will also work closely with the Operations Manager to help oversee the office’s day-to-day operations while contributing to the company’s larger strategic goals. This role is perfect for someone with a problem-solving mindset, strong communication skills, and a passion for creating efficient systems that add value to the overall organization. <br> Responsibilities: - Draft and send contracts, recruitment materials, event communications, and employee documents. - Manage complex scheduling, calendars, and information flow for senior leadership. - Support employees with onboarding, training materials, and access to essential resources. - Oversee office supply management, maintain shared spaces, and ensure daily organization. - Learn and train employees on internal systems, acting as the go-to person for support. - Handle high-priority tasks with urgency, make decisions independently, and meet deadlines. - Assist the Managing Director with business and administrative tasks, travel prep, scheduling, and invoice approvals. - Maintain confidentiality, professionalism, and discretion in all tasks.
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leaders in the hospitality industry. In this long-term contract position, you will play a pivotal role in ensuring the smooth operation of executive activities, from managing schedules to preparing key documents and coordinating travel plans. Based in Pasadena, California, this role offers the opportunity to work in a dynamic environment where your expertise will make a significant impact.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars, ensuring efficient scheduling of meetings and events.<br>• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.<br>• Prepare detailed expense reports using Concur and ensure timely submission and accuracy.<br>• Organize and facilitate meetings across multiple time zones, including preparing agendas and materials.<br>• Process vendor invoices and ensure timely payment in compliance with company policies.<br>• Develop and refine presentations and other materials to support executive communications.<br>• Order and maintain office supplies to ensure the team has necessary resources.<br>• Coordinate and oversee the planning of events and gatherings, ensuring seamless execution.<br>• Act as a liaison between executives and internal/external stakeholders to maintain strong relationships.<br>• Handle confidential information with discretion and professionalism.
We are looking for a detail-oriented and proactive Executive Assistant to join our team on a contract basis. Based in Los Angeles, California, this role supports high-level executives by managing calendars, coordinating travel, and overseeing administrative operations. The position offers a hybrid work environment, with on-site work Monday through Thursday and remote flexibility on Fridays.<br><br>Responsibilities:<br>• Manage and organize complex calendars, ensuring seamless scheduling of meetings and appointments.<br>• Arrange and coordinate domestic travel plans, including flights, accommodations, and itineraries.<br>• Facilitate virtual meetings by setting up technology and ensuring smooth execution.<br>• Handle rolling calls and maintain detailed call logs for executive-level communication.<br>• Process invoices and manage expense reports accurately and efficiently.<br>• Schedule and prepare materials for executive meetings, ensuring all logistics are in place.<br>• Collaborate with internal teams to ensure effective communication and task prioritization.<br>• Adapt quickly to a fast-paced environment, maintaining a high standard of professionalism throughout.
<p>A private equity firm in Brentwood is hiring an Executive Assistant to support the Managing Partner on a direct hire basis. This is a fully onsite role with a mix of executive administrative and personal assistant tasks, requiring discretion and efficiency. Responsibilities include-</p><p><br></p><p>• Provide high-level administrative support to the founder, including managing schedules, appointments, and correspondence.</p><p>• Coordinate and oversee personal assistant tasks such as arranging dry cleaning and other household-related errands.</p><p>• Manage and prioritize competing demands with strong attention to detail and proactive problem-solving.</p><p>• Act as a gatekeeper for the founder, ensuring efficient communication and handling inquiries.</p><p>• Organize and facilitate conference calls, meetings, and events using tools such as Cisco Webex and Concur.</p><p>• Maintain and update records, files, and systems to ensure smooth operations.</p><p>• Assist with compliance and legal-related tasks as required, ensuring accuracy and timeliness.</p><p>• Proofread documents and correspondence to ensure professionalism and precision.</p><p>• Handle time-sensitive requests and remain on call for urgent matters, including overtime when needed.</p><p>• Collaborate with other team members to ensure seamless support for the founder and the organization.</p><p><br></p><p>The ideal candidate has 8–10 years of senior executive assistant experience, preferably in private equity or a fast-paced professional services environment, and holds a bachelor’s degree. Strong organizational, communication, and multitasking skills are essential, as is proficiency in Microsoft Office Suite. This role is fully onsite in Brentwood, with flexibility for occasional overtime or after-hours work. Compensation is up to $120k based on experience.</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Long Beach, California, offering an excellent opportunity to work closely with executives on critical tasks and projects. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring seamless scheduling of meetings and appointments.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed itineraries and ensure all travel logistics are handled efficiently.<br>• Organize and facilitate executive meetings, including drafting agendas and capturing meeting minutes.<br>• Act as a liaison between executives and internal teams, ensuring clear communication and follow-ups.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with administrative tasks such as expense reporting and document preparation.<br>• Monitor deadlines and prioritize tasks to ensure timely completion of executive projects.<br>• Provide support for special projects as needed, ensuring all deliverables are met.<br>• Collaborate with other administrative staff to streamline processes and improve efficiency.
We are looking for an experienced Executive Assistant to join our team in Newport Beach, California. This Contract to permanent position offers a dynamic hybrid work model, blending both remote and in-office schedules. The ideal candidate will play a pivotal role in supporting executive-level operations through proactive planning, coordination, and administrative expertise.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring seamless scheduling of meetings, appointments, and events.<br>• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.<br>• Organize and execute event planning, handling correspondence, logistics, and budget oversight.<br>• Provide forward-thinking administrative support by anticipating needs and offering intuitive solutions.<br>• Serve as the primary point of contact for executive communications, maintaining professionalism and discretion.<br>• Prepare reports, presentations, and documentation for executive meetings.<br>• Utilize Microsoft Office tools, particularly Outlook, to efficiently manage tasks and communications.<br>• Oversee administrative procedures to ensure smooth office operations.<br>• Collaborate with other departments to facilitate cross-functional initiatives.<br>• Maintain organizational systems to optimize workflow and productivity.
Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 818-391-5500 to schedule your interview.
<p>Administrative Assistant: Non-Profit Client (Contract Role)</p><p>A distinguished non-profit institution is seeking an Administrative Assistant for a 6-month contract position, with potential extension based on organizational needs. This role offers a unique opportunity to provide high-level administrative support within a dynamic and fast-paced environment. You will support the Executive Assistant to the CEO, and will play an integral part in ensuring the efficient day-to-day operations of the office and contributing to a range of critical responsibilities. The role is onsite in West Los Angeles. Hours are 8 AM to 5 PM, and the hourly rate is up to $33/hr.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Administrative & Operational Support: Manage daily workflows, oversee complex calendar and travel arrangements, and schedule meetings across teams, including campus leadership, senior staff, and external vendors</li><li>Project Management: Assist with special projects involving research and preparation of detailed proposals and reports, demonstrating your ability to handle complexity and confidentiality with precision.</li><li>Event Management: Organize large-scale events, including logistics such as invitations, catering, nametags, campus parking, and meeting materials.</li><li>Cross-Team Collaboration: Coordinate efforts with internal teams to facilitate organizational initiatives and stakeholder partnerships effectively.</li><li>Financial & Reimbursement Processes: Process travel and entertainment reimbursements and assist with purchase orders while providing backup support for financial duties in collaboration with the Business Services Department.</li><li>Communication: Draft, edit, and manage a range of correspondence while maintaining relationships with multiple stakeholders, including administrators, faculty, staff, students, and external constituencies.</li><li>Presentation Support: Prepare materials and agendas for meetings and presentations.</li></ul><p><strong>Requirements</strong></p><p>Candidates should possess the following skills and qualifications:</p><ul><li>Exceptional organizational skills and attention to detail</li><li>Proven ability to thrive in a fast-paced, dynamic environment.</li><li>Strong written and verbal communication skills.</li><li>Proactive and resourceful mindset with a commitment to delivering high-quality outcomes.</li></ul>
<p>The Administrative Assistant for External Affairs will provide comprehensive administrative support to the External Affairs team, ensuring smooth operations and efficient coordination of outreach, advocacy, and fundraising efforts. The role requires a detail-oriented and proactive individual with excellent communication and organizational skills to assist in external relations, event planning, and stakeholder engagement.</p><p><br></p><p>### **Key Responsibilities:** </p><p>- Provide administrative support to the External Affairs team, including scheduling meetings, preparing correspondence, and maintaining department records. </p><p>- Assist in coordinating and executing external events, including fundraisers, community engagement programs, and stakeholder meetings. </p><p>- Support donor and partner relations by drafting thank-you letters, tracking contributions, and maintaining donor databases. </p><p>- Conduct research on policy initiatives, funding opportunities, and community partnerships to support advocacy efforts. </p><p>- Assist in preparing reports, presentations, and materials for external communications. </p><p>- Monitor and update social media platforms and website content relevant to external affairs. </p><p>- Manage and track expenses related to external affairs activities, ensuring compliance with organizational policies. </p><p>- Maintain and organize files, records, and documents related to external affairs projects and initiatives. </p><p>- Serve as a point of contact for external stakeholders, responding to inquiries and providing necessary information. </p><p>- Perform other administrative duties as assigned to support the success of the External Affairs department. </p><p><br></p><p>### **Qualifications:** </p><p>- Associate’s or Bachelor’s degree in Public Relations, Communications, Business Administration, Nonprofit Management, or a related field preferred. </p><p>- Minimum of 2 years of administrative experience, preferably in a nonprofit, advocacy, or external affairs setting. </p><p>- Strong organizational skills and ability to manage multiple tasks with attention to detail. </p><p>- Excellent verbal and written communication skills. </p><p> </p>
<p>We are looking for a dedicated Bilingual English and Spanish Administrative Assistant to join a non-profit organization in Los Angeles, California. In this role, you will provide essential support to daily office operations, ensuring seamless communication and organization. This is a long-term contract position requiring bilingual proficiency in English and Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including managing schedules, organizing calendars, and coordinating meetings.</p><p>• Maintain office supplies and ensure resources are available for efficient day-to-day operations.</p><p>• Act as a bilingual liaison, facilitating clear communication in both English and Spanish.</p><p>• Handle accurate data entry and maintain organized records, databases, and files.</p><p>• Welcome visitors and clients professionally, addressing inquiries or directing them to the appropriate staff.</p><p>• Assist in the planning and coordination of meetings, events, and conferences, including logistical arrangements.</p><p>• Prepare documentation and materials needed for various office activities and events.</p><p>• Support executives and team members with clerical tasks as required.</p><p>• Ensure compliance with administrative procedures and office policies.</p>
<p>A growing construction company in DTLA are looking for an Administrative Assistant to support their team. You’ll be responsible for scheduling meetings, tracking purchase orders and invoices, updating contracts and providing day to day administrative support to the project management team. </p>
<p>A financial firm based in West Los Angeles is currently seeking an Administrative Assistant on a contract-to-hire basis. In this onsite position, you will play a key role in providing comprehensive support to ensure the smooth operation of the office. The role is scheduled Monday through Friday, from 7:30 a.m. to 4:30 p.m.</p><p>Administrative Responsibilities:</p><ul><li>Uphold professionalism and strong communication skills, always prioritizing excellent client service.</li><li>Handle sensitive materials and requests with the utmost confidentiality.</li><li>Support office operations and assist in project tasks, following guidance on action items.</li><li>Maintain and update the organization’s master calendar, ensuring all employee notifications and meetings are accounted for and prepared.</li><li>Manage calendars by organizing, coordinating, and scheduling meetings to suit all stakeholders.</li><li>Assist with issuing access devices and facilitating visitor guest passes.</li><li>Coordinate travel arrangements, including transportation and lodging, while considering preferences and budget limitations.</li><li>Monitor and track COPA Jira tickets to ensure timely resolutions and escalate as needed.</li><li>Prepare and reconcile expense reports in a timely manner.</li><li>Update and maintain the Salesforce CRM database, ensuring accurate contact information, meeting logs, and notes.</li><li>Provide project management support by tracking tasks and progress as directed.</li><li>Draft and edit correspondence and memos with a focus on clarity and grammatical precision.</li></ul><p>Office Operations Support:</p><ul><li>Assist in updating procedures and organizational rosters as required.</li><li>Stay well-informed of policy changes and organizational updates.</li><li>Serve as a professional and courteous point of contact to address internal and external calls, inquiries, and visitors.</li><li>Ensure the office opens and closes properly each day and maintain adequate supply levels.</li><li>Organize and oversee conference room usage, including setup for video conferencing, presentation materials, catering, and cleanup.</li><li>Facilitate the weekly company lunch by managing food orders, setup, and post-event cleanup.</li><li>Coordinate with facility vendors for services and submit online maintenance requests for issues such as lighting, HVAC, and plumbing concerns.</li><li>Provide support to the Corporate Administration team, offering coverage when team members are out of office.</li><li>Participate in annual fire drill meetings and serve as part of the emergency evacuation team.</li><li>Help onboard new hires by assisting with orientation processes.</li><li>Manage outgoing and incoming mail and packages, ensuring timely distribution.</li><li>Perform other tasks and projects as assigned by the Vice President and Senior Office Manager.</li></ul><p>This position is an excellent opportunity for a highly organized, detail-focused, and proactive professional looking to contribute meaningfully to a growing finance firm.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Inglewood, California. This is a long-term contract position offering an opportunity to work in a dynamic environment, supporting various organizational functions and ensuring smooth operations. The ideal candidate will play a key role in maintaining records, assisting with financial tracking, and supporting both staff and client needs.<br><br>Responsibilities:<br>• Maintain and update central databases for client and program information using tools like Microsoft Excel, QuickBooks, and other platforms, while ensuring compliance with funding requirements.<br>• Provide support to the Case Management department by organizing files, preparing for audits, and addressing any deficiencies.<br>• Handle rent collection and tracking, including issuing receipts, maintaining calculations and waivers, and generating compliance reports.<br>• Manage petty cash accounts by tracking distributions, submitting reimbursement requests, and reconciling accounts while preparing regular reports.<br>• Oversee the reconciliation and deposit of site cash accounts, money orders, and checks, including donations and store revenue.<br>• Monitor inventory levels, coordinate approved purchases, submit orders, and manage vendor balances.<br>• Collaborate with program staff to process requests for supportive service funds to address client needs.<br>• Assist with financial tasks, including coding deposits and expenses, and ensuring timely documentation.<br>• Compile and maintain data for grant applications, budget tracking, and billing processes.<br>• Support event planning activities, such as organizing volunteer projects and periodic events for donors, partners, and clients.
<p><strong>Are you fluent in Spanish and English, with strong organizational and administrative skills?</strong> Join our healthcare team as a <strong>Bilingual Spanish Medical Administrative Assistant</strong> and help ensure exceptional patient care while supporting smooth office operations. This rewarding role will allow you to use your language abilities and administrative expertise to make a meaningful impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to ensure efficient operations within the medical office, including scheduling appointments, completing patient intake forms, and managing records.</li><li>Act as a liaison between Spanish- and English-speaking patients, providers, and staff, assisting with translations and clear communication.</li><li>Maintain and update patient files in Electronic Medical Records systems (EMR), such as Cerner, Epic, or similar platforms.</li><li>Answer and triage phone calls or emails in both English and Spanish and assist patients with inquiries about appointments, medical services, or insurance.</li><li>Verify and process insurance information, referrals, and pre-authorizations with accuracy.</li><li>Assist with billing and collections efforts, ensuring records are accurate and confidential.</li><li>Support the medical team with administrative duties such as creating reports, preparing correspondence, and organizing schedules.</li></ul><p><br></p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We are working with an entertainment company to find an Executive and Administrative Assistant to join their team on a contract basis in Santa Monica, California. This role requires a detail-oriented individual who can manage schedules, handle communication tasks, and provide critical support to the General Counsel and other senior leadership. The ideal candidate thrives in a fast-paced environment and is adept at multitasking with efficiency and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct and all-encompassing administrative support to the General Counsel and SVP of Labor & Employment. </p><p>• Manage and maintain calendars for executives, ensuring schedules are organized and optimized.</p><p>• Answer inbound calls, take detailed notes, and direct them appropriately.</p><p>• Schedule and facilitate conference calls and meetings (in-person & virtual).</p><p>• Book travel and manage expense reports as needed.</p><p>• Uphold standards of strict confidentiality with respect to all matters and materials.</p><p>• Maintain databases, distribution lists, mailing lists and filing systems.</p><p><br></p><p>Details</p><p>• Contract - 3 week coverage starting 7/28</p><p>• 4 days on site, Friday work from home (summer Fridays - end at 1pm) </p><p>• Pay: $25/hr DOE</p><p><br></p><p>If interested, please directly email morgan.alessini@roberthalf[dotcom] with the subject line "Administrative Assistant". </p>
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract-to-Permanent basis in Orange, California. In this role, you will provide crucial support to the service department, ensuring the smooth processing of administrative tasks and effective communication between teams and clients. Your organizational skills and ability to handle multiple priorities will be key to the success of ongoing service operations.<br><br>Responsibilities:<br>• Prepare and process service-related billing and invoices with accuracy and timeliness.<br>• Organize and maintain essential service documents, including contracts, reports, and completion sign-offs.<br>• Ensure proper labeling, storage, and retrieval of documentation in digital systems.<br>• Coordinate scheduling, follow-ups, and administrative tasks for service projects.<br>• Monitor job progress and verify completion of tasks to facilitate billing and documentation.<br>• Provide responsive administrative support to incoming requests from the service team.<br>• Collect and manage signed service completion forms and customer approvals.<br>• Serve as a liaison between the service department, clients, and internal teams.<br>• Compile reports, update spreadsheets, and assist with service team projects as needed.
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 818-391-5500 for more information/immediate consideration.</p>
