64 results for Office Clerk in Plano, TX

Office Assistant A client if ours is looking to hire an Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>

Front Desk Receptionist We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.Responsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</li><li>Order front office supplies and keep inventory of stock</li><li>Update calendars and schedule meetings</li><li>Arrange travel and accommodations, and prepare vouchers</li><li>Keep updated records of office expenses and costs</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>

Administrative Assistant We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Administrative Coordinator We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity in the non-profit industry in MCKINNEY, Texas, 75069-2161, United States. This role is for an Administrative Assistant who will be integral in supporting our executive operations. Responsibilities: • Provide administrative support to the Executive Director • Handle receptionist duties and greet clients as they arrive • Assist with tasks associated with property management and development • Confidentiality is paramount in maintaining sensitive information • Effectively manage client intake procedures • Utilize office software to perform various administrative tasks • Drive the company van or vehicle to complete tasks as required • Assist with various other duties as assigned by the Director.

Bilingual Japanese Receptionist We are offering a direct hire/permanent Receptionist role for a real estate firm located in Dallas, Texas. This role is crucial in ensuring a positive experience for clients, visitors, and employees, while effectively supporting the daily operations of our office. Responsibilities• Act as a friendly and detail-oriented first point of contact, greeting and assisting visitors, clients, and employees.• Facilitate seamless communication by managing phone calls, emails, and in-person inquiries.• Ensure smooth daily operations by maintaining an organized reception area, scheduling appointments, and managing office supplies.• Provide administrative support, which includes data entry, filing, and handling mail and packages.• Deliver exceptional customer service by addressing inquiries and directing visitors to the appropriate personnel.• Coordinate meetings by scheduling and preparing conference rooms, setting up necessary materials, and arranging refreshments as required.• Foster strong relationships by understanding and respecting clients' cultural and business etiquette.• Utilize bilingual abilities to interact and communicate effectively in both Japanese and English.

Corporate Receptionist A client of ours is looking to hire a corporate front desk receptionist! In this role you will be responsible for supporting the Company's Dallas Office facility at the main lobby reception desk. Greets incoming visitors, provides badge access, routes incoming calls to the correct person/department. Essential Duties And Responsibilities<ul><li>Answer telephones, screen and direct calls, provide information to callers</li><li>Take and relay messages for the company and department</li><li>Greet guests and visitors</li><li>Direct guests to the correct location and/or page the person they are visiting</li><li>Call transportation/taxi for employees and visitors when needed</li><li>Collect access badges for employees who depart</li><li>Orders company supplies such as badge reels and access badges</li><li>Schedule conference room appointments and assist with meeting room setup</li><li>Arrange catering upon request</li><li>Coordinate courier pickups and deliveries</li><li>Prepare letters, documents, e-mails or correspondences at the request of the department</li><li>Setup employees and contractors with access badges and submit for approval</li><li>Submit work orders for maintenance issues</li><li>Attend to any requests sent to Corporate Services team</li><li>Duties or projects as assigned by the Sr. Manager - Corp Services</li><li>Responsible for booking and keeping track of company vehicles which includes keeping track of when oil changes are needed, reporting when vehicles needs cleaning, etc.</li><li>Maintains security by following procedures; monitoring logbook; issuing visitor badges.</li><li>Support and assist traveling executives as needed</li><li>Manage invoices and new vendor setup</li><li>Keep all department databases up to date</li><li>Training backup employees as needed</li><li>Notify security when visitors will be parking in company garage</li><li>Work with safety department to notify employees of any emergencies, also comply with fire warden trainings/certification.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Financial Services industry, based in Dallas, Texas. In this role, you will play a pivotal part in supporting various programs and ministries, maintaining a deep understanding of their operations and providing timely and accurate responses to information requests. Responsibilities: • Assist team members with clerical tasks as assigned • Manage and update information in Salesforce efficiently • Facilitate arrangements for special events including Retreats, Conferences, Luncheons, and ensure all staff are informed of these arrangements in a timely manner • Process invoices, reimbursement vouchers, credit card statements, and travel expenses accurately and promptly; maintain a robust record retention system for these documents • Handle email, regular mail, and other correspondence in a timely manner • Contribute to digital communications efforts such as proofreading and submitting texts for posting • Prepare and proofread letters, memos, spreadsheets, and other correspondence swiftly and accurately • Collaborate effectively with co-workers to meet objectives and complete projects on time • Maintain compliance with all relevant policies, procedures, laws, and regulatory requirements • Attend meetings and participate in training as required, including preparing exhibits and maintaining proper inventory of materials • Support event planning including registration, certificate issuance, participant reports, and other required tasks

Sr. Administrative Assistant We are offering a long term contract employment opportunity for a Sr. Administrative Assistant in Dallas, Texas. As part of our Utilities/Infrastructure team, you will be instrumental in handling insurance-related tasks, managing documentation, and assisting with claims administration. Responsibilities: • Facilitate the completion of insurance applications in collaboration with various departments.• Ensure proper document management, including overseeing insurance documents in the repository.• Handle Certificate of Insurance (COI) requests and ensure timely delivery.• Oversee COI for external parties, including vendors and contractors.• Maintain and manage policy records, providing necessary documents upon request.• Utilize software tools for efficient task management.• Leverage strong communication skills to interact with a wide range of individuals.

Accounts Payable Clerk (Deltek Costpoint) Are you an experienced Accounts Payable (AP) professional with a strong command of Deltek Costpoint? We are seeking a detail-oriented and motivated AP Clerk to join our dynamic team and support the accurate and efficient processing of payables. Job Responsibilities:As an AP Clerk, you’ll play a pivotal role in ensuring the smooth operation of our accounts payable processes. Key responsibilities include:<ul><li>Accurately reviewing, coding, and processing invoices in Deltek Costpoint.</li><li>Verifying approvals and resolving discrepancies with internal stakeholders and vendors.</li><li>Preparing and performing check/wire transfer runs.</li><li>Maintaining vendor records and ensuring compliance with company policies and procedures.</li><li>Collaborating with cross-departmental teams to ensure timely and accurate payment processing.</li><li>Performing account reconciliations and assisting with month-end closing activities.</li><li>Preparing reports and responding to inquiries related to accounts payable.</li></ul>

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in the Wholesale Distribution industry based in Irving, Texas. As a Sr. Administrative Assistant, you will be instrumental in supporting the President and other department VPs while also managing company events, maintaining confidentiality, and handling expense reporting. Responsibilities • Coordinating with vendors for company events and forecasting meetings, including scheduling and venue selection • Managing expense reporting and vendor relationships • Transcribing notes with utmost confidentiality • Utilizing advanced Excel and PowerPoint skills for daily tasks • Planning and executing holiday parties • Showcasing a high level of organization and maturity in daily tasks • Using ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, and other tools for various tasks • Ensuring effective communication and calendar management • Conducting conference calls and meetings as required.

Escrow Administrative Assistant We are offering a contract for a permanent employment opportunity for an Escrow Administrative Assistant in Plano, Texas. In this role, you will be responsible for managing various aspects of residential resale, refinance, and builder escrow transactions within the real estate industry. Responsibilities: • Accurately process customer credit applications and maintain customer credit records. • Ensure the accurate preparation and submission of closing disclosures. • Handle title order requests and prepare commitment packages for clients. • Submit documents for recording and prepare final title policies. • Understand and adhere to real estate regulations, guidelines, and company standards. • Coordinate the closing between all parties to the escrow. • Timely respond to all calls, voicemails, and emails. • Maintain a cordial relationship with realtors, lenders, builders, buyers, and sellers to promote business. • Utilize CRM, Crystal Reports, and other accounting software systems for efficient data processing. • Handle any title issues that may arise, including corrective deeds, vesting, federal tax liens, and boundary disputes.

Administrative Assistant <ul><li>Schedule Management: Coordinate calendars, schedule meetings, and manage appointments to ensure smooth daily operations (Source: SG25 US Administrative and Customer Support.docx).</li><li>Clerical Support: Perform tasks such as document preparation, report generation, and maintaining organized filing systems (Source: SG25 US Administrative and Customer Support.docx).</li><li>Communication: Handle correspondence, emails, and phone calls, acting as a liaison between internal and external parties (Source: SG25 US Administrative and Customer Support.docx).</li><li>Technology Usage: Utilize tools like Microsoft 365, CRM software, and advanced Excel for efficient task completion (Source: SG25 US Administrative and Customer Support.docx).</li></ul>

Mailroom Assistant The Mail Clerk is responsible for sorting and distributing incoming mail to departments and prepares outgoing mail for shipment. The Mail Clerk also operates mailroom equipment, including postage meters, mail sorting machines, scanners, mail sealers, envelope openers, fold- and -insert machines, and labeling machines. This position will also perform a variety of tasks throughout the workday. Essential Duties and Responsibilities include the following. Other duties may be assigned.<ul><li>Print and sort statements, checks, and invoices</li><li>Daily pickup and delivery to the Post Office</li><li>Individually place statements, checks, and invoices in envelopes and apply postage</li><li>Handle daily returned mail</li><li>Handle general file maintenance</li><li>Support supervisory staff by performing any assigned accounting and clerical tasks</li><li>Utilize sorting machine and other administrative technology</li><li>Forward misdirected mail</li><li>Keep inventory of mailing supplies, such as envelopes and postage</li><li>Deliver mail to both departments and individuals, ensuring the relevant parties sign off on them</li></ul>

Accounts Receivable Clerk We are offering a contract to permanent position as an Accounts Receivable Specialist with the corporate office of a well established organization in Mansfield, Texas. You will have the opportunity to work in a dynamic environment, where your main duties will revolve around supporting multiple departments from an accounts receivable standpoint and ensuring customer accounts are properly maintained. This role will interview and start immediately - so apply today! Responsibilities:• Accurately process customer credit applications to ensure efficiency in the system• Maintain well-organized and up-to-date customer credit records• Analyze data/documents received prior to entry and reconcile cash receipts against bank reports or payment processor reports• Communicate effectively with the Customer Accounts Department and the Accounting Department• Assist with month-end closing activities to ensure all financial data is accurate• Interact with departmental and other staff on matters affecting data to make recommendations for improvements in job processes• Maintain confidentiality and protect the organization's value by keeping information secure• Continually update job knowledge by participating in educational opportunities• Use various software systems like CRM, ERP, and ADP for financial services• Handle customer inquiries and resolve any issues promptly• Monitor customer accounts and take appropriate action when necessary• Manage cash activity, cash applications, collecting payments, credit card payments, and payment processing.

Legal Assistant We are in the search for a dedicated Legal Assistant to be part of our team located in Dallas, Texas. The role encompasses a wide range of administrative tasks to support attorneys and paralegals. The Litigation Legal Assistant will handle customer inquiries, maintain customer records, and take necessary actions based on the status of customer accounts. Responsibilities:• Preparing, editing, formatting and proofing a variety of legal documents (correspondence, pleadings, discovery)• Facilitating communication between attorney, firm personnel, and the courts• Answering and directing guest and client inquiries in person or on the telephone• Preparing, editing, formatting, and proofreading various documents such as correspondence and pleadings• Managing e-file documents with the courts• Assisting with the preparation of depositions• Planning and scheduling appointments, maintaining calendar to track case deadlines, coordinating and scheduling meetings, depositions, and conference calls• Managing and maintaining files and filing systems• Entering attorney billable time and reimbursable expenses into the system• Conducting other general office clerical duties such as filing, faxing, and answering phone calls• Assisting attorney with personal business matters and arranging business itineraries and travel arrangements• Managing client expense disbursements through software application, including corresponding with client and follow up. For immediate attention email your resume directly torosemarie.jones< at > roberthalf.< com >

Billing Clerk We are offering a contract to hire opportunity for a Billing Clerk in Dallas, Texas. This role is crucial to our operations in the industry, and you will be based at our workplace to ensure the smooth functioning of our billing procedures. Responsibilities:• Process the billing for several therapists accurately on a daily basis.• Regularly update our systems by uploading and downloading reports for these therapists.• Manage the downloading and uploading of reports to a system known as Basecamp from Psychewell.• Apply your skills in Accounting Software Systems, ADP - Financial Services, and Computerized Billing to enhance efficiency.• Use EHR SYSTEM, Epic Software, and About Time to manage and streamline billing processes.• Carry out Accounting Functions and manage Accounts Payable (AP) and Accounts Receivable (AR).• Handle Inbound Calls, addressing queries, and providing relevant information.

Accounting Clerk We are currently recruiting for an Accounting Clerk position, located in Carrollton, Texas, United States. This role operates within the industry and offers a contract to permanent employment opportunity. The primary focus of this role is to ensure the accurate and timely processing of customer credit applications and the maintenance of customer credit records. Responsibilities • Process customer credit applications accurately and promptly • Maintain up-to-date and precise records of customer credit • Respond to customer inquiries in a detail oriented and timely manner • Monitor customer accounts and take appropriate actions when necessary • Perform account reconciliations to ensure accuracy • Manage accounts payable and accounts receivable duties • Take on billing responsibilities, including data entry and invoice processing • Utilize Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks.

AP Clerk We are offering an exciting opportunity for an AP Clerk in the construction industry, situated in McKinney, Texas, United States. The selected candidate will be the sole AP personnel, requiring strong AP skill set and a positive attitude. Responsibilities:• Accurately process customer credit applications in a timely manner• Maintain and update customer credit records on a regular basis• Resolve customer inquiries and issues effectively• Monitor and manage customer accounts, taking appropriate actions when required• Utilize accounting software systems to maintain financial records• Perform accounting functions, including accounts payable (AP) and accounts receivable (AR)• Conduct regular audits to ensure accuracy and compliance• Handle account coding tasks as part of the accounts payable process• Leverage ERP solutions for efficient financial management• Execute billing functions to ensure timely and accurate billing.

Payroll | Accounting Specialist Payroll Specialist | Accounting ClerkOur client, a reputable construction company located in Fort Worth, TX (76107), is seeking a talented Payroll Specialist | Accounting Clerk to join their team. This in-office role requires a professional with experience in managing payroll for 50+ employees, performing accounting clerk duties, and supporting accounts payable. The ideal candidate will have:<ul><li>Payroll experience for 50+ employees</li><li>Strong accounting skills and attention to detail</li><li>AP support experience</li><li>Ability to handle ad hoc reporting</li><li>Benefits assistance knowledge</li></ul>This position offers competitive benefits, including a strong 401k match, and the opportunity to contribute to a growing and dynamic company in the construction industry. Please email a resume to Joe.Faradie at roberthalf com for immediate consideration - This is the best way to apply connect with me on linkedin

Administrative Assistant • Responsible for general administrative tasks such as, filing, travel & expense reports, phone support • Act as liaison for Fort Worth professionals to schedule meetings with client or outside advisor personnel • Responsible for assisting with presentations, procedural documentation, operation manuals, and workflow charts • Responsible for gathering raw data from various sources and develop strategies to analyze and simplify data into reports and visualizations to communicate findings effectively • Responsible for working with designated client business unit teams to maintain structure charts, obtain entity tax identification numbers, and prepare certain tax elections • Work with client’s legal department and outside legal counsel to maintain final entity and transaction legal documents • Client onboarding and maintenance, including preparation of engagement letters, preparing billing reports, and invoicing. • Maintain knowledge of Firm policies and procedures, and answer, refer or direct requests and inquiries QUALIFICATIONS: • Strong work history with three-plus (3+) years of experience as an administrative assistant • detail oriented demeanor and ability to interface with the partner group and client personnel • A high level of personal integrity and detail oriented ethics • Strong communication skills both written and verbal; ability to communicate directly with client personnel, internal teams and external advisors • Able to work effectively in a dynamic work environment • Exceptional organizational skills and attention to detail • Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure • Highly developed skills with Microsoft Office including Word, Excel, Outlook, Power Point, Visio and Adobe Acrobat • Strong interpersonal skills; a team player • Must be assertive and able to speak up when necessary and ask questions as appropriate • Forward-thinking with the ability to take initiative and to stay a step ahead • Demonstrated ability to approach challenges with flexibility and a “can-do" attitude • Background in Legal, Financial or Accounting industries would be ideal

Accounts Payable Specialist (Deltek Costpoint) Are you an experienced Accounts Payable (AP) professional with a strong command of Deltek Costpoint? We are seeking a detail-oriented and motivated AP Clerk to join our dynamic team and support the accurate and efficient processing of payables. Job Responsibilities:As an AP Clerk, you’ll play a pivotal role in ensuring the smooth operation of our accounts payable processes. Key responsibilities include:<ul><li>Accurately reviewing, coding, and processing invoices in Deltek Costpoint.</li><li>Verifying approvals and resolving discrepancies with internal stakeholders and vendors.</li><li>Preparing and performing check/wire transfer runs.</li><li>Maintaining vendor records and ensuring compliance with company policies and procedures.</li><li>Collaborating with cross-departmental teams to ensure timely and accurate payment processing.</li><li>Performing account reconciliations and assisting with month-end closing activities.</li><li>Preparing reports and responding to inquiries related to accounts payable.</li></ul>

Medical Billing Clerk We are offering an exciting opportunity for a Medical Billing Clerk in FORT WORTH, Texas, 76132, United States. The role involves interacting with insurance companies and case workers, maintaining medical billing records, and executing accounting functions. The successful candidate will be a self-starter with strong communication skills. Responsibilities • Interact with insurance companies and case workers to ensure accurate and timely medical billing • Process Medicaid claims and check Medicaid eligibility • Maintain detailed and accurate records of medical billing and accounts receivable • Utilize computerized billing systems to manage and update patient accounts • Respond to inbound calls and inquiries related to medical billing and patient accounts • Work collaboratively with the team to ensure efficient operations • Utilize Office tools to perform daily tasks and manage data • Apply knowledge of private insurance companies in medical billing processes • Ensure compliance with relevant regulations and standards in medical billing • Demonstrate a proactive approach in resolving potential issues and improving processes.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant to join our team in the Financial Services industry, located in Dallas, Texas. In this role, you will provide high-level executive support to several C-level executives, handling a variety of administrative tasks, and interacting with senior partners, clients, and colleagues. Responsibilities: • Organize and manage active calendars for multiple partners and senior bankers• Coordinate both domestic and international travel itineraries and agendas • Conduct word-processing and desktop publishing tasks utilizing Microsoft suite and other software• Compile and reconcile expense reports for assigned bankers adhering to company policy• Update and maintain the CRM database with accurate contact information, call notes, and distribution lists• Exercise discretion in dealing with confidential information and sensitive materials• Coordinate internal and external meetings, dinners, and events, including contract negotiation with venues• Manage and screen phone lines for bankers, maintaining a detail-oriented image for all clients and colleagues• Assist with the integration of new banking team members• Develop and maintain excellent relationships with external clients and internal partners• Manage office supplies and inventory• Welcome and direct visitors to the office• Perform general clerical duties, such as photocopying, faxing, and filing.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in Dallas, Texas. In this role, you will be the first point of contact for our clients and visitors, providing excellent customer service and maintaining a welcoming office environment. You will also be responsible for managing conference room bookings, catering orders, and ensuring the office is well-stocked and clean. Responsibilities: • Greet clients and visitors upon arrival, ensuring a positive and welcoming environment • Efficiently manage the booking of conference rooms and visitor offices • Order catering and food for events and lunches, coordinating with vendors as necessary • Maintain cleanliness and organization of the conference room and office space • Ensure office supplies are well-stocked and reorder items as necessary • Handle incoming and outgoing mail, sorting and distributing as appropriate • Operate a multi-line phone system, answering and transferring calls as required • Accept and manage deliveries, maintaining accurate records • Handle sensitive and/or confidential documents and information with discretion • Communicate effectively with managers and clients regarding job or deadline issues • Perform other administrative tasks as assigned by management.