18 results for Accounts Payable Specialist in Plainfield In
Accounting Specialist<p>We are offering an exciting opportunity for an Accounts Payable / Payroll Specialist to join our team in Brownsburg, Indiana, 46112, United States. In this role, you will be responsible for a variety of tasks including processing accounts payable transactions, conducting account reconciliation, and assisting with the annual audit. </p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle accounts payable transactions</p><p>• Regularly perform account reconciliation to ensure accuracy of all balances</p><p>• Investigate and resolve any discrepancies or issues related to accounting</p><p>• Provide necessary support during the annual audit process</p><p>• Take part in special projects and tasks as directed</p><p>• Monitor and ensure accuracy in invoice processing</p><p>• Use software like Oracle, QuickBooks, SAP, and Microsoft Excel for various tasks</p><p>• Perform full cycle payroll duties</p><p>• Maintain customer credit records and perform check runs.</p>Accounts Payable Staff<p>We are in search of an Accounts Payable Staff to join our client in Indianapolis, Indiana. This role is central to our financial operations, where you will handle the processing and recording of payable transactions, maintain vendor data, and contribute to the efficiency of our Accounts Payable processes. This is a permanent, full-time position. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the day-to-day functions of the Accounts Payable department, ensuring all payable transactions are completed as directed.</p><p>• Undertake the coordination, posting, and preparation of payable invoices and vendor payments in a timely and accurate manner.</p><p>• Generate purchase order invoices and match transactions for accuracy.</p><p>• Conduct various reconciliations and consistently review the company's Accounts Payable information to detect and rectify inaccuracies.</p><p>• Assume responsibility for the Accounts Payable aging report, providing accurate and timely reports and analyses when requested.</p><p>• Ensure that the Accounts Payable sub ledgers and aging report are in agreement with the general ledger.</p><p>• Administer both physical and email systems of Accounts Payable.</p><p>• Reconcile bank statements and record deposits to the general ledger.</p><p>• Maintain accurate vendor data, including 1099 vendor data for year-end reporting.</p><p>• Act as the primary contact for all payable matters and inquiries, cultivating and maintaining relationships with new and existing vendors.</p><p>• Ensure the accurate and timely completion of Accounts Payable month-end and year-end closing processes, adjusting to hard cutoffs around the close deadlines.</p><p>• Support audit efforts by providing proper documentation, reporting, and explanations, assisting with the provision of requisite documents to auditors.</p><p>• Assist in automating any manual accounting or analysis using accounting software as directed.</p><p>• Display a willingness to learn and support the implementation of procedures to drive efficiency in the Accounts Payable process.</p>Payroll Specialist<p>We are seeking an experienced <strong>Accounts Payable/Payroll Specialist</strong> with a strong background in union construction. This role is critical in managing financial operations, ensuring accurate and compliant payroll processes, and maintaining organized accounts payable procedures. The ideal candidate is detail-oriented, analytical, and thrives in a fast-paced environment.</p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Payroll Management:</strong></p><ul><li>Process weekly, bi-weekly, or monthly payroll for union employees, ensuring compliance with union contracts and labor laws.</li><li>Calculate and track union benefits, deductions, prevailing wages, and certified payroll reporting.</li><li>Manage payroll taxes, filings, and year-end W-2 and 1099 forms.</li><li>Collaborate with union representatives to resolve payroll discrepancies or issues.</li></ul><p><strong>Accounts Payable:</strong></p><ul><li>Review, verify, and process vendor invoices, purchase orders, and expense reports for payment.</li><li>Ensure accurate coding of expenses and allocation to appropriate cost centers or projects.</li><li>Reconcile accounts payable transactions and address discrepancies with vendors.</li><li>Prepare and process electronic transfers, ACH payments, and check runs.</li></ul><p><strong>Union and Construction Compliance:</strong></p><ul><li>Maintain accurate records of union benefits contributions, remittances, and deductions.</li><li>Prepare and submit certified payroll reports for government-funded construction projects.</li><li>Ensure compliance with union agreements, prevailing wage laws, and construction-specific regulations.</li></ul>Accounts Payable ClerkWe are offering an exciting opportunity for an Accounts Payable Clerk in the heart of INDIANAPOLIS, Indiana. As part of our team, you will play a crucial role in our operations by managing and processing invoices, maintaining financial records, and assisting with customer inquiries. <br><br>Responsibilities:<br>• Efficiently handle data entry tasks related to account reconciliation and invoice processing.<br>• Routinely check and update customer credit records to ensure accuracy and up-to-date information.<br>• Regularly process between 200-300 invoices per day, guaranteeing each invoice is accurately coded and routed.<br>• Utilize various software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP for accounts payable tasks.<br>• Attend to customer inquiries promptly and professionally, ensuring high-level customer satisfaction.<br>• Monitor and manage customer accounts, taking necessary actions when required.<br>• Contribute to the team by being reliable, detail-oriented, and consistently completing tasks to a high standard.Accounts Payable Clerk<p>We are looking for a detail-oriented and organized Entry-Level Accounts Payable Clerk to join our client's team. In this role, you will support the accounts payable process by accurately processing invoices, maintaining vendor records, and ensuring timely payments. This is an excellent opportunity for someone looking to start their career in accounting or finance while gaining hands-on experience in a supportive and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong></li><li>Review, verify, and process invoices for payment.</li><li>Match purchase orders, receipts, and invoices to ensure accuracy.</li><li>Resolve discrepancies with vendors and internal departments as needed.</li><li><strong>Payment Processing:</strong></li><li>Prepare and process electronic transfers and check payments.</li><li>Ensure payments are made on time and accurately recorded in the system.</li><li>Reconcile accounts payable transactions to maintain accurate records.</li><li><strong>Vendor Management:</strong></li><li>Maintain and update vendor files, including contact information and payment terms.</li><li>Respond to vendor inquiries promptly and professionally.</li><li><strong>Recordkeeping:</strong></li><li>Assist in maintaining organized and accurate financial records for audit purposes.</li><li>Support month-end and year-end closing processes by providing necessary documentation.</li></ul><p><br></p>Accounting SpecialistWe are offering a contract for a permanent position as an Accounting Specialist based in Mooresville, Indiana. This role is within the accounting industry, where the selected candidate will be a vital part of our team, managing a range of accounting functions and using various accounting software systems.<br><br>Responsibilities<br>• Processing customer credit applications accurately and efficiently.<br>• Keeping customer credit records up-to-date and precise.<br>• Resolving customer inquiries promptly.<br>• Monitoring customer accounts and taking necessary actions when required.<br>• Managing accounts payable and receivable functions.<br>• Performing regular audits to ensure all financial transactions are accurate.<br>• Overseeing billing functions and ensuring all invoices are sent and paid on time.<br>• Using Microsoft Excel to organize and analyze financial data.<br>• Helping with other accounting tasks as needed.Accounting Specialist<p>We are looking to add an Accounting Specialist to our client's team based in INDIANAPOLIS, Indiana. Working within the Real Estate Property Management industry, you will be instrumental in handling a variety of accounting-related tasks, including processing customer applications, maintaining customer credit records, and resolving customer inquiries. You will also play a key role in monitoring customer accounts and taking appropriate actions when necessary. </p><p><br></p><p>Responsibilities:</p><p>• Accurately processing customer credit applications in a timely manner</p><p>• Maintaining comprehensive and up-to-date customer credit records</p><p>• Resolving customer inquiries promptly and professionally</p><p>• Monitoring customer accounts and initiating appropriate actions</p><p>• Downloading, reviewing, and coding bank activity from various banking sites</p><p>• Scanning tenant checks into banking software and processing payments to tenant ledgers</p><p>• Investigating and resolving discrepancies in tenant ledgers</p><p>• Preparing inputs for Accounts Payable, obtaining payment approvals, and coding into enterprise software</p><p>• Printing checks, mailing to vendors with necessary backup, and maintaining organized files for future reference</p><p>• Performing bank reconciliations for multiple bank accounts</p><p>• Posting recurring journal entries as part of the monthly accounting close process.</p>Accounting Specialist<p>Our client, a leading service company, is hiring an Accounting Specialist for on-site work within their team. This exciting opportunity is a contract-to-hire role which requires a highly-organized individual. The successful candidate will manage customer and vendor files, ensure that invoicing processes follow company practices, and maintain communication with customers both internal and external.</p><p><br></p><p><strong>Key Job Responsibilities:</strong></p><ul><li>Prepare, post, verify, and record customer payments and vendor invoices.</li><li>Review invoices for accuracy against business guidelines and conditions.</li><li>Maintain customer/vendor files, including updates to name, address, terms, etc.</li><li>Communicate effectively with vendors and clients to address any billing or invoicing queries.</li><li>Handle collections by identifying delinquent accounts and initiating payment requests.</li><li>Provide regular status reports of customer accounts.</li><li>Collaborate with the Accounting team to research customer discrepancies and past-due amounts.</li><li>Assist in the periodic reconciliation of accounts receivable and revenue accounts.</li><li>Generate monthly billing statements based on the general ledger.</li><li>Manage document retrieval, copying, and filing related to accounts receivable.</li><li>Disseminate information updates to the appropriate personnel.</li><li>Perform other related duties as required.</li></ul>Full Charge Bookkeeper<p>We are seeking a committed Full Charge Bookkeeper to join our client's team located in Brownsburg, Indiana. This role is centered around managing all aspects of accounting tasks, from accounts payable and receivable to the month-end duties.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle all accounts payable and receivable activities</p><p>• Carry out accurate and timely accounting for payroll</p><p>• Conduct month-end duties with precision and efficiency</p><p>• Utilize computerized accounting systems for financial tasks</p><p>• Effectively use Microsoft Excel for data management and reporting</p><p>• Conduct annual budget preparations and reviews</p><p>• Perform cash flow analysis to monitor company's financial health</p><p>• Maintain accurate records using accounting software systems.</p>Bookkeeper<p>We are offering a permanent employment opportunity for a Bookkeeper in a location. The Bookkeeper will play a crucial role in managing financial transactions, overseeing accounts payable and accounts receivable, and conducting bank reconciliations. The role is instrumental in maintaining financial records, including purchases, sales, receipts, and payments. </p><p><br></p><p>Responsibilities: </p><p>• Accurately process accounts receivable and payment postings.</p><p>• Manage accounts payable, handling office and borrower invoices weekly.</p><p>• Conduct regular account reconciliation tasks.</p><p>• Perform data entry tasks and maintain accurate records.</p><p>• Ensure the accurate use of loan vision software.</p><p>• Proficiency in using Office 365 and Excel.</p><p>• Use internal for managing bookkeeping tasks.</p><p>• Maintain communication and ask necessary questions for clarity.</p>Staff Accountant<p>We are inviting applications for the role of Sr. Staff Accountant. Based in Indianapolis, Indiana, this role is situated within a fast-paced industry where the chosen candidate will be instrumental in maintaining the company's financial health. This opportunity offers a chance to be part of a dynamic work environment, where the Sr. Staff Accountant will play a crucial role in processing the accounting and reporting needs for our client with operations in multiple states. </p><p><br></p><p>Responsibilities:</p><p>• Implement a system for expanding tax and fiduciary filings and reporting, ensuring timely filings.</p><p>• Aid in providing necessary financials to external tax consultants.</p><p>• Manage daily accounting operations, alongside participating in month-end, quarter-end, and year-end close and related financial reporting.</p><p>• Prepare and post journal entries, conduct account reconciliations.</p><p>• Support in the month-end close and preparation of financial statements.</p><p>• Assist with cash projections updates, banking, and credit card processing.</p><p>• Contribute towards audit efforts by providing proper documentation, reporting, and explanations.</p><p>• Provide crucial accounting support to the Chief Accounting Officer and Accounting Manager as required.</p><p>• Maintain confidentiality of financial information and plans.</p><p>• Actively participate in team efforts to achieve related results.</p>Accounting Specialist<p>A government agency located North of downtown Indianapolis has a contract to hire opportunity for an experienced <strong>Accounting Specialist</strong> to work <strong>in office</strong> each day. This role will play a key role in the day to day operations of the organization.</p><p><br></p><p><strong>Essential Job Duties Include:</strong></p><ul><li>Processing of accounts receivable including cash applications, billing and reconciling accounts</li><li>Processing of accounts payable including coding and entering vendor invoices, creating batch payments via check and wires and reconciling vendor statements</li><li>Grant accounting including tracking of revenue and expenses coded to each grant</li><li>Reconciling bank and balance sheet accounts</li><li>Preparing journal entries</li></ul>BookkeeperWe are offering an exciting opportunity for a Bookkeeper to become a part of our team based in Indianapolis, Indiana. You will be administering bookkeeping services to a diverse portfolio of small businesses and building strong relationships with clients. <br><br>Responsibilities<br>• Manage bookkeeping for a diverse portfolio of small businesses<br>• Utilize QuickBooks desktop and online to maintain accurate financial records<br>• Engage with clients regularly to understand their needs and provide tailored financial services<br>• Assist in Accounts Payable and Accounts Receivable functions<br>• Travel to client locations within 30 minutes of the office for in-person meetings and discussions<br>• Contribute to the growth of the company by ensuring client satisfaction and retention.Payroll ClerkWe are offering a contract to permanent employment opportunity for a Payroll Clerk in GREENFIELD, Indiana. This role is a pivotal part of our team, focusing on payroll and HR duties, and will contribute significantly to maintaining our commitment to excellent service delivery in the industry.<br><br>Responsibilities:<br><br>• Accurately process payroll entries for a workforce of 75-100 employees on a biweekly basis.<br>• Gradually assume full responsibility for the complete payroll process after initial training.<br>• Assist with recruitment activities during non-payroll weeks, including job postings on various job boards.<br>• Carry out general HR duties as required.<br>• Organize and manage onsite interviews for potential candidates.<br>• Ensure the maintenance of accurate and up-to-date records of customer credit.<br>• Monitor customer accounts and take necessary actions as needed.<br>• Utilize various accounting software systems for efficient work delivery.<br>• Manage Accounts Payable (AP) and other accounting functions.<br>• Conduct auditing and handle benefit functions as part of the role.Payroll Specialist<p>We are looking for a diligent Payroll Specialist to join our team located in MOORESVILLE, Indiana. This role operates within the finance industry and offers a contract for a permanent position. The successful candidate will be responsible for managing payroll-related tasks for our employees, including the use of accounting software systems.</p><p><br></p><p>Responsibilities</p><p><br></p><p>• Accurately processing payroll for 52 salaried individuals using the Paycom system.</p><p>• Conducting regular audits to ensure all payroll activities are compliant with regulations.</p><p>• Maintaining detailed records of payroll activities and ensuring they are up-to-date.</p><p>• Efficiently resolving any payroll-related inquiries from employees.</p><p>• Regularly monitoring employee accounts and taking necessary actions when required.</p><p>• Handling other accounting functions as necessary.</p><p>• Processing biweekly payroll and ensuring all employees are paid on time.</p><p>• Utilizing payroll software to automate and streamline the payroll process.</p><p>• Ensuring that payroll activities for under 100 employees are accurately managed.</p><p>• Maintaining a high level of attention to detail throughout all payroll procedures.</p>Payroll Compliance Specialist<p>We are offering an exciting opportunity for a Payroll Compliance Specialist in Indianapolis, Indiana. This role is pivotal in ensuring all payroll processes and requirements are met within the scope of Federal, State, and local laws. As part of our team, you will take on the responsibility of maintaining precise payroll records, generating necessary union reports, and staying updated with regulatory payroll changes.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the accurate preparation and filing of all required payroll documents, including form 940 and others as mandated by Federal, State, and local laws.</p><p>• Thoroughly review and confirm the precision of payroll data, making necessary adjustments or corrections as needed.</p><p>• Maintain meticulous records of all payroll documentation and transactions.</p><p>• Proactively stay informed about all regulatory changes and updates relating to payroll.</p><p>• Generate necessary union reports with accuracy.</p><p>• Collaborate effectively with Human Resources and the Accounting department when required.</p><p>• Participate in internal and external audits related to payroll.</p><p>• Perform other accounting functions as necessary to support the overall financial operations of the organization.</p>Bookkeeper/Office ManagerWe are offering an exciting opportunity for a Bookkeeper/Office Manager in Indianapolis, Indiana. The role involves overseeing and managing all financial and administrative tasks in our organization. As a Bookkeeper/Office Manager, you will be expected to handle tasks such as bank reconciliations, AIA billing, and managing Quickbooks Online. The role also entails notarial duties.<br><br>Responsibilities<br>• Oversee and manage all financial tasks, including but not limited to, bank reconciliations.<br>• Handle AIA billing processes, ensuring accuracy and timeliness.<br>• Utilize Quickbooks Online for various accounting related tasks.<br>• Perform notarial duties as per the requirements of the organization.<br>• Ensure the smooth running of the office by managing administrative tasks.<br>• Maintain accurate and up-to-date records for all financial transactions.<br>• Facilitate communication between various departments for financial matters.<br>• Oversee financial reports and statements to ensure their accuracy and compliance.<br>• Implement and streamline financial procedures and policies.<br>• Manage and resolve any financial discrepancies or issues promptly.Accounting ClerkWe are offering a permanent employment opportunity for an Accounting Clerk role in the health insurance industry, based in Carmel, Indiana. As an Accounting Clerk, you will be pivotal in maintaining the efficient operation of our accounts department with precise data entry, reconciliation of accounts, and effective handling of invoices.<br><br>Responsibilities:<br><br>• Accurately process checks for deposit on a daily basis<br>• Address customer inquiries linked to their accounts and invoices<br>• Monitor customer accounts and act accordingly when needed<br>• Utilize Microsoft Excel for the tracking of financial data and generation of reports<br>• Carry out billing tasks, ensuring all invoices align with company policy<br>• Exhibit proven experience in reconciliation of accounts<br>• Demonstrate proficiency in managing Accounts Receivable (AR)<br>• Show familiarity with procedures and practices of billing<br>• Display proficiency in tasks related to data entry<br>• Have experience in processing invoices<br>• Show proficiency in Microsoft Excel<br>• Pay strong attention to detail and accuracy<br>• Have excellent organizational and multitasking skills<br>• Display good communication and interpersonal skills<br>• Have the ability to work both independently and as a part of a team.