13 results for Payroll Specialist in Pittsburgh, PA

Payroll Administrator We are seeking a detail-oriented Payroll Administrator to join our team in the Butler, Pennsylvania area. As a Payroll Administrator, your role will be crucial in managing payroll records, processing payroll, and acting as a point of contact for employees regarding time entry and approval. You will also be responsible for preparing and maintaining standard reports and liaising with other departments and external vendors. Responsibilities:• Act as the primary contact for employees regarding time entry and approval• Efficiently process payroll and maintain necessary records• Handle the calculation, audit and balancing of gross to net for multiple companies across various states• Ensure timely payment of Federal and State taxes and compile quarterly/annual reports• Prepare and reconcile Union fringe benefit reports• Manage wage attachments and garnishments• Conduct payroll account reconciliations to ensure data accuracy and completeness• Maintain payroll master data and system outputs• Collaborate with the Human Resources department on matters such as new hires, terminations, benefits, etc.• Prepare and maintain standard reports, including certified payrolls• Resolve issues by liaising with other departments and external vendors• Perform general office administrative tasks, including copying, scanning, filing, email, and telephone communication• Assist with special projects related to the payroll function.

Payroll Administrator We are looking for a meticulous Payroll Administrator to join our team in the Cranberry area. The Payroll Administrator will be responsible for handling full cycle payroll, managing union and multi-state payrolls, and maintaining multiple rate sheets. This role also includes the handling of benefit functions and the administration of 401k - RRSP. Responsibilities:• Overseeing full cycle payroll operations• Managing union and multi-state payrolls• Maintaining multiple rate sheets• Administration of 401k - RRSP• Handling prevailing wage rates and certified payrolls• Utilizing Viewpoint Vista for payroll operations• Managing benefit functions• Monitoring and managing weekly hires and layoffs• Ensuring accurate payroll records• Resolving payroll-related inquiries efficiently

Payroll Administrator We are looking for a skilled Payroll Administrator to join our team in Wexford, Pennsylvania. This Contract-to-permanent position offers an exciting opportunity to contribute to the accurate and efficient processing of multi-state payroll for approximately 160 employees. If you have a strong background in full-cycle payroll and experience with systems like ADP Workforce Now or Paychex, we encourage you to apply. Responsibilities: • Process biweekly, multi-state payroll for approximately 160 employees while ensuring compliance with applicable laws and regulations. • Manage full-cycle payroll operations, including data entry, verification, and reconciliation to maintain accuracy. • Utilize payroll systems such as ADP Workforce Now or Paychex to handle payroll processing and reporting. • Administer employee benefits, including 401k contributions and other payroll-related benefits. • Address and resolve payroll discrepancies or issues in a timely manner. • Prepare and generate detailed payroll reports using tools like Crystal Reports. • Collaborate with auditing teams to ensure payroll accuracy and compliance. • Support Certified Payroll standards and practices with attention to detail. • Maintain confidentiality and security of payroll data and employee information. • Stay up-to-date with changes in payroll regulations and adapt processes accordingly.

Payroll Administrator We are inviting applications for the role of Payroll Administrator in the construction sector at our New Castle, Pennsylvania location. The incumbent will be primarily tasked with managing payroll procedures for over 300 employees, ensuring adherence to union agreements, prevailing wage laws, certified payroll requirements, and internal policies. You will also be expected to maintain efficient communication with union representatives and employees. Responsibilities • Efficiently and accurately handle the processing of payroll for over 300 employees on a weekly or biweekly basis. • Oversee union-specific payroll procedures, including calculation and reporting of fringe benefits, pension contributions, union dues, and other contractual obligations as per collective bargaining agreements. • Ensure compliance with federal, state, and local payroll taxes, certified payroll requirements, and prevailing wage laws, including preparation of reports such as Federal WH-347 forms. • Stay abreast of union labor agreements and verify that hours, rates, and other payroll calculations are in line with them. • Utilize Viewpoint software tools to track and report employee hours, overtime, and job classifications to maintain precise job costing and other allocations. • Carry out processing of wage garnishments, deductions, and other related payroll items. • Keep documentation and auditing records for all payroll activities, ensuring proper verification and compliance for internal and external audits. • Collaborate with project managers, HR, and accounting teams to ensure alignment of payroll data with the organization’s financial practices and policies. • Respond promptly and professionally to payroll inquiries from employees, union representatives, and management. • Contribute to onboarding new employees by setting up payroll, tax withholdings, and benefits information. • Generate and distribute payroll reports for management, including labor cost analysis, fringe benefit tracking, and other ad-hoc data requests. • Continuously review and improve payroll processes by leveraging Viewpoint software capabilities to streamline workflows and enhance efficiency.

Payroll & Benefits Administrator Job Description: Payroll and Benefits Coordinator Overview:We are seeking a detail-oriented Payroll and Benefits Coordinator to handle payroll processing and benefits administration while ensuring compliance, accuracy, and timely execution. The ideal candidate will possess strong analytical skills, exceptional organizational abilities, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Payroll Management: Process regular payroll cycles, ensuring changes (e.g., hours worked, deductions, and taxes) are accurately applied. Handle payroll allocations, garnishments, journal entries, and 401(k) contributions while reconciling payroll accounts and ensuring compliance. Address discrepancies and maintain deduction/contribution spreadsheets.</li><li>Benefits Administration: Administer health, dental, vision, life insurance, and disability programs, reconciling costs and invoices with census data. Facilitate open enrollment processes and manage terminated employee benefits, including COBRA notifications and life insurance conversions.</li><li>Recordkeeping and Reporting: Track PTO, payroll adjustments, and total employee hours to ensure ACA compliance. Prepare payroll-related reports, including monthly reconciliations, quarterly tax filings, and year-end fringe benefits documentation.</li><li>Compliance and Audits: Prepare documentation for audits such as Workers' Compensation and 401(k) testing. Assist with payroll tax reporting and ensure regulatory compliance with payroll and benefits systems.</li><li>Employee Support: Distribute hiring and termination paperwork, verify employment records, and respond to unemployment claims. Support employees with benefit questions and ensure timely resolution of related inquiries.</li><li>Special Projects: Assist with annual payroll budgets and year-end reviews. Coordinate logistics for employee events (e.g., flu shot clinics, open enrollment meetings, holiday gifts). Contribute to continuous process improvements for payroll and benefits functions.</li></ul>Requirements:<ul><li>Education and Experience: Associate's or bachelor's degree in Accounting, Finance, or related field with 2+ years of payroll and benefits administration experience preferred.</li><li>Technical Skills: Proficiency in payroll systems (e.g., ADP), QuickBooks, and advanced Excel functions is required.</li><li>Attention to Detail: Ability to reconcile accounts and maintain accurate records.</li><li>Communication: Strong written and verbal skills to liaise with employees and external stakeholders.</li><li>Time Management: Capable of meeting deadlines and managing competing priorities.</li></ul>The Payroll & Benefits Administrator will work onsite in their office located in the Forest Hills area of Pittsburgh. The hours are Monday - Friday, 8am-5pm with a 1-hour unpaid lunch break. This position offers the opportunity to ensure organizational success by spearheading critical payroll and benefits processes. If you're detail-oriented and thrive in a collaborative environment, apply today on the Robert Half website!

Human Resources (HR) Manager We are in need of a diligent Human Resources (HR) Manager to be a part of our team in the industry located in GREENSBURG, Pennsylvania, United States. In this role, you will be entrusted with the task of managing customer applications, maintaining precise customer records, and addressing customer inquiries. You will also have the responsibility to supervise customer accounts and take necessary actions. Responsibilities: • Efficiently and accurately process customer credit applications • Preserve precise customer credit records • Provide explanations on company personnel policies, benefits, and procedures to employees or job applicants • Address questions about eligibility, earnings, benefits, and other significant information • Prepare and compile reports and documents related to personnel activities • Post job vacancies for available positions • Conduct new permanent orientations as part of the onboarding process • Schedule and conduct background checks for applicants and Agency personnel • Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies • Process and issue employee paychecks and statements of earnings and deductions.

Accounts Payable Clerk Accounts Payable Specialist (PART TIME!) needed for a manufacturing company located in Greensburg, PA! This position is ONSITE and the schedule is very flexible! We are looking for AP Candidates that are available immediately, have prior Accounts Payable experience, and seeking a part-time/flexible schedule. Please review the responsibilities and requirements for this Accounts Payable Specialist role! CALL ASAP to 412-471-5946 if interested! The responsibilities for the Accounts Payable Specialist will include:- Enter daily invoices into their accounting database (industry specific program and training will be provided)- Complete three way matching to ensure that there are no discrepancies between what was ordered, what was received and what was invoiced- Research and resolve any invoice discrepancies- Assist with basic coding of invoices- Assist with check runs- Review and mail vendor statements- Answer any questions from vendors regarding payment status- Assist with filing and other clerical tasks within the department- Special projects as requested The requirements for this Accounts Payable Specialist position include:- Prior Accounts Payable experience required- Strong Data Entry skills (including speed and accuracy)- Strong communication skills (both written and oral)- Excellent customer service skills- Basic Microsoft Excel and Microsoft Word experience- Prior experience with an accounting database- Attention to detail is crucial This is a part time position expected to take 20-24 hours per week. The hours for this Accounts Payable Clerk position should be worked Monday through Friday, during normal business hours between a start and end time of 8:30am and 5pm. Candidates can choose to work 3 full days or spread the 20-25 hours over 4 or 5 days. This position is ONSITE in Greensburg, PA. If you have the appropriate background for this Accounts Payable role and are interested in being considered, please apply on the Robert Half website. After applying to this accounting/finance role, please CALL Robert Half immediately at 412-471-5946 and ask for Carrie, Aimee or Mindy to confirm your application has been received! Looking for more than just a job? Robert Half will partner with you to provide resume guidance, provide interview coaching, and help you to assess your career goals. We want to be the team to help you find the next great step in your career, but if we aren't, we will at least help you in that endeavor.

Payroll - HR - Accounting Payroll and Human Resources• Maintain personnel records and benefit deductions and ensure data integrity.• Process biweekly payroll for employees accurately and in a timely manner.• Calculate and process deductions, taxes, and garnishments and submit payments online.• File monthly, quarterly, and yearly payroll tax returns.• Prepare and distribute payroll reports to management and CPA’s.• Ensure compliance with federal, state, and local payroll regulations.• Reconcile payroll discrepancies and resolve any issues or errors.• Stay updated on changes in payroll regulations and best practices.• Manage 401k and profit-sharing plan. • Manage health insurance plan for employees.• Track attendance and PTO for employees.• Process all new hire and termination paperwork.• Handle unemployment claims.• Enter payroll related month and year end journal entries.Company Credit Cards• Manage and maintain all company credit card accounts.• Add and remove cardholders as necessary.• Collect receipts, chart all charges.• Pay and post all monthly statements.• Reconcile accounts and resolve conflicts, disputes, and fraud cases.Accounting Duties• Bank reconciliations.• Bookkeeping for small rental entities.• Knowledge of general ledger accounting principles and familiarity with debits and credits.• Understanding of accounting principles and practices.• Experience with account reconciliation and accounts payable processes.• Misc tax returns and reporting for various municipalities.• Annual reports and license renewals for various states• Support of Accounting Department with processing & recording transactions, updating ledgers and analyzing GL accounts to ensure accuracy of balances and financial records.

Accounts Receivable Clerk An educational non-profit organization in Pittsburgh, PA is in need of temporary assistance in Accounts Receivable Department! The duration of this assignment is expected to start in early May and run through October 2025. The Accounts Receivable Specialist would be responsible for the following duties:<ul><li>Posting payments to customer accounts using Oracle</li><li>Maintain cash receipt spreadsheet on a daily basis and then importing the information into their Accounting Database</li><li>Prepare bank deposits for cash and scan checks</li><li>Code payments to intercompany accounts</li><li>Review insurance websites and run reports to determine payment amounts</li><li>Allocate large check payments over multiple invoices and accounts</li><li>Resolve and research any discrepancies between what was paid and what was owed</li><li>Run credit card payments as needed using an online terminal</li><li>Post-self-pays and private insurance payments</li><li>Run monthly statements and review for accuracy</li><li>Assist with the creation and review of the aging analysis report</li><li>Follow up and attempt to correct denials</li></ul>The hours for this position are Monday through Friday and you need to work 8 hours between the hours of 10am EST and 8pm EST. (Preferred schedule could be 10am-7pm EST or 11am-8pm EST) If you have the appropriate background for the Accounts Receivable and are interested in being considered, please apply online using the Robert Half website.

Accounting Associate We are in search of an Accounting Associate to become a part of our team located in PITTSBURGH, Pennsylvania, United States. The Accounting Associate will be responsible for a range of general accounting tasks primarily responsible for the processing of customer applications, maintaining customer credit records, and resolving customer inquiries. Responsibilities: • Ensuring the accurate execution and recording of all transactions in the accounting system• Assisting with the preparation of journal entries and maintaining the general ledger• Handling the processing of invoices for payment and ensuring all approvals are timely• Carrying out reconciliation of accounts receivable and accounts payable balances• Keeping track of outstanding payments and preparing necessary client or vendor communication• Assisting with the preparation of financial statements and month-end close processes• Collecting and analyzing data to reconcile bank statements and financial discrepancies• Identifying and resolving any inconsistencies present in financial records• Ensuring compliance with company policies as well as federal, state, and local regulations• Assisting with the preparation of documentation for tax filings and audits• Collaborating with finance and operational teams, external vendors, and clients to support cross-functional efficiencies in billing, payroll, or related functions.

Accounts Receivable Clerk We are looking for an experienced Accounts Receivable Clerk in Mercer, Pennsylvania. In this role, you will play a key part in managing the invoicing, payment processing, and customer account maintenance to ensure accurate financial records. This position requires a detail-oriented individual who can effectively communicate with customers and collaborate with the accounting team. Responsibilities:• Process invoices and payments accurately to maintain up-to-date accounts receivable records.• Communicate regularly with customers to address payment-related inquiries and ensure timely collections.• Prepare and present weekly status reports on accounts receivable to the Accounting Manager.• Handle the setup and maintenance of new customer accounts, including performing credit checks.• Apply late fee charges on overdue accounts on a monthly basis.• Maintain and update customers’ tax-exempt documentation to ensure compliance.• Support office-related administrative tasks as needed.• Investigate and resolve accounting discrepancies in collaboration with the Accounting Manager.• Assist with additional assignments or projects as directed by the Accounting Manager

Accounts Receivable Clerk Are you an organized and detail-oriented professional looking to grow your career in finance and accounting? Join my client's team as an Accounts Receivable Clerk, where you’ll play a crucial role in supporting day-to-day financial and administrative operations. This position reports directly to the Finance Manager and supports multiple departments, including Finance, Sales, Supply Chain, Customer Service, and Management. Key Responsibilities:<ul><li>AR Invoicing & Reconciliation: Process, verify, and reconcile deliveries to complete accounts receivable invoicing.</li><li>Analyze & Recommend Improvements: Maintain and enhance quality results by following corporate standards, recommending process improvements, communicating effectively, and resolving issues.</li><li>Data Reconciliation: Ensure accuracy by verifying entries and matching system reports with balances.</li><li>File Management: Code and file materials in line with procedures, maintain database accuracy, and ensure proper backup of electronic files.</li><li>Customer Setup: Coordinate new customer accounts to support the shared services department.</li><li>Account Discrepancies: Investigate and verify account discrepancies by gathering data from sales, trade promotions, customer service teams, and customers.</li><li>Collections Support: Resolve collections issues by analyzing customer payment plans, payment history, and credit lines while coordinating with the collections department.</li><li>Reporting: Summarize accounts receivable activity, verify totals, and prepare reports for monthly transfers.</li></ul>

Bookkeeper We are offering an exciting opportunity for a Paralegal/Bookkeeper in Downtown Pittsburgh, Pennsylvania. The chosen candidate will be responsible for a variety of tasks ranging from paralegal duties to office management and bookkeeping. This role is well-suited to someone who is highly organized, detail-oriented, and adept at multi-tasking. About the Role: A small, dynamic downtown litigation firm is seeking a highly organized and motivated Paralegal/Bookkeeper to join their team. In addition to paralegal duties, the ideal candidate will also manage bookkeeping (accounts payable) and billing responsibilities, ensuring smooth office operations. This is a 100% onsite position to ensure cohesive support for our litigation team, with flexibility in hours, though availability until 6 p.m. is preferred. Salary and Benefits: Competitive Pay! (commensurate with experience). Comprehensive Benefits Package, including: Health insurance Three weeks of paid vacation annually, plus sick days and paid holidays Employer-funded profit-sharing plan Paid overtime opportunities Key Responsibilities: Paralegal Duties: Organize and maintain case files and records. File court pleadings, primarily electronically. Arrange for services like process serving and document deliveries. Schedule depositions, court reporters, and conference calls. Manage the litigation calendar and deadlines. Conduct basic legal research (e.g., cite-checking) using Westlaw. Assist in drafting correspondence, motions, and discovery requests/responses. Review discovery materials and summarize testimonies. Utilize e-discovery software for tasks like importing, reviewing, and exporting data (experience with tools like Digital War Room is a plus). Develop demonstrative exhibits and assist in trial preparation. Attend trials as part of the litigation team. Office Management & Bookkeeping Duties: Handle billing operations using Clio software. Manage accounts payable (QuickBooks proficiency required). Perform administrative tasks like arranging travel and preparing expense reports.