3 results for Receptionist in Phoenix, AZ

Receptionist We are looking for a detail-oriented and organized Receptionist to join our team on a Contract basis in Toms River, New Jersey. In this role, you will handle a combination of receptionist and coordinator responsibilities, ensuring the smooth operation of daily office activities. This position requires strong communication skills and attention to detail to provide excellent service to visitors and staff alike. Responsibilities: • Welcome clients, applicants, and visitors upon arrival, providing visitor passes and parking validations while adhering to security protocols. • Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and ensuring technological equipment is ready for use. • Manage general clerical tasks such as distributing office faxes, packages, and ordering necessary supplies. • Monitor and track incoming and outgoing mail, packages, and freight, arranging messenger services when required. • Organize hospitality services for guests, including transportation, ticketing, and reservations. • Follow established procedures to address straightforward issues, with limited discretion in decision-making. • Execute clearly defined tasks and methods as outlined, ensuring consistency in processes. • Deliver accurate and timely results under close supervision while adhering to standard workflows.

Office Manager We are looking for a dedicated Office Manager to join our team in Phoenix, Arizona. This is a long-term contract position offering a dynamic opportunity to oversee daily office operations and ensure smooth administrative processes. The ideal candidate will have a strong background in managing office functions, supporting financial processes, and maintaining an organized work environment. Responsibilities: • Oversee payroll verification processes to ensure accuracy and compliance. • Process invoices and manage accounts payable and receivable effectively. • Coordinate office supply orders and maintain a well-stocked and organized break room. • Manage front desk operations, including greeting visitors and directing inquiries. • Handle administrative responsibilities, such as scheduling, correspondence, and document management. • Utilize accounting software systems and tools like ADP, Concur, and CRM to support financial and operational tasks. • Respond to inbound calls and provide thorough assistance to clients and team members. • Collaborate with teams to ensure seamless office functionality and resolve any operational issues.

Office Services Associate We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in Phoenix, Arizona. In this role, you will provide essential back-office support, including mail and copy services, as well as other operational tasks to ensure smooth office functionality. This position requires hands-on involvement with various office equipment and a proactive approach to maintaining an organized and efficient workspace. Responsibilities: • Perform daily office tasks such as managing reprographics, mail services, and document intake processes. • Maintain conference rooms and ensure they are tidy and well-stocked with necessary supplies. • Operate and troubleshoot office equipment, including copiers and printers, ensuring minimal downtime. • Load and replenish paper, toner, and other materials in office machines as needed. • Prioritize tasks effectively to meet deadlines and ensure timely completion of assigned projects. • Communicate with supervisors and clients regarding job details, deadlines, or any issues that arise. • Perform quality checks on completed work to ensure accuracy and compliance with company standards. • Maintain organized logs and records of completed tasks and office activities. • Lift and handle materials weighing up to 50 lbs. as part of daily responsibilities. • Support additional office functions, including reception and hospitality services, as required.