<ul><li><strong>Position: Event Planner Intermediate (Contract Role)</strong></li><li><strong>Location: 100 W University Dr 1 Tempe Arizona 85281-3640</strong></li><li><strong>Type: ONSITE (100%)</strong></li><li><strong>Hourly Pay: $27- $29 per hour </strong></li><li><strong>Schedule: 40 hours per week onsite</strong></li><li><strong>Experience Required: 3-5 years of previous event management / hospitality experience</strong></li></ul><p><strong>Job Description: </strong></p><ul><li>Ability to plan events that can range from 10 to 500 people with various degrees of complexity.</li><li>Monitor/manage the project including creation of project plans and budgets prepare manage reconcile.</li><li>Ability to lead team working on an event and direct many facets at one time.</li><li>Collaborate and interact effectively with Firms senior management middle management and customers.</li><li>Provide strategic input and recommendations to business group on event development.</li><li>Maintain partnering relationships with internal business partners such as Food Services Conference - Services Audio Visual Security and Facilities.</li><li>Manage all aspects of events including but not limited to: internal consulting concept proposal development site selection via RFP process vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air/ground travel total logistics coordination menus setup decor audio visual creative writing for invitation input on graphic design and website development printing registration management coordination of speakers giveaways entertainment activities and travel staff. </li></ul><p> </p><p><strong>Role and Responsibilities: </strong></p><ul><li>Stand, greet, and welcome all clients to the Client Center throughout the day.</li><li>Escort clients to the appropriate meeting room or space, offering coat room and bag check services to enhance their comfort</li><li>Assist, tend to, and anticipate guest needs on the floor, ensuring a seamless and pleasant experience for all visitors Work closely with J.P. Morgan's internal and external partners, including catering, security, audio-visual, events, and facility teams, to ensure smooth operations and exceptional service delivery</li><li>Manage essential front desk functions, including answering phones, promptly returning emails, reviewing and analyzing meeting room requests, and understanding the schedule of events taking place</li><li>Join Event Planners on pre-conference calls for events, assist with data entry, and support the execution of events, ensuring all details are meticulously managed</li><li>Check meeting rooms to ensure that catering, audio-visual, and room setups match the Banquet Event Order (BEO), guaranteeing that all client specifications are met</li><li>Master the usage of EMS (Event Management System) to detail reservations, review incoming requests, and manage all event logistics efficiently</li><li>Understand meeting room capabilities and catering offerings to provide informed assistance to clients and employees</li><li>Take the lead in planning and coordinating small events, ensuring that all logistical details are handled with precision and that the events run smoothly</li></ul>
