9 results for Real Estate Services Administrator in Philadelphia, PA

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry. The position is based in PLYMOUTH MEETING, Pennsylvania, and will be fully on-site. As an Administrative Assistant, your primary role will be to ensure smooth and efficient administrative operations within our team. Responsibilities • Accurately process and manage customer credit applications • Maintain and update customer credit records in a timely manner • Address customer inquiries professionally, providing excellent customer service • Monitor customer accounts and take necessary actions as needed • Manage incoming and outgoing calls, ensuring effective communication channels • Maintain inventory, order uniforms, and manage office supplies to ensure smooth office operations • Organize and manage the office mail system, including incoming, outgoing, and inter-office mail • Manage the scheduling and use of conference rooms, ensuring they are well-prepared for meetings • Use Microsoft Office Suite, particularly Microsoft Outlook, to manage email correspondence and schedule appointments • Perform data entry tasks and maintain accurate records.

Property Administrator Are you an organized, detail-oriented professional with a passion for overseeing property operations? Robert Half is seeking a Property Administrator to join a local and growing team that values precision, efficiency, and exceptional service. This role offers the opportunity to contribute to the seamless management of properties and play a critical part in ensuring tenants, vendors, and owners experience outstanding support. Responsibilities:<ul><li>Act as the primary point of contact for tenants, owners, and vendors regarding property issues and inquiries.</li><li>Facilitate communication and coordination between stakeholders to ensure all property operations run smoothly.</li><li>Manage administrative tasks, including filing, organizing property records, and updating internal databases and systems.</li><li>Coordinate and schedule maintenance requests and follow through to ensure timely completion of repairs.</li><li>Prepare and maintain lease agreements, vendor contracts, and payment schedules in compliance with all regulations and deadlines.</li><li>Track property expenses, assist with budgeting, and compile monthly financial reports.</li><li>Support property managers in planning property inspections and walkthroughs and assist with documenting findings.</li><li>Handle correspondence with residents regarding important notices, lease renewals, rent collections, and other tenant concerns.</li><li>Identify opportunities to improve operational efficiency and contribute to the development of new processes as needed.</li></ul>

Executive Assistant Growing real estate firm, located in the Wilmington Delaware area is looking to hire a thorough Executive Assistant with proven multi-tasking abilities. In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

Leasing Coordinator We are seeking a detail-oriented Front Desk Coordinator to join our team in the Real Estate Developers industry, located in Trenton, NJ. Your primary responsibilities will include providing administrative support, managing customer-related inquiries, and ensuring the precise and timely processing of applications and work orders. This position offers a long-term contract employment. Responsibilities: • Act as the first point of contact for customers, ensuring a welcoming and detail-oriented atmosphere.• Effectively manage incoming inquiries, providing accurate and prompt responses.• Help customers with their applications, ensuring all details are accurately captured and processed.• Offer comprehensive administrative support to the Property Manager, contributing to the seamless operation of the business.• Handle work orders efficiently, ensuring all customer requests are addressed promptly and appropriately.• Use Microsoft Office Suite (Word, Excel, Outlook) to maintain and organize files, and perform data entry tasks.• Operate a multi-line phone system, managing calls in a detail-oriented and efficient manner.• Uphold a high standard of customer service, addressing customer needs and resolving their inquiries.• Use Yardi software for various administrative and customer service tasks.• Use strong interpersonal skills to establish and maintain positive relationships with customers and team members.

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

HR Coordinator We are seeking a diligent HR Coordinator to join our team in the real estate property/facilities management sector, based in Plymouth Meeting, Pennsylvania. This role plays a crucial part in our HR functions, managing important tasks such as processing new permanent staff information, conducting audits, and handling communication related to human resources. This is a contract employment opportunity that offers a chance to work in a hybrid work environment. Responsibilities: • Efficiently process pay increases and terminations, ensuring accuracy and timeliness • Maintain and manage HR inbox, responding to inquiries and forwarding information as needed • Implement audits to ensure the accuracy of HR records and processes • Handle new permanent staff communication, providing necessary information and guidance to new team members • Conduct background checks as part of the recruitment process • Utilize ADP Workforce Now and Ceridian Day Force for various HR tasks • Manage work comp claims, coordinating with relevant parties to resolve issues • Oversee benefit functions, ensuring employees are informed and benefits are administered correctly • Use ATS for effective management of recruitment and hiring processes • Perform administrative tasks related to human resources, maintaining organized and accurate records.

Office Assistant Robert Half is seeking a detail-oriented and proactive Office Assistant to support day-to-day operations at a local and growing company. The ideal candidate will provide administrative support across various functions and play a critical role in maintaining office workflows and meeting team needs. This position requires excellent communication skills, multitasking abilities, and a commitment to delivering exceptional service. Responsibilities: <ul><li>Provide comprehensive administrative assistance to the team, including organizing meetings, managing phone correspondence, and addressing email communications.</li><li>Ensure efficient office operations by overseeing file management, maintaining supplies, and performing general office maintenance.</li><li>Support the creation and preparation of reports, documents, and professional correspondence.</li><li>Handle property management responsibilities, including tenant liaison and managing lease-related documentation.</li><li>Respond to inquiries from clients, vendors, and team members in a timely and professional manner.</li><li>Assist with accounting tasks such as processing invoices and tracking expenses.</li><li>Contribute to marketing efforts and social media activities by posting updates and coordinating communications.</li></ul>

Executive Assistant In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

Executive Assistant/Business Manager Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Calendar Management· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Record meeting minutes· Credit Card Reconciliations· Special errands as needed