Search jobs now Find the right job type for you Explore how we help job seekers Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Legal Administrative and Customer Support Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2025 Salary Guide Demand for Skilled Talent Report Building Future-Forward Tech Teams Job Market Outlook Press Room Salary and hiring trends Adaptive working Competitive advantage Work/life balance Inclusion Browse jobs Find your next hire Our locations

202 results for Office Administrator in Philadelphia, PA

Office Assistant
  • Princeton, NJ
  • onsite
  • Temporary
  • 23.00 - 25.00 USD / Hourly
  • <p>We are looking for a dedicated Office Assistant to join our team on a contract basis in Princeton, New Jersey. The ideal candidate will bring strong organizational skills and attention to detail to support daily administrative tasks. This position offers an opportunity to engage in a variety of clerical and office duties while contributing to the smooth operation of the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and direct them to the appropriate department or individual.</p><p>• Perform general clerical tasks, including filing, data entry, and document organization.</p><p>• Assist in day-to-day office administration to ensure operations run efficiently.</p><p>• Provide administrative support to team members and management as needed.</p><p>• Process paperwork accurately and in a timely manner.</p><p>• Maintain a well-organized and efficient office environment.</p><p>• Coordinate communication and schedule appointments when necessary.</p><p>• Handle inquiries with care and resolve basic issues promptly.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
  • 2025-06-25T14:28:50Z
Office Assistant
  • Wilmington, DE
  • onsite
  • Permanent
  • - USD / Yearly
  • <p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>·      Answer incoming calls</p><p>·      Data entry of legal documents</p><p>·      Schedule appointments/Calendar Management</p><p>·      Timely email correspondence</p><p>·      Handle incoming/outgoing mail</p><p>·      Prepare and file internal documents</p><p>·      Assist the Accountant with projects when needed</p>
  • 2025-06-23T19:29:17Z
Office Assistant
  • Marlton, NJ
  • onsite
  • Permanent
  • 50000.00 - 60000.00 USD / Yearly
  • <p>Robert Half is looking for a detail-oriented Office Assistant to support our client's team in South Jersey. In this Office Assistant role, you will handle a variety of administrative tasks, coordinate office activities, and ensure efficient daily operations. This position requires excellent organizational skills, strong communication abilities, and a commitment to providing outstanding service to both staff and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments, organizing files, and maintaining office supplies.</li><li>Coordinate office logistics to ensure smooth operations, including managing mail, deliveries, and vendor relationships.</li><li>Provide exceptional customer service by assisting clients and addressing their inquiries promptly.</li><li>Support staff with document preparation, data entry, and other clerical tasks as needed.</li><li>Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</li><li>Maintain accurate records and ensure compliance with company policies and procedures.</li><li>Assist in the implementation and use of client relationship management systems, such as Salesforce or similar tools.</li><li>Monitor and prioritize multiple tasks to meet deadlines in a fast-paced environment.</li></ul><p><br></p>
  • 2025-06-25T13:08:57Z
Administrative Assistant
  • Wilmington Nt, DE
  • onsite
  • Permanent
  • - USD / Yearly
  • <p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·      Organize, schedule, and confirm appointments/meetings</p><p>·      Track and analyze accounting data</p><p>·      Calendar Management</p><p>·      Prepare financial statements and reports</p><p>·      Draft internal/external correspondence</p><p>·      Generate travel arrangements & itineraries </p><p>·      Perform clerical research</p>
  • 2025-06-23T19:44:34Z
Part time-Office Manager
  • Wilmington, DE
  • onsite
  • Permanent
  • 32000.00 - 52000.00 USD / Yearly
  • <p>Office Manager / Administrative Assistant (Fulltime/Part-Time, 20–25 hours/week)** This is a fulltime opportunity with part time hours</p><p>100% Onsite| *Flexible Schedule | Client-Facing | QuickBooks & Billing Experience Required*</p><p>Salary- $25 -$32/Hr dependent on experience.</p><p><strong>This role does NOT have benefits but the person can accrue time off and is eligible for a 401k Match</strong></p><p><br></p><p>**About Us:**</p><p>A client of ours a small, dynamic firm in business for over 30 years is seeking a reliable and resourceful Office Manager / Administrative Assistant to support our team 20–25 hours per week. This is a flexible, part-time position ideal for someone who enjoys a variety of responsibilities, thrives in a client-facing role, and is comfortable managing both high-level tasks and day-to-day office needs.</p><p><br></p><p>**Position Overview:**</p><p>In this multifaceted role, you will wear many hats—managing administrative operations, overseeing billing and bookkeeping using QuickBooks, maintaining files, supporting projects, and occasionally running office errands. You’ll be a key point of contact for clients and play a central role in keeping the office organized and efficient.</p><p><br></p><p>**Key Responsibilities:**</p><p><br></p><p>* Manage billing, invoicing, and light bookkeeping in QuickBooks</p><p>* Provide administrative support including filing, document organization, and correspondence</p><p>* Serve as the first point of contact for clients—both in person and via phone/email</p><p>* Assist with high-level project coordination and follow-up</p><p>* Handle general office management tasks such as supplies, scheduling, and errands</p><p>* Support leadership with ad hoc tasks and special projects</p><p><br></p><p>**Qualifications:**</p><p><br></p><p>* Proven experience with QuickBooks and billing/invoicing</p><p>* Strong organizational and multitasking skills</p><p>* Excellent communication and interpersonal abilities</p><p>* Proactive, flexible, and comfortable in a hands-on environment</p><p>* Professional demeanor and client-service mindset</p><p>* Reliable transportation for occasional local errands</p><p><br></p><p>**Work Schedule: **</p><p><br></p><p>* 20–25 hours per week</p><p>* Typically 3 days a week, with occasional flexibility for a 4th day if needed</p><p>* Flexible hours within a Monday–Friday schedule</p><p><br></p><p>**Why This Role?**</p><p>This position is perfect for someone looking for meaningful part-time work in a supportive, collaborative setting. You'll be a trusted member of a small team, have variety in your workday, and enjoy a flexible schedule that can adapt to your life.</p>
  • 2025-06-30T14:28:55Z
Office Manager
  • Wilmington, DE
  • onsite
  • Permanent
  • 45000.00 - 52000.00 USD / Yearly
  • <p>An innovative firm located in Wilmington Delaware is looking to staff a highly organized, proactive, and detail-oriented Office Manager to oversee day-to-day administrative operations. In this role, you will assist with data entry, drafting email correspondence, assisting with maintaining vendor records, overseeing meeting coordination, assisting with accounts payable transactions, vendor invoicing, processing expense reports, maintaining office inventory, and perform bookkeeping tasks. In this Office Manager role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>·      Assist with administrative support</p><p>·      Data Entry/Scanning/Phones</p><p>·      Process vendor invoices and payments</p><p>·      Organize office operations and procedures</p><p>·      Prepare client bank deposits</p><p>·      Maintain internal file/record keeping system</p><p>·      Calendar Management</p><p>·      Handle incoming and outgoing mail/packages</p><p>·      Assist with marketing projects as needed</p><p>·      Support budgeting and bookkeeping procedures</p>
  • 2025-06-23T19:58:58Z
Law Firm Administrator
  • Wilmington, DE
  • onsite
  • Permanent
  • 60000.00 - 80000.00 USD / Yearly
  • <p><strong><u>Law Office Administrator (Wilmington, DE)</u></strong></p><p><strong>100% Onsite | Monday–Friday, 9:00 AM–5:30 PM | Full-Time, Non-Exempt</strong></p><p><strong>Base Salary: </strong>Up to $80,000</p><p><strong>Benefits: 100% Employer Paid</strong> - Medical (Premium, full Rx), Dental PPO, $1k-$2k HSA contribution, Life & AD& D (3x salary up to $300k), plus Short & Long-Term Disability</p><p><br></p><p>A respected mid-sized law firm in the Wilmington, DE suburbs is seeking a <strong>Legal Office Manager</strong> to oversee front desk operations and provide vital administrative and office support. This is a hands-on role ideal for someone who thrives in a professional setting, enjoys client interaction, and has experience keeping a legal office running smoothly.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>*** Reception & Client Experience</strong></p><ul><li>Greet and assist all visitors and clients</li><li>Answer incoming calls and manage voicemail professionally</li><li>Coordinate incoming/outgoing mail, deliveries, and courier services</li><li>Maintain a clean, organized reception and kitchen area</li></ul><p><strong>*** Office Administration</strong></p><ul><li>Support the firm’s COO with administrative projects</li><li>Handle vendor relationships (IT, office supplies, maintenance, etc.)</li><li>Manage conference room scheduling, access cards, and office keys</li><li>Order office and kitchen supplies, maintain library, and update safety equipment</li></ul><p><strong>** Legal Administrative Support</strong></p><ul><li>Assist with e-filing, binder creation, invoicing, and overflow secretarial tasks</li><li>Coordinate travel and lodging arrangements as needed</li><li>Communicate with the landlord on building-related issues</li></ul><p><br></p>
  • 2025-07-04T07:04:54Z
Part-time Administrative Assistant
  • Bridgewater, NJ
  • remote
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>Our client, a dynamic and fast-growing organization, is seeking a detail-oriented and organized <strong>Part-Time Administrative Assistant</strong> to join their team. In this role, you will perform various administrative tasks to ensure smooth daily operations while providing top-notch support to the team. This contract position will be within the working hours of 8:00am-5:00pm between a 20–30-hour work week.</p><p><br></p><p>If you are seeing <strong>part-time </strong>work and available during the working hours of 8:00am-5:00pm between a 20–30-hour work week, apply today.</p><p><br></p><ul><li>Manage and organize calendars, schedule appointments, and prepare meeting agendas.</li><li>Handle correspondence, including emails, phone calls, and written communication.</li><li>Process and file documents, maintain records, and handle data entry accurately.</li><li>Assist in preparing reports, presentations, and other documentation.</li><li>Coordinate office supplies and manage inventory as needed.</li><li>Provide excellent customer service to internal and external stakeholders.</li><li>Support management and team members with additional administrative tasks as requested.</li></ul><p><br></p>
  • 2025-06-19T18:58:50Z
Executive Administrative Assistant
  • Wilmington, DE
  • onsite
  • Permanent
  • 55000.00 - 65000.00 USD / Yearly
  • <p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>·      Oversee office supply inventory</p><p>·      Process client invoices</p><p>·      Calendar Management</p><p>·      Monitor expenses</p><p>·      Answer incoming phone calls</p><p>·      Draft email correspondence and create presentations</p><p>·      POC to outside vendors</p><p>·      Identify areas for process improvements</p><p>·      Maintain petty cash</p><p>·      Provide reports to management</p>
  • 2025-06-23T19:34:03Z
Executive Assistant
  • Wilmington, DE
  • onsite
  • Permanent
  • 65000.00 - 80000.00 USD / Yearly
  • <p>In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments.</p><p> </p><p>What you get to do daily</p><p>·      Coordinate executive communications</p><p>·      Prepare internal and external corporate documents</p><p>·      Schedule meeting and appointments</p><p>·      Prepare weekly reports</p><p>·      Draft meeting agendas</p><p>·      Distribute incoming mail/packages</p><p>·      Travel Arrangements</p><p>·      Order and maintain inventory of office supplies</p><p>·      Assist with property management activities</p><p>·      Bank Reconciliations</p><p>·      Assist with accounts payable/receivable transactions</p><p>·      Special errands as needed</p>
  • 2025-06-30T13:53:47Z
Billing Manager/Office Manager
  • Wilmington, DE
  • onsite
  • Permanent
  • 45000.00 - 55000.00 USD / Yearly
  • We are offering an exciting opportunity for a Billing Manager/Office Manager in Wilmington, Delaware. This role is crucial to our operations in the healthcare industry. The selected candidate will be instrumental in managing our dental office's front desk and billing processes. <br><br>Key responsibilities: <br><br>• Accurately process patient claims and predeterminations to insurance companies<br>• Responsibly handle scheduling of appointments for both new and existing dental patients using SoftDent<br>• Timely respond to emails and client inquiries <br>• Efficiently answer phone calls and respond to voicemails <br>• Maintain and organize patient medical records in a systematic manner<br>• Collect estimated co-payments and diligently follow up on existing balances <br>• Explain treatment plans to patients in an understandable manner <br>• Verify insurance coverage details and keep them updated<br>• Maintain up-to-date insurance bluebooks <br>• Post insurance payments and manage outstanding insurance balances through EFT, virtual card payment, and checks<br>• Annually re-credential to stay in-network with current insurance plans.
  • 2025-06-30T14:19:05Z
Office Manager
  • Tinton Falls, NJ
  • onsite
  • Temporary
  • 21.50 - 22.50 USD / Hourly
  • We are looking for an experienced Office Manager to join our team in Tinton Falls, New Jersey. This long-term contract position is ideal for someone who thrives in a dynamic environment and can handle a wide range of administrative and operational responsibilities. As part of a small but dedicated team, you will play a key role in ensuring the office runs smoothly while supporting staff and clients.<br><br>Responsibilities:<br>• Oversee day-to-day office operations, including managing accounts payable and receivable, processing invoices, and reconciling expense reports.<br>• Coordinate human resources tasks such as maintaining employee records and addressing administrative needs.<br>• Manage client communications and ensure accurate tracking of client, team, and subcontractor data.<br>• Organize staff meetings, prepare agendas, and schedule site visits and travel arrangements for project engineers.<br>• Maintain office supplies and equipment, and manage vendor relationships to ensure operational efficiency.<br>• Assist the marketing director with special projects, including editing and proofreading materials.<br>• Identify opportunities to streamline processes and improve office productivity.<br>• Scan and archive completed projects to maintain organized records.<br>• Foster a positive work environment by addressing staff needs and ensuring smooth collaboration across teams.
  • 2025-06-27T13:39:01Z
Office Manager
  • Willow Grove, PA
  • onsite
  • Contract / Temporary to Hire
  • - USD / Hourly
  • Job Description: Office Manager<br>Location: Willow Grove, PA<br>Position Type: Temporary to Hire<br>Schedule: 100% On-Site<br>Start Date: Immediate<br>A busy HVAC company located in Willow Grove is seeking a proactive and highly organized Office Manager to support its team of Project Managers working in the field. This position offers an exciting opportunity to join a growing team with the potential for long-term employment.<br><br>Key Responsibilities:<br>Estimate Preparation: Prepare and review estimates for HVAC projects based on field data.<br>Bid Submission: Submit time-sensitive bids to clients and ensure all required documents and calculations are accurate and complete.<br>Documentation: Perform document production tasks, including formatting, proofreading, and compiling project-related materials.<br>Scheduling: Coordinate and schedule appointments, meetings, and field visits to optimize workflow and ensure timely project execution.<br>Administrative Support: Handle ad hoc tasks to maintain smooth daily operations of the office and provide assistance to the field team as needed.<br><br>Required Skills and Qualifications:<br>Strong proficiency in Microsoft Word and Excel (essential).<br>Exceptional attention to detail and ability to meet tight deadlines.<br>Excellent organizational and time-management skills.<br>Ability to work collaboratively in a fast-paced, demanding environment.<br>Previous experience in an administrative or office management role with exposure to project-based industries (e.g., HVAC, construction) preferred.<br>Additional Information:<br>This position is fully on-site and requires immediate availability. Candidates must possess excellent multitasking capabilities and a results-oriented attitude to support the goals of the team and the company.<br><br>How to Apply:<br>For immediate consideration, please call the Trevose, PA office of Robert Half at 215-244-1870.<br><br>About Robert Half:<br>At Robert Half, we specialize in staffing services tailored to each client’s unique needs. From temporary assignments to permanent placements, we connect employers with top talent to help their businesses thrive.<br><br>Thank you for considering this opportunity!
  • 2025-06-25T14:23:46Z
Administrative Assistant
  • Neptune, NJ
  • remote
  • Contract / Temporary to Hire
  • 30.00 - 32.00 USD / Hourly
  • <p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team. This is a Contract to permanent position that offers the opportunity to support a dynamic design department while working remotely. Ideal candidates will have experience in detail-oriented office settings, particularly within construction administration, technical, or engineering environments.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain project documentation, including meeting notes, action items, and decision logs.</p><p>• Assist project managers and engineers with scheduling, tracking deadlines, and ensuring proper document version control.</p><p>• Manage project-specific SharePoint sites and coordinate stakeholder communications and meetings.</p><p>• Provide basic Revit-related support, such as printing, without requiring advanced technical skills.</p><p>• Ensure all documentation adheres to project requirements and accuracy standards.</p><p>• Schedule appointments and maintain calendars to optimize team efficiency.</p><p>• Handle email correspondence and inbound/outbound calls professionally and promptly.</p><p>• Use Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.</p><p>• Enter and manage data with precision to ensure records are up-to-date and accurate.</p><p>• Deliver exceptional customer service while addressing inquiries and resolving issues.</p>
  • 2025-06-04T21:08:45Z
Administrative Assistant
  • Sicklerville, NJ
  • onsite
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Sicklerville, New Jersey. In this long-term contract role, you will play a pivotal part in ensuring the smooth operation of administrative tasks and office coordination. The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Answer and manage inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain up-to-date records and information.</p><p>• Handle receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Coordinate and organize office supplies and maintain a tidy workspace.</p><p>• Prepare and distribute correspondence, reports, and other documentation as needed.</p><p>• Assist in scheduling meetings, appointments, and maintaining calendars.</p><p>• Support team members with various administrative tasks to meet deadlines.</p><p>• Ensure compliance with company policies and procedures in all administrative activities.</p>
  • 2025-07-08T12:34:13Z
Administrative Assistant
  • Bridgewater, NJ
  • onsite
  • Temporary
  • 25.00 - 25.00 USD / Hourly
  • <p>We are looking for a dedicated Administrative Assistant to join our team on a contract basis and support both general office operations and fundraising initiatives. Based in Bridgewater, New Jersey, this position offers an opportunity to contribute to meaningful non-profit work while performing a variety of administrative tasks. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update organizational records, documents, and databases to ensure accuracy and accessibility.</p><p>• Coordinate meetings, appointments, and travel arrangements for staff to facilitate smooth operations.</p><p>• Maintain up-to-date donor records.</p><p>• Prepare detailed reports, presentations, and other administrative documents as required.</p><p>• Oversee office supply inventory and ensure the workspace remains organized and functional.</p><p>• Provide administrative support to the team and assist with special projects as assigned.</p><p>• Respond to inbound and outbound calls, emails, and other correspondence promptly and professionally.</p><p>• Assist with scheduling appointments and managing calendars to optimize team productivity.</p>
  • 2025-07-07T21:08:54Z
Administrative Assistant
  • Plymouth Meeting, PA
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 19.00 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. In this role, you will provide essential administrative support to ensure the smooth operation of daily activities. If you have strong organizational skills and enjoy working in a dynamic, collaborative environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls, providing excellent customer service and addressing inquiries promptly.</p><p>• Perform accurate data entry tasks to maintain up-to-date records and documentation.</p><p>• Coordinate schedules and appointments to optimize team productivity.</p><p>• Handle E-Mail correspondence professionally, ensuring timely responses to internal and external stakeholders.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create documents and presentations.</p><p>• Support team members with administrative tasks to enhance overall efficiency.</p><p>• Maintain organized filing systems to ensure easy access to important information.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Collaborate with team members to improve workflows and processes.</p>
  • 2025-06-30T18:59:25Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Temporary
  • 20.00 - 23.00 USD / Hourly
  • <p>Are you looking for an opportunity to apply your administrative skills in a fast-paced and professional environment? Do you thrive in a role where organization, attention to detail, and confidentiality are key? Our client, a reputable law firm, is seeking a skilled Administrative Assistant to join their team!</p><p><br></p><p><strong>Position Overview</strong>: As an <strong>Administrative Assistant</strong>, you will play a critical role in supporting day-to-day operations in the firm. This position requires someone who is detail-oriented, organized, and experienced in administrative tasks specific to legal work.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Dictation & Document Formatting</strong>: Transcribe dictated notes and assist with formatting letters and legal documents, such as court filings, ensuring accuracy and adherence to industry standards.</li><li><strong>Client Intake</strong>: Manage client intake processes, including collecting necessary documentation and storing information securely.</li><li><strong>File Management</strong>: Maintain organized filing systems, perform regular purging of old files, and ensure the safe storage of sensitive legal documentation.</li><li><strong>E-Filing</strong>: Handle electronic filing (e-filing) of court documents with familiarity in common platforms and legal filing procedures.</li><li><strong>General Office Support</strong>: Provide administrative assistance as needed, including scheduling, correspondence, and adherence to deadlines.</li></ul>
  • 2025-07-02T15:29:09Z
Office Assistant
  • Bridgewater, NJ
  • onsite
  • Temporary
  • 20.00 - 21.00 USD / Hourly
  • <p>We are looking for a dedicated and detail-oriented Office Assistant to join our team in New Jersey. This is a long-term contract position that requires strong organizational skills and the ability to perform a variety of administrative and clerical tasks. The ideal candidate will be comfortable working in a dynamic environment and will contribute to maintaining efficient office operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform a range of general clerical duties, including data entry, document filing, and photocopying.</p><p>• Organize and oversee document scanning and electronic filing to ensure proper record management.</p><p>• Utilize Microsoft Office tools to execute mail merges and other related functions.</p><p>• Accurately record meeting notes and distribute minutes to relevant team members.</p><p>• Assist various internal departments with administrative tasks and projects as required.</p><p>• Maintain the cleanliness and organization of the front office to ensure a neat and orderly appearance.</p>
  • 2025-07-03T16:28:57Z
Office Manager
  • Red Bank, NJ
  • onsite
  • Permanent
  • 65000.00 - 75000.00 USD / Yearly
  • <p>65,000 - 75,000</p><p><br></p><p>Benefits include:</p><ul><li>medical benefits</li><li>401k</li><li>paid time off</li></ul><p><br></p><p>Responsibilities: </p><ul><li>Oversee and manage daily office operations, ensuring efficiency and a positive work environment.</li><li>Handle administrative tasks, including scheduling, vendor management, and maintaining office supplies.</li><li>Support team members with project coordination and ensure adherence to deadlines.</li><li>Develop and implement organizational policies and procedures to improve workflow</li></ul><p><br></p>
  • 2025-06-19T18:24:08Z
Administrative Assistant
  • Allentown, PA
  • onsite
  • Contract / Temporary to Hire
  • 22.00 - 24.00 USD / Hourly
  • <p>The Administrative Assistant will play a vital role in providing organizational and administrative support to a team of professionals. You’ll help manage schedules, draft and organize materials, and ensure day-to-day operations run smoothly. This is a fantastic opportunity to join a company committed to excellence and professional growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the drafting, editing, and formatting of professional documents, correspondence, and reports.</li><li>Manage team schedules, coordinate meetings, and handle travel arrangements.</li><li>Maintain a well-organized filing system, ensuring both electronic and hard-copy records are up to date and easily accessible.</li><li>Support data entry and help manage system updates to keep client and project information accurate.</li><li>Provide polished and professional communication with team members, clients, and external contacts.</li><li>Process invoices, expense reports, and assist with billing documentation as needed.</li><li>Coordinate materials and logistics for presentations, meetings, and special projects.</li><li>Perform general office tasks, including ordering supplies and troubleshooting administrative issues.</li></ul><p><br></p>
  • 2025-07-01T19:43:53Z
Office Assistant
  • New Holland, PA
  • onsite
  • Contract / Temporary to Hire
  • 16.00 - 18.50 USD / Hourly
  • <p><br></p><p>Robert Half is seeking an Office Assistant to join our clients team in New Holland, PA. This position is responsible for assembling and mailing outgoing policies and forms; distributing incoming, outgoing, and interoffice mail; and assisting other departments as needed. </p><p><br></p><p>Job Duties Include:</p><ul><li>Collect, sort, and distribute incoming mail; handle outgoing mail and coordinate post office trips.</li><li>Prepare, assemble, and mail documents, including policies, forms, and greeting cards.</li><li>Maintain and clean mail equipment; assist with typing non-automated business documents.</li><li>Operate printing systems, manage report distribution, and process policy mailings.</li><li>Notify IT of system issues, support programming overlays, and provide front desk coverage as needed.</li><li>Perform additional tasks assigned by the supervisor.</li></ul><p><br></p><p><br></p>
  • 2025-07-02T17:18:59Z
Office Manager/FC Bookkeeper
  • Woodbridge, NJ
  • onsite
  • Permanent
  • 70000.00 - 90000.00 USD / Yearly
  • <p>70,000 - 90,000</p><p><br></p><p>Benefits</p><ul><li>401k</li><li>paid time off</li><li>Medical</li></ul><p>Are you a detail-oriented with a solid accounting foundation, a proactive mindset, and a knack for multitasking? We’re seeking an Office Manager/Bookkeeper to handle AP/AR, manage payroll for 150 employees, and oversee key HR tasks like accident reports and workers’ compensation claims. This position requires a hands-on “do-er” who can seamlessly juggle responsibilities while earning the trust and confidence of leadership. If you have the skills, integrity, and a personality to thrive in a collaborative, high-trust environment, we’d love to hear from you!</p>
  • 2025-06-19T15:24:42Z
Firm Administrator
  • Wilmington, DE
  • onsite
  • Permanent
  • 65000.00 - 90000.00 USD / Yearly
  • <p>Growing firm located in the Wilmington Delaware area seeks a skilled Firm Administrator with proven administrative, accounting, and finance experience within the legal/real estate industry. In this role, the Firm Administrator will assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices. We are looking for someone with proven perceptive of legal office systems and trust administration.</p><p><br></p><p>How you will make an impact</p><p>·      Direct and coordinate administrative functions</p><p>·      Oversee scheduling, office supply management and vendor relations</p><p>·      Account reconciliation of vendor statements</p><p>·      Process year-end documents including 1099s</p><p>·      Assist with/Resolve vendor inquiries</p><p>·      Reconcile and process vendor invoices</p><p>·      Handling client escrow and fiduciary funds</p><p>·      Provide reports to management</p>
  • 2025-06-11T16:18:45Z
Executive Administrative Assistant
  • New Castle, DE
  • onsite
  • Permanent
  • 55000.00 - 65000.00 USD / Yearly
  • We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. <br><br>Responsibilities<br><br>• Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team.<br>• Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity.<br>• Handle confidential and non-routine information with utmost discretion.<br>• Coordinate company events, working either independently or as part of a team on special or ongoing projects.<br>• Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations.<br>• Ensure general office services and equipment are in order, providing assistance with related issues as needed.<br>• Sort and distribute incoming mail and arrange for outgoing shipments.<br>• Run general office errands as required.<br>• Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites.<br>• Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts.<br>• Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.
  • 2025-06-23T19:49:02Z
2