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19 results for Business Immigration Paralegal Assistant in Philadelphia Pa

Litigation Legal Assistant We are looking for a Litigation Legal Assistant to join our team in Wilmington, Delaware. In this role, you will be providing critical support in business and chancery litigation matters, which include corporate governance disputes and mergers and acquisitions litigation. <br><br>Responsibilities:<br>• Drafting and preparing legal documents such as pleadings, discovery requests, and motions for Delaware Chancery Court and other jurisdictions.<br>• Electronic filing of documents with Delaware Chancery Court and federal courts while ensuring accuracy and compliance with court rules.<br>• Assisting attorneys in case preparation by conducting legal research using tools like Westlaw and LexisNexis.<br>• Handling organization and management of case files, which includes maintaining physical and electronic records, calendars, and deadlines.<br>• Scheduling and coordinating hearings, depositions, and client meetings.<br>• Communicating effectively with clients, opposing counsel, and court personnel.<br>• Assisting in trial preparation tasks, including preparation of exhibits, witness lists, and trial binders.<br>• Managing time-sensitive deadlines and prioritizing workload in a high-paced environment. Legal Assistant <p>We are seeking a Legal Assistant for an ongoing contract opportunity. The successful candidate will primarily work within Construction and Appellate litigation and should have experience with case management software, client relations, and communication. This role is crucial to our team, ensuring efficient processing and administration. </p><p><br></p><p>Responsibilities:</p><p>• Manage and organize legal documents and client information using Aderant, Adobe Acrobat, and the Automated City Register Information System (ACRIS)</p><p>• Maintain comprehensive records and ensure efficient processing of client cases</p><p>• Handle billing functions accurately and efficiently</p><p>• Manage calendars, schedule appointments, and meetings related to legal cases</p><p>• Foster strong client relations through exceptional communication skills and a detail-oriented demeanor</p><p>• Contribute to the administration of claims, ensuring all relevant information is accurately recorded and updated</p><p>• Use CompuLaw for effective case management and tracking</p><p>• Resolve client inquiries promptly and with a detail-oriented approach</p> Paralegal PA Workers’ Compensation Legal Practice Assistant – Philadelphia, PA We are recruiting on behalf of a well-established law firm that prides itself on collaborative work with clients to understand their legal and business needs and develop impactful results. This firm comprises numerous legal professionals working interactively across various offices situated in multiple states. This law firm provides legal counseling and representation to businesses, financial institutions, and insurance companies of all sizes, both domestically and internationally. With a firm commitment to excellent service, innovative solutions, and an impressive reputation, this firm stands out as a reliable choice for clients. This firm has an opening due to expansion, for a permanent Legal Practice Assistant for their Pennsylvania Workers’ Compensation group in their Center City Philadelphia, PA office. <br> Responsibilities: • Download and upload documents from Workers’ Compensation Automation and Integration System (WCAIS). • Open new matters and populate details in the electronic case file. • File documents in the document management system. • Serve as backup for other Legal Assistants in the group. • Assist when needed to type legal documents via digital dictation. • Qualifications • Must be organized, take initiative and have strong communication skills. • Experience: minimum of 1-year experience, preferably in a defense-based firm. • Proficient knowledge of Microsoft Office Suite, specifically in Word and Excel; ability to work well under pressure; ability to type 50-60 WPM. • Knowledge of Workers’ Compensation Automation and Integration System (WCAIS). The law firm offers a friendly office environment, a comprehensive benefits package, including 401(k) and medical. Legal Assistant We are on the lookout for a skilled Legal Assistant to become a part of our team. As a Legal Assistant, your role will be pivotal in organizing and preparing necessary documents for a variety of corporate transactions and closings. You will be stationed in our office located in Tinton Falls, New Jersey, where you will also perform general legal assistant duties. This opportunity offers a long term contract employment.<br><br>Responsibilities:<br>• Prepare and organize important documents for corporate transactions, including Mergers, acquisitions, sales, and restructurings.<br>• Perform general legal assistant duties such as typing, time entry, and filing.<br>• Utilize legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), CompuLaw, and Case Management Software for various tasks.<br>• Engage in calendar management and scheduling tasks effectively.<br>• Administer claims and manage client relations, ensuring smooth communication.<br>• Perform billing functions as required, maintaining the accuracy of records.<br>• Provide assistance in corporate legal matters, employing excellent communication skills. Senior IP Paralegal - Patent Prosecution <p><strong><u>Senior IP Paralegal</u> – Patent Prosecution (Center City, Philadelphia, PA)</strong></p><p><br></p><p><strong>Employer Type:       </strong>Law Firm (21-50 Employees)</p><p><strong>Job Type:</strong>                 Full-Time | Direct-Hire (Permanent) </p><p><strong>Compensation:</strong>        $100,000 - $150,000+ DOE with Bonus, Full Benefits</p><p><strong>Location:</strong>                  Center City, Philadelphia, Pennsylvania [Hybrid 20-40%]</p><p><strong>Practice Area:</strong>          Intellectual Property (IP), Patent Prosecution</p><p><br></p><p>We represent a prestigious boutique law firm specializing in intellectual property patent prosecution, located in Center City, Philadelphia, PA, is seeking a dedicated and experienced Senior IP Paralegal to join their team. This firm is renowned for its innovative approach and commitment to client success, offering a supportive and collaborative work environment. This is a unique opportunity to work with a dynamic team, contribute to cutting-edge legal strategies, and grow within a well-established and respected firm.</p><p><br></p><p><strong><u>RESPONSIBILITIES:</u></strong></p><p><br></p><ul><li>Oversee the filing of patent applications and responses to office actions with precision and efficiency.</li><li>Prepare comprehensive compilations of prior art documents essential for patent applications.</li><li>Ensure timely authorization and payment of fees related to patent prosecution.</li><li>Maintain meticulous checklists to ensure compliance and readiness for patent grant dates.</li><li>Collaborate with attorneys and team members on various patent prosecution tasks.</li><li>Utilize case management software, LexisNexis, and Microsoft Excel for efficient work processes.</li><li>Handle documentation, draft contracts, and manage intellectual property - patent, patent law, patent application, patents, U.S. Patent, and patent prosecution tasks.</li><li>Utilize management skills for smooth operations and efficient USPTO filings.</li><li>Identify and implement improvements to the workflow and overall patent prosecution processes.</li><li>Address and resolve issues that arise within the team, fostering a positive and efficient work environment.</li><li>Report workflow inefficiencies and propose solutions to senior management.</li><li>Work closely with attorneys to support their needs and ensure seamless case management.</li></ul><p><br></p> Corporate Legal Assistant We are looking for a Legal Project Administrator to join our team in Middletown, Delaware. This role involves providing administrative project support to our Agile Project Management Team and assisting in various tasks. Your role will be crucial in coordinating with various legal project coordinators, managing multiple tasks with competing deadlines, and offering proactive support to project teams beyond minimum delivery requirements.<br><br>Responsibilities:<br>• Liaise with the Legal Project Coordinators ensuring smooth communication and efficient project execution.<br>• Support the management of multiple tasks with competing deadlines, ensuring all tasks are completed in a timely manner.<br>• Set up and manage recurring tasks and activities, contributing to the efficiency of project operations.<br>• Draft and assist in preparation of various documents, filings, and letters, ensuring all necessary documentation is accurate and readily available.<br>• Manage various aspects of document creation and review, including creating first drafts of key documents and checking documents for spelling/grammar errors.<br>• Assist with projects, including file uploads, ordering corporate documents, signature page compilation, and saving relevant documentation to internal file system.<br>• Handle administrative responsibilities as needed, providing a wide range of support to the project management team.<br>• Work collaboratively with Legal Project Coordinators to complete any additional tasks, ensuring all project requirements are met. <br><br>Skills:<br>• Proficient in Adobe Acrobat, Case Management Software, LexisNexis, Management System, and Microsoft Excel.<br>• Excellent communication skills and the ability to handle customer complaints effectively.<br>• Experience in claim administration and customer service within the consumer electronics industry. Commercial Real Estate Paralegal <p>A premier Philadelphia-based property group is seeking a commercial real estate paralegal to support its real estate transactions and financing operations. This role will focus on due diligence, title and survey review, transactional closing documentation, and acquisitions, as well as assisting with financings, including estoppels and SNDA agreements. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple projects in a fast-paced environment.</p><p><br></p><p>This role is in-house. Please only apply if you have Commercial Real Estate Paralegal experience. For immediate consideration, please reach out to Kevin Ross at Robert Half. Very Hybrid role!</p> Trademark Docketing Paralegal <p>Position Summary:</p><p>This position provides support to the IP and Litigation and other Departments who engage in trademark prosecution work. They shall possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, work individually and as part of a team, and practice collaboration with firm employees in all offices. This is a remote, part-time (20 hour per week) position. It is an ongoing contract with no set end date.</p><p><br></p><p>Essential Functions:</p><p>• Works with attorneys, paralegals and legal administrative assistants to ensure that trademark matters are addressed in a timely and efficient fashion.</p><p>• Maintains docketing databases for all domestic and foreign trademark prosecution and dispute matters including accurately entering, monitoring and clearing deadlines in a timely manner as well as scanning and attaching relevant trademark images and documents. Accurate Docketing in two systems is required.</p><p>• Reviews and determines actions and due dates from various types of communication regarding domestic and foreign trademark filing (including communication with foreign correspondents), prosecution, renewal and Trademark Trial and Appeal Board matters. </p><p>• Reviews various websites to ascertain status of foreign and domestic trademarks. </p><p>• Ensures the integrity of the trademark database by performing quality review of docketed events and review docket records for consistency and completeness.</p><p>• Prepares regularly scheduled (i.e., monthly, weekly) and specially requested docket reports for clients, attorneys, paralegals and their legal administrative assistants on a timely basis.</p><p>• Prepares custom reports to track issues such as open deadlines and audits of recently docketed items.</p><p>• Responds to inquiries from clients, attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion. </p><p>• Dockets domain names with renewal dates and other relevant information. Reviews domain name websites to determine status of domain names. </p><p>• Manages trademark files, including set-up of files for new marks.</p><p>• Assists with the integration of trademark files transferred from other firms including entry of relevant data into the docketing database.</p><p>• Attends firm required training and education programs.</p><p><br></p><p>Technical Skills</p><p>• Exhibits knowledge of docketing software, preferably Anaqua, WebTMs and/or CPI</p><p>• Displays knowledge of legal terminology, legal documents and legal processes specific to trademarks.  </p><p>• Ability to use computers and computer systems (including hardware and software) set up functions, enter data or process information. </p><p>• Demonstrates a high degree of proficiency in the firm’s computer applications and document management system, including but not limited to MS Office (Word, Outlook, Excel, PowerPoint), Nuance, Adobe PDF, FileSite, Elite, Workday and other practice area databases, as appropriate.</p> Land Use Paralegal <p>We are offering a ongoing contract employment opportunity for a Land Use Paralegal in Malvern, Pennsylvania. As a Land Use Paralegal, you will be providing support to attorneys specializing in land use, managing case files, and performing e-filing in both state and federal courts. </p><p><br></p><p>Responsibilities: </p><p>• Provide paralegal support to land use attorneys</p><p>• Handle e-filing procedures in state and federal jurisdictions</p><p>• Utilize case management software for efficient tracking and organizing of cases</p><p>• Ensure proper utilization of Aderant and Adobe Acrobat in legal procedures</p><p>• Manage calendar and schedule for case-related appointments and deadlines</p><p>• Perform briefing duties as required</p><p>• Handle billing functions related to land use cases</p><p>• Administer claims as part of case management duties</p><p>• Exhibit strong communication skills in liaising with clients, courts, and other legal professionals</p><p>• Apply knowledge of commercial litigation and civil litigation in case handling</p><p>• Utilize the Automated City Register Information System (ACRIS) for land use case management.</p> Litigation Paralegal <p><strong>Litigation Paralegal – Hybrid (Center City Philadelphia, PA)</strong></p><p>Are you a skilled litigation paralegal looking to join a dynamic and well-established law firm? A medium-sized law firm in Center City, Philadelphia, Pennsylvania, is seeking a talented professional to join their team. This direct-hire, full-time position offers a hybrid work schedule with three in-office days per week, providing a balance of flexibility and collaboration. This is an excellent opportunity to work on complex civil defense litigation cases, including catastrophic personal injury, wrongful death, professional liability, and commercial disputes, for a firm that values its employees with competitive compensation, professional growth opportunities, and comprehensive benefits.</p><p>W</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>***Case Management & Support</strong></p><ul><li>Assist attorneys in all aspects of case preparation and management, including discovery, trial preparation, and post-trial activities.</li><li>Maintain case files, document organization, and evidence tracking to ensure efficient handling of cases.</li><li>Billing time and time entry experience. </li></ul><p><strong>***Drafting & Filing</strong></p><ul><li>Draft and format pleadings, briefs, motions, and discovery responses for state and federal courts, including electronic filing (e-filing) in PA, NJ, and federal court systems.</li><li>Prepare subpoenas, exhibits, and deposition summaries.</li></ul><p><strong>***Client & Litigation Support</strong></p><ul><li>Coordinate communication with clients, opposing counsel, and expert witnesses.</li><li>Provide assistance during mediations, arbitrations, and trials, including preparing trial binders, exhibit lists, and witness files.</li></ul> Senior Litigation Paralegal - Plaintiff <p><strong><u>Senior Plaintiff Litigation Paralegal </u>-</strong> Cherry Hill, New Jersey </p><p><strong>Position:</strong> Direct Hire, Full-Time, On-site, Law Firm</p><p><strong>Salary:</strong> $60,000 - $100,000 (depending on experience)</p><p><strong>Experience:</strong> 8-10+ years in Pennsylvania and NJ, (NY experience is a plus)</p><p><br></p><p>We are seeking a Senior Plaintiff Litigation Paralegal to assist our team with a variety of litigation tasks. The ideal candidate will have 8-10+ years of experience in plaintiff personal injury litigation, with strong knowledge of filing, preparing pleadings and motions, and answering discovery, including interrogatories. This is a great opportunity for an experienced paralegal looking for a challenging and rewarding role in South Jersey. Join a well-established, respected law firm specializing in plaintiff-side litigation, including mass torts, personal injury, and premises liability cases on behalf of unions. This role will support the senior plaintiff litigation attorney in managing active litigation cases and moving them efficiently through the litigation process.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Filing</strong>: Managing the filing of legal documents in courts and ensuring compliance with filing deadlines.</li><li><strong>Preparing Pleadings and Motions</strong>: Drafting, reviewing, and finalizing pleadings and motions for submission in court.</li><li><strong>Answering Discovery (Interrogatories)</strong>: Responding to and assisting with the preparation of discovery responses, including answering interrogatories.</li><li>Ensure legal documents are filed in courts in a timely and compliant manner</li><li>Aid in the preparation and response to discovery requests, specifically interrogatories</li><li>Draft, scrutinize, and finalize pleadings and motions to be submitted in court</li><li>Participate in the preparation for trials</li><li>Contribute to the management of plaintiff personal injury litigation</li><li>Work in tandem with the team to manage mass tort and premises liability cases</li><li>Utilize case management software and Microsoft Office to maintain organization and efficiency</li><li>Exercise strong communication skills in written and verbal interactions</li><li>Demonstrate strong organizational and time management skills in a fast-paced environment</li><li>Work independently, as well as part of a team, to ensure the efficient running of operations.</li></ul> Commercial Litigation Paralegal <p>Seeking a detail-oriented and highly organized Litigation Paralegal with experience in class actions and commercial litigation. This position will support attorneys in all phases of litigation, from pre-filing through post-trial, with a particular focus on large-scale class action cases and complex commercial disputes. The ideal candidate will have strong research and drafting skills, the ability to manage large volumes of documentation, and a keen eye for detail.</p><p>Please reach out to Kevin Ross at Robert Half for immediate consideration. </p><p><br></p><p>Responsibilities:</p><p>Assist attorneys in managing class action and commercial litigation cases from inception to resolution.</p><p>Draft and review legal documents including complaints, motions, discovery requests and responses, and settlement agreements.</p><p>Conduct legal research on case law, statutes, regulations, and other relevant legal resources.</p><p>Organize and maintain case files, exhibits, and other documents related to litigation.</p><p>Manage document production, including reviewing, organizing, and Bates-stamping large volumes of discovery.</p><p>Coordinate with clients, experts, and other third parties to gather necessary documents and information.</p><p>Assist in the preparation for depositions, hearings, and trials, including creating exhibit lists and trial notebooks.</p><p>Monitor case deadlines and ensure that filings and other legal requirements are met on time.</p><p>Prepare and file court documents via electronic filing systems and ensure compliance with local rules.</p><p>Assist attorneys in the preparation of class certification motions, motions to dismiss, and dispositive motions.</p><p>Support settlement negotiations and oversee the implementation of settlement agreements.</p><p>Manage communication between parties and opposing counsel, ensuring accurate documentation and timely responses.</p><p>Assist in managing case budgets, timelines, and resources.</p><p><br></p> Corporate Paralegal <p>Seeking an experienced Corporate Paralegal with a background in a large law firm setting to support our corporate legal team. The ideal candidate will have a strong understanding of corporate governance, mergers & acquisitions, securities law, and general corporate matters. This role involves providing high-level assistance in the preparation and filing of corporate documents, managing complex transactions, and coordinating with clients and internal teams.</p><p><br></p><ul><li>Assist in the preparation and filing of corporate documents, including incorporation papers, organizational documents, and SEC filings.</li><li>Draft and review corporate resolutions, minutes, and other governance documents.</li><li>Support mergers, acquisitions, and corporate transactions, including due diligence and closing process.</li><li>Manage corporate records and ensure compliance with federal, state, and local regulations.</li><li>Assist attorneys with client communications, document management, and preparing materials for board meetings and shareholder meetings.</li><li>Conduct legal research and maintain up-to-date knowledge of corporate governance and regulatory matters.</li></ul><p><br></p> Legal Secretary We are in search of a Legal Secretary prepared to tackle the task of assisting in office closure and subsequent legal work, based in Princeton, New Jersey, United States. This role offers a short term contract employment opportunity within the legal industry. As a Legal Secretary, you will be tasked with handling litigation and appellate work, managing closed files, interacting with clients, and performing corporate tasks. Familiarity with e-filing in NJ state courts and federal courts is crucial.<br><br>Responsibilities<br>• Manage and follow up on litigation and appellate work<br>• Ensure efficient closure and organization of office files <br>• Maintain regular contact with clients, addressing their concerns and inquiries<br>• Perform corporate tasks as required<br>• Utilize e-filing systems for NJ state courts and federal courts<br>• Use Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), CompuLaw, and other case management software for task execution<br>• Handle briefing and calendar management tasks<br>• Develop and maintain client relations<br>• Perform billing functions as necessary<br>• Stay updated on the latest consumer electronics and civil litigation trends<br>• Ensure efficient e-File and e-Filing management. Medical Legal Assistant We are seeking a Legal Assistant in Philadelphia, Pennsylvania. As a Legal Assistant, you will be working in a fast-paced, small office environment, primarily handling various aspects of workers' compensation & personal injury. The role involves a mix of medico-legal, pre-litigation, litigation, and social security disability duties.<br><br>Responsibilities include:<br><br>• Liaising with clients regarding doctors, hospitals, and tests, and managing outstanding medical bills/liens.<br>• Preparing and receiving medical requests, and maintaining detailed records of medical treatment.<br>• Drafting motions and complaints, and assisting with trial preparation.<br>• Compiling narrative reports and creating settlement memorandums.<br>• Setting up insurance claims and managing client relations.<br>• Preparing applications and appeals for social security disability, and preparing for hearings.<br>• Utilizing various software tools such as Aderant, Adobe Acrobat, CompuLaw, and Case Management Software for efficient processing and management.<br>• Demonstrating strong communication skills to interact effectively with clients and team members.<br>• Conducting medical records review and maintaining accurate customer credit records.<br>• Handling billing functions and calendar management, and assisting with claim administration. Corporate Paralegal <p>We are seeking a dedicated Paralegal to join our client's law firm in Ambler, Pennsylvania. In this role, you will be tasked with handling a wide range of responsibilities, from processing legal documents to managing case records and legal software. </p><p><br></p><p>Responsibilities:</p><p>• Handle and organize various legal documents using Adobe Acrobat and NetDocuments</p><p>• Tax Planning for case management and tax planning tasks</p><p>• Oversee calendar management and briefing schedules </p><p>• Execute billing functions and oversee corporate accounting activities</p><p>• Administer claims and communicate effectively with clients and colleagues</p><p>• Maintain and update legal case records efficiently</p><p>• Prepare annual tax reports using CCH Sales Tax.</p> Legal Secretary We are seeking a meticulous Legal Secretary to join our team in Philadelphia, Pennsylvania. As a Legal Secretary, you will be responsible for managing legal documentation, maintaining a complex calendar system for multiple attorneys, and providing client support. This role offers a short term contract employment opportunity. <br><br>Responsibilities<br>• Manage electronic filing of legal documents, ensuring accuracy and timeliness.<br>• Draft and review various legal documents, ensuring all information is accurate and up to date.<br>• Utilize Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and Case Management Software in daily operations.<br>• Maintain an organized and efficient calendar system for 4-5 attorneys, scheduling depositions as necessary.<br>• Oversee client relations, providing exceptional service and support.<br>• Execute billing functions and manage client accounts.<br>• Utilize CompuLaw for briefing and other legal tasks.<br>• Handle legal tasks related to employment law and detail-oriented liability.<br>• Engage in date stamping and redacting tasks as part of document management.<br>• Maintain knowledge and handle tasks related to consumer electronics. Legal Assistant We are offering an exciting opportunity in the legal industry located in HUNTINGDON VALLEY, Pennsylvania. The role is for a Legal Assistant who will be performing a range of administrative and clerical functions in our corporate department.<br><br>Responsibilities: <br><br>• Administering support to the managing member <br>• Managing client relations and maintaining effective communication<br>• Overseeing scheduling and calendar management<br>• Preparing and managing legal documents <br>• Handling claim administration and billing functions<br>• Ensuring proficiency in the use of Microsoft Word<br>• Operating legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw<br>• Performing case management tasks. Prelitigation Paralegal - Plaintiff Personal Injury <p><strong>Pre-Litigation Paralegal -- Plaintiff Personal Injury </strong>(Cherry Hill, New Jersey)</p><p><strong>Job Type:</strong> Full Time, Direct-Hire (Permanent), Law Firm, On-site</p><p><strong>Location:</strong> Cherry Hill, NJ (South Jersey)</p><p><br></p><p>Join a respected, long-standing law firm in their Cherry Hill office that specializes in representing plaintiffs in mass tort, personal injury, and premises liability cases on behalf of unions, in Philadelphia, Pennsylvania, and throughout South Jersey and New York City. We have a reputation for providing excellent legal services and achieving favorable outcomes for our clients. We are seeking a motivated Plaintiff Personal Injury Pre-Litigation Paralegal with 1-2+ years of experience to support our legal team. This role is ideal for individuals with strong organizational skills and an interest in personal injury law. You will assist attorneys with pre-litigation tasks, preparing clients and cases for the next stage of the litigation process.</p><p><br></p><p><strong>Top Skills:</strong></p><ul><li><strong>Opening files:</strong> Efficiently manage and organize new case files for incoming clients.</li><li><strong>Handling medical records:</strong> Gather, organize, and review medical records relevant to personal injury cases.</li><li>Communicating with clients, insurance companies, and healthcare providers to gather necessary information.</li><li>Preparing and sending demand letters to insurance companies.</li><li>Drafting and filing claims for personal injury cases, including preparing necessary documentation.</li><li>Maintaining accurate and up-to-date case files and managing timelines for pre-litigation tasks.</li><li>Assisting with scheduling and coordination of appointments, depositions, and other case-related activities.</li><li>Ensuring compliance with deadlines and legal procedures throughout the pre-litigation phase.</li></ul>