67 results for Administrative Assistant in Philadelphia Pa
Administrative Assistant<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.</p><p><br></p><p>Responsibilities:</p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Write and distribute email, correspondence memos, letters, faxes, and forms</li><li>Develop and maintain a filing system</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><br></p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant role in the Manufacturing industry located in Bala Cynwyd, PA, Pennsylvania. The successful Administrative Assistant will be tasked with a variety of responsibilities aimed at supporting our sales team and ensuring efficient operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the distribution of incoming leads and quote opportunities to the inside sales team.</p><p>• Manage and update the customer database and CRM system to provide accurate and timely information.</p><p>• Accurately enter customer sales orders into the CRM system and produce order confirmations when necessary.</p><p>• Provide prompt responses to customer inquiries or phone calls, offering information on products and services.</p><p>• Ensure that the sales team is fully equipped with the necessary resources for optimal performance.</p><p>• Utilize various software such as ADP - Financial Services, Configure Price Quote (CPQ), ERP - Enterprise Resource Planning, and ERP Solutions.</p><p>• Perform auditing duties and manage billing functions.</p><p>• Maintain high standards of customer service by promptly answering inbound calls.</p><p>• Employ the 'About Time' approach in all responsibilities, ensuring tasks are completed in a timely manner.</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity in the non-profit industry in Philadelphia, Pennsylvania. We are seeking an Administrative Assistant to join our team and help us with important administrative functions. As an Administrative Assistant In this role, you'll be handling customer inquiries, keeping customer records up-to-date, and processing customer applications. </p><p> </p><p>What you get to do every single day:</p><p>• Oversee the process of invoice verification and timely processing </p><p>• Maintain up-to-date records of all financial transactions </p><p>• Coordinate team meetings, including the creation and distribution of agendas</p><p>• Monitor and document key points and action items during team meetings</p><p>• Review and approve employee timecards, ensuring their accuracy </p><p>• Work with team members to resolve any discrepancies in timecards </p><p>• Collaboratively document team successes, challenges, and lessons learned </p><p>• Assist in the preparation of reports or presentations to showcase team achievements </p><p>• Review and submit expense reports, ensuring their accuracy and compliance with company policies.</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy.</p><p><br></p><p>What you get to do every single day:</p><p>• Play a crucial role in managing and responding to all inbound and outbound calls and emails</p><p>• Handle general administrative duties to support the smooth functioning of the organization</p><p>• Ensure accurate data entry and database management to maintain up-to-date records</p><p>• Support membership and donor relations through prompt and efficient service</p><p>• Resolve inquiries and challenges faced by members or donors in a timely manner</p><p>• Coordinate and assisting with the planning and execution of projects and events</p><p>• Generate detailed and accurate reports as per requirement</p><p>• Assist with expense reports and ensuring they are up-to-date and accurate</p><p>• Schedule appointments and managing calendars effectively</p><p>• Undertake additional tasks and projects related to the role as needed.</p>Administrative Assistant<p>Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>Administrative Assistant<p>Robert Half is currently looking for an efficient and dedicated Administrative Assistant to join a local and prominent company. In this role, you will perform a variety of administrative and clerical tasks that are crucial for the smooth and efficient running of the office.</p><p><br></p><p>Responsibilities:</p><ol><li>Answering and directing phone calls to relevant staff.</li><li>Scheduling meetings and appointments.</li><li>Taking notes and minutes in meetings.</li><li>Ordering and managing office supplies and research new deals and suppliers.</li><li>Maintaining office policies and procedures.</li><li>Managing correspondence via mail or email.</li><li>Preparing reports and presentations.</li></ol><p><br></p>Administrative Assistant<p>We are offering a contract opportunity for a permanent position for an Administrative Assistant in Oaks, Pennsylvania. This role is primarily focused on providing excellent customer service, handling paperwork and clerical tasks, and answering phone calls.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service in the showroom</p><p>• Handle incoming and outgoing calls professionally and efficiently</p><p>• Conduct data entry tasks with a high level of accuracy</p><p>• Manage email correspondence and schedule appointments as necessary</p><p>• Ensure the accuracy of customer credit records</p><p>• Process customer credit applications with precision and efficiency</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Familiarity with QuickBooks and Fishbowl for inventory and billing tasks is a plus</p><p>• Maintain organized filing systems for paperwork</p><p>• Monitor customer accounts and take appropriate action when necessary</p>Administrative Assistant<p>We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.</p><p>• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.</p><p>• Maintain a strict level of confidentiality in all dealings and communications.</p><p>• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.</p><p>• Contribute to the team effort by accomplishing related tasks as needed.</p><p>• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.</p><p>• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.</p><p>• Assist in the development and implementation of administrative standards, policies, and practices for the organization.</p><p>• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.</p><p>• Manage and maintain executives' schedules, appointments, and travel arrangements.</p>Sr. Administrative Assistant<p>We are in search of a Sr. Administrative Assistant for a long-term contract employment opportunity. As a Sr. Administrative Assistant, you will be playing a key role in the academic services office, providing support to the Senior Associate Dean. You will be the primary point of contact for students, parents, and external affiliates, ensuring seamless communication and organization of academic and operational activities. Your role will also involve leading the coordination of various events like student orientations, open houses, and commencement exercises.</p><p><br></p><p>Responsibilities:</p><p>• Function as the primary point of contact for current and prospective students, parents, and external affiliates, ensuring effective communication</p><p>• Manage complex scheduling for large-scale student interviews and high-profile academic events, ensuring alignment with institutional standards and smooth execution</p><p>• Coordinate student interviews, new admission processes, enrollment data, and lead campus information sessions</p><p>• Take ownership of planning and executing events, including student tours, orientation, convocation, and university-wide open houses</p><p>• Handle student advising schedules, update educational records, and distribute materials</p><p>• Draft official dean communications, design informational materials, and collaborate on video recording projects for promotional purposes</p><p>• Supervise Federal Work Study students, from hiring to task delegation and scheduling</p><p>• Participate in high-level strategic planning discussions and implement key operational policies, impacting academic services and compliance.</p><p>• Handle confidential and sensitive issues from students regarding academic, personal, or mental health challenges with professionalism and discretion</p><p>• Maintain schedules, organize travel arrangements, manage expense reports, and support with student appointment scheduling systems.</p>Executive Administrative Assistant<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role will play an instrumental role in ensuring smooth office operations. </p><p><br></p><p>Responsibilities:</p><p>• Expertly handle inbound and outbound calls, addressing client queries and concerns promptly and professionally.</p><p>• Perform data entry tasks, ensuring information is accurate and up-to-date across our systems.</p><p>• Manage email correspondence; respond to inquiries, provide information, and maintain communications.</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for various administrative tasks.</p><p>• Responsible for editing and formatting documents to maintain consistency and clarity in all external communications.</p><p>• Monitor customer accounts, providing updates and taking necessary actions when required.</p>Administrative Assistant<p>We are in the process of recruiting an Administrative Assistant for our client based in Lancaster, Pennsylvania. The Administrative Assistant is centered around providing administrative support, managing phone communications, executing clerical tasks, and assisting with customer support. </p><p><br></p><p>Responsibilities of the Administrative Assistant</p><p>• Ensure detail-oriented handling of phone communication and correspondences.</p><p>• Provide comprehensive administrative support across various departments.</p><p>• Execute a range of clerical tasks effectively and efficiently.</p><p>• Maintain accurate records of customer accounts and take appropriate actions.</p><p>• Handle order taking and billing processes, ensuring accuracy and timeliness.</p><p>• Offer customer service, resolving inquiries promptly and professionally.</p><p>• Assist with accounting support as required.</p><p>• Manage inventory documentation, ensuring accuracy and adherence to regulations.</p><p>• Maintain a high level of attention to detail and problem-solving skills.</p>Administrative AssistantWe are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software. This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks. <br> Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering. Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork. Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service. Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management.Administrative Assistant<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>Administrative Assistant<p>We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process data entries and maintain customer records</p><p>• Efficiently answer inbound calls and handle both inbound and outbound calls professionally</p><p>• Manage email correspondence and respond to inquiries in a timely manner</p><p>• Schedule appointments and manage the office calendar using Microsoft Outlook</p><p>• Assist with receptionist duties as needed</p><p>• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks</p><p>• Handle expense reporting using Concur Expense software</p>Office Assistant<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>Office Assistant<p>We are offering a long term contract employment opportunity for an Office Assistant in Allentown, Pennsylvania. This role is particularly suited to individuals with excellent organizational skills and a keen eye for detail. As an Office Assistant, you will be a vital part of our team, ensuring the smooth running of our student services department and providing support to our academic team. </p><p><br></p><p>Responsibilities:</p><ul><li>Efficiently process applications from clients </li><li>Maintain comprehensive and accurate records of client credit information</li><li>Resolve any inquiries from clients in a timely manner</li><li>Monitor client accounts and take the necessary action when required</li><li>Train new clerical staff as needed</li><li>Provide support to our academic department</li><li>Handle a switchboard with 10 - 30 lines</li><li>Perform data entry tasks as required</li></ul>Administrative AssistantA Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you!Administrative Assistant 1<p>We are offering a short term contract employment opportunity (at least 3 months with possible extensions and long-term employment) for an Administrative Assistant in Northeast Philadelphia, Pennsylvania. This role primarily involves providing comprehensive administrative support, managing information, and conducting research. As an Administrative Assistant, you will play a crucial role in maintaining efficient office operations in our industry.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle information requests and conduct research as necessary.</p><p>• Manage and maintain records systems in an organized manner.</p><p>• Perform basic bookkeeping tasks and maintain financial statements.</p><p>• Prepare and distribute various documents such as invoices, reports, memos, and letters.</p><p>• Organize, file, and retrieve corporate documents, records, and reports.</p><p>• Handle incoming correspondence including faxes and emails, and distribute them appropriately.</p><p>• Prepare responses to routine inquiries and correspondences.</p><p>• Demonstrate proficiency in computer applications including Microsoft Word, Excel, and PowerPoint.</p><p>• Deliver customer service and exhibit strong interpersonal and communication skills.</p><p>• Maintain confidentiality and manage time effectively while working independently.</p>Administrative Assistant<p>We are seeking an Administrative Assistant to join a team located in Wayne, Pennsylvania. In this role, you'll be expected to handle a range of administrative tasks including data entry, scheduling, and customer service. This is a short-term contract employment opportunity.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Efficiently respond to and handle inbound customer calls </p><p>• Provide high-level customer service, addressing customer inquiries and resolving issues </p><p>• Maintain and update customer files with accurate information </p><p>• Manage and schedule appointments using Microsoft Outlook </p><p>• Perform data entry tasks with attention to detail </p><p>• Greet and assist clients, going through intake questions and setting up their files </p><p>• Effectively use Microsoft Office tools including Excel, PowerPoint, and Word </p><p>• Handle email correspondence professionally and promptly </p><p>• Make copies of documents as needed </p><p>• Perform other administrative tasks as required.</p>Office AssistantWe are offering a long term contract employment opportunity for an Office Assistant in Philadelphia, Pennsylvania. This role involves working three days in the office and two days remotely, with flexible hours. The Office Assistant will be part of our Producer Services team and will be responsible for setting up and maintaining records for Agents, assisting with projects, and processing data updates.<br><br>Responsibilities:<br><br>• Create and manage records for existing producers in our internal systems.<br>• Regularly update our internal systems with pertinent data.<br>• Provide assistance on various projects in line with business requirements.<br>• Offer support to the team as required.<br>• Handle appointments and terminations when necessary.<br>• Conduct mass data updates on the system.<br>• Use Microsoft Office products, particularly Excel for data entry, Word for utilizing templates, and Outlook for managing emails.<br>• Demonstrate a high level of attention to detail and organizational skills.<br>• Work independently to complete assignments in a timely manner.<br>• Exhibit excellent communication skills.<br>• Apply insurance industry knowledge and accounting functions when necessary.Office Assistant<p>Our client in the Sayreville area is seeking an experienced and dynamic <strong>Office Manager</strong> to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. </p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with <strong>Sage</strong> is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul><p><br></p>Executive Assistant<p>Growing real estate firm, located in the Wilmington Delaware area is looking to hire a thorough Executive Assistant with proven multi-tasking abilities. In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Schedule meeting and appointments</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Bank Reconciliations</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>Executive Assistant<p>Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines.</p><p><br></p><p>Responsibilities:</p><ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul>Executive Assistant<p>We pride ourselves on our commitment to excellence, teamwork, and fostering a positive work environment. As we continue to grow and expand our operations, we are seeking a highly skilled and organized Executive Assistant to support our executive team. The Executive Assistant will be responsible for providing comprehensive administrative support to our executive team, including the CEO, CFO, and other senior leaders. This role requires a proactive and detail-oriented individual who can effectively manage calendars, coordinate meetings, handle confidential information, and anticipate the needs of the executives. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and organizational skills.</p><p> </p><p>Key Responsibilities:</p><ul><li>Manage and maintain executives' calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate and prepare materials for meetings, including agendas, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications.</li><li>Prepare and edit correspondence, reports, and other documents on behalf of the executives.</li><li>Handle confidential information with discretion and professionalism.</li><li>Anticipate the needs of the executives and proactively address administrative tasks to support their efficiency and productivity.</li><li>Assist with special projects and initiatives as assigned by the executives.</li><li>Provide administrative support to other members of the leadership team as needed.</li></ul>