<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
<p>Are you looking for an opportunity to apply your administrative skills in a fast-paced and professional environment? Do you thrive in a role where organization, attention to detail, and confidentiality are key? Our client, a reputable law firm, is seeking a skilled Administrative Assistant to join their team!</p><p><br></p><p><strong>Position Overview</strong>: As an <strong>Administrative Assistant</strong>, you will play a critical role in supporting day-to-day operations in the firm. This position requires someone who is detail-oriented, organized, and experienced in administrative tasks specific to legal work.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Dictation & Document Formatting</strong>: Transcribe dictated notes and assist with formatting letters and legal documents, such as court filings, ensuring accuracy and adherence to industry standards.</li><li><strong>Client Intake</strong>: Manage client intake processes, including collecting necessary documentation and storing information securely.</li><li><strong>File Management</strong>: Maintain organized filing systems, perform regular purging of old files, and ensure the safe storage of sensitive legal documentation.</li><li><strong>E-Filing</strong>: Handle electronic filing (e-filing) of court documents with familiarity in common platforms and legal filing procedures.</li><li><strong>General Office Support</strong>: Provide administrative assistance as needed, including scheduling, correspondence, and adherence to deadlines.</li></ul>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>The Administrative Assistant will play a vital role in providing organizational and administrative support to a team of professionals. You’ll help manage schedules, draft and organize materials, and ensure day-to-day operations run smoothly. This is a fantastic opportunity to join a company committed to excellence and professional growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the drafting, editing, and formatting of professional documents, correspondence, and reports.</li><li>Manage team schedules, coordinate meetings, and handle travel arrangements.</li><li>Maintain a well-organized filing system, ensuring both electronic and hard-copy records are up to date and easily accessible.</li><li>Support data entry and help manage system updates to keep client and project information accurate.</li><li>Provide polished and professional communication with team members, clients, and external contacts.</li><li>Process invoices, expense reports, and assist with billing documentation as needed.</li><li>Coordinate materials and logistics for presentations, meetings, and special projects.</li><li>Perform general office tasks, including ordering supplies and troubleshooting administrative issues.</li></ul><p><br></p>
<p>We are seeking an organized and detail-oriented <strong>Administrative Assistant</strong> with strong communication skills to join a growing team. In this role, you will handle administrative tasks, coordinate schedules, and assist with office management. Ideal candidates are quick learners, proactive, and proficient in tools like Microsoft Office Suite. If you thrive in a professional environment and enjoy contributing to team success, this could be the ideal role for you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize and maintain files, records, and documentation.</li><li>Manage calendars, schedule appointments, and assist with reporting.</li><li>Provide support in drafting correspondence, presentations, and detailed reports.</li><li>Serve as the primary point of contact for internal team members and external stakeholders.</li><li>Assist with expense reporting and invoice processing.</li><li>Perform general office management tasks, such as ordering office supplies and maintaining common spaces.</li></ul>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. <br><br>Responsibilities<br><br>• Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team.<br>• Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity.<br>• Handle confidential and non-routine information with utmost discretion.<br>• Coordinate company events, working either independently or as part of a team on special or ongoing projects.<br>• Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations.<br>• Ensure general office services and equipment are in order, providing assistance with related issues as needed.<br>• Sort and distribute incoming mail and arrange for outgoing shipments.<br>• Run general office errands as required.<br>• Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites.<br>• Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts.<br>• Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.
<p>Robert Half is looking for a detail-oriented Office Assistant to support our client's team in South Jersey. In this Office Assistant role, you will handle a variety of administrative tasks, coordinate office activities, and ensure efficient daily operations. This position requires excellent organizational skills, strong communication abilities, and a commitment to providing outstanding service to both staff and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments, organizing files, and maintaining office supplies.</li><li>Coordinate office logistics to ensure smooth operations, including managing mail, deliveries, and vendor relationships.</li><li>Provide exceptional customer service by assisting clients and addressing their inquiries promptly.</li><li>Support staff with document preparation, data entry, and other clerical tasks as needed.</li><li>Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</li><li>Maintain accurate records and ensure compliance with company policies and procedures.</li><li>Assist in the implementation and use of client relationship management systems, such as Salesforce or similar tools.</li><li>Monitor and prioritize multiple tasks to meet deadlines in a fast-paced environment.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team on a contract basis in Princeton, New Jersey. The ideal candidate will bring strong organizational skills and attention to detail to support daily administrative tasks. This position offers an opportunity to engage in a variety of clerical and office duties while contributing to the smooth operation of the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and direct them to the appropriate department or individual.</p><p>• Perform general clerical tasks, including filing, data entry, and document organization.</p><p>• Assist in day-to-day office administration to ensure operations run efficiently.</p><p>• Provide administrative support to team members and management as needed.</p><p>• Process paperwork accurately and in a timely manner.</p><p>• Maintain a well-organized and efficient office environment.</p><p>• Coordinate communication and schedule appointments when necessary.</p><p>• Handle inquiries with care and resolve basic issues promptly.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
<p>45,000 - 55,000</p><p><br></p><p>Benefits: </p><ul><li>paid time off</li><li>medical</li><li>vision</li><li>dental</li><li>401k </li></ul><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to departments including sales, marketing, property management, and accounting</li><li>Welcome and assist clients, visitors, and vendors with professionalism and warmth</li><li>Manage incoming calls and route them to the appropriate team members</li><li>Handle all incoming and outgoing mail and packages</li><li>Assist with document preparation, reporting, and presentations</li><li>Keep the front office tidy, organized, and inviting</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team. In this Contract-to-Permanent position, you will play a vital role in ensuring smooth day-to-day operations by providing comprehensive administrative support. This role requires strong organizational skills, adaptability, and a commitment to maintaining a focused and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and coordinate meetings to ensure effective communication and collaboration.</p><p>• Manage calendars and appointments to optimize time and productivity.</p><p>• Prepare, organize, and maintain accurate documentation and records.</p><p>• Respond to emails and phone inquiries promptly and courteously.</p><p>• Assist in the preparation of reports, presentations, and other materials.</p><p>• Ensure compliance with company health and safety protocols, including mask requirements when moving around the office.</p><p>• Support team members with administrative tasks to facilitate efficient workflow.</p><p>• Handle sensitive and confidential information with discretion.</p><p>• Monitor office supplies and place orders when necessary to maintain inventory</p>
<p>In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Schedule meeting and appointments</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Bank Reconciliations</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Record meeting minutes</p><p>· Credit Card Reconciliations</p><p>· Special errands as needed</p>
<p>Office Manager / Administrative Assistant (Fulltime/Part-Time, 20–25 hours/week)** This is a fulltime opportunity with part time hours</p><p>100% Onsite| *Flexible Schedule | Client-Facing | QuickBooks & Billing Experience Required*</p><p>Salary- $25 -$32/Hr dependent on experience.</p><p><strong>This role does NOT have benefits but the person can accrue time off and is eligible for a 401k Match</strong></p><p><br></p><p>**About Us:**</p><p>A client of ours a small, dynamic firm in business for over 30 years is seeking a reliable and resourceful Office Manager / Administrative Assistant to support our team 20–25 hours per week. This is a flexible, part-time position ideal for someone who enjoys a variety of responsibilities, thrives in a client-facing role, and is comfortable managing both high-level tasks and day-to-day office needs.</p><p><br></p><p>**Position Overview:**</p><p>In this multifaceted role, you will wear many hats—managing administrative operations, overseeing billing and bookkeeping using QuickBooks, maintaining files, supporting projects, and occasionally running office errands. You’ll be a key point of contact for clients and play a central role in keeping the office organized and efficient.</p><p><br></p><p>**Key Responsibilities:**</p><p><br></p><p>* Manage billing, invoicing, and light bookkeeping in QuickBooks</p><p>* Provide administrative support including filing, document organization, and correspondence</p><p>* Serve as the first point of contact for clients—both in person and via phone/email</p><p>* Assist with high-level project coordination and follow-up</p><p>* Handle general office management tasks such as supplies, scheduling, and errands</p><p>* Support leadership with ad hoc tasks and special projects</p><p><br></p><p>**Qualifications:**</p><p><br></p><p>* Proven experience with QuickBooks and billing/invoicing</p><p>* Strong organizational and multitasking skills</p><p>* Excellent communication and interpersonal abilities</p><p>* Proactive, flexible, and comfortable in a hands-on environment</p><p>* Professional demeanor and client-service mindset</p><p>* Reliable transportation for occasional local errands</p><p><br></p><p>**Work Schedule: **</p><p><br></p><p>* 20–25 hours per week</p><p>* Typically 3 days a week, with occasional flexibility for a 4th day if needed</p><p>* Flexible hours within a Monday–Friday schedule</p><p><br></p><p>**Why This Role?**</p><p>This position is perfect for someone looking for meaningful part-time work in a supportive, collaborative setting. You'll be a trusted member of a small team, have variety in your workday, and enjoy a flexible schedule that can adapt to your life.</p>
<p>Robert Half is seeking an experienced <strong>Executive Assistant</strong> for a highly regarded organization. In this role, you will serve as a trusted partner to senior executives, providing high-level administrative and operational support. This is an exciting opportunity for someone who excels at multitasking, thrives in fast-paced environments, and is dedicated to making a meaningful impact.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and maintain executives’ calendars, coordinate meetings, and arrange travel itineraries.</li><li>Prepare confidential correspondence, presentations, and detailed reports.</li><li>Act as a liaison between executives and internal/external stakeholders to foster seamless communication.</li><li>Handle meeting logistics, including room bookings, agendas, and minutes preparation.</li><li>Monitor and prioritize emails, memos, and other communications.</li><li>Assist with event planning, from budgeting to execution, for team gatherings and company-wide sessions.</li><li>Perform ad hoc projects and administrative duties as required.</li></ul><p><br></p>
<p>The <strong>Senior Executive Assistant</strong> is responsible for providing strategic and administrative support to senior executives in a professional and polished manner. This role requires a proactive individual who excels at multitasking, has superior organizational skills, and demonstrates excellent judgment in a confidential, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Manage and coordinate complex calendars, meetings, and travel arrangements for senior executives, ensuring seamless day-to-day operations.</li><li><strong>Communication Liaison:</strong> Act as the primary point of contact between the executives and internal/external stakeholders, maintaining professionalism and discretion at all times.</li><li><strong>Meeting Preparation:</strong> Prepare agendas, presentations, and materials for meetings. Take comprehensive meeting notes and follow up on action items as required.</li><li><strong>Project Management:</strong> Lead and manage special projects as assigned, ensuring deadlines and project goals are met.</li><li><strong>Document Management:</strong> Draft, proofread, and edit documents, correspondence, and reports with a high degree of accuracy and attention to detail.</li><li><strong>Expense Management:</strong> Handle expense reporting and reconciliation in compliance with company policies and deadlines.</li><li><strong>Problem Solving:</strong> Address and resolve administrative issues and challenges as they arise, with a focus on efficiency and continuous improvement.</li><li><strong>Event Coordination:</strong> Organize and manage corporate events, meetings, and team activities as needed.</li></ul><p><br></p>
<p><strong><em>Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:</em></strong></p><p><br></p><p>We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><p><br></p><p><strong>Administrative Support:</strong></p><ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul><p><strong>Reception Duties:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul><p><strong>Construction Industry Coordination:</strong></p><ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul><p><strong>Scheduling and Meetings:</strong></p><ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul><p><strong>Data Entry and Reporting:</strong></p><ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Berkeley Heights, New Jersey. In this role, you will provide essential support to ensure smooth daily operations and assist in managing administrative tasks effectively. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Perform daily administrative tasks such as managing schedules, organizing meetings, and preparing documents.<br>• Maintain accurate records and handle data entry to ensure information is up-to-date and easily accessible.<br>• Respond to emails, phone calls, and other communications promptly and professionally.<br>• Assist in coordinating events or projects by collaborating with team members and external contacts.<br>• Monitor office supplies and place orders as needed to maintain an efficient workspace.<br>• Support the team with various clerical duties, including filing, copying, and scanning.<br>• Ensure confidentiality and proper handling of sensitive information.<br>• Contribute to improving office processes by identifying areas for efficiency and implementing solutions.
<p>We are looking for a dedicated and detail-oriented Office Assistant to join our team in New Jersey. This is a long-term contract position that requires strong organizational skills and the ability to perform a variety of administrative and clerical tasks. The ideal candidate will be comfortable working in a dynamic environment and will contribute to maintaining efficient office operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform a range of general clerical duties, including data entry, document filing, and photocopying.</p><p>• Organize and oversee document scanning and electronic filing to ensure proper record management.</p><p>• Utilize Microsoft Office tools to execute mail merges and other related functions.</p><p>• Accurately record meeting notes and distribute minutes to relevant team members.</p><p>• Assist various internal departments with administrative tasks and projects as required.</p><p>• Maintain the cleanliness and organization of the front office to ensure a neat and orderly appearance.</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
Type: Permanent, 100% onsite- with some flexibility to work from home.<br>Location: Newport, DE<br>Salary: $65 -$85k + Bonus <br><br>Job Summary:<br><br>This person will support the Chief Executive Officer (CEO) and provide high-level administrative/Personal support to the CEO. The ideal candidate will be highly organized, proactive, and capable of managing a wide range of administrative and executive support-related tasks. This role requires strong communication skills, confidentiality, and the ability to work independently in a fast-paced environment.<br><br>Key Responsibilities:<br><br>1. Administrative Support:<br><br>o Manage the CEO’s calendar, schedule appointments, and coordinate meetings.<br>o Handle correspondence, including emails, phone calls, and mail.<br>o Prepare and edit reports, presentations, and other documents as required.<br>o Organize and maintain files and records.<br><br>2. Meeting Coordination:<br><br>o Schedule and coordinate meetings of the CEO, both internal and external.<br>o Prepare agendas, take minutes, and follow up on action items.<br>o Arrange travel, accommodation, and logistics for the CEO as needed.<br><br>3. Communication:<br><br>o Draft and review communications on behalf of the CEO.<br>o Ensure timely and effective CEO communications.<br>o Collaborate with the Executive Assistant (EA) to the Chief Operating Officer (COO)<br><br>4. Project Management:<br>o Assist in the planning and execution of projects and special initiatives as the CEO may assign.<br>o Monitor project timelines and deliverables.<br><br>5. Confidentiality:<br><br>o Handle sensitive information with the utmost confidentiality and discretion.<br>o Maintain a high level of professionalism in all interactions.<br><br>6. Office Management:<br><br>o Oversee the organization and tidiness of the CEO’s office.
<p><br></p><p>Robert Half is seeking an Office Assistant to join our clients team in New Holland, PA. This position is responsible for assembling and mailing outgoing policies and forms; distributing incoming, outgoing, and interoffice mail; and assisting other departments as needed. </p><p><br></p><p>Job Duties Include:</p><ul><li>Collect, sort, and distribute incoming mail; handle outgoing mail and coordinate post office trips.</li><li>Prepare, assemble, and mail documents, including policies, forms, and greeting cards.</li><li>Maintain and clean mail equipment; assist with typing non-automated business documents.</li><li>Operate printing systems, manage report distribution, and process policy mailings.</li><li>Notify IT of system issues, support programming overlays, and provide front desk coverage as needed.</li><li>Perform additional tasks assigned by the supervisor.</li></ul><p><br></p><p><br></p>
<p>Our client is seeking for a Corporate Legal Assistant to join an in-house Legal Department in Philadelphia. This role offers a hybrid work schedule, and is instrumental in supporting the company's legal operations and corporate daily matters.</p><p><br></p><p>Legal Candidates with in-house experience should reach out directly to Kevin Ross w/ Robert Half in Philadelphia for immediate consideration.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Legal Department, including managing schedules, preparing correspondence, and organizing documents.</p><p>• Assist in drafting, proofreading, and editing a variety of legal documents, such as contracts, corporate filings, and memoranda.</p><p>• Maintain and update corporate records, entity databases, and board materials to ensure accurate and organized documentation.</p><p>• Manage legal files in both physical and digital formats, adhering to established protocols and compliance standards.</p><p>• Monitor critical deadlines, including contract renewals and regulatory filing dates, ensuring timely follow-ups.</p><p>• Coordinate document execution processes, including notarizations and filings, for legal and business entities.</p><p>• Serve as a point of contact between the Legal Department and other internal teams or external legal counsel.</p><p>• Conduct basic legal research and support special projects as directed by in-house counsel.</p><p><br></p>
<p><strong>Litigation Legal Assistant - West Chester, PA / Exton, PA</strong></p><p>Law Firm - In-Office - Direct-Hire - Full-Time</p><p><br></p><p>A well-established law firm in West Chester, PA, is seeking an experienced and highly organized Legal Assistant. This full-time position will support attorneys in managing administrative tasks, document preparation, client interactions, and court filings. A competitive salary, ranging from $45,000 to $75,000 annually based on experience, along with a robust benefits package, is offered.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, review, and edit legal documents, correspondence, memoranda, and other materials while ensuring accuracy in grammar, formatting, and content.</li><li>Process, file, and e-file legal documents with courts and agencies, including managing Bates labeling and organizing documents for e-discovery.</li><li>Handle digital dictation and transcribe handwritten documents to ensure timely and accurate completion.</li><li>Support document management tasks including photocopying, faxing, emailing, and maintaining both hard and electronic files in compliance with firm procedures.</li><li>Assist in the coordination of attorney calendars, scheduling meetings, and managing deadlines for court appearances.</li><li>Participate in billing processes by entering time, reviewing pre-bills, and finalizing billing entries.</li><li>Answer and route phone calls, take messages, and provide clients with non-legal assistance as needed.</li><li>Ensure proper organization of case files, maintaining accessibility and confidentiality of all documents.</li></ul>
<p>We are looking for a dedicated Legal Assistant to join a prominent law firm in Philadelphia, Pennsylvania. This role is ideal for someone with a background in transactional law who is eager to provide comprehensive support to attorneys handling corporate and business legal matters. If you excel in a fast-paced environment and are passionate about delivering high-quality legal assistance, this opportunity is for you. This role will be in-office full-time, five days a week. Permanent / Direct Hire. </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to attorneys specializing in transactional law.</p><p>• Assist with drafting, reviewing, and editing legal documents, including contracts, agreements, and corporate governance materials.</p><p>• Manage and organize case files, ensuring all documents are properly stored and easily accessible.</p><p>• Coordinate schedules, meetings, and deadlines for attorneys, ensuring efficient time management.</p><p>• Support attorneys with tasks related to mergers and acquisitions, private equity deals, joint ventures, and real estate transactions.</p><p>• Handle correspondence with clients, vendors, and other stakeholders, maintaining a meticulous demeanor.</p><p>• Maintain and update legal document management systems such as NetDocuments or iManage.</p><p>• Utilize platforms like DocuSign and Workshare Compare to streamline document execution and review processes.</p><p>• Ensure compliance with applicable legal standards and regulations during all transactional activities.</p><p>• Provide general administrative assistance, including billing, calendar management, and claim administration as needed.</p>
