<p>We are offering an exciting opportunity in Wilmington, Delaware, for an Accounts Payable Specialist to join our team. This role is in the industry and will involve both onsite and remote work. </p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer credit applications </p><p>• Maintain and manage vendor files with precision</p><p>• Handle incoming vendor invoices: sort, route for approval, and perform 3-way matching with invoices, PO’s, and receiving documentation</p><p>• Post invoices to vendor ledgers and process check requests and expense reports</p><p>• Investigate and resolve any invoice discrepancies and issues that may arise</p><p>• Ensure all payable transactions have complete documentation and appropriate approvals</p><p>• Generate draft journal entries for intercompany transactions and related activity for review</p><p>• Regularly communicate with Purchasing and other team members and managers</p><p>• Track payable activities, reconcile accounts payable transactions, and other accounts as assigned</p><p>• Generate and distribute periodic reports for management review</p><p>• Assist with month end closing processes as assigned</p><p>• Prepare annual form 1099 tax document, provide supporting documentation for audits, and handle other projects as needed.</p>
<p>Salary $55,000 - $65,000/Year</p><p>Hybrid 3 days onsite, 2 days remote</p><p><br></p><p>The responsibilities of the position include all aspects of accounts payable processing, including sorting and coding invoices, coordinating approvals, posting and selecting invoices for payment, maintaining vendor relationships, miscellaneous reporting, and general team support where and as needed.</p><p><br></p><p>You will be working with other accounting professionals whose focus will be on general accounting responsibilities from A/R, Payroll, month end closing and financial statement generation and distribution. You should be comfortable in a fluid environment where priorities could shift on occasion. This is an exciting opportunity to work with an industry leader that is strong, stable, growing, and environmentally sensitive.</p><p><br></p><p><strong><u>Requirements</u></strong></p><p><br></p><ul><li>Maintain vendor files.</li><li>Review, sort and route incoming vendor invoices for approval;</li><li>Perform 3-way matching of invoices, PO’s and receiving documentation as appropriate.</li><li>Process and post invoices to the vendor ledgers.</li><li>Review and process check requests and expense reports.</li><li>Research and resolve invoice discrepancies and issues as needed.</li><li>Ensure complete documentation and appropriate approvals are obtained for all payables.</li><li>Cross-check payables against other accounting documentation as needed.</li><li>Generate draft journal entries to record intercompany transactions and related activity for review.</li><li>Communicate regularly with Purchasing and other employees, supervisors/managers.</li><li>Track payables activity and reconcile accounts payable transactions, and other accounts as assigned.</li><li>Assist with annual form 1099 tax document preparation, provide supporting documentation for audits, and other projects as needed.</li><li>Other duties and responsibilities as assigned.</li></ul><p><br></p><p><strong><u>Requirements</u></strong></p><ul><li>3 years accounts payable or general accounting experience</li><li>knowledge of accounts payable and general accounting procedures and best practices</li><li>knowledge of relevant accounting and office software</li><li>proficient in data entry and management</li></ul>
<p>Salary $55,000 - $65,000/Year</p><p>Hybrid 3 days onsite, 2 days remote</p><p><br></p><p>The responsibilities of the position include all aspects of accounts payable processing, including sorting and coding invoices, coordinating approvals, posting and selecting invoices for payment, maintaining vendor relationships, miscellaneous reporting, and general team support where and as needed.</p><p><br></p><p>You will be working with other accounting professionals whose focus will be on general accounting responsibilities from A/R, Payroll, month end closing and financial statement generation and distribution. You should be comfortable in a fluid environment where priorities could shift on occasion. This is an exciting opportunity to work with an industry leader that is strong, stable, growing, and environmentally sensitive.</p><p><br></p><p>Major Responsibilities:</p><p><br></p><ul><li>Maintain vendor files.</li><li>Review, sort and route incoming vendor invoices for approval;</li><li>Perform 3-way matching of invoices, PO’s and receiving documentation as appropriate.</li><li>Process and post invoices to the vendor ledgers.</li><li>Review and process check requests and expense reports.</li><li>Research and resolve invoice discrepancies and issues as needed.</li><li>Ensure complete documentation and appropriate approvals are obtained for all payables.</li><li>Cross-check payables against other accounting documentation as needed.</li><li>Generate draft journal entries to record intercompany transactions and related activity for review.</li><li>Communicate regularly with Purchasing and other employees, supervisors/managers.</li><li>Track payables activity and reconcile accounts payable transactions, and other accounts as assigned.</li><li>Generate and distribute periodic reports for management review.</li><li>Assist with month end closing processes as assigned.</li><li>Assist with annual form 1099 tax document preparation, provide supporting documentation for audits, and other projects as needed.</li><li>Other duties and responsibilities as assigned.</li></ul>
<p>Robert Half is currently seeking an Accounts Payable Specialist in the Middlesex County, NJ area. As an Accounts Payable Specialist, you will be tasked with a variety of responsibilities, including matching and coding invoices, handling purchase orders, and more. If you have 2+ years of Accounts Payable experience, this might be the opportunity for you! </p><p><br></p><p>Responsibilities:</p><p>• Process and accurately match invoices to corresponding purchase orders.</p><p>• Ensure proper coding of invoices and maintain compliance with organizational standards.</p><p>• Enter purchase orders into the accounting system with attention to detail.</p><p>• Utilize Microsoft Excel to create, update, and analyze financial data.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies and payment issues.</p><p>• Maintain organized and up-to-date records of all accounts payable transactions.</p><p>• Assist with audit preparation by providing necessary documentation and reports.</p><p>• Monitor and adhere to payment schedules to ensure timely processing.</p><p>• Contribute to process improvement initiatives within the accounts payable department.</p><p>• Support other finance-related tasks as needed.</p>
<p>We are looking for a detail-oriented and organized Accounts Payable Specialist to join our team. This role involves managing vendor payments, ensuring compliance with financial regulations, and supporting the overall accounts payable functions. If you have a strong background in accounting and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including coding, approvals, and accurate data entry into the accounting system.</p><p>• Prepare and issue disbursement checks and wire transfers in a timely manner.</p><p>• Review invoices for accuracy and completeness, ensuring compliance with company policies and payment terms.</p><p>• Maintain organized records by scanning and preserving invoices and other financial documents.</p><p>• Handle vendor relations, including managing W-9 forms, addressing payment inquiries, and overseeing vendor credit applications.</p><p>• Prepare and file 1099 tax forms in compliance with regulatory requirements.</p><p>• Assist in the annual financial statement audit by compiling necessary documentation, accruals, and reports.</p><p>• Provide support for financial data requests and keep management informed of any relevant issues.</p><p>• Ensure all tasks are completed accurately and within established deadlines.</p><p>• Perform additional duties as assigned to support the accounting team</p>
<p>We are offering an exciting opportunity for an AP Specialist within the real estate industry. As an AP Specialist, you will be responsible for the meticulous handling of vendor invoices, coding invoices, coordinating with international teams, and the proficient use of Yardi PAYscan system. Your role will also involve responding to queries from various stakeholders, including the CFO, Property Management Controller, Property Managers, and vendors. This role is located in New Castle, Delaware.</p><p><br></p><p>Responsibilities </p><p>• Handle a high volume of vendor invoices with utmost accuracy, ensuring correct coding, approvals, and supporting documentation.</p><p>• Oversee the daily scans of invoices sent to various teams, providing guidance for data entry into Yardi PAYscan as needed.</p><p>• Ensure all accounts payable data entry is approved by PMs before posting to AP in the Yardi PAYscan system and generate weekly accounts payable reports for CFO.</p><p>• Prepare accounts payable check cuts and vendor ACH payments list for CFO's review, then initiate vendor payments via check, ACH, etc., following established payment guidelines.</p><p>• Act as a point of contact for CFO, Property Management Controller, Property Managers, and vendors for accounts payable inquiries.</p><p>• Address vendor inquiries about payment status and invoice discrepancies and maintain a record of vendor invoice filings for all payments made.</p><p>• Coordinate the processing of uploads for posting and payment of monthly fees.</p><p>• Carry out any other duties as assigned.</p>
<p>Prestigious firm within the manufacturing industry seeks an AP Specialist with proven ERP expertise. The AP Specialist will be responsible for processing invoices, reconciling expenses, resolving purchase order discrepancies, maintaining the general ledger, processing credit memos, reconciling monthly financial statements, preparing checks, communicating with outside vendors as needed, and overseeing the petty cash balance. The successful candidate must have excellent Microsoft Excel skills, knowledge of best practices in accounting, strong to multi-tasking abilities, and the ability to communicate effectively with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and verify vendor invoices in ERP, ensuring control over expenses.</p><p>• Analyze invoice/expense reports and record entries to charge expenses to accounts and cost centers.</p><p>• Verify and post transactions to maintain accounting ledgers.</p><p>• Reconcile monthly statements and related transactions to verify vendor accounts.</p><p>• Disburse petty cash by recording entry and verifying documentation.</p><p>• Calculate requirements on paid invoices to report sales taxes.</p><p>• Maintain confidentiality to protect the organization's value.</p><p>• Participate in educational opportunities to update job knowledge.</p><p>• Complete assigned tasks to support GL Accounting and other tasks assigned by Controller/GL Supervisor.</p>
<p>Non-Profit, located in the Greater Wilmington Delaware area is looking to add an AP Coordinator to their finance department. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, processing credit card transactions, verifying and updating vendor accounts, weekly check runs, entering journal entries, processing general ledger reconciliations, analyzing accounts payable transactions for accuracy, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an AP Specialist who can perform day to day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping.</p><p><br></p><p>How you will make an impact</p><p>· Oversee full accounts payable cycle</p><p>· Code invoices and match purchases</p><p>· Prepare check runs, via ACH and wire transfer</p><p>· Employee expense report processing</p><p>· Process cash receipts</p><p>· Implement process improvement</p><p>· Resolve invoice discrepancies</p><p>· Prepare financial reports and statements</p><p>· Assist with AR transactions as needed</p><p>· Reconcile AP statements</p><p>· Perform accounting research</p>
<p>Robert Half is looking for an experienced Accounts Receivable Specialist to join our client's team in the Philadelphia area. In this Accounts Receivable Specialist role, you will play a key part in managing and executing all accounts receivable functions, ensuring accuracy and compliance with organizational policies. You will collaborate closely with the Accounts Payable team to maintain financial integrity and contribute to the efficiency of internal processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Record accounts receivable invoices in the NetSuite accounting system.</li><li>Prepare and distribute invoices to funding sources as needed.</li><li>Generate quarterly invoices for city-funded community service programs and enter them into the appropriate portals.</li><li>Submit monthly drawdown requests for grant-funded programs and upload supporting documentation to designated systems.</li><li>Process and post payments received, including preparing bank deposits and tracking payments via city and state portals.</li><li>Allocate operating expenses across multiple programs and prepare monthly journal entries to record program overhead.</li><li>Assist with annual audits by preparing grant and legal confirmation letters, as well as relevant financial schedules.</li><li>File monthly liquor tax reports and manage the organization's liquor license requirements.</li><li>Serve as a backup for accounts payable tasks, including invoice entry and vendor management, as needed.</li></ul>
<p>We are looking for an experienced Accounts Payable Clerk to join our team the Woodbridge, NJ area. This position offers an exciting opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will excel in managing invoice processing, reconciliation tasks, and ensuring accurate record-keeping in compliance with accounting standards.</p><p><br></p><p>Responsibilities:</p><p>• Process and allocate invoices efficiently while maintaining accuracy.</p><p>• Perform 3-way matching, batching, and coding of invoices to ensure compliance with company policies.</p><p>• Identify and resolve reconciliation discrepancies prior to general ledger posting.</p><p>• Conduct interest application and payment processing tasks with precision.</p><p>• Manage check runs and prepare wire transfers for client approval using the designated company portal.</p><p>• Collaborate with the team to complete month-end closing activities for the Accounts Payable department.</p>
<p>We are looking for a dedicated AP Clerk to join our team in Allentown, Pennsylvania. In this role, you will manage critical billing and accounts payable functions, ensuring smooth financial operations and compliance with industry standards. This is a contract to hire position that requires on-site work and offers a fantastic opportunity for growth within the legal industry.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit accurate legal invoices in accordance with client-specific guidelines and deadlines.</p><p>• Process accounts payable transactions, including vendor invoices, expense reports, and attorney reimbursements.</p><p>• Coordinate domestic and international wire transfers, ensuring proper documentation and approval processes.</p><p>• Utilize electronic billing platforms to manage invoice submissions, monitor payment statuses, and resolve discrepancies.</p><p>• Handle client payments through checks, electronic transfers, and wires, while maintaining detailed transaction records.</p><p>• Act as a liaison with clients to address billing inquiries and coordinate payment arrangements effectively.</p><p>• Ensure compliance with firm policies and industry regulations in all billing activities.</p><p>• Generate and analyze financial reports, such as aged accounts receivable and billing histories, to support decision-making.</p><p>• Collaborate with attorneys, paralegals, and support staff to manage time entries and resolve billing-related issues.</p>
<p>60,000 - 65,000</p><p><br></p><p>Benefits include:</p><ul><li>Medical, dental, vision</li><li>401k</li><li>Paid time off</li><li>Paid holidays</li></ul><p> My client, a construction company located in Eatontown, has an opportunity for an Accounts Payable Clerk.</p><p>• Maintain accurate records: Organize and archive payment records and invoice documentation.</p><p>• Process vendor invoices: Ensure timely and accurate entry into our accounting system.</p><p> • Handle special projects: Assist with audits, month-end close, and system improvements as needed.</p><p> • Reconcile vendor statements: Identify discrepancies and work directly with vendors to resolve them.</p><p> • Collaborate with the team: Support the Controller and cross-functional departments to align AP with cash flow and reporting goals.</p><p> </p><p><br></p>
<p>Job Description: </p><p><br></p><p>• Ensure that all payments and store billings are made in compliance with the Company’s financial policies and procedures.</p><p><br></p><p>• Review, assemble, and input all invoices received via the Company’s EDI system (and manually) for the required authorization before payments and billings are completed.</p><p><br></p><p>• Work with department heads to obtain approval and resolution for all credits, invoices under review and/or rejected. </p><p><br></p><p>• Track POD and Credit requests by store on a daily basis.</p><p><br></p><p>• Manually process credits – over 120 per week.</p><p><br></p><p>• Process all requested POD and credits in a timely accurate manner and communicate these credits to vendors.</p><p><br></p><p>• Work directly with IT Department to troubleshoot EDI issues.</p><p><br></p><p>• Ensure good working relationship with store operators and vendors and promptly and professionally respond to all inquiries.</p><p><br></p><p>• Request and follow up on monthly vendor statements to ensure timely payment.</p><p><br></p><p>• Track weekly and monthly invoices by vendor. </p><p><br></p><p>• Research vendor accounts and answer vendor inquires; maintain good relations with vendors.</p><p><br></p><p>• Assist with vendor audits.</p><p><br></p><p>• Process DSD Payments twice a week.</p><p><br></p><p>• Assist in financial close by providing support for expense accruals and open invoices.</p>
<p>ACCOUNTS PAYABLE ASSOCIATE NEEDED IN THE Allentown AREA!</p><p> </p><p> </p><p>Robert Half is looking for a professional Accounts Payable Clerk to add to the Bethlehem, PA area! In this A/P role, you will maintain accounting records, responsible for completing payments, and reconciling invoices. This is a great opportunity for someone who is wanting to find their long-term fit! </p><p><br></p><p> <strong><u>Job Responsibilities </u></strong></p><ul><li><em>Verify, code, and process invoices, ensuring all necessary approvals are in place and policies are followed.</em></li><li><em>Maintain the general ledger by reconciling accounts payable entries and identifying issues.</em></li><li><em>Manage vendor relationships, handle inquiries, and follow up on payment issues.</em></li><li><em>Prepare regular AP reports, assist in month-end close activities, and ensure accuracy in financial records.</em></li><li><em>Review expense reports for accuracy and compliance with policies.</em> </li></ul><p>For IMMEDIATE consideration for this position, please apply directly to this posting or call us at 610-882-1600</p><p> </p><p> </p>
<p>50,000 - 55,000</p><p><br></p><p>Benefits:</p><ul><li>can be hybrid in the future</li><li>401k</li><li>health insurance</li></ul><p><br></p><p>An international consumer products company in Cranford seeks an Accounts Payable Administrator with a strong background in handling a high volume of vendors on a weekly basis. Experience dealing with retailers and exposure to dealing with big box stores (Wal-Mart, Target, etc) is preferred, but not required. The company offers an excellent compensation and benefit plan. To apply email a resume in a Word format. Or call Rich Singer, CPA at 848-202-7970 to discuss. </p>
<p>Looking for an Accounting Supervisor to join a growing company in the Bound Brook area. Key responsibilities include:</p><p>• <strong>Accounts Payable Invoice Management</strong>: Examine, validate, and process vendor invoices in the accounts payable system while ensuring accuracy and proper coding to various general ledger accounts.</p><p>• <strong>Payment Coordination</strong>: Organize and execute scheduled payments, such as weekly or biweekly disbursements, including checks and ACH transfers, to ensure timely payouts.</p><p>• <strong>Vendor Relations</strong>: Maintain vendor records, resolve discrepancies, and respond to inquiries promptly and professionally; identify account irregularities and recommend solutions.</p><p>• <strong>Accounts Receivable Oversight</strong>: Manage accounts receivable functions, ensuring timely collection of outstanding balances, accurate recording of payments, and resolution of customer disputes or collection issues.</p><p>• <strong>Financial Reporting</strong>: Support reporting activities, accrual processes, and month-end financial closures.</p><p>• <strong>Audit Assistance</strong>: Facilitate regular audit requirements by providing necessary documentation to external auditors.</p><p>• <strong>Operational Optimization</strong>: Work within the company’s current processes while identifying areas for improvement and recommending strategies to streamline workflows and enhance efficiency.</p><p><br></p>
<p>Our nonprofit client in Reading is seeking a <strong>detail-oriented Part-Time Accounting Clerk</strong> to join their team. In this role, you will be instrumental in managing financial transactions and maintaining accurate accounting records. Ideal candidates will have a solid background in <strong>accounts payable, accounts receivable</strong>, and a strong command of <strong>QuickBooks</strong>.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Efficiently process and record <strong>accounts payable and receivable</strong> transactions.</li><li>Use <strong>QuickBooks</strong> to manage financial data and generate reports.</li><li>Perform data entry tasks to ensure financial records are accurate and up to date.</li><li>Verify and process invoices in compliance with company policies.</li><li>Reconcile account discrepancies and resolve issues promptly.</li><li>Assist in maintaining well-organized, efficient accounting systems.</li><li>Collaborate with team members to support financial operations and reporting.</li><li>Ensure compliance with <strong>accounting standards and regulations</strong> during all tasks.</li><li>Provide documentation and support during audits.</li></ul><p>If interested, please email your resume to Marcella marcella.pachuilo@roberthalf com</p>
<p>Salary: $60,000- $65,000/Year</p><p>This position is responsible for managing accounts receivable, accounts payable, and payroll-related activities while maintaining accurate records within a manufacturing ERP and payroll systems. This position ensures compliance with company policies and regulations, provides support for financial reporting, and plays a vital role in maintaining the company’s financial health.</p><p><br></p><p>Essential Duties and Responsibilities:</p><p>Accounts Receivable (A/R):</p><p>• Prepare and issue customer invoices in a timely manner (via paper, email, customer portal)</p><p>• Monitor A/R aging and communicate with customers</p><p>• Process incoming payments via various methods (check, electronic transfer, credit card)</p><p>• Reconcile A/R transactions and maintain accurate customer accounts</p><p>• Assist in resolving billing discrepancies and customer inquiries</p><p><br></p><p>Accounts Payable (A/P):</p><p>• Process vendor invoices, ensuring accuracy and proper authorization</p><p>• Schedule and process timely payments to vendors (via check, ACH, wire transfer)</p><p>• Monitor A/P aging and communicate with vendors as necessary</p><p>• Reconcile vendor statements and address any discrepancies</p><p>• Maintain accurate records of purchase orders, invoices, and payment records</p><p>• Work with purchasing and quality associates to maintain accurate vendor information</p><p><br></p><p>Payroll:</p><p>• Collect, review, and process internal timesheets</p><p>• Ensure accurate and timely payroll processing (through ADP)</p><p>• Calculate and process payroll deductions, taxes, benefits, and garnishments</p><p>• Organize and maintain payroll records</p><p>• Preserve and protect confidential payroll information</p><p><br></p><p>Additional Responsibilities:</p><p>• Prepare bank deposits, general ledger postings, and monthly bank reconciliations</p><p>• Assist with internal and external audits by providing required data and reports</p><p>• Interact with Chamber of Commerce to obtain stamped export documentation</p><p>• Manage record retention with third party storage facility</p><p>• Perform document filing and scanning</p><p>• Perform various clerical and administrative tasks as necessary</p><p><br></p><p><br></p><p>Qualifications:</p><p>• Accounting degree plus at least 1 year of experience in an accounting-related position</p><p>• 5+ years of experience in lieu of degree</p><p>• Proficiency in Microsoft Office Suite, ERP system, and other software</p><p><br></p><p>Skills:</p><p>• Strong attention to detail, problem solving, and ability to maintain a high level of accuracy</p><p>• Excellent organizational and time-management skills with the ability to meet deadlines</p><p>• Strong verbal and written communication abilities</p><p>• Ability to work effectively with team members, customers, and vendors</p>
<p>Location: Middletown, DE</p><p>Work Model: 4 Days onsite, Friday work from Home</p><p>Salary: $55,000 -$70,000/Year</p><p><br></p><p>Position Summary:</p><p><br></p><p>We are seeking a detail-oriented and organized Bookkeeper to manage our company’s financial transactions. The ideal candidate will maintain accurate financial records, ensure compliance with relevant regulations, and support the overall financial health of the business. This role requires strong analytical skills, attention to detail, and the ability to work independently.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• Record day-to-day financial transactions and complete the posting process.</p><p>• Maintain and reconcile general ledger accounts.</p><p>• Prepare and issue invoices, manage collections, and follow up on outstanding payments.</p><p>• Reconcile bank and credit card statements.</p><p>• Assist in payroll processing and ensure accurate records of employee payments.</p><p>• Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements.</p><p>• Monitor financial transactions to ensure accuracy and compliance with company policies.</p><p>• Assist in preparing tax filings and liaising with accountants as necessary.</p><p>• Maintain organized and updated financial records.</p><p><br></p><p>Qualifications:</p><p>• Proven experience as a bookkeeper or in a similar financial role.</p><p>• Proficiency in accounting software such as QuickBooks, Xero, or similar platforms.</p><p>• Strong understanding of bookkeeping and accounting principles.</p><p>• Excellent attention to detail and problem-solving skills.</p><p>• Strong organizational and time management abilities.</p><p>• Proficiency in Microsoft Office Suite, particularly Excel.</p><p>• Knowledge of financial regulations and compliance requirements.</p><p>• Associate or Bachelor’s degree in Accounting, Finance, or a related field experience preferred.</p><p>• Certification such as Certified Bookkeeper (CB) is a plus.</p><p><br></p><p>Compensation:</p><p>• Competitive salary based on experience.</p><p>• Benefits package may include health insurance, retirement plans, and paid time off.</p><p><br></p><p>If you are a meticulous professional with a passion for numbers and financial management, we encourage you to apply and become a vital part of our team.</p>
We are looking for an experienced Office Manager to join our team in Tinton Falls, New Jersey. This long-term contract position is ideal for someone who thrives in a dynamic environment and can handle a wide range of administrative and operational responsibilities. As part of a small but dedicated team, you will play a key role in ensuring the office runs smoothly while supporting staff and clients.<br><br>Responsibilities:<br>• Oversee day-to-day office operations, including managing accounts payable and receivable, processing invoices, and reconciling expense reports.<br>• Coordinate human resources tasks such as maintaining employee records and addressing administrative needs.<br>• Manage client communications and ensure accurate tracking of client, team, and subcontractor data.<br>• Organize staff meetings, prepare agendas, and schedule site visits and travel arrangements for project engineers.<br>• Maintain office supplies and equipment, and manage vendor relationships to ensure operational efficiency.<br>• Assist the marketing director with special projects, including editing and proofreading materials.<br>• Identify opportunities to streamline processes and improve office productivity.<br>• Scan and archive completed projects to maintain organized records.<br>• Foster a positive work environment by addressing staff needs and ensuring smooth collaboration across teams.
<p>Robert Half is currently seeking a Bookkeeper in the Middlesex County, NJ area. This position offers an exciting opportunity to contribute to a dynamic manufacturing environment. The ideal candidate will play a vital role in managing payroll, accounts payable, and accounts receivable processes while ensuring accuracy and efficiency in daily financial operations. If you have 2+ years of Bookkeeping experience, this might be the opportunity for you! </p><p><br></p><p>Responsibilities:</p><p>• Oversee payroll processes, including verifying timekeeping records, approving time-off requests, and communicating with employees to ensure accurate approvals.</p><p>• Manage accounts receivable tasks, such as following up on payments, conducting credit checks, applying payments, and maintaining organized records.</p><p>• Handle accounts payable functions, including vendor setups, matching and coding invoices, and preparing checks for payment.</p><p>• Schedule personnel and coordinate shipping activities to ensure smooth operational workflows.</p><p>• Perform account reconciliations and bank reconciliations to maintain financial accuracy.</p><p>• Print and file payroll documentation systematically for proper record-keeping.</p><p>• Utilize financial software like QuickBooks or Microsoft Excel for bookkeeping tasks; training on Macola will be provided as needed.</p><p>• Execute data entry tasks to ensure precise and up-to-date financial information.</p>
BRAND NEW! We are seeking an experienced full-time Bookkeeper for a new opportunity in Bensalem. The ideal candidate will be responsible for managing financial transactions, maintaining accurate records, and ensuring compliance with accounting standards. This position requires strong proficiency in QuickBooks Desktop and Microsoft Excel to handle complex accounting tasks efficiently.<br><br>Key Responsibilities:<br>Perform day-to-day bookkeeping duties, including accounts payable, accounts receivable, reconciliations, payroll processing and billing. <br>Utilize QuickBooks Desktop to manage and maintain financial records accurately.<br>Prepare and analyze financial reports using Excel, ensuring data accuracy and presentation quality.<br>Ensure compliance with company policies, procedures, and relevant accounting regulations.<br>Provide support during month-end and year-end close processes, including journal entries and account reconciliations.<br>Communicate effectively with clients and internal teams regarding invoicing, payments, and discrepancies.<br><br>Qualifications:<br>Strong expertise in QuickBooks Desktop and Microsoft Excel is mandatory.<br>Proven experience in bookkeeping and accounting.<br>Detail-oriented with excellent organizational and problem-solving skills.<br>Ability to manage multiple tasks effectively and work in a fast-paced environment.<br>Strong communication skills and ability to collaborate with clients and team members.<br>Schedule: This is a contract role and has the potential to become a full time role based on performance and company needs. For immediate consideration please call the Trevose, PA office of Robert Half at 215-244-1807. Thank you!
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Conshohocken, Pennsylvania. This role offers an excellent opportunity to contribute to a dynamic financial services environment by performing essential administrative and accounting tasks. If you have a passion for accuracy and a commitment to supporting a fast-paced team, we encourage you to apply.<br><br>Responsibilities:<br>• Scan and upload financial and administrative documents into the company’s system to maintain accurate records.<br>• Perform data entry tasks with precision, ensuring information is correctly documented.<br>• Handle accounts payable processes, including verifying and recording financial transactions.<br>• Manage billing activities by preparing and sending invoices to clients in a timely manner.<br>• Support accounts receivable functions to ensure payments are tracked and recorded accurately.<br>• Assist with invoice processing and other routine financial tasks.<br>• Provide general administrative support to the accounting team as needed.<br>• Adapt to additional duties and responsibilities as they arise, contributing to the team’s overall efficiency.
We are in search of a Customer Support Manager to join our team in UPPER CHICHESTER, Pennsylvania. The role entails overseeing customer service operations, ensuring customer satisfaction, and maintaining a high-quality support team. The successful candidate will be expected to manage customer inquiries, monitor performance, and continuously improve our customer service procedures.<br><br>Responsibilities:<br><br>• Supervise the daily operations of the customer support team to ensure efficiency and customer satisfaction.<br>• Train new team members on our customer service policies and best practices.<br>• Maintain open lines of communication, acting as the escalation point for complex customer inquiries or complaints.<br>• Regularly review customer interactions for quality assurance and identify areas for improvement.<br>• Keep the team updated on changes to company products and services.<br>• Develop and maintain knowledge-based documents, such as frequently asked questions and procedure manuals.<br>• Identify and recommend improvements to our customer service procedures to senior management.<br>• Support both internal and external customers as needed.<br>• Ensure all customer inquiries and issues are resolved promptly and professionally.<br>• Monitor team performance and conduct regular quality control to minimize errors. <br><br>Note: This role requires proficiency in Salesforce Configuration and other listed skills such as Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP, and Customer Service.
<p>Rapidly growing services company located in the King of Prussia, PA area is looking to staff a Sr A/P Manager with large company expertise. In this role, the successful candidate will ensure all invoice are processed and coded accurately by the accounts payable department, reconcile vendor statements, prepare AP aging reports and ensure timely resolution of outstanding items, maintain purchase orders, lead month-end and year-end AP close processes, create and implement revenue generating metrics, monitor the cash management process, and train/coach/mentor the AP team as needed. The ideal Sr A/P Manager will manage vendor relationships, and collaborates cross-functionally with procurement, finance, and internal departments to support efficient financial operations. </p><p> </p><p>What you get to do everyday</p><ul><li>Manage accounts payable team</li><li>Oversee AP systems</li><li>Maintain general ledger expense accounts</li><li>Ensure timely collection of payments</li><li>Maintain AP controls</li><li>Develop, implement, improve, and enforce budgets</li><li>Prepare and process vendor 1099s</li><li>Verify and resolve discrepancies</li><li>Stay updated on industry and legislative changes</li><li>Review month end and AP closing reports</li></ul><p> <strong>***This position is fully ONSITE***</strong></p>
