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5 results for Front Desk Coordinator in Peoria Az

Receptionist <p>We are offering a contract employment opportunity for a Receptionist in Scottsdale, Arizona 85260. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Screen and route calls, ensuring efficient phone coverage.</p><p>• Welcome visitors and guests, providing a positive first impression of our organization.</p><p>• Manage the conference room calendar and office seating charts.</p><p>• Keep the reception desk, closet, and hallways tidy and well-stocked.</p><p>• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.</p><p>• Coordinate ground transportation for guests, when necessary.</p><p>• Undertake ad hoc research and clerical projects, including word processing/data entry.</p><p>• Assist in ordering and maintaining supplies for the office.</p><p>• Use Microsoft Office Suite Skills, including Excel, for various tasks.</p><p>• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.</p><p>• Manage customer service and email correspondence.</p><p>• Organize files and schedule appointments efficiently.</p> Administrative Coordinator <p>We are offering a permanent employment opportunity for an Administrative Coordinator based in Scottsdale, Arizona. The primary function of this role is to manage donor services within our database and fundraising efforts. This role will involve regular interaction with various internal and external audiences and is based in-office. </p><p><br></p><p>Responsibilities:</p><p>• Managing and maintaining the donor database, including the entry of all gifts and creation of batch files.</p><p>• Handling gift solicitation and thank you calls to new, existing, and lapsed donors.</p><p>• Overseeing the donor acknowledgement process, including writing custom letters.</p><p>• Providing support for fundraising event efforts as assigned.</p><p>• Acting as a liaison for corporate sponsorships and for direct mail and data services vendors.</p><p>• Managing event registrations and updating records with new phone numbers, addresses, email, and other pertinent information.</p><p>• Assisting with follow-up calls to guests and maintaining online event registration pages.</p><p>• Overseeing the Senior Rides program and acting as a liaison between the organization and the transportation company.</p><p>• Tracking mission participants and preparing and sending communications related to meetings and other related information.</p><p>• Performing light administrative duties as needed.</p> Administrative Assistant <p>Qualifications or Skills Required:</p><p>•</p><p>Minimum of 5 years of work experience in the construction industry specializing in project administration to include correspondence, RFI’s, Change Orders, Submittals & O & M’s, drawings, and other related documents that support a project jobsite.</p><p>•</p><p>Ability to maintain high level of organizational and communication skills.</p><p>•</p><p>Excellent interpersonal skills to work with internal and external customers.</p><p>•</p><p>Advanced computer skills to include Word, Microsoft Project, Blue Beam and Sage Construction software experience is a plus.</p><p>Responsibilities:</p><p>•</p><p>Provide the Project Manager and the entire project team with the assistance and general support required to attain or exceed the project goals while achieving excellent customer satisfaction.</p><p>•</p><p>Handle multiple tasks simultaneously and work effectively under time constraints.</p><p>•</p><p>Demonstrate good judgment and have exceptional attention to detail.</p><p>•</p><p>Perform any other duties as requested.</p><p>Interested</p> Administrative Assistant We are offering a short term contract employment opportunity for a dedicated Administrative Assistant in Rio Verde, Arizona. The Administrative Assistant will be the primary point of contact for incoming inquiries, handling a variety of responsibilities including preparing the weekly bulletin, maintaining shared calendars, and assisting with financial tasks. <br><br>Responsibilities:<br><br>• Serve as the first point of contact for inbound calls, providing excellent customer service.<br>• Prepare the weekly bulletin utilizing specific software, ensuring all information is accurate and up-to-date.<br>• Maintain the shared calendar, scheduling appointments, and ensuring all events are accurately represented.<br>• Assist with the verification of invoices and the preparation of bank requests.<br>• Handle email correspondence professionally and in a timely manner.<br>• Utilize Microsoft Office suite, including Excel, Outlook, PowerPoint, and Word, to maintain records and complete tasks.<br>• Ensure all contributions are prepared and processed accurately.<br>• Perform data entry tasks as necessary, maintaining the accuracy and integrity of all records. Administrative Assistant We are offering a permanent employment opportunity in Tempe, Arizona for an Administrative Assistant. This role, within the International Shipping and Customs industry, will involve processing and monitoring customer transactions, maintaining customer records, and handling customer inquiries with proficiency in Microsoft Excel. <br><br>Responsibilities:<br>• Accurately process customer transactions related to International Shipping and Customs<br>• Efficiently handle customer inquiries and provide prompt resolutions<br>• Update and maintain customer records with high attention to detail<br>• Utilize Microsoft Excel to manage, analyze, and report on customer transactions<br>• Monitor customer accounts regularly and take necessary actions based on the account status<br>• Ensure compliance with international shipping and customs regulations in all transactions<br>• Assist in the development and implementation of administrative systems and processes<br>• Provide support to the team by managing logistics and other administrative tasks.