We are looking for a detail-oriented Accounting Clerk to join our team on a long-term contract basis in Palm Desert, California. In this role, you will play a critical part in managing financial transactions, ensuring accuracy, and supporting inventory-related accounting tasks. This position is ideal for someone who thrives in a fast-paced environment and is eager to contribute their expertise in accounts payable, accounts receivable, and QuickBooks.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions accurately and efficiently.<br>• Utilize QuickBooks Enterprise or QuickBooks Desktop to maintain financial records and manage inventory-related accounting.<br>• Perform data entry tasks to ensure all financial information is accurately recorded and up to date.<br>• Handle invoice processing and billing functions, ensuring timely and error-free transactions.<br>• Collaborate with team members to address discrepancies and maintain clear communication regarding financial matters.<br>• Assist in managing inventory-related financial tasks, ensuring alignment with accounting systems.<br>• Generate reports and summaries to provide insights into financial and inventory status.<br>• Maintain organized records and documentation for auditing and compliance purposes.<br>• Adapt quickly to new processes and systems to enhance workflow efficiency.
<p>Our client is seeking a detail-oriented Accounts Receivable Specialist to join their finance team. In this role, you will be responsible for managing the invoicing process, tracking payments, and ensuring timely collection of outstanding balances. You will work closely with internal departments and external clients to resolve billing issues and maintain accurate financial records.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, post, and reconcile customer payments and invoices</li><li>Monitor aging reports and initiate collection efforts on overdue accounts</li><li>Maintain up-to-date customer account information</li><li>Prepare reports on receivables status and collection forecasts</li><li>Communicate with internal teams and clients regarding payment status and account discrepancies</li><li>Support month-end closing activities related to accounts receivable</li></ul><p><br></p>
<p>Our client in the biotech industry is looking for a detail-oriented and proactive Accounts Receivable Specialist to join their growing finance team. In this role, you will play a key part in supporting the company’s mission to innovate and improve lives by ensuring the timely and accurate collection of payments and managing client relationships.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, review, and send invoices to customers and clients within established timelines</li><li>Monitor accounts for overdue payments, initiate collections efforts, and maintain accurate records of all communications</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted</li><li>Process incoming payments by check, ACH, and wire transfer, applying cash receipts accurately</li><li>Investigate and resolve billing discrepancies or client disputes in collaboration with the sales and customer support teams</li><li>Generate regular aging and collection reports for management review</li><li>Support month-end and year-end close activities and provide documentation for audits as needed</li><li>Ensure compliance with company policies, industry standards, and applicable regulations</li></ul><p><br></p>
<p>A manufacturing and distribution company in San Marcos is seeking an experienced <strong>Accounts Receivable Specialist</strong> to manage end-to-end AR processes. This role supports invoicing, cash application, reconciliations, and customer account management. The ideal candidate is analytical, process-driven, and comfortable working cross-functionally with sales, operations, and finance teams.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices accurately and timely</li><li>Apply customer payments via ACH, wire, check, and credit card</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Manage credit limits and assist with credit reviews</li><li>Monitor AR aging and escalate delinquent accounts as needed</li><li>Support month-end close and reporting</li><li>Prepare AR schedules and audit support documentation</li><li>Maintain customer records and ensure data accuracy</li></ul><p><br></p>
<p>Our client is seeking a motivated and detail-oriented Accounting Clerk to join their team. This opportunity is ideal for individuals looking to expand their experience in accounting while working in a collaborative and supportive environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and receivable transactions accurately and efficiently</li><li>Assist with data entry and maintenance of financial records</li><li>Reconcile bank statements and assist with other account reconciliations</li><li>Prepare and process invoices, expense reports, and other financial documents</li><li>Support month-end closing and reporting activities</li><li>Provide general administrative support to the accounting and finance team</li></ul><p><br></p>
<p>A manufacturing and distribution company in San Marcos is seeking a proactive <strong>Accounts Receivable Specialist</strong> to manage invoicing, cash application, and customer account reconciliation. This role is critical to maintaining strong cash flow while supporting customer relationships and internal reporting needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices</li><li>Apply payments via ACH, wire, check, and credit card</li><li>Reconcile customer accounts and investigate discrepancies</li><li>Monitor AR aging and follow up on past-due balances</li><li>Coordinate with sales and operations teams to resolve billing issues</li><li>Prepare AR schedules and reports for management</li><li>Support month-end close and audit requests</li><li>Maintain accurate customer records and credit documentation</li></ul><p><br></p>
<p>A growing construction company in Fallbrook is looking for an experienced <strong>Bookkeeper</strong> to support job-cost accounting and operational finance. This position plays a critical role in tracking project expenses, managing vendor payments, and ensuring financial accuracy across multiple jobs. The ideal candidate has prior experience in construction or a similar project-based environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process accounts payable with proper job cost allocation</li><li>Manage accounts receivable and customer billing</li><li>Track project costs, labor, and expenses</li><li>Reconcile bank accounts and credit cards</li><li>Support payroll processing and certified payroll tracking</li><li>Maintain accurate job cost and financial records</li><li>Assist with month-end close activities</li><li>Prepare financial summaries for management</li></ul>
<p>Our client, a respected organization in the nonprofit sector, is seeking a detail-oriented and reliable Accounting Clerk to support their mission-driven operations. This role presents an excellent opportunity for a proactive professional to contribute to meaningful work while developing valuable skills within a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions accurately and timely</li><li>Assist with bank and credit card reconciliations</li><li>Help maintain financial records and ensure proper documentation for compliance and audits</li><li>Support the preparation of reports, budgets, and grant documentation as needed</li><li>Perform data entry and verify the accuracy of invoices, payments, and receipts</li><li>Collaborate with team members to resolve discrepancies and answer inquiries</li><li>Uphold confidentiality and integrity in handling sensitive information</li></ul><p><br></p>
We are looking for a skilled Staff Accountant to join our team in Riverside, California. This role offers the opportunity to contribute to a dynamic and fast-paced environment, supporting accounting operations for multiple business entities. The ideal candidate will bring expertise in job costing, accounts management, and financial reconciliation, with the ability to grow within the organization.<br><br>Responsibilities:<br>• Process and manage accounts payable and receivable, ensuring timely and accurate handling of invoices and payments.<br>• Prepare weekly job costing reports and maintain inventory management systems.<br>• Perform full-cycle accounting tasks, including accruals and reconciliation of financial records.<br>• Utilize QuickBooks Online for day-to-day accounting operations and reporting.<br>• Generate financial statements and reports to support decision-making processes.<br>• Assist with payroll processing, particularly for prevailing wage projects.<br>• Conduct month-end and year-end closings, ensuring compliance with accounting standards.<br>• Collaborate with internal teams and external vendors to resolve financial discrepancies.<br>• Support audit preparation and maintain adherence to financial policies.<br>• Analyze financial data to identify trends, variances, and areas for improvement.
<p>Robert Half is partnering with an <strong>established, family-owned construction-related company</strong> that works directly with <strong>subcontractors, builders, and sales teams</strong> to identify an <strong>Accounts Receivable / Credit & Collections Specialist</strong>. This position is open due to a retirement and offers long-term potential for the right candidate.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Apply and post <strong>high-volume construction-related payments</strong> including checks, ACH, and web payments (30–50/week)</li><li>Support <strong>credit review and collections</strong> for subcontractor and builder accounts</li><li>Assist with <strong>preliminary lien documentation and lien-related tracking</strong> as needed</li><li>Manage and monitor <strong>customer aging</strong> across multiple branches and regions</li><li>Prepare and maintain <strong>Excel-based AR schedules</strong> to reconcile balances across <strong>32 branches in 2 regions</strong></li><li>Handle <strong>construction collections</strong> primarily via email with periodic phone outreach</li><li>No collection calls on cash-on-delivery or cash-fill accounts</li><li>Assist with <strong>sales and use tax documentation</strong> as it relates to customer accounts and payment activity</li><li>Help prepare <strong>credit memos and chargebacks</strong> as needed (training provided)</li><li>Partner closely with internal teams including AR leadership and <strong>outside sales representatives</strong> (10–12 reps)</li><li><br></li></ul>
<p>We are looking for an Accounts Payable Clerk to join our team in San Clemente, California. This is a long-term contract position that offers the opportunity to contribute to the efficient management of financial operations within the waste and environmental management industry. The ideal candidate will excel in processing invoices, performing check runs, and ensuring accuracy in coding and documentation.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices accurately and in a timely manner to ensure proper payment schedules.</p><p>• Perform invoice coding and verify compliance with company policies and procedures.</p><p>• Conduct regular check runs and ensure all payments are completed as scheduled.</p><p>• Maintain accurate records of accounts payable transactions for auditing purposes.</p><p>• Resolve discrepancies related to invoices, payments, or vendor accounts.</p><p>• Communicate effectively with vendors and internal departments to address payment inquiries.</p><p>• Ensure adherence to financial regulations and company accounting standards.</p><p>• Assist in streamlining accounts payable processes to improve efficiency.</p><p>• Utilize Sage Intacct or similar systems for managing invoice processing and payment</p>
<p>A well-established construction company in Escondido is seeking a detail-driven <strong>Accounts Payable Specialist</strong> to manage vendor payments in a fast-paced, project-based environment. This role plays a critical part in maintaining vendor relationships, ensuring accurate job cost allocation, and supporting month-end close activities. The ideal candidate understands construction billing workflows and thrives in a deadline-driven setting.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process high-volume vendor invoices with proper job cost coding</li><li>Perform three-way matching between invoices, purchase orders, and receiving documents</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Coordinate with project managers and vendors regarding billing issues</li><li>Maintain organized AP files and documentation for audits</li><li>Assist with accruals and month-end close activities</li><li>Ensure compliance with internal controls and accounting procedures</li></ul>
<p>A respected professional services firm in Encinitas is seeking a detail-oriented <strong>Accounting Assistant</strong> to support day-to-day accounting operations. This role is ideal for someone looking to build a strong foundation in accounting while gaining exposure to multiple financial functions. You will work closely with senior accountants to ensure accurate records, timely processing, and smooth month-end close activities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter and reconcile financial transactions in accounting systems</li><li>Support bank and credit card reconciliations</li><li>Prepare journal entries under supervision</li><li>Maintain organized financial documentation</li><li>Assist with month-end close tasks and reporting</li><li>Respond to internal accounting inquiries</li><li>Support audits by gathering documentation</li></ul>
<p>Our client in the technology industry is seeking a detail-oriented Bookkeeper to join their innovative and fast-paced organization. This is an excellent opportunity for a motivated accounting professional who thrives in a dynamic environment and is excited to support a growing tech business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record and categorize daily financial transactions and maintain up-to-date ledgers</li><li>Manage accounts payable and accounts receivable processes</li><li>Prepare bank and credit card reconciliations monthly</li><li>Assist with payroll processing and track related filings</li><li>Generate and present financial reports to management</li><li>Support month-end and year-end closing procedures</li><li>Collaborate with internal teams to resolve accounting discrepancies quickly</li><li>Ensure financial records are compliant with industry standards and regulations</li></ul><p><br></p>
<p>Our client is seeking a skilled and detail-oriented Bookkeeper to support day-to-day financial operations. In this role, you will manage accounts payable and accounts receivable, perform bank reconciliations, and maintain precise general ledger records. You will also assist with payroll processing, regular financial reports, budgeting, and audit preparation.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage AP and AR processes, including invoice and payment tracking</li><li>Reconcile bank and credit card accounts</li><li>Record and classify financial transactions in the general ledger</li><li>Process payroll and expense reimbursements</li><li>Prepare financial statements and reports for management review</li><li>Support budgeting, audit, and year-end closing activities</li><li>Maintain organized and accurate financial documents</li></ul><p><br></p>
<p>A well-established professional services firm in Encinitas is seeking a reliable and detail-oriented <strong>Bookkeeper</strong> to manage daily accounting activities and ensure accurate financial records. This role is ideal for someone who enjoys working independently, maintaining organized systems, and supporting leadership with timely financial information. You will be responsible for the day-to-day bookkeeping functions that keep the business financially healthy and compliant.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Record and maintain daily financial transactions</li><li>Manage accounts payable and accounts receivable processes</li><li>Reconcile bank and credit card statements on a monthly basis</li><li>Maintain the general ledger and ensure accuracy of entries</li><li>Assist with invoicing, collections, and vendor payments</li><li>Prepare basic financial reports for management review</li><li>Support payroll coordination and expense tracking</li><li>Maintain organized financial records for audits and tax preparation</li></ul>
<p>A well-established manufacturing company in San Marcos is seeking a reliable and detail-oriented <strong>Payroll Clerk</strong> to support weekly and biweekly payroll operations for hourly and salaried employees. This role is ideal for someone who enjoys structured work, accuracy, and being a trusted resource for employees with payroll-related questions. You will work closely with HR, Accounting, and Operations to ensure payroll is processed accurately, on time, and in compliance with company policies and labor regulations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with processing payroll for manufacturing and production staff, including shift differentials and overtime</li><li>Review and verify timecards, attendance records, and payroll adjustments</li><li>Ensure proper application of deductions, garnishments, and benefit contributions</li><li>Maintain accurate employee payroll records and documentation</li><li>Respond to employee inquiries regarding pay, deductions, and payroll schedules</li><li>Support payroll audits and internal reviews</li><li>Assist with payroll reporting and data reconciliation</li><li>Ensure compliance with federal, state, and California wage and hour laws</li></ul>
<p>Our client is seeking a detail-oriented Accounts Payable Specialist to join their finance team. In this role, you will be responsible for processing a high volume of invoices, maintaining accurate financial records, and ensuring timely payments to vendors. You will collaborate with internal departments and external partners to resolve discrepancies and support month-end closing activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and expense reports, ensuring accuracy and compliance with company policies</li><li>Match, batch, and code invoices for payment processing</li><li>Reconcile vendor statements and resolve billing issues</li><li>Maintain organized records for audits and reporting</li><li>Assist with month-end close and accounts payable reporting</li><li>Communicate with vendors and internal teams regarding payment status and inquiries</li></ul><p><br></p>
<p>We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our client’s team. This role is essential for ensuring that all vendor invoices, payments, and expense reports are processed accurately and on time. The ideal candidate thrives in a fast-paced environment and is committed to supporting efficient financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices and ensure timely payment in compliance with internal controls and company policies</li><li>Reconcile vendor statements and resolve discrepancies promptly</li><li>Prepare and process ACH, wire transfers, and check payments</li><li>Assist with monthly, quarterly, and year-end close by providing necessary documentation and reconciliations</li><li>Maintain accurate accounts payable records and help implement process improvements</li><li>Respond to vendor and internal inquiries in a professional and timely manner</li><li>Assist with annual audits and provide requested supporting documents</li></ul><p><br></p>
<p>Our client, an innovative leader in the biotech sector, is seeking a meticulous Accounts Payable Specialist to join their dynamic finance team. This role is key in supporting scientific advancement by ensuring timely and accurate processing of payables within a fast-paced, growth-oriented environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process a high volume of invoices with accuracy, ensuring timely payments to vendors, contractors, and research partners</li><li>Reconcile accounts payable transactions and monitor aging reports</li><li>Maintain supplier records and respond to inquiries promptly and professionally</li><li>Track and resolve discrepancies and variances related to purchase orders, invoices, and payments</li><li>Support month-end close activities and provide documentation for audits as needed</li><li>Collaborate with procurement and other departments for process improvements and issue resolution</li><li>Ensure compliance with internal controls and company policies</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and reliable Accounts Payable Specialist to join their accounting team. This is an excellent opportunity for an experienced AP professional to make an impact within a fast-paced and dynamic organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume accounts payable transactions in a timely and accurate manner</li><li>Review and verify invoices and payment requests</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Assist with month-end closing and AP reporting</li><li>Communicate with vendors and internal teams to ensure accuracy and compliance with company policy</li><li>Support AP process improvements and contribute to workflow efficiencies</li></ul><p><br></p>
<p>A growing healthcare organization in Vista is seeking an experienced <strong>Accounts Payable Specialist</strong> to support financial operations in a regulated environment. This role focuses on accuracy, compliance, and collaboration with internal departments and external vendors. The ideal candidate is organized, professional, and comfortable handling sensitive financial information.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process vendor invoices and expense reports accurately and timely</li><li>Ensure proper approvals, coding, and compliance with policies</li><li>Prepare electronic payments and check runs</li><li>Reconcile vendor accounts and resolve discrepancies</li><li>Maintain AP documentation for audits and compliance reviews</li><li>Assist with month-end close and AP reporting</li><li>Communicate with vendors regarding payment status</li><li>Support internal controls and process improvement</li></ul>
We are looking for a dedicated Payroll Clerk to join our team in Perris, California. In this role, you will play a pivotal part in ensuring the accurate and timely processing of payroll for both union and management staff. This position offers an excellent opportunity to contribute to a growing organization in the construction and manufacturing industry.<br><br>Responsibilities:<br>• Process weekly payroll for union employees and semi-monthly payroll for management staff, ensuring accuracy and compliance.<br>• Handle payroll for approximately 75 employees, with potential increases to 150-200 employees during peak periods.<br>• Manage payroll functions for multiple unions, ensuring adherence to specific union requirements.<br>• Assist in posting journal entries and reconciling payroll accounts to support general ledger processes.<br>• Prepare payroll-related reports and documentation for internal and external purposes.<br>• Collaborate with the accounts payable team for cross-training and coverage as needed.<br>• Maintain punctuality and reliability to meet strict payroll deadlines.<br>• Address payroll garnishments and other deductions in compliance with regulations.<br>• Support payroll compliance and audits by providing detailed records and information.<br>• Ensure familiarity with payroll processing systems and tools, such as Paychex.
<p>A growing manufacturing company in San Marcos is seeking an <strong>Accounting Assistant</strong> to support operational accounting functions in a fast-paced environment. This role provides hands-on exposure to inventory, cost accounting, and production-related financial processes, making it ideal for someone interested in manufacturing finance.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support accounts payable, invoice processing, and vendor setup</li><li>Assist with inventory tracking and cost allocation</li><li>Help prepare reconciliations and financial schedules</li><li>Maintain accurate records in ERP systems</li><li>Assist with month-end close and reporting</li><li>Coordinate with operations and accounting teams</li><li>Support audits and internal reviews</li></ul>
<p>A respected real estate organization in Carlsbad is seeking an experienced <strong>Full Charge Bookkeeper</strong> to manage end-to-end accounting functions across multiple properties and entities. This is a hands-on role for a seasoned professional who can independently oversee daily bookkeeping, month-end close, and financial reporting. You’ll work closely with ownership and leadership, serving as a trusted financial partner.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><ul><li>Manage full-cycle bookkeeping including AP, AR, and general ledger</li><li>Reconcile bank accounts, credit cards, and escrow accounts</li><li>Prepare monthly financial statements and variance reports</li><li>Track rental income, CAM charges, and property expenses</li><li>Manage owner distributions and intercompany transactions</li><li>Prepare journal entries, accruals, and prepaid schedules</li><li>Support year-end close and coordinate with external CPAs</li><li>Maintain accurate records in compliance with accounting standards</li></ul>
