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9 results for Leasing Administrator in Parsippany, NJ

Leasing Specialist

New York, NY
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a personable and detail-oriented Leasing Specialist to support a residential property team in New York, New York. This is a Contract position within the Real Estate & Property industry, ideal for someone who thrives in a fast-paced, resident-facing environment and enjoys guiding prospects through the leasing journey. The person in this role will help create a welcoming and well-organized experience for both prospective and current residents while supporting daily leasing operations. Responsibilities: • Welcome prospective residents and provide a welcoming, service-focused first impression in the leasing office. • Lead apartment and community tours, clearly presenting unit features, property amenities, and neighborhood benefits. • Respond to prospect inquiries and maintain timely follow-up communication to encourage leasing conversions. • Assist with applications, lease-related paperwork, and supporting documentation to help ensure accuracy and completion. • Keep prospect and resident records organized and update leasing information in property management systems as needed. • Build a strong understanding of current availability, pricing, community offerings, and local area highlights to answer questions confidently. • Partner with property management staff to support occupancy goals and day-to-day leasing activity. • Deliver attentive customer service to current residents while assisting with general leasing office administrative tasks.
2026-09-01T00:00:00Z

Property Administrator

Woodbridge, NJ
onsite
Temporary / Contract
30 - 55.19 USD / Hourly
We are looking for a Property Administrator to support day-to-day property management operations. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, document control, invoice coordination, and office administration in a fast-paced environment. The role works closely with the property management team to keep records accurate, vendors compliant, and administrative processes running smoothly. Responsibilities:• Manage incoming property management correspondence, organize mail, and route tenant-related deliveries appropriately.• Coordinate calendars and logistics for meetings, tenant activities, inspections, and other property-related events.• Support vendor setup activities by using internal platforms such as Salesforce, Service Edge, Yardi, and Nexus to maintain accurate records.• Review, code, and enter a high volume of invoices each month, while helping ensure charges are processed correctly and submitted on schedule.• Prepare recurring billings for property expenses and assist in tracking payment status, past-due items, and follow-up needs with vendors or internal teams.• Maintain contract and certificate of insurance records, monitor expiration dates, and request updated documentation when needed.• Organize lease, vendor, tenant, insurance, and operational files in both digital and paper formats for easy retrieval and proper retention.• Provide administrative support through report preparation, spreadsheet updates, correspondence drafting, and other ad hoc projects for the property management team.• Oversee office supply levels and help maintain an orderly and welcoming property management office environment.• Build positive working relationships with tenants, vendors, clients, and colleagues while handling sensitive information with discretion.
2026-09-08T00:00:00Z

Contracts Administrator

Fort Lee, NJ
onsite
Temporary to Hire
30 - 35 USD / Hourly
Robert Half is seeking a Commercial Contracts Specialist / Office Assistant for a growing organization in Fort Lee, NJ. This hybrid opportunity is ideal for a paralegal or contracts professional who enjoys supporting business operations, managing contract workflows, and partnering closely with sales, legal, and finance teams. This role serves as a critical liaison between Commercial Sales, Legal, Finance, and external stakeholders, ensuring contracts are reviewed, negotiated, executed, and tracked efficiently. In addition to commercial contracting responsibilities, the position will provide light administrative and office support to the local office team. Location: Fort Lee, NJSchedule: Hybrid (2-3 days onsite per week)Pay Rate: $30-$35 per hourDuration: 3-6 Month Contract (Temp to Hire) Key ResponsibilitiesCommercial Contracts & Sales Support<ul><li>Review and coordinate customer contracts, NDAs, Master Service Agreements (MSAs), Statements of Work (SOWs), and related commercial agreements.</li><li>Assist with contract negotiations by coordinating redlines, comments, approvals, and stakeholder feedback.</li><li>Escalate non-standard terms and contractual risks to internal legal and business teams as appropriate.</li><li>Monitor contract status, deadlines, and execution timelines to help facilitate successful deal closure.</li><li>Maintain and organize executed agreements and contract records.</li><li>Track renewals, expirations, obligations, and other key contract milestones.</li><li>Generate reports related to contract activity, deal status, cycle times, and operational metrics.</li><li>Identify opportunities to improve contract workflows and streamline business processes.</li><li>Partner with Sales, Legal, Finance, and other internal stakeholders throughout the contract lifecycle.</li></ul>Office & Administrative Support<ul><li>Assist with onsite events and company initiatives.</li><li>Welcome and support visitors to the office.</li><li>Help manage mail, deliveries, and conference room readiness.</li><li>Support office supply inventory and general office organization.</li><li>Assist with maintaining professional office and common area standards.</li></ul>
2026-09-08T00:00:00Z

Leasing Paralegal

New York, NY
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
Private commercial real estate development & management company located in Midtown Manhattan is seeking a detail-oriented Commercial Leasing Paralegal to support its commercial real estate leasing and legal functions. This role will assist with drafting, reviewing, organizing, and tracking commercial lease documents and related agreements for office, retail, showroom, and other commercial properties. The ideal candidate will have strong transactional leasing experience, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced real estate environment. Role: Paralegal, Commercial LeasingLocation: Midtown ManhattanSalary: $110K-$130K + comprehensive benefitsSchedule: 8:30am - 5:30pm; fully in-office Job Duties:• Draft, review, revise, and organize commercial leases, amendments, renewals, assignments, terminations, license agreements, access agreements, and related leasing documents. • Prepare and coordinate ancillary leasing documents, including commencement date letters, tenant estoppels, SNDAs, notices, guaranties, and other transaction related agreements. • Manage redlines and document versions, coordinating comments and revisions among attorneys, leasing teams, property management, tenants, brokers, and outside counsel. • Track lease status, critical dates, execution requirements, renewal options, expansion rights, termination rights, insurance requirements, and other key obligations.• Review lease abstracts and maintain accurate leasing files, document management systems, and transaction checklists. • Assist with due diligence, including entity review, authority documentation, title related materials, UCC searches, and closing deliverables as needed. • Support internal reporting by preparing status updates, summaries, and follow-up items for legal, leasing, and management teams. • Maintain confidentiality and ensure all documents are handled with accuracy, professionalism, and attention to detail.
2026-09-08T00:00:00Z

Residential Loan Administrator

Cos Cob, CT
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Residential Loan Administrator to support a busy residential lending team in Cos Cob, Connecticut. This Long-term Contract opportunity is well suited for someone who thrives in a fast-paced financial services environment and can keep loan documentation organized, accurate, and moving forward efficiently. The role partners closely with lending staff and external contacts to help maintain complete files, timely communication, and strong operational support throughout the mortgage process. Responsibilities: • Create and maintain residential loan files, ensuring documents are accurately indexed, organized, and updated throughout the lending cycle. • Prepare routine borrower communications, disclosures, letters, and standardized forms using approved templates and established procedures. • Review incoming documentation for completeness, proper formatting, and accuracy before routing materials to the appropriate team members. • Communicate with borrowers and internal lending staff to provide status updates, request outstanding items, and help resolve day-to-day questions. • Coordinate with third-party contacts such as attorneys, appraisers, insurers, and verification providers to obtain required information on schedule. • Track pending conditions, follow up on missing items, and raise delays or issues when deadlines may be affected. • Support loan officers and processors with administrative tasks, reporting updates, and general workflow coordination. • Maintain spreadsheets, shared folders, and document repositories to support audit readiness, compliance, and overall file integrity.
2026-08-28T00:00:00Z

Loan Processor

East Hanover, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
A busy company in the East Hanover area is seeking a Loan Processor to join their growing team. This Loan Processor will support residential mortgage files from initial approval stages through final closing. In this Loan Processor, you will coordinate documentation, validate borrower information, and keep each file moving efficiently while meeting lending standards. The ideal Loan Processor is someone who thrives in a fast-paced environment, communicates clearly with multiple stakeholders, and maintains strong attention to detail throughout the loan lifecycle. Other responsibilities of this Loan Processor will include but not be limited to: Loan Processor Responsibilities:• Examine incoming loan files to confirm all required information and supporting materials are complete and accurate before processing begins.• Gather and organize borrower documents such as income records, asset statements, tax documents, and employment-related paperwork needed to advance the file.• Validate key borrower details, including assets, employment, and credit information, by using approved third-party verification tools and available systems.• Initiate required third-party services, including appraisals, title work, and flood certifications, to support underwriting and closing readiness.• Work through underwriting stipulations by obtaining missing information and ensuring all outstanding conditions are satisfied on time.• Provide timely status updates to borrowers, loan officers, underwriters, and real estate partners to keep all parties informed throughout the process.• Maintain accurate loan records and monitor file progress to help ensure smooth coordination from pre-approval through closing.• Apply federal and state mortgage lending requirements throughout the process to help maintain compliance and documentation integrity. This Loan Processor role is paying between $60,000 and $70,000 annually depending on experience. If interested in this Loan Processor position, apply today.
2026-08-24T00:00:00Z

Contracts Manager

Secaucus, NJ
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for a Contracts Manager to support lease and contract administration activities for a leading retail organization in Secaucus, New Jersey. This Contract position is ideal for someone who is detail oriented and can oversee complex lease records, strengthen operational accuracy, and coordinate effectively with landlords and internal business partners. The role requires a strong command of financial review, documentation control, and team guidance within a fast-paced environment. Responsibilities: • Oversee day-to-day lease and contract administration activities, ensuring documentation is complete, organized, and accurately maintained. • Enter, review, and validate lease agreements, amendments, assignments, terminations, and related records within real estate and financial systems. • Verify rent charges and other occupancy-related expenses against executed agreements to confirm correct billing and payment activity. • Communicate with landlords regarding statements, invoices, and account questions, resolving discrepancies through detailed reconciliation. • Maintain critical lease data such as operating expense adjustments, escalation schedules, security deposits, and other key financial terms. • Review tenant sales reporting on a recurring basis and calculate percentage rent obligations using spreadsheet-based analysis. • Lead process improvements that enhance accuracy, efficiency, and consistency across lease administration workflows. • Coordinate deadlines and priority tasks with accounting and cross-functional teams to ensure timely reporting and issue resolution. • Reconcile accounts, investigate variances, and prepare accurate postings that support reliable financial records. • Provide guidance to staff and contribute to special projects or additional assignments requested by leadership.
2026-09-03T00:00:00Z

Contracts Manager

Trenton, NJ
onsite
Temporary / Contract
35 - 40 USD / Hourly
Responsibilities:We are seeking a hands-on CLM Project Manager to support the implementation of an AI-enabled Contract Lifecycle Management initiative. The ideal candidate will understand commercial contracts and legal clauses while also having strong project management and systems implementation experience. Key Responsibilities<ul><li>Lead project activities associated with the implementation and launch of a Contract Lifecycle Management (CLM) system</li><li>Develop, implement, and maintain contract playbooks, clause libraries, templates, and approval guidelines</li><li>Review and understand commercial contract language, including standard and fallback clauses</li><li>Translate legal requirements and contracting processes into system requirements and workflows</li><li>Map current-state and future-state contract lifecycle processes</li><li>Help design and configure contract intake, review, approval, negotiation, execution, and post-signature workflows</li><li>Partner with Legal, Procurement, IT, Compliance, and business stakeholders</li><li>Coordinate project timelines, deliverables, milestones, testing, UAT, and implementation activities</li><li>Support contract repository migration, data cleanup, metadata, and standardization as needed</li><li>Identify opportunities to use AI and automation to improve contract review, clause analysis, summarization, data extraction, and workflow efficiency</li><li>Develop process documentation, SOPs, training materials, and user guidance</li><li>Support user adoption and post-launch enhancements</li><li>Track project status, issues, dependencies, and action items through implementation</li></ul>
2026-09-04T00:00:00Z

Asst. Property Manager

Keansburg, NJ
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for an Assistant Property Manager to support the day-to-day performance, occupancy, and compliance of a residential portfolio in Keansburg, New Jersey. This Long-term Contract opportunity is ideal for a detail-oriented property management candidate who can balance leasing activity, resident relations, documentation accuracy, and operational coordination. The person in this role will help sustain strong occupancy levels, maintain audit-ready records, and contribute to a well-run community through responsive service and close collaboration with internal teams and external partners. Responsibilities: • Oversee applicant flow and waiting list activity by keeping records current, removing outdated entries on a scheduled basis, and assisting prospective residents with the application process. • Coordinate the full move-in cycle for new residents, including explaining eligibility standards, preparing lease documentation, and completing required onboarding paperwork. • Monitor vacancies regularly and take proactive steps to support occupancy goals through timely leasing follow-up and effective unit readiness planning. • Promote the community through strong property presentation standards, routine curb appeal reviews, and marketing efforts when additional exposure is needed. • Prepare leases, renewals, and annual income certification materials for applicable housing programs while ensuring deadlines are met. • Guide residents through recertification requirements as needed and maintain complete, accurate, and inspection-ready files in both digital and physical formats. • Support relationships with subsidy administrators and third-party partners by tracking required documents, payment commitments, and rent portion notices. • Work alongside site leadership to follow maintenance requests, inspections, preventive service, and unit turns so that work is completed within established timelines and safety expectations. • Address resident service needs such as transfer requests, accommodation requests, and general concerns with care and sound judgment. • Partner with colleagues across departments to improve property performance, share effective practices, and support broader operational goals.
2026-09-08T00:00:00Z