<p>Robert Half is working closely with a local dynamic and growing organization with a strong commitment to excellence in financial management. We are seeking a detail-oriented and dedicated Accounts Payable Clerk to join their finance team. The ideal candidate will have a solid understanding of accounts payable processes, particularly with a background in an educational setting. This role offers an exciting opportunity to contribute to the financial operations of our company and play a key role in supporting our growth trajectory. As an Accounts Payable Clerk, you will play a vital role in ensuring the accurate and timely processing of financial transactions. You will work closely with the finance team to maintain strong vendor relationships, process invoices, and support the financial well-being of the company. For more information and how to apply, please call 818-884-3888.</p><p>• Process vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures</p><p>• Match invoices with purchase orders and receiving documents to verify accuracy and resolve discrepancies as needed</p><p>• Prepare and perform weekly check runs, as well as electronic payments</p><p>• Reconcile vendor statements and resolve any discrepancies in a timely manner</p><p>• Maintain organized and up-to-date accounts payable files and documentation</p><p>• Assist with month-end closing activities, including account reconciliations and accruals</p><p>• Collaborate with internal departments to address inquiries and resolve payment issues</p><p>• Assist in the development and implementation of process improvements to enhance efficiency and accuracy in accounts payable operations</p>
<p>Robert Half is working closely with a local dynamic and growing organization with a strong commitment to excellence in financial management. We are seeking a detail-oriented and dedicated Accounts Payable Clerk to join their finance team. The ideal candidate will have a solid understanding of accounts payable processes, particularly with a background in the construction industry. This role offers an exciting opportunity to contribute to the financial operations of our company and play a key role in supporting our growth trajectory. As an Accounts Payable Clerk, you will play a vital role in ensuring the accurate and timely processing of financial transactions. You will work closely with the finance team to maintain strong vendor relationships, process invoices, and support the financial well-being of the company. For more information and how to apply, please call 818-884-3888.</p><p>• Process vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures</p><p>• Match invoices with purchase orders and receiving documents to verify accuracy and resolve discrepancies as needed</p><p>• Prepare and perform weekly check runs, as well as electronic payments</p><p>• Reconcile vendor statements and resolve any discrepancies in a timely manner</p><p>• Maintain organized and up-to-date accounts payable files and documentation</p><p>• Assist with month-end closing activities, including account reconciliations and accruals</p><p>• Collaborate with internal departments to address inquiries and resolve payment issues</p><p>• Assist in the development and implementation of process improvements to enhance efficiency and accuracy in accounts payable operations</p>
<p>Robert Half is working closely with a local dynamic and growing organization with a strong commitment to excellence in financial management. We are seeking a detail-oriented and dedicated Accounts Payable Clerk to join their finance team. The ideal candidate will have a solid understanding of accounts payable processes, particularly with a background in Real Estate or Property Management. This role offers an exciting opportunity to contribute to the financial operations of our company and play a key role in supporting our growth trajectory. As an Accounts Payable Clerk, you will play a vital role in ensuring the accurate and timely processing of financial transactions. You will work closely with the finance team to maintain strong vendor relationships, process invoices, and support the financial well-being of the company. For more information and how to apply, please call 818-884-3888.</p><p>• Process vendor invoices accurately and efficiently, ensuring adherence to company policies and procedures</p><p>• Match invoices with purchase orders and receiving documents to verify accuracy and resolve discrepancies as needed</p><p>• Prepare and perform weekly check runs, as well as electronic payments</p><p>• Reconcile vendor statements and resolve any discrepancies in a timely manner</p><p>• Maintain organized and up-to-date accounts payable files and documentation</p><p>• Assist with month-end closing activities, including account reconciliations and accruals</p><p>• Collaborate with internal departments to address inquiries and resolve payment issues</p><p>• Assist in the development and implementation of process improvements to enhance efficiency and accuracy in accounts payable operations</p>
<p>We are looking for an Accounts Payable Clerk to join our team in San Clemente, California. This is a long-term contract position that offers the opportunity to contribute to the efficient management of financial operations within the waste and environmental management industry. The ideal candidate will excel in processing invoices, performing check runs, and ensuring accuracy in coding and documentation.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices accurately and in a timely manner to ensure proper payment schedules.</p><p>• Perform invoice coding and verify compliance with company policies and procedures.</p><p>• Conduct regular check runs and ensure all payments are completed as scheduled.</p><p>• Maintain accurate records of accounts payable transactions for auditing purposes.</p><p>• Resolve discrepancies related to invoices, payments, or vendor accounts.</p><p>• Communicate effectively with vendors and internal departments to address payment inquiries.</p><p>• Ensure adherence to financial regulations and company accounting standards.</p><p>• Assist in streamlining accounts payable processes to improve efficiency.</p><p>• Utilize Sage Intacct or similar systems for managing invoice processing and payment</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team on a part-time contract basis in Los Angeles, California. This position offers an excellent opportunity to contribute to essential financial operations, including accounts payable, accounts receivable, and reconciliations. If you have a passion for accuracy and organization, we encourage you to apply and grow your skills in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and receivable transactions with precision and efficiency.</p><p>• Perform reconciliations for bank statements and general ledger accounts to ensure accuracy.</p><p>• Record and verify financial transactions using accounting software.</p><p>• Assist in month-end and year-end closing procedures to support financial reporting.</p><p>• Maintain and organize filing systems for financial documentation.</p><p>• Address inquiries from vendors and internal teams regarding billing and payments.</p><p>• Generate reports and spreadsheets to support financial analysis and decision-making.</p><p>• Carry out additional clerical tasks as assigned by management.</p>
<p>Currently recruiting for an Accounts Receivable Clerk to join our team in Beverly Hills, California. In this role, you will play a key part in managing the accounts receivable process, ensuring accurate invoicing, timely cash application, and effective support for collections. This position offers the opportunity to collaborate closely with the accounting team to maintain financial accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices and ensure accurate billing for customers.</p><p>• Apply cash receipts to customer accounts in accordance with company policies.</p><p>• Assist in the collections process by following up on overdue payments and resolving disputes.</p><p>• Maintain and update customer account records with precision and attention to detail.</p><p>• Partner with the Accounts Receivable Supervisor to monitor and improve cash receipt processes.</p><p>• Generate accounts receivable reports to support financial analysis and reporting.</p><p>• Utilize accounting systems such as NetSuite to perform AR tasks.</p><p>• Provide support for month-end closing activities by reconciling accounts and preparing necessary documentation.</p><p>• Communicate effectively with customers and internal teams to address inquiries and ensure smooth operations.</p><p>• Identify and implement process improvements to enhance accounts receivable efficiency.</p>
We are looking for a detail-oriented Accounts Receivable Clerk with expertise in billing to join our team in Long Beach, California. This Contract to permanent position offers an excellent opportunity to contribute to a fast-paced and dynamic environment within the service industry. The ideal candidate will play a crucial role in ensuring accurate and timely processing of invoices while managing multiple priorities effectively.<br><br>Responsibilities:<br>• Prepare and issue customer invoices with precision and attention to deadlines.<br>• Consolidate and analyze data from various platforms, including QuickBooks, NetSuite, and Excel.<br>• Manage labor hour reports using Excel workbooks and ensure the information is accurate.<br>• Review customer purchase orders to confirm proper billing and compliance with requirements.<br>• Collaborate with project managers to verify billing details and address discrepancies.<br>• Monitor accounts receivable balances and follow up on outstanding payments to ensure timely collections.<br>• Maintain detailed records of billing activities and assist with reconciliation processes.<br>• Adapt to a fast-paced work environment while handling complex billing tasks.<br>• Provide support during training sessions to ensure seamless integration into processes.
We are looking for an Accounts Payable Clerk to join our team in Irvine, California. This role involves managing invoice processing, payment schedules, and supporting various accounting functions with accuracy and efficiency. The ideal candidate will possess a solid understanding of bookkeeping principles and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Verify supplier invoices against purchase orders and received goods to ensure accuracy.<br>• Input invoice data into accounting software and maintain detailed records of transactions.<br>• Support monthly financial closings by preparing accrual batches and reconciling accounts payable.<br>• Select invoices for payment and prepare weekly check runs, ensuring payments align with cash flow needs.<br>• Process expense reports by cross-checking receipts and preparing payments accordingly.<br>• Prepare and execute wire transfers and other payment methods with appropriate approvals.<br>• Maintain a detailed and up-to-date cash log to track transactions.<br>• File completed accounts payable checks and reports systematically for easy access.<br>• Assist with year-end audit preparations by providing necessary documentation and support.<br>• Adhere to internal controls and accounting standards to ensure compliance.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Brea, California. This role requires someone who can efficiently handle a high volume of invoice processing while ensuring accuracy in financial records. The ideal candidate will excel in maintaining organized workflows and supporting the overall accounting operations.<br><br>Responsibilities:<br>• Process and manage the full cycle of accounts payable, including matching, batching, and coding invoices.<br>• Perform three-way matching to ensure invoices align with purchase orders and receipts.<br>• Reconcile account discrepancies and maintain accurate financial records.<br>• Conduct regular check runs and ensure timely payments to vendors.<br>• Enter and update data into accounting systems with precision and attention to detail.<br>• Verify and process invoices in compliance with company policies.<br>• Utilize software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP for accounting tasks.<br>• Collaborate with other departments to resolve invoice or payment issues.<br>• Maintain organized documentation and support audits when necessary.<br>• Ensure compliance with financial regulations and company procedures.
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for a dedicated Operations Assistant to join our team in Commerce, California. This long-term contract position offers an excellent opportunity to support our Operations and Sales Management teams by ensuring seamless processes and contributing to the department's success. The ideal candidate will thrive in a fast-paced environment, managing technician schedules, maintaining reports, and fostering efficient office operations.<br><br>Responsibilities:<br>• Coordinate technician assignments to work orders and ensure schedules are effectively managed.<br>• Review and verify hours worked before submitting payroll for processing.<br>• Collaborate with clients to schedule work and maintain strong communication channels.<br>• Manage client site access by maintaining and organizing key distribution.<br>• Prepare and analyze reports on labor, variances, and project performance.<br>• Provide general office support, including answering employee inquiries and maintaining a well-functioning workspace.<br>• Assist in training staff on company procedures to ensure compliance and efficiency.<br>• Monitor and improve internal and external client satisfaction through proactive engagement.<br>• Support efforts to reduce order processing times and streamline workflow operations.<br>• Perform other administrative and operational tasks as assigned to enhance departmental performance.
We are looking for a motivated Office Assistant to join our team on a contract basis in Santa Ana, California. This role is ideal for an individual with strong organizational skills who can thrive in a dynamic office environment. The position requires a proactive approach to handling administrative tasks and supporting the team effectively.<br><br>Responsibilities:<br>• Coordinate and schedule interviews, ensuring smooth communication with candidates.<br>• Perform receptionist duties such as answering inbound calls and greeting visitors.<br>• Manage clerical tasks, including document scanning, filing, and maintaining records.<br>• Utilize QuickBooks Desktop for basic payroll and accounting tasks.<br>• Handle mail deliveries and errands, including weekly trips to the post office.<br>• Maintain an organized workspace and assist with general office upkeep.<br>• Support the HR team with prevailing wage documentation and compliance.<br>• Collaborate with colleagues to address questions and ensure efficient operations.<br>• Uphold business casual dress code while maintaining a detail-oriented approach.
We are looking for a dedicated and detail-oriented Office Manager/Bookkeeper to join our team in Carson, California. In this role, you will oversee financial and administrative operations, ensuring the smooth running of daily business activities. The ideal candidate is dependable, attentive to detail, and eager to contribute to the long-term growth and success of the company. This is a long-term contract position offering an opportunity to make a meaningful impact within a niche civil engineering firm.<br><br>Responsibilities:<br>• Handle daily bookkeeping tasks, including accounts payable/receivable, invoicing, and expense tracking.<br>• Maintain precise financial records and assist with periodic financial reporting.<br>• Collaborate with leadership on budgeting, cash flow management, and financial planning.<br>• Manage general office operations, including ordering supplies and ensuring administrative efficiency.<br>• Act as a liaison with external partners such as accountants, payroll providers, and vendors.<br>• Support client account management by maintaining contracts and relevant documentation.<br>• Help drive internal process improvements and enhance operational workflows.<br>• Foster a positive and detail-focused office environment, serving as a trusted resource for staff.<br>• Mentor entry-level administrative personnel and provide guidance when needed.<br>• Uphold confidentiality and integrity in handling sensitive financial and business information.
<p>Accounting Manager / Senior Accounting Manager</p><p><strong>Are you an experienced accounting leader who thrives in fast-paced, high-growth environments?</strong></p><p> This is an opportunity to step into a highly visible role where you’ll partner closely with the CFO, lead critical accounting functions, and play an active role in strategic initiatives like IPO readiness, M& A, and investor-facing work.</p><p>What You’ll Do</p><ul><li>Own and oversee day-to-day accounting operations, including <strong>AP, AR, payroll, and financial reporting</strong></li><li>Play a key role in the <strong>month-end close process</strong>, preparing, reviewing, and analyzing journal entries and account reconciliations</li><li>Prepare and review <strong>monthly, quarterly, and annual financial statements</strong></li><li>Ensure compliance with <strong>GAAP</strong> and applicable financial regulations</li><li>Lead <strong>budgeting, forecasting, and variance analysis</strong></li><li>Manage and coordinate <strong>external audits</strong></li><li>Drive continuous improvement of <strong>accounting processes, ERP enhancements, and internal controls</strong></li><li><strong>Lead, mentor, and develop</strong> accounting team members</li><li>Partner cross-functionally with Finance and other departments to support business objectives</li><li>Work closely with the <strong>CFO</strong> on special projects, ad hoc analyses, internal controls, and strategic initiatives</li></ul><p><br></p>
We are looking for a dedicated Benefits Manager to join a mission-driven nonprofit organization in Azusa, California. In this Contract to permanent position, you will play a vital part in overseeing and administering employee benefits programs, ensuring compliance with state and federal regulations, and providing exceptional support to staff. This position requires strong expertise in benefits management, excellent communication skills, and a collaborative approach to enhancing employee satisfaction.<br><br>Responsibilities:<br>• Oversee the daily administration of employee benefits programs, including health insurance, retirement plans, and leave policies.<br>• Coordinate the annual open enrollment process, including crafting employee communications, collaborating with vendors, and updating systems.<br>• Ensure compliance with federal, state, and local regulations relevant to benefits administration.<br>• Maintain accurate records and ensure data integrity within benefits management systems.<br>• Partner with payroll and HR teams to ensure accurate deductions and reconciliations related to benefits.<br>• Collaborate with brokers and vendors to resolve issues, manage renewals, and support audits.<br>• Prepare detailed reports on benefits usage, costs, and compliance for organizational leadership.<br>• Administer employee leave processes and accommodations in alignment with organizational policies.<br>• Develop and implement benefits-related policies and procedures, and provide educational resources to employees on their benefits options.
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Covina, California. This is a Contract to permanent position, providing an excellent opportunity for growth within the organization. The ideal candidate will support payroll processing, HR administration, and employee relations while ensuring compliance with relevant regulations and policies.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly schedule, including manual checks, corrections, and voids.<br>• Manage onboarding and offboarding tasks, ensuring all paperwork is complete and accurate.<br>• Maintain and update employee records, including job titles, benefits, and employment status.<br>• Ensure compliance with federal, state, and local payroll regulations and prepare necessary reports.<br>• Investigate and resolve discrepancies related to payroll and timekeeping systems.<br>• Assist employees with inquiries regarding wages, attendance, deductions, and leave balances.<br>• Coordinate with internal departments to manage benefit changes and leave administration.<br>• Support employee relations by addressing issues and maintaining a positive workplace environment.<br>• Handle clerical duties such as filing, scanning, and managing the front desk and switchboard.<br>• Oversee office operations, including supply management and mailroom activities.
We are looking for an experienced Payroll Specialist to join our team in Carson, California. In this Contract-to-permanent position, you will oversee and execute full-cycle payroll processes while ensuring compliance with multi-state payroll regulations. This role requires bilingual proficiency in English and Spanish and expertise in ADP Workforce Now or Workday systems.<br><br>Responsibilities:<br>• Manage and execute full-cycle payroll processes for employees across multiple states.<br>• Ensure accurate and timely payroll distribution for a workforce exceeding 500 employees.<br>• Utilize ADP Workforce Now or Workday to streamline payroll operations and reporting.<br>• Maintain compliance with federal, state, and local payroll regulations.<br>• Address and resolve payroll discrepancies and employee inquiries efficiently.<br>• Prepare and analyze payroll reports to support financial and operational decision-making.<br>• Collaborate with HR and finance teams to ensure payroll accuracy and alignment with organizational policies.<br>• Implement and optimize payroll system functionalities, ensuring seamless integration and operation.<br>• Conduct audits to verify payroll data and ensure accuracy in employee compensation.<br>• Provide bilingual support in English and Spanish for payroll-related communications.
<p>We are looking for an experienced Payroll Specialist to oversee payroll operations for a large-scale workforce in Glendale, California. This contract position requires a detail-oriented individual who can ensure accurate and compliant payroll processing while leading a skilled team. Join us to make a meaningful impact on payroll efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Supervise payroll team members, providing mentorship, training, and performance evaluations.</p><p>• Manage full-cycle payroll processes, including bi-monthly payroll for over 500 employees across multiple states.</p><p>• Ensure compliance with federal, state, and local payroll regulations, staying informed of updates and changes.</p><p>• Address and resolve payroll discrepancies, answering employee inquiries about deductions, benefits, and payments.</p><p>• Audit payroll data for accuracy and compliance, identifying areas for improvement.</p><p>• Collaborate with HR and Finance teams to ensure seamless integration of employee data and payroll postings.</p><p>• Maintain and optimize payroll systems, including ADP Workforce Now, for efficiency and accuracy.</p><p>• Oversee payroll tax filings and withholding processes, coordinating with external auditors when necessary.</p><p>• Develop and implement strategies to streamline payroll operations and improve overall functionality</p>
We are looking for a highly skilled and detail-oriented Payroll Specialist to join our team on a long-term contract basis in Long Beach, California. This role offers the opportunity to manage and process payroll operations while ensuring accuracy, compliance with regulations, and smooth integration of payroll systems. The ideal candidate will have extensive experience with Kronos software and Workforce Central, along with strong analytical abilities and problem-solving skills.<br><br>Responsibilities:<br>• Process payroll cycles, including bi-weekly, semi-monthly, or monthly schedules, using Kronos Workforce Central to ensure timely and accurate compensation.<br>• Review and reconcile payroll data, such as hours worked, overtime, and time-off entries, to maintain precise records.<br>• Serve as a subject-matter expert for Kronos timekeeping and scheduling tools, ensuring smooth system integration and functionality.<br>• Configure and update Workforce Central in alignment with company policies, labor laws, and scheduling rules.<br>• Resolve issues related to timecard discrepancies, software functionality, and integration challenges.<br>• Stay informed about payroll-related legislation and ensure compliance with federal, state, and local tax regulations.<br>• Prepare and submit payroll tax filings, garnishments, and benefits contributions, adhering to legal requirements.<br>• Generate detailed reports on payroll activities, including labor cost analysis, tax summaries, and audit documentation.<br>• Provide support to employees by responding to payroll-related inquiries and offering training on time tracking and scheduling systems.<br>• Collaborate with HR and Finance teams to identify opportunities for process improvements and align payroll functions with organizational objectives.
We are looking for a detail-oriented Payroll Specialist to join our team on a long-term contract basis in Los Angeles, California. In this role, you will be responsible for overseeing payroll operations, ensuring compliance with regulations, and maintaining accurate records. This position offers an excellent opportunity to contribute to a non-profit organization while utilizing your payroll expertise.<br><br>Responsibilities:<br>• Process both regular and off-cycle payrolls with accuracy and adherence to established deadlines.<br>• Manage and update employee payroll records, including new hires, terminations, deductions, and other changes.<br>• Verify timesheets, attendance data, and work hours to ensure proper compensation.<br>• Ensure payroll practices comply with federal and state regulations as well as company policies.<br>• Address employee inquiries regarding payroll matters such as paychecks, deductions, and tax documentation.<br>• Collaborate with HR, benefits, and finance teams to reconcile payroll data and resolve discrepancies.<br>• Generate and distribute payroll reports, assisting with audits when necessary.<br>• Monitor and process paid time off, sick leave, and other absences in alignment with company policies.<br>• Stay informed about changes in payroll laws and industry standards to ensure compliance.<br>• Support year-end tasks, including preparation of W-2 forms and other required tax documents.
We are looking for an experienced Tax Manager to oversee various tax functions, including indirect tax processes and compliance. This role requires a detail-oriented individual with expertise in corporate and payroll taxes, as well as proficiency in managing tax systems. Join our team in Santa Ana, California, and contribute to ensuring accuracy and efficiency in all tax-related activities.<br><br>Responsibilities:<br>• Manage indirect tax operations, including sales, use, and personal property taxes, ensuring compliance with regulations.<br>• Oversee corporate tax reporting and preparation of annual income tax provisions.<br>• Supervise payroll tax processes to ensure timely and accurate filings.<br>• Implement and maintain tax software systems such as Avalara or Vertex for improved efficiency.<br>• Monitor and manage commercial collections and electronic funds transfer (EFT) payments.<br>• Collaborate with internal teams to ensure alignment of tax processes with organizational goals.<br>• Stay updated on changes in tax laws and regulations to ensure compliance.<br>• Provide guidance and mentorship to entry-level staff to enhance team performance.<br>• Prepare and present detailed tax reports to senior management.
<p>We are looking for an experienced Assistant Controller to join a dynamic hospitality organization based in Newport Beach, California. This role involves managing key financial functions and leading a team to ensure effective operations within a global environment. This is a contract-to-permanent position requiring a strong leadership background and expertise in accounting, payroll, and treasury.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide a team of over seven professionals across accounting, payroll, and treasury functions.</p><p>• Oversee month-end closing processes and ensure accurate general ledger management.</p><p>• Prepare and review financial reports to support organizational decision-making.</p><p>• Collaborate with other directors and executives to align financial strategies with business goals.</p><p>• Manage compliance with accounting standards and regulations within a global framework.</p><p>• Lead the transition to Microsoft Dynamics 365 Business Central, ensuring effective system implementation.</p><p>• Monitor and analyze revenue data for a $140M organization with operations in 20 countries.</p><p>• Participate in meetings with C-suite executives and owners to present financial insights.</p><p>• Foster a culture of accountability and continuous improvement within the finance team.</p><p>• Ensure payroll processes are accurate and aligned with organizational policies.</p>
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
<p>Robert Half is partnering with a great company located in Irvine, CA! They are looking for a temp to hire Receptionist! </p><p><br></p><p>Responsibilities:</p><p>• Greets and direct visitors to office areas and conference rooms</p><p>• Politely answer, screens, and directs phone calls</p><p>• Scan and distribute mail correspondence to appropriate parties </p><p>• Schedules meetings and appointments</p><p>• Orders office supplies, and maintains inventory of supply room</p><p>• Maintain an orderly, clean, and stocked kitchen and break room.</p><p>• Orders lunch for events, as needed</p><p>• Makes travel arrangements and create detailed travel itineraries for international and domestic travel </p><p>• Maintains office filing system</p><p>• Acts as the point of contact between executives at the various business interests and internal/external clients</p><p>• Organizes and plans Calendaring of conference rooms</p><p>• Organizes and coordinates regional employee training, employee appreciation events, and regional events such as picnics and holiday parties </p><p>• Maintains RSVPs and booking appointments for company events</p><p>• Occasionally runs errands for supplies or dropping off mail, as needed</p><p>• Completes and submits expense reports for regional staff</p><p>• Prepares and composes correspondence that may be confidential</p><p>• Assists Human Resources, Payroll, and IT, and Estimating departments with administrative duties as needed</p><p><br></p><p>Qualifications: </p><p>• High School Diploma required</p><p>• Reliable transportation and a valid driver's license</p><p>• 3-5 year of experience as an administrative assistant with client facing experience</p><p>• Requires excellent communication and interpersonal skills, including verbal and written communication.</p><p>• Must have excellent computer skills utilizing, Excel, Word, PowerPoint, Outlook.</p><p>• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities.</p><p>• The Front Desk Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion. It is essential to have a positive, friendly, and professional attitude. </p><p>• Must be able to work with and interact with employees throughout the organization.</p><p>• Ability to solve practical problems by analyzing information.</p>
We are looking for an experienced Bookkeeper to join a boutique accounting firm located in Los Angeles, California. This role offers an exciting opportunity to work with corporate clients and high-net-worth individuals while contributing to a well-established organization. The position is flexible with onsite hours and has been newly created to support the firm's growing needs.<br><br>Responsibilities:<br>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.<br>• Perform bank reconciliations and ensure accurate financial record-keeping.<br>• Prepare and post journal entries to maintain the general ledger.<br>• Handle payroll processing and ensure compliance with relevant regulations.<br>• Process sales tax and city tax filings for corporate clients.<br>• Utilize QuickBooks Online and Desktop to manage financial data and reporting.<br>• Collaborate with clients to address bookkeeping inquiries and provide solutions.<br>• Assist with light financial statement preparation and analysis.<br>• Maintain organized and accurate records for all financial transactions.<br>• Support the firm's operational needs by delivering timely and precise bookkeeping services.
