39 results for Project Manager in Palo Alto, CA

Project Manager We are in search of a dedicated Project Manager to join our team, located in Martinez, California. This role centers around managing hardware integrations and coordinating with application teams in the healthcare industry. The position offers a contract to hire employment opportunity and requires a proactive, organized individual who can work independently and adapt to a fast-paced, customer-focused environment. Role will be a hybrid opportunity and require 2 days onsite. Responsibilities: • Lead and manage healthcare-related projects, particularly those involving hardware integrations with Epic, a third-party system.• Experience delivering clinical projects and working with providers, nurses, etc• Act as liaison between users, designers, technical personnel, and vendors to ensure smooth project implementation from inception to user sign-off.• Develop and review project proposals or plans to determine time frame, funding requirements, and staffing needs.• Establish work plan and staffing for each phase of the project, assigning duties, responsibilities, and scope of authority to project personnel.• Monitor project progress to ensure it stays on schedule and within budget, preparing status reports and modifying schedules or plans as required.• Provide technical advice and resolve problems to ensure the successful completion of projects.• Attend planning and construction meetings and coordinate technical aspects of information technology and telecommunications projects.• Work with requestors to define project scope and prepare project specifications, conducting project meetings and coordinating procurement as appropriate.• Oversee all aspects of the day-to-day management of projects, including the work of internal and external sub-contractors such as cable installation and maintenance programmers.• Maintain project information database for all projects, ensuring general upkeep of project information database records and reports.

Technical Project Manager We are offering a contract opportunity for a Technical Project Manager in San Francisco, California, potential to convert to full time. The individual will be a crucial part of our team, managing a range of projects and driving the execution of strategic, transformational initiatives. The role involves stakeholder engagement and management, planning and prioritization of initiatives, and ensuring projects are delivered on time and on budget. This role will require 3 days onsite in office. Responsibilities: • Oversee a portfolio of projects and assist in the planning and prioritization process in line with our Product Development Life Cycle process.• Spearhead initiatives from conception, strategy, planning, delivery, and launch.• Engage and collaborate with stakeholders to understand and outline complex project requirements.• Establish and maintain a project schedule for each initiative, keeping track of overall project timeline/milestones, tasks, resources, task dependencies, and critical paths.• Develop dashboards and reports to monitor project progress, backed by relevant metrics.• Organize meetings as required to initiate working sessions and resolve project issues.• Vigorously manage dependencies and impacts, coordinate with other groups, and eliminate hurdles that block our team from achieving business and customer success.• Develop project presentations for executive leadership on project status and decisions.• Lead the project team, provide direction and coaching to team members and project stakeholders, escalate and communicate project/program status, issues, and risks, and liaise with platform vendor and leadership to ensure project scope and deliverables are met.• Ensure transparency and communication across the program team and among stakeholders.

Project Coordinator The Role & Responsibility is to be responsible for assisting the Project Managers with assigned projects and assisting with compliance of office procedures. Handle the flow of paperwork from the inception of the project thru the close out of the project. The employee may have up to 20 projects running simultaneously in different stages of completion. Attention to details, significant organizational skills, accuracy and timeliness are required attributes for each job to run smoothly. <ul><li>Schedule hand-off meetings, send out invites, and coordinate meeting logistics</li><li>Assist PM & Superintendent as directed to help execute the project</li><li>Work with the project team to streamline and improve processes and procedures</li><li>Create and maintain all project files, both physical and electronic</li><li>Input data into View Point and Heavy Job</li><li>Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures</li><li>Request Bonds and Insurance</li><li>Submit Pre-lien information</li><li>Process BAAQMD notifications and any other required notifications</li><li>Assist with Certified Payroll forms and submission of DAS forms</li><li>Process OCIP required paperwork</li><li>Assist in processing submittals and coordinating with suppliers through approval</li><li>Track and log startup & closeout requirements</li><li>Issue POs, Subcontracts, and Change Orders as directed</li><li>Collect, verify, and process material delivery packing slips and verify against POs</li><li>Create, track, and log Requests for Quotations from subcontractors and suppliers</li><li>Compile & submit monthly lien releases</li><li>Maintain up-to-date license and insurance information on Subcontractors</li><li>Act as the main person to interface between the project and accounting, ensuring that invoices, billings, job cost, AP & payroll are processed thoroughly, accurately, and timely</li><li>Process monthly billings and maintain contact with owner or client</li><li>Collect funds and manage collections</li><li>Collect, organize, and archive daily work reports, daily logs, load tags, subcontractor daily reports, and truck tags using standardized company electronic document control procedures</li><li>Collect and log transportation and disposal information</li><li>Participate in weekly operations meetings</li><li>Execute and submit pre-qualification questionnaires</li><li>Assist estimating department with Bid Packages and proposals, creating bid forms per bid documents, obtaining bid bonds, and Certificates of Insurance</li><li>Perform other administrative duties as directed by management</li></ul>

Accountant Are you an experienced accountant with a strong background in capital projects and financial reporting? Robert Half is seeking a meticulous and innovative Accountant to support our client with the management and accounting of capital projects. This role is ideal for a detail-oriented professional who understands the complexities of accounting related to fixed assets, construction in progress, and project cost tracking. The position requires analytical expertise, strong organizational skills, and the ability to work collaboratively in a fast-paced environment. Key Responsibilities<ul><li>Capital Project Accounting: Track, analyze, and report on project costs related to capital expenditures. Ensure all project costs are properly recorded in compliance with accounting standards.</li><li>Construction in Progress (CIP): Manage the CIP schedule, providing updates on completed and ongoing capital projects. Oversee the timely capitalization of assets upon project completion.</li><li>Fixed Asset Management: Maintain accurate fixed asset records, including acquisitions, disposals, and depreciation schedules. Assist in conducting periodic asset audits.</li><li>Budgeting and Forecasting: Monitor budgets for capital projects, identifying cost variances and trends. Prepare reports and forecast expenditures based on project timelines and funding sources.</li><li>Financial Reporting: Prepare journal entries, reconciliations, and financial reports related to capital projects and fixed assets for month-end and year-end close processes.</li><li>Cost Allocation: Ensure proper allocation of costs to appropriate accounts and project categories. Work closely with project managers to ensure alignment between financial data and project milestones.</li><li>Compliance and Documentation: Ensure adherence to GAAP and organizational policies in all accounting activities related to capital expenditures. Maintain accurate and comprehensive documentation for audits.</li><li>Collaboration with Teams: Work closely with project managers, procurement teams, and the finance department to streamline processes and provide insights into capital project performance.</li></ul>

Project Coordinator We are offering a short term contract employment opportunity for a Project Coordinator in San Jose, California. This role is central to our operation in the construction industry and requires a detail-oriented individual who can efficiently manage client engagements and oversee project plans. Working in a primarily on-site environment, the Project Coordinator will interact with various internal and external stakeholders to facilitate workplace changes. Responsibilities: • Oversee and manage construction projects to ensure successful delivery • Liaise with various stakeholders, including internal clients, third parties, IT, and facility leaders • Administer contracts to ensure adherence to agreed service delivery standards • Provide leadership, support, and motivation to establish a strong presence on-site • Coordinate move management activities and manage space, storage, furniture, and equipment audits • Maintain project filing system and ensure all project documents are created in accordance with guidelines • Keep the client informed at all times of project progress • Attend meetings and undertake supporting activities as required, such as preparation of notes • Maintain accurate records for project expenses • Demonstrate flexibility and adaptability in response to various work environments.

Program Coordinator We are offering a contract to permanent employment opportunity for a Program Coordinator in Menlo Park, California. The selected candidate will be responsible for a comprehensive range of tasks, from planning and implementing new programs to handling customer service duties. This role also entails managing logistics for client relationship marketing and internal operations, among other responsibilities. Responsibilities • Lead and support projects to enhance internal operations and overall growth, documenting project scope and setting clear expectations.• Establish workgroups to address necessary processes and procedures required for existing and new services.• Understand Care Coordination workflow and essential components to facilitate patient inquiries and visits as needed.• Manage the production of marketing and event materials for all internal and external activities.• Assist with the selection process for consultants, contractors, and vendors.• Implement quality control measures to ensure internal operations and projects comply with department, hospital, and university policies.• Facilitate the assessment, documentation, and recommendations for business process flow as required for changes necessary to achieve project outcomes.• Act as an ambassador when dealing with the community in the course of carrying out all assignments.• Perform other related and incidental duties as needed or assigned.

CFO We are in the search for an experienced CFO to lead our financial operations and strategy in the construction industry, based in the East Bay California. The CFO will be instrumental in managing financial processes, including time and materials billing and government contracts, leveraging construction ERP systems, and fostering a culture of continuous improvement within the team. Responsibilities: • Drive financial strategies that align with organizational goals, ensuring accurate budgeting, forecasting, and financial modeling• Oversee all aspects of accounting and financial reporting, ensuring compliance with industry standards and regulations• Manage time and materials billing processes, collaborating with project managers to monitor project costs and implement cost-control measures• Handle financial aspects of government contracts, ensuring compliance with regulatory requirements and maintaining relationships with government agencies• Utilize construction ERP systems to enhance financial operations, including material management, procurement, and inventory control• Identify and mitigate financial risks associated with projects and operations, developing strategies to manage cash flow, bonding, and insurance requirements• Lead and mentor the finance and accounting teams, fostering a culture of continuous improvement and detail-oriented development

Assistant Controller PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS ASSISTANT CONTROLLER/CONTROLLER155K-175K+BONUS Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department. Responsibilities:-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.-Prepare and analyze financial statements (income statements and balance sheets)-Review/manage work-in-progress quarterly, working closely with project managers.-Manage cash flow with line of credit-Oversee accounts payable and accounts receivable processes.-Ensure timely and accurate processing of invoices, payments, and collections.-Manage payroll functions and compliance with payroll tax requirements.-Ensure compliance with local, state, and federal regulatory requirements.-Coordinate audits and financial reviews, providing necessary documentation and explanations.-Communicate financial information effectively to non-financial stakeholders.

Data Analyst As a Data Analyst, you will play a pivotal role in supporting the implementation of a new system for our public sector client. You will be responsible for analyzing, transforming, and managing data to streamline the migration and integration process while ensuring accuracy, compliance, and alignment with organizational objectives. This role requires meticulous attention to detail and strong collaboration skills to work with technical and non-technical stakeholders. Key Responsibilities: Data Analysis:<ul><li>Analyze, interpret, and validate large datasets to ensure the accuracy and quality of information being migrated to the new system.</li><li>Identify data discrepancies and anomalies; recommend corrective actions.</li></ul>Data Mapping and Migration:<ul><li>Facilitate data mapping processes between legacy and target systems.</li><li>Collaborate with developers and system integrators to ensure smooth data migration.</li></ul>Reporting and Visualization:<ul><li>Create and deliver custom reports, dashboards, and visualizations to present actionable insights for key stakeholders.</li></ul>Documentation and Compliance:<ul><li>Document data workflows, mappings, and quality control processes.</li><li>Maintain compliance with public sector regulations and data security standards.</li></ul>Collaboration:<ul><li>Work closely with project managers, IT teams, and subject matter experts to understand system requirements and drive strategic goals.</li><li>Assist in training stakeholders on new system functionalities and data handling procedures.</li></ul>Quality Assurance:<ul><li>Perform rigorous testing and validation of migrated data to ensure accuracy and completeness.</li></ul>

Facility Manager We are seeking a Facility Manager for a temporary position. The Facility Manager will assist in overseeing operational duties, vendor coordination, and facility maintenance for a portfolio exceeding two million square feet. This role requires extensive fieldwork, including site inspections, project follow-ups, and compliance monitoring. The Facility Manager will ensure that all facilities are maintained to high standards, supporting safety, efficiency, and compliance. Responsibilities: <ul><li>Maintain a healthy and safe work environment through site inspections and observations.</li><li>Collect and report facility metrics for performance analysis.</li><li>Participate in the Facility Services Program (FSP) On-Call System.</li><li>Develop and maintain relationships with key stakeholders and coordinate Campus Council activities as applicable.</li><li>Conduct site visits with maintenance teams to address customer-generated issues.</li><li>Assist in monitoring emergency management (EM) metrics, including backlog and response times.</li><li>Support the execution of tasks that impact customers and facility users.</li><li>Manage and integrate facility services, including security, parking, cleaning, landscaping, and building system maintenance.</li><li>Participate in regular site inspections for condition, safety, and aesthetics.</li><li>Assist in landlord-property manager meetings to address facility issues and compliance.</li><li>Work in partnership with EM to ensure adherence to fire life safety regulations and lease terms.</li><li>Support emergency response efforts in coordination with EM personnel.</li><li>Assist in managing facility maintenance requests, vendor coordination, and workplace services.</li><li>Oversee workplace services such as conference room management and common area upkeep.</li><li>Support project execution, including new site activation, vendor coordination, and facility decommissioning.</li><li>Help manage cost efficiencies, budgets, and variance reports.</li><li>Assist in the creation of facility-related documentation, including welcome packets and compliance letters.</li></ul>

Grant Writer A leading nonprofit organization in San Mateo is seeking a Grants Specialist to join its Advancement team in a hybrid (onsite/remote) capacity. The ideal candidate will bring extensive experience in grant-writing, exceptional organizational skills, and a proven ability to successfully manage foundation, corporate, and government funding opportunities. This role is critical to ensuring the organization’s financial sustainability through effective grant proposal development, reporting, and strategic funder relationships. Knowledge, Skills, and Abilities:<ul><li>Technical Proficiency: Strong computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat Pro, and Outlook. Knowledge of fundraising software (such as GrantHub, Salesforce, or similar) is highly desirable.</li><li>Communication Skills: Exceptional written and verbal communication skills with the ability to connect with diverse groups, including team members, leadership, external partners, and volunteers.</li><li>Relationship Building: Strong interpersonal and leadership skills; ability to build and maintain meaningful relationships across communities and maintain professional boundaries with all constituents.</li><li>Problem-Solving: Solution-oriented mindset with excellent judgment, discretion, and decision-making skills. Ability to proactively identify and resolve issues while maintaining resilience and focus under pressure.</li><li>Project Management: Highly organized with excellent multi-tasking and prioritization skills. Comfortable meeting competing demands with tight deadlines and adapting to unexpected changes.</li><li>Detail-Oriented: Meticulous attention to detail, ensuring accuracy in all aspects of grant-writing and reporting.</li><li>Adaptability: Flexible with schedules, able to accommodate occasional evening, weekend, or holiday commitments, and quick to adjust to shifting priorities in a fast-paced environment.</li><li>Demonstrates a high level of integrity, professionalism, and ethics, with a focus on maintaining confidentiality at all times.</li><li>Travel Requirements: Ability to travel between agency locations with a valid driver’s license, good driving record, and registered, insured vehicle.</li></ul>

Software Developer II (SE Junior Pipeline) (Contractor) We are seeking a driven and talented Software Developer II to join our team in a contract-to-permanent role. This position involves designing, implementing, testing, and refining software solutions, primarily focusing on backend development. You will work collaboratively within a supportive environment to design scalable systems and provide innovative solutions. Open to candidates in Philadelphia, PA, Sunnyvale, CA, and Washington D.C., only Key Responsibilities:<ul><li>Design and implement backend services and web applications using Python and/or Node.js.</li><li>Develop scalable APIs to efficiently handle advertisement requests.</li><li>Store, retrieve, and process data efficiently with database integrations.</li><li>Deploy and manage applications in AWS cloud environments, leveraging CI/CD pipelines.</li><li>Collaborate with team members and stakeholders to ensure project success.</li><li>Conduct thorough testing, debugging, and performance optimization for software components.</li><li>Maintain documentation for all development activities and processes.</li><li>Adhere to project timelines and apply project management principles as needed.</li><li>Evaluate software integration requirements and determine optimal solutions.</li></ul>

Controller We are offering an exciting opportunity for a Controller in Emeryville, California. The Controller will be an integral part of our team, responsible for overseeing the accounting functions, utilizing various software systems, and ensuring the utmost accuracy in all financial services. Responsibilities<ul><li>Oversee accounting operations, financial reporting, and internal controls.</li><li>Ensure accurate and timely financial data for management and external reporting.</li><li>Lead system improvements impacting financial processes.</li><li>Develop and mentor accounting teams to support internal stakeholders.</li><li>Collaborate with Grant Accounting and FP& A on reporting needs.</li><li>Maintain strong communication and relationships with internal stakeholders.</li><li>Manage external audits and tax filing processes.</li><li>Contribute to strategic and operational initiatives as needed.</li></ul>

Attorney/Lawyer We are seeking a compassionate, thorough, and dedicated Non-Profit Attorney Hybrid for a growing nonprofit organization based in San Francisco. The ideal candidate will have a passion for social justice and the law, combined with a meticulous approach to their work.Responsibilities:<ul><li>Provide legal advice and guidance to our nonprofit organization, staff, and board of directors.</li><li>Develop, implement and maintain legal compliance measures to ensure the organization follows all relevant laws and regulations.</li><li>Draft, review, and negotiate a variety of agreements, contracts, and other legal documents.</li><li>Perform legal research to assist the organization in decision-making processes.</li><li>Litigate or mediate disputes and legal matters related to the organization while ensuring the protection of the organization's best interests by minimizing risks.</li><li>Participate in fundraising efforts, grant writing and networking events.</li><li>Collaborate with other departments in strategic planning, project management, and program development.</li><li>Provide training to the organization's staff on compliance with laws, legal principles and practices.</li></ul>

Salesforce Business System Analyst <ul><li>Analyze complex business problems</li><li>Techno-functional and provide techno functional solutions</li><li>Strong and Seasoned collaboration skills to work with internal and external technical resources, business partners, product managers, architect, developers, quality testers, and application support teams, project/program managers + other stakeholders</li><li>Translates business needs into actionable requirements by capturing enough information to define a solution and drive clarity</li><li>Both functional and solution analysis and light design for the Salesforce platform and related technical areas</li><li>Plans and manages small to large size projects, in coordination with technical and business teams, and can work more than 1 project at a time</li><li>Partner with internal customers to craft requirements and ensure alignment with business/technology strategy and planned initiatives</li><li>Agile/PI Planning</li><li>Can do demos/presentation to all stakeholders and upper-level management</li><li>Ability to ‘think outside the box’</li><li>Ability to break down scope, features, capabilities into smaller chunks</li><li>Drive the planning, prioritization, design, development and deployment of new projects & system improvements.</li><li>Responsible for understanding business requirements, creating/grooming user stories, to deliver a solution and a plan.</li><li>Participate in the go-to-market and launch processes (Concept-to-Delivery) – Requirement Gathering/Design & Build/Execution/Testing -SIT,UAT/Production Readiness/Go-Live</li><li>Leverage business knowledge and technical expertise to find opportunities for process improvements; serve as a trusted techno-functional advisor for business users </li></ul>

User Experience (UX) Designer We are offering a long-term contract opportunity for a User Experience (UX) Designer. The workplace is dynamic, fast-paced, and collaborative, where you will be responsible for creating user-centered designs by understanding business requirements, user feedback, and usability findings. Overview: As a UX Designer, you will play a pivotal role in creating intuitive, user-focused designs that enable our software solutions to deliver exceptional experiences. Your responsibilities will span across UX artifact creation, user research, usability testing, and component library development. The position involves collaborating closely with cross-functional teams to align designs with business objectives, customer feedback, and engineering capabilities. Responsibilities:Design & UX Artifact Creation:<ul><li>Develop and produce UX artifacts such as user flows, wireframes, high-fidelity visual designs, and interactive prototypes to ensure a seamless user experience </li><li>Partner with Product, Engineering, Business, Marketing, and other stakeholders to ensure shared alignment on goals and key performance indicators (KPIs) </li><li>Incorporate team feedback to refine sketches and designs, ensuring they are optimized for code translation by the software engineering team</li><li>Create prototypes to gather user insights and drive customer-centric iterations </li></ul>User Research & Usability Testing:<ul><li>Conduct user research and usability testing to ensure the software products are easy-to-use and resonate with customer needs </li><li>Evaluate and implement the appropriate tools and services to enhance user experience and processes </li><li>Uncover opportunities for continuous improvement in product usability </li></ul>Component Library Development:<ul><li>Develop scalable, modular, and reusable UI components to accelerate consistency and efficiency within the engineering team </li><li>Ensure consistent implementation of designs across platforms for uniform user experience</li><li>Simplify the management of UI assets to support developers</li></ul>

Customer Care Representative Robert Half's Homebuilder client in Dublin, CA is in need of a Customer Care Representative for their new development that is coming soon! ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Pre-walk homesites to provide punchlist for construction to delivery of home to customer; provide quality control of finished product.2. Conduct homeowner walk-throughs, acquainting homeowner with operation of appliances, heating/cooling systems, maintenance of home, etc.3. Coordinate with the Construction Department staff and contractors in the completion of walk-through repairs within five (5) days.4. Schedule and supervise subcontractor repairs in homes after delivery to homeowner.5. Schedule inspections with homeowners, assess routine warranty claims and follow through to completion all service requests within seven (7) days.6. Provide accurate and timely information to Customer Care Manager on progress and scopes of work.7. Maintain positive homeowner relations, provide homeowner with knowledgeable, timely and professional service.8. Evaluate subcontractor and product performance. Provide on going information to Customer Service Manager as it relates to quality of workmanship and materials.9. Participate in emergency on call rotation service schedule.10. Work with Customer Service Manager on special projects as needed.11. Participate and attend department meetings.12. Keep accurate service request logs and documentation of all work performed. Homebuilder/Construction experience is a plus, but not required. If you are interested in this opportunity, submit your resume today!

Business Analyst Oracle Fusion HCM We are offering a long term contract employment opportunity for an Business Analyst -Oracle Fusion HCM in Martinez, California. This role is critical in our industry, as it involves working closely with HR and Payroll teams to optimize our Oracle Fusion HCM system. The role requires a strong balance of technical skills and project management abilities, coupled with an understanding of change management. Responsibilities:• Champion the liaison role between HR/Payroll teams and IT to resolve Oracle Fusion HCM system challenges.• Ensure the smooth execution of Redwood UI updates, coordinate testing, and facilitate user adoption.• Actively review and refine system configurations, SOPs, and processes for continual improvement.• Expertly gather and document business requirements to ensure alignment of Oracle Fusion HCM with HR needs.• Supervise testing phases with implementers and orchestrate user testing.• Lead efforts in change management to guarantee seamless transitions and system adoption.• Utilize strong PM skills to manage workflows and coordinate stakeholders.• Leverage your knowledge of Epicor ERP, AB Testing, Business Intelligence (BI), Business Process Functions, Business Requirement Document, Change Management, HCM SaaS Oracle Fusion, and Oracle Fusion HCM to enhance system efficiency and user experience.

Staff Accountant We are offering a short term contract employment opportunity for a Staff Accountant in Hayward, California. The role involves working in the property management sector of the non-profit industry. The workplace will require a high level of organization and attention to detail. Responsibilities: • Accurate processing of customer credit applications • Maintaining precise customer credit records • Resolving customer inquiries effectively • Monitoring customer accounts and taking necessary actions • Assisting with bank reconciliations for multiple accounts • Working closely with the team in closing financials • Handling daily invoices for predevelopment properties • Collaborating with developers and project managers in compiling and submitting pre-development draws • Gaining expertise in invoice processing, month-end close, and construction draws • Utilizing accounting systems like Yardi and popular spreadsheet software for performing tasks.

Account Manager We are offering a permanent employment opportunity for an Account Manager to be based in Santa Clara, California. The function of this role lies in managing key accounts, providing excellent customer service, and ensuring smooth operations within the service contracting industry. Responsibilities• Manage the relationship with assigned customers, including handling inquiries, providing quotes, and ensuring effective communication• Work closely with Service Managers to address operational issues and finalize job close-outs• Ensure all job orders are comprehensively verified, including labor, freight, charges, and materials, before project completion• Adhere to customer protocols for documenting refrigerant leaks and gas additions• Generate and coordinate Preventative Maintenance jobs, including drafting service details and scheduling technicians• Take responsibility for scheduling recurring tasks such as Preventative Maintenance, CARBs, leak inspections, and filter changes• Assist in the creation and review of customer contracts, ensuring all details are accurate and up to date• Regularly update after-hours service details and add new customer locations and company details into Service Trade software• Collaborate effectively with the team to support the management of accounts and the delivery of high-quality service to customers.

Facilities Assistant We are offering a contract to permanent employment opportunity for a Facilities Assistant in the non-profit sector, located in San Francisco, California. As a Facilities Assistant, you will be expected to handle insurance claims related to property damage, tenant incidents, and liability matters, collaborate with various teams to gather necessary documentation for claims, and maintain detailed records of all claims. Responsibilities: • Handling and processing insurance claims pertaining to property damage and tenant incidents • Engaging with insurance carriers, adjusters, and third-party administrators to ensure swift and fair resolution of all claims • Working in conjunction with property managers, maintenance and janitorial staff to address incidents • Collaborating with property managers, facilities, asset management and accounting teams to collect required documentation for claims • Maintaining comprehensive records of all claims, incorporating incident reports, correspondence, invoices, payments, and settlement agreements • Conducting on-site investigations as needed to assess property damage and verify claims • Collaborating with internal stakeholders to ensure policy requirements are met in terms of timely reporting and filing of claims • Assisting in the creation and updating of claims management policies and procedures • Providing training to staff on appropriate claims reporting and risk management best practices • Preparing reports and summaries for senior leadership, risk management, and insurance brokers.

Accounts Receivable Specialist Job Posting: Accounts Receivable Specialist – Construction Accounting ExperienceLocation: Livermore, CAAre you an experienced Accounts Receivable Specialist with a background in construction accounting? Robert Half is partnering with a top-tier construction company in the Livermore area to find a skilled and talented accounts receivable specialist to join their team. This is your opportunity to bring your talents to a dynamic, fast-paced environment and support projects that shape local communities. Key Responsibilities:<ul><li>Manage the accounts receivable process, including invoicing, collections, and cash application to ensure timely and accurate processing.</li><li>Monitor accounts for discrepancies, research client account issues, and resolve billing inquiries.</li><li>Reconcile client accounts, including project-based billing for construction contracts and retained earnings.</li><li>Prepare AR aging reports and track outstanding payments to maintain company cash flow targets.</li><li>Partner with the project management and accounting teams to verify compliance with construction contracts, lien waivers, and retainage requirements.</li><li>Ensure adherence to GAAP and construction accounting standards in AR functions.</li></ul>

Controller We are offering an exciting opportunity for a Controller in Hayward, California. As a Controller, you will be instrumental in managing financial operations including payroll processing, accounts payable and receivable, and general ledger entries. You will play a vital role in developing and implementing financial policies, preparing timely financial reports, and leading the accounting team. Responsibilities: • Oversee accounts payable, accounts receivable, and payroll processing to ensure accuracy and efficiency. • Implement comprehensive financial policies and procedures to comply with regulatory requirements and protect company assets. • Produce timely financial reports such as income statements, balance sheets, and cash flow statements using accounting software systems. • Analyze financial performance against set targets and propose insights to enhance efficiency and profitability. • Collaborate with various department heads for annual budgeting, revenue forecasting, and expense allocation. • Facilitate financial audits and assessments, interacting with external auditors, tax advisors, and regulatory agencies as required. • Maintain up-to-date accounting records, documentation, and supporting schedules using designated software platforms. • Lead and mentor the accounting team, promoting effective communication, teamwork, and detail-oriented development. • Analyze Work in Progress (WIP) reports to track project costs, revenue recognition, and project completion status. • Offer financial guidance to department managers and project teams, aiding in decision-making and resource allocation. • Stay informed about changes in accounting standards, industry best practices, and regulatory requirements, ensuring compliance and adherence to accounting principles. • Promote a culture of transparency, integrity, and accountability within the accounting department and across the organization. • Prepare accurate annual financial statements and work with CPA to ensure all tax preparation is complete. • Oversee Sales Tax filings and ensure their accuracy. • Manage the 401k plan administration.

Finance Manager Our manufacturing client in San Leandro is seeking an interim Sr. Manager of Finance - Supply Chain for a 6 month engagement. As a Sr. Finance Manager, you will play a significant role in providing strategic financial insights to their Procurement, Supply Chain, and Operations departments. This role involves leading the Close processes for Supply Chain Finance, supporting budget and forecast activities, and managing Cost of Goods, manufacturing variance, inventory analysis, and data management. This is a hybrid role requiring onsite work 3 days per week. Pay is expected to be $80-$90/hr. DOE. Responsibilities• Offer valuable insights and decision support to division leadership teams and corporate finance to enable accurate monthly forecasts• Develop timelines and deliverables to meet corporate requirements as part of leading the close process for Supply Chain Finance• Ensure that manufacturing variances identified during close are included in each new submission as part of supporting the budget and forecast processes• Support the standard cost data process for new products as well as annual standard cost updates and inventory valuation• Collaborate with the Engineering team to develop analysis for capital investment request• Participate in various cross-functional project teams as a representative of Finance• Develop daily, weekly, and monthly reporting packages that offer timely and comprehensible summaries of financial results• Advocate for cost management and waste reduction opportunities by creating relevant visibility and measurement that inspires action• Deliver insightful reporting, analysis, and KPIs, and perform analysis to optimize tactics, depth, and effectiveness of planning and execution• Influence Operations and Finance leadership in the areas of business case analysis and provide valuable insights and input to Corporate Budgeting and Forecasting cycles

Membership Specialist We are in search of a Membership Specialist to join our team operating within the Government industry in Oakland, California. The Membership Specialist will be responsible for maintaining and updating our membership database, handling membership applications, and resolving membership-related issues. This role offers a short term contract employment opportunity. Responsibilities:• Accurately update and maintain the local database• Efficiently process membership applications, revocations, and terminations• Manage union dues, adjustments, COPE deductions and other related information• Utilize Microsoft Outlook for effective internal and external communications• Collaborate with field representatives to address membership-related issues• Identify inconsistencies in membership data and take corrective actions• Regularly liaise and cooperate with the supervisor to handle membership matters• Ensure the accuracy, consistency, and integrity of membership data and reports• Prepare detailed reports on membership status, updates, terminations and other relevant matters• Comply with union policies, procedures, and regulations.