32 results for Program Coordinator in Palo Alto Ca
Residency Program Coordinator<p>We are seeking a Residency Program Coordinator to join our team in Oakland, California. In this role, you will be coordinating and managing various activities within our residency program. This position offers a contract-to-permanent employment opportunity, and you will be working in a hybrid model with potential remote work on Tuesdays.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the planning, organization, and evaluation of all residency program activities</p><p>• Serve as a departmental representative on GME committees</p><p>• Handle the electronic residency application process (ERAS)</p><p>• Complete CODA surveys, standards requirements, and update trainee data on the tracking system</p><p>• Organize and manage the interview process, ranking, post-match activities, and information related to recruitment fairs</p><p>• Assist residents in obtaining clinical productivity information by improving access to productivity and quality measures data</p><p>• Maintain American Board specialty tracking surveys and national reports</p><p>• Oversee internal processes such as Med Hub Surgery Logger, ADEA Postdoctoral Application Support Service (PASS)</p><p>• Manage supporting documentation for residency reaccreditation, regulatory issues, legal and risk management issues, and reimbursement audits</p><p>• Plan and coordinate resident didactic courses and assist in the planning of resident events such as graduation</p><p>• Meet regularly with the Program Director to discuss office management issues, activities and project status, and make recommendations for improvement.</p><p><br></p><p>If you are interested in this role please apply now and call us at (510) 470-7450</p>Sales Enablement Program Manager<p>a. This role is within the sales industry and primarily involves the planning, execution, and evaluation of training sessions for sales professionals. The position will require collaboration with various teams to ensure the smooth operation and success of sales enablement programs.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Collaborate with Program Managers on session planning, including confirming instructors, scheduling sessions, and managing logistics for live or virtual meetings.</p><p>• Assist with the creation and modification of workshop content in coordination with Program Managers, Subject Matter Experts, and Instructional Designers.</p><p>• Manage the enrollment process, including launching registrations for sessions, adding participants to rosters, and managing waitlists.</p><p>• Respond to email or Slack communications regarding program logistics and provide pre-class support for questions about preparation and pre-work.</p><p>• Record attendance, distribute materials, and assist attendees onsite or virtually during sessions.</p><p>• Monitor program effectiveness through post-class surveys, summarizing results, and managing follow-up communications.</p><p>• Ensure completion records are accurate post-event and manage any necessary billing reconciliation from vendors.</p><p>• Recommend and implement changes to improve attendee registration and classroom experience.</p><p>• Coordinate with the Instructional Design team to ensure course offerings are accurately represented and updated as needed.</p><p>• Handle the ordering, scheduling, and shipping of materials, and confirm staffing for sessions</p>Project Coordinator<p>We are offering an ongoing/part time contract employment opportunity for a Project Coordinator in San Ramon, California. The Project Coordinator will play a critical role in our team, focusing on project tracking and reporting. This role will involve managing a comprehensive Excel report that covers all aspects of our active and closed projects, including tracking engagement closeout reports, grant dollars, and consultant hours.</p><p><br></p><p>Responsibilities: </p><p>• Manage and update a comprehensive multi-tab Excel report, providing a snapshot of all active and closed projects.</p><p>• Track engagement closeout reports, grant dollars within each project, and consultant hours.</p><p>• Utilize Microsoft Office Suite, particularly Excel, Unanet timekeeping software, QuickBooks, and Salesforce.</p><p>• Upload contracts, agreements, and survey data to specific clients in Salesforce.</p><p>• Accurately document and track multiple projects in Excel, ranging from 80 to 120 projects per year.</p><p>• Initiate, plan, execute, and close projects following company methodologies.</p><p>• Document and maintain relevant information on projects, ensuring clear communication of project timelines, milestones, and dependencies.</p><p>• Foster positive relationships with internal and external stakeholders.</p><p>• Track and document funding sources by project for easy report out to the source of funds.</p><p>• Provide the business development team and client services director with hours assigned by contractor to ensure a balanced and deliverable backlog.</p><p>• Prepare and maintain client account tracking inputs and documentation.</p><p>• Handle client onboarding and ensure all required paperwork is completed accurately.</p><p>• Resolve any issues related to information accuracy, changes, updates on each project.</p><p><br></p>Financial CoordinatorWe are offering a permanent employment opportunity for a Financial Coordinator in Palo Alto, California. In this role, you will be an integral part of our team, ensuring that our patients have maximum coverage and hospital reimbursement. You will be the point of contact between our organization and third-party payors, ensuring efficient and accurate financial operations.<br><br>Responsibilities<br>• Act as a liaison between Patient Financial Services, hospital, third party payors, and contracting to ensure seamless financial operations.<br>• Assist with tracking and documenting admission authorizations for transplant patients undergoing evaluations, hospitalizations, and outpatient procedures.<br>• Ensure availability and documentation of insurance coverage for aftercare.<br>• Initiate registration in relevant systems as necessary and maintain patient financial records.<br>• Meet with prospective patients and their families to clarify insurance benefits, assist with application processes, and help obtain other coverage.<br>• Attend weekly financial clearance meetings with the transplant program team.<br>• Develop and maintain detail oriented relationships with insurance carriers and review managers to expedite authorizations.<br>• Adhere to policies and procedures related to financial clearance issues set forth by the senior transplant financial coordinator and director of the program.<br>• Contribute to the development, implementation, and evaluation of departmental operations improvement.<br>• Maintain filing systems for Transplant financial charts.Scrum Lead / Project Manager<p>We are seeking an experienced <strong>Scrum Lead & Project Manager</strong> to drive agile processes and project execution for <strong>Data Hygiene and Salesforce Service Cloud</strong> initiatives. This role is <strong>60% Scrum leadership and 40% Program/Project Management</strong>, requiring hands-on experience in leading teams, managing sprints, and ensuring seamless collaboration across multiple functions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and support <strong>one to two scrum teams</strong>, each consisting of <strong>4-5 developers, 4-5 QA/QS, and 2 BSAs</strong></li><li>Facilitate <strong>agile ceremonies</strong>, including sprint planning, stand-ups, retrospectives, and backlog grooming</li><li>Manage project timelines, dependencies, and deliverables, ensuring alignment with <strong>quarterly release cycles (two-week sprints)</strong></li><li>Work closely with cross-functional teams to gather requirements, track progress, and mitigate risks</li><li>Utilize <strong>Microsoft Project</strong> and <strong>Excel</strong> (data reporting, tracking, and analysis)</li><li>Oversee project execution in <strong>Jira</strong>, ensuring proper backlog management and sprint execution</li><li>Drive efficiency in a <strong>fast-paced agile environment</strong>, ensuring teams deliver high-quality work on time</li></ul><p><br></p>Administrative CoordinatorWe are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data EntryProject Manager/Sr. Consultant<p>Robert Half's enterprise client is seeking a dynamic and driven Program Manager to join their team. This individual will partner with internal and external cross-functional teams to manage the full lifecycle of initiatives, including schedule, cost, scope, and quality. The Program Manager will be responsible for reporting on schedules, identifying risks, and recommending action steps, all while leveraging data to make informed decisions and drive process improvements. If you thrive in a fast-paced environment, have a strong bias for action, and are comfortable with ambiguity, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Oversee complex initiatives from start to finish by developing actionable roadmaps and ensuring the successful execution of plans across all aspects of the initiative.</li><li>Create and manage project plans, ensuring alignment with business goals and maintaining high-quality standards.</li><li>Collaborate with leadership and business systems teams to manage and execute a portfolio of projects, ensuring measurable and repeatable success.</li><li>Use an agile-like approach to deliver agreed-upon business outcomes, working effectively within a matrixed environment.</li><li>Work hands-on to drive project success, including system implementation, user support, and scripting.</li></ul><p>Preferred Experience:</p><ul><li>Familiarity with statutory filing, tax structures, payroll, and vendor management, with the ability to ask the right questions for legal and regulatory compliance.</li><li>Experience working in a fast-paced, high-growth environment with the ability to quickly adapt and move initiatives forward.</li><li>Comfort with group calls (15+ participants) and ability to navigate cross-cultural communication.</li><li>Experience with GitHub for project tracking, automation, and workflows; or the ability to learn quickly.</li></ul><p><br></p>Project Manager<p>We are seeking a skilled and experienced Epic Project Manager to lead and coordinate initiatives across access and revenue cycle teams, ensuring seamless integration, compliance with regulations, and successful delivery of large-scale projects within the healthcare finance environment. As an experienced project manager, you will leverage your knowledge of Epic systems, healthcare billing workflows, and third-party integrations to deliver critical outcomes that support operational excellence and regulatory adherence. This role will be a contract to hire opportunity and require working 2 days onsite in Martinez, CA. </p><p><br></p><p>Key Responsibilities:</p><ul><li>Serve as the primary project manager for complex Epic-related initiatives, ensuring delivery on project objectives, timelines, and scope.</li><li>Manage multidisciplinary teams focusing on Hospital Billing, Professional Billing, and other Epic modules related to finance and operations.</li><li>Stay abreast of changes in billing and healthcare regulations, coordinating the implementation of regulatory compliance initiatives and aligning system workflows accordingly.</li><li>Facilitate communication with users and simplify technical workflows for operational staff to ensure clarity and implementation success.</li><li>Lead discussions and implementations related to Epic workflows, billing, and infrastructure.</li><li>Engage with stakeholders, including providers, clerks, operations teams, and IT professionals, while addressing diverse personalities across departments.</li><li>Develop and maintain strong partnerships with vendors, payors, and other third-party stakeholders to facilitate integrations and ongoing functionality.</li><li>Use Agile methodologies to execute projects when applicable, ensuring adaptability to dynamic priorities and environments.</li></ul><p><br></p>IT Project Manager<p>We have an exciting opportunity for a mid-to-senior level IT Project Manager/PMO Analyst for a client in Watsonville, CA. Their Project Management Office is working on a number of important implementation projects across IT, including applications, ERP, and infrastructure, and we could use your expertise. This role will also support the day-to-day operations of CIO office and work closely with the Vendor and Portfolio Management team.</p><p><br></p><p><strong>This role will require 4 days onsite in Watsonville, CA.</strong></p><p> </p><p>Responsibilities:</p><ul><li>Develop and maintain project plans, timelines, and budgets, ensuring all projects stay on track.</li><li>Coordinates and ensures team SLAs and activities are being addressed appropriately</li><li>Use your experience with vendor management to handle contract negotiations and maintain ongoing relationships with our partners.</li><li>Supports oversight of vendor contracts and renewals, track vendor expenses</li><li>Coordinates and ensures team SLAs and activities are being addressed appropriately</li><li>Collaborate with cross-functional teams and stakeholders to ensure seamless project integration and delivery.</li><li>Using different data sources demonstrates the ability to create meaningful reporting</li><li>Create PowerPoint decks/presentations for management/executive audience </li><li>Identify and mitigate project risks, resolving issues efficiently to ensure projects stay on course.</li><li>Help to identify and develop solutions for continuous process improvement</li><li>Regularly update leadership with project status, milestones, and outcomes, so everyone stays informed.</li></ul>Project Manager<p>Our Sports Lifestyle client is looking for a Project Manager to support them 20-25/hr, remote working PST. You will be involved in directing marketing and creative projects, streamlining processes, and ensuring efficient collaboration between teams within our industry.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Utilize Monday.com to oversee marketing + creative projects to ensure timely completion (~3-5 large projects and 5-15 small projects at a time)</li><li>Support different teams’ initiatives as necessary </li><li>Ensure Leads and stakeholders have reviewed creative work to ensure efficiency</li><li>Call out risks/flag to ensure deadlines are met</li><li>Be proactive in building out schedules + adjusting dates where necessary</li><li>Attend daily standups with marketing + creative teams to provide updates as needed </li><li>Take initiative on implementing new or updating existing processes</li></ul>HR Coordinator<p>Robert Half is currently seeking a detail-oriented, experienced HR Coordinator with a strong focus on Benefits Administration. This role will sit on-site with our local client in Oakland.</p><p><br></p><p>Responsibilities:</p><p>· Administer employee benefit programs which include health, dental, vision, life insurance, and retirement plans.</p><p>· Coordinate and conduct employee information presentations, enrolment, and training sessions regarding health benefits packages.</p><p>· Act as a liaison between employees and insurance providers to resolve benefits-related issues and ensure effective utilization of plans and positive employee relations.</p><p>· Update and maintain accurate employee benefits data in the HRIS system.</p><p>· Coordinate daily benefits processing, manage benefits enrollment and programs, and handle leaves of absence.</p><p>· Ensure compliance with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.</p><p>· Prepare and distribute all benefits-related paperwork and communication materials.</p><p>· Prepare reports and participate in benefits and compensation surveys as required.</p>Facilities Coordinator<p><strong>Job Description</strong>:</p><p>We are seeking a detail-oriented and proactive <strong>Facilities Coordinator</strong> with 1-3 years of experience to support the operational and administrative activities of a facility or office environment. The Facilities Coordinator will play a vital role in ensuring the smooth operation of facilities and supporting the organization’s day-to-day needs. This is an excellent opportunity to grow within a dynamic and collaborative team while gaining experience in facilities and operations management.</p><p><strong>Responsibilities</strong>:</p><ul><li><strong>Facilities Management</strong>: Oversee day-to-day facility operations, including maintenance requests, vendor coordination, and general upkeep.</li><li><strong>Vendor Coordination</strong>: Coordinate services with third-party vendors (e.g., cleaning services, repairs, catering), ensuring timely completion and quality standards.</li><li><strong>Office Management Support</strong>: Manage office supplies inventory and process purchase orders to maintain stock levels efficiently.</li><li><strong>Space Organization</strong>: Assist in planning and organizing workspace layouts, office moves, and workstation assignments.</li><li><strong>Health and Safety Compliance</strong>: Support safety protocols and ensure alignment with company policies and local regulations, including emergency preparedness initiatives.</li><li><strong>Administrative Tasks</strong>: Process invoices, maintain records and files, and prepare reports related to facilities operations.</li><li><strong>Client/Employee Support</strong>: Serve as a point of contact for employees and stakeholders when addressing facility-related inquiries or concerns.</li><li><strong>Technology Coordination</strong>: Collaborate with IT and other departments for facility-related equipment setup and maintenance.</li><li><strong>Project Assistance</strong>: Support special projects, such as sustainability initiatives or office renovations, as required.</li></ul><p><strong>Requirements</strong>:</p><ul><li><strong>Experience</strong>: 1-3 years of relevant experience in facilities coordination, office administration, or a related field.</li><li><strong>Education</strong>: High School diploma or equivalent required; a bachelor's degree in facilities management, business administration, or a related field is a plus.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities management software is a plus.</li><li><strong>Communication</strong>: Strong verbal and written communication skills with the ability to interact effectively with vendors, clients, and employees at all levels.</li><li><strong>Organizational Skills</strong>: Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.</li><li><strong>Problem-Solving</strong>: Proactive mindset with excellent problem-solving skills to address facility issues promptly and efficiently.</li><li><strong>Physical Capabilities</strong>: Able to lift items of 20 pounds or less; some activities may require light physical effort.</li><li><strong>Certifications</strong>: OSHA or related safety training certifications are advantageous but not required.</li></ul><p><br></p>HR Coordinator<p>Concord client is in need of a contract HR/Recruiting Coordinator. In this position you will assist with:</p><p><br></p><p> Drive end-to-end recruitment efforts, from sourcing and screening to</p><p>interviewing candidates and supporting their journey through the hiring</p><p>process.</p><p>• Partner with hiring managers to understand staffing needs and design</p><p>effective recruitment strategies tailored to each role.</p><p>• Conduct thorough initial assessments, including resume reviews and phone</p><p>screenings, to ensure alignment with role requirements.</p><p>• Manage and maintain accurate records in our Applicant Tracking System</p><p>(ATS) to track candidate progress and ensure compliance with company</p><p>standards.</p><p>• Promote a positive candidate experience that aligns with our company’s</p><p>values and culture.</p><p>• Continuously improve recruitment practices to attract top talent and adapt to</p><p>industry best practices</p><p>-Serve as a frontline resource for employee inquiries</p><p><br></p><p>Additional duties will include processing leaves of absence, auditing and management of employee files, and assisting with employee onboarding. The ideal candidate will have 2+ years of experience working in HR support roles. Spanish speaking is strongly preferred. The hours are Monday-Friday 7am-3:30pm</p>Manager of Finance, Planning<p>Reporting into the Associate Director of Finance and Planning, the Manager of Finance and Planning is responsible for the overall financial management. In coordination with Senior Director of Finance and Planning, this position will be responsible for monthly invoicing of all grants and contracts in accordance with funder requirements. Please contact <strong><u>Tra Nguyen via LinkedIn or Email with your updated resume</u></strong> for fastest consideration for this opportunity.</p><p><br></p><p><strong>PRIMARY DUTIES AND RESPONSIBILITIES:</strong></p><ul><li>Ensure timely and accurate processing of all invoices, promoting prompt payment from funders.</li><li>Assist the Senior Director of Finance & Planning (F& P) and CFO in developing the annual agency budget and periodic financial forecasts (monthly or quarterly).</li><li>Support the Senior Director of F& P in managing program and agency budgets, aiming to maximize revenue and identify areas for improvement and cost savings.</li><li>Use financial modeling in coordination with the Senior Director of F& P to simulate scenarios and forecasts, presenting potential outcomes to the CFO/management team to avoid financial pitfalls and recommend solutions for improved financial health.</li><li>Collaborate with Program and Administrative Directors under the Senior Director of F& P’s supervision to drive continuous improvements in financial management.</li><li>Conduct monthly financial assessments with each Director and generate reports for the CFO and senior management team.</li><li>Work with the Senior Controller to ensure financial records' accuracy and compliance with financial regulations and accounting principles.</li><li>Partner with the Development department and Senior Controller to ensure restricted donations are spent per donor restrictions, and reports to funders are accurate and timely.</li><li>Assist the Senior Director of F& P in coordinating compliance audits from public and private agencies.</li><li>Work with the Senior Controller and finance team to ensure successful financial audits for the company and its affiliates.</li><li>Manage additional tasks as assigned.</li></ul>Compliance ManagerWe are offering a long-term contract employment opportunity for a Compliance Manager in the fintech industry, based in San Francisco, California. In this role, you will be ensuring AML compliance, overseeing transfers, and developing the corporate risk and compliance function. This role is an individual contributor role, reporting directly to the CEO.<br><br>Responsibilities<br>• Ensure AML (Anti Money Laundering) compliance in all business operations.<br>• Monitor and manage transfers, ensuring accuracy and compliance with relevant regulations.<br>• Develop and implement the corporate risk and compliance function, providing strategic direction to the business.<br>• Reporting directly to the CEO, you will be a key player in the business's risk and compliance strategy.<br>• Guarantee UDAAP (Unfair, Deceptive, or Abusive Acts or Practices) compliance across all business operations.<br>• Review and monitor marketing materials for compliance with regulations.<br>• Develop and manage the RCSA (Risk Control Self-Assessment) program.<br>• Utilize compliance software, such as Archer, to ensure efficient and effective compliance operations.<br>• Handle and resolve compliance-related complaints, ensuring customer satisfaction and adherence to regulations.<br>• Carry out regular auditing to ensure ongoing compliance and identify areas for improvement.Project Manager<p>We are seeking a Project Manager for a hybrid role in Pleasanton, CA. Local applicants only considered! This role offers a long-term contract employment opportunity. The Project Manager will be responsible for coordinating and completing projects within the set budget and scope. This role involves overseeing all project aspects, setting deadlines, assigning responsibilities, and monitoring project progress. The Project Manager will also prepare reports for upper management about the project's status.</p><p>Project management responsibilities include the coordination and completion of projects on time within budget and within scope. Oversee all aspects of projects. Set deadlines assign responsibilities and monitor and summarize progress of project. Prepare reports for upper management regarding status of project.</p><p> </p><p><strong>Primary Responsibilities:</strong></p><p> • Coordinate internal resources and third parties/vendors for the flawless execution of projects</p><p>• Ensure that all projects are delivered on-time within scope and within budget</p><p>• Assist in the definition of project scope and objectives involving all relevant stakeholders and ensuring technical feasibility</p><p>• Ensure resource availability and allocation</p><p>• Develop a detailed project plan to monitor and track progress</p><p>• Manage changes to the project scope project schedule and project costs using appropriate verification techniques</p><p>• Measure project performance using appropriate tools and techniques</p><p>• Manage the relationship with the client and all stakeholders</p><p>• Perform risk management to minimize project risks</p><p>• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project</p><p>• Track project performance specifically to analyze the successful completion of short and long-term goals</p><p>• Meet budgetary objectives and make adjustments to project constraints based on financial analysis</p><p>• Develop comprehensive project plans to be shared with clients as well as other staff members</p><p>• Develop spreadsheets diagrams and process maps to document need </p>Fire Alarm Project Management Team - Assistant Project Manag<p>My client is seeking an organized, proactive, and detail-oriented individual to join their team as an Assistant Project Manager. This role supports the successful execution of fire alarm system projects, ensuring safety, compliance, and client satisfaction from start to finish.</p><p><br></p><p><strong>Responsibilities:</strong></p><p> In this role, you will:</p><ul><li>Assist the Project Manager with planning, coordinating, and managing fire alarm system projects.</li><li>Help organize project logistics, including scheduling, material procurement, and documentation.</li><li>Track progress to ensure projects stay on schedule, within budget, and meet quality standards.</li><li>Serve as a key communicator with internal teams, vendors, and clients to address project requirements.</li><li>Facilitate inspections, testing, and final closeout procedures.</li><li>Maintain well-organized project files for seamless workflow across all phases.</li><li>Assist in identifying and resolving challenges during the project lifecycle.</li><li>Ensure adherence to safety standards, codes, and regulations.</li></ul><p><br></p><p><br></p>Project Manager<p>We are in search of a dedicated Project Manager to join our team, located in Martinez, California. This role centers around managing hardware integrations and coordinating with application teams in the healthcare industry. The position offers a contract to hire employment opportunity and requires a proactive, organized individual who can work independently and adapt to a fast-paced, customer-focused environment. Role will be a hybrid opportunity and require 2 days onsite.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Lead and manage healthcare-related projects, particularly those involving hardware integrations with Epic, a third-party system.</p><p>• Experience delivering clinical projects and working with providers, nurses, etc</p><p>• Act as liaison between users, designers, technical personnel, and vendors to ensure smooth project implementation from inception to user sign-off.</p><p>• Develop and review project proposals or plans to determine time frame, funding requirements, and staffing needs.</p><p>• Establish work plan and staffing for each phase of the project, assigning duties, responsibilities, and scope of authority to project personnel.</p><p>• Monitor project progress to ensure it stays on schedule and within budget, preparing status reports and modifying schedules or plans as required.</p><p>• Provide technical advice and resolve problems to ensure the successful completion of projects.</p><p>• Attend planning and construction meetings and coordinate technical aspects of information technology and telecommunications projects.</p><p>• Work with requestors to define project scope and prepare project specifications, conducting project meetings and coordinating procurement as appropriate.</p><p>• Oversee all aspects of the day-to-day management of projects, including the work of internal and external sub-contractors such as cable installation and maintenance programmers.</p><p>• Maintain project information database for all projects, ensuring general upkeep of project information database records and reports.</p>Financial Planning & Analysis Manager<p>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS</p><p><br></p><p>SR. FINANCIAL ANALYST - hybrid role of finance and some accounting</p><p><br></p><p>Responsibilities:</p><p>Perform highly specialized and complex financial analysis, budget analysis, and </p><p>related fiscal functions for a large and diverse hospital service line/department or is </p><p>responsible for coordinating a major budget/financial analysis program in the Hospital </p><p>Finance Department. Duties include financial planning, forecasting and modeling, </p><p>budget development, performance monitoring and management reporting. Prepare</p><p>and provide complex analysis for special and high-level reports for review at the </p><p>executive level. Track expenses for various cost centers. </p><p>Provide leadership in the fiscal planning process and recommends </p><p>process improvements. </p><p><br></p>Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in the industry of Senior Housing, located in Palo Alto, California, United States. This role primarily involves coordinating resident services, ensuring smooth operation of activities and events, and providing administrative support.<br><br>Responsibilities:<br><br>• Efficiently manage and coordinate scheduled events such as chair yoga, movie nights, line dancing, holiday events, and social gatherings in collaboration with residents, staff, and external partners.<br>• Develop and implement new activity ideas such as art groups, educational presentations, exercise techniques, and coffee chat groups in conjunction with participants and the Resident Services Coordinator.<br>• Plan and facilitate special events within the given budget under the direction of the Resident Services Coordinator/Property Manager.<br>• Ensure minimal disruption to scheduled activities and provide coverage in coordination with the management team staff.<br>• Responsible for composing, producing, and distributing the monthly newsletter and activities calendar to staff and residents in a timely manner.<br>• Create content for digital displays about upcoming activities and events.<br>• Distribute flyers and memos to residents about programs and services.<br>• Welcome new residents, provide them with the current newsletter, and orient them to activities within the community.<br>• Oversee and assist volunteers for activities, programs, and events in the community.<br>• Proficiently use Office Suite and adapt to new software and systems as needed, and effectively communicate in Mandarin.Property Manager- Affordable Housing<p>We are seeking a Property Manager- Affordable Housing to join our team based in Newark, California. In this role, you will manage various aspects of our affordable housing properties, from daily operations to staff and vendor management, ensuring quality, safe, and welcoming housing for individuals. This position offers a contract to permanent employment opportunity. The long-term salary for this position is around $75k annually.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the daily operations of as multifamily community.</p><p>• Ensure residents are engaged in case management resources and supportive services as they transition into housing.</p><p>• Manage properties through various phases, from emergency interim housing and permanent supportive housing to new construction lease up.</p><p>• Supervise maintenance technicians as well as oversee contractual/vendor functions.</p><p>• Work closely with external agency partners to support client engagement and foster positive interactions.</p><p>• Maintain communication with resident service providers and/or case managers to assist residents with housing issues and needs.</p><p>• Determine the scope of work needed for project physical needs, secure bids, select vendors, contract for goods and services, and oversee work within the approved budget.</p><p>• Implement affirmative fair marketing plans for properties and maintain targeted occupancy levels.</p><p>• Show properties to applicants, verify potential resident income and entrance criteria, maintain waiting lists, and manage applicant acceptance or rejection.</p>Payroll Manager<p>We are offering an exciting opportunity for a Payroll Manager in the financial services industry, based in San Francisco, California. The Payroll Manager will be responsible for overseeing the payroll functions, ensuring accurate and timely processing of payroll activities. This role will also involve managing customer inquiries, maintaining customer records and implementing necessary actions.</p><p><strong>For immediate consideration, please contact Tejay Segundino directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Overseeing the complete processing of payroll activities, ensuring they are conducted accurately and within the set timelines.</p><p>• Utilizing the ADP Workforce Now and other relevant software for efficient payroll management.</p><p>• Conducting regular audits on payroll activities to ensure compliance with the company's policies and regulatory requirements.</p><p>• Managing the administration of the company's 401k - RRSP programs.</p><p>• Utilizing Ceridian and Crystal Reports for generating insightful reports related to payroll and employee benefits.</p><p>• Managing customer inquiries, resolving issues and providing necessary support in a timely manner.</p><p>• Implementing necessary actions on customer accounts based on monitoring results.</p><p>• Overseeing the accounting functions related to payroll and benefits.</p><p>• Ensuring accurate maintenance of all customer records.</p><p>• Managing and overseeing all benefit functions within the organization.</p>Payroll Supervisor/Manager/Director<p><strong>Sr. Manager - Payroll & Equity </strong></p><p>This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors.</p><p><br></p><p><strong><u> Responsibilities</u></strong></p><p>· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.</p><p>· Review and process transactions including benefit changes, special compensation, other adjustments.</p><p>· Ensure compliance with internal controls, federal/state/local requirements, deadlines.</p><p>· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.</p><p>· Work with payroll vendor on system administration, maintenance, reporting needs.</p><p>· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.</p><p>· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.</p><p>· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.</p><p>· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.</p><p>· Track and report W-2 income from stock exercises and dispositions</p><p>· Execute trading blackout periods and enforcement of insider trading policy restrictions.</p><p>· Manage open enrollment process and purchases for ESPP including monitoring limits.</p><p>· Interact with transfer agent to ensure that trades are settled timely.</p><p>· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.</p><p><br></p>Construction Admin<p>Job Title: Construction Administrator</p><p> </p><p>Job Description:</p><p> </p><p>We are looking for an organized and detail-oriented Construction Administrator to join our team and manage our construction projects' administrative tasks. As a Construction Administrator, you will act as the link between various project parties and ensure that all interaction is efficient and meaningful. You will also be responsible for creating and managing project documentation, including contract documents, change orders, and purchase orders, among others.</p><p> </p><p>Responsibilities:</p><ul><li>Track and manage all project-related paperwork including contracts, change orders, invoices, etc.</li><li>Create, maintain and manage a project schedule in collaboration with the project managers and team leads.</li><li>Liaise between the construction manager, the construction team, clients, and subcontractors.</li><li>Handle all incoming communication related to the construction project.</li><li>Ensure compliance with safety regulations and quality control measures.</li><li>Assist in the preparation of project budgets and financial reports.</li><li>Coordinate and set up meetings, take meeting minutes and distribute them accordingly.</li><li>Assist with procurement of materials and equipment.</li><li>Maintain records of all project-related expenses and transactions.</li></ul><p><br></p>Compensation Manager<p>We are looking for a Compensation Manager to join our team in the Amusement/Recreation Service/Entertainment industry based in Marin, California. In this role, you will lead and implement our total rewards initiative, manage compensation systems, and contribute significantly to our employee value proposition. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Act as the key expert on compensation and benefits within the organization, providing resources and data to HR Business Partners and advising employees and managers on related matters.</p><p>• Develop and manage compensation tools, processes, and procedures, including job level structuring, salary structures, salary review procedures, and increase processes.</p><p>• Conduct annual compensation benchmarking surveys and use software to capture relevant data, shaping our compensation philosophy to attract and retain talent across all jobs and disciplines.</p><p>• Stay up-to-date with local, state, and federal wage regulations, implementing necessary changes in collaboration with HR Business Partners and Legal.</p><p>• Create and disseminate annual communication that helps employees understand the value of their total compensation package.</p><p>• Collaborate with vendors, brokers, partners, and providers for planning and execution of benefits selection process, budgeting, and decision-making.</p><p>• Assess annual benefit offerings, conduct competitive market benchmarking and research, and lead transitions or changes.</p><p>• Support various employee benefits programs including 401(k), health insurance, dental, vision, life including annual open enrollment, and lead wellness efforts. </p><p>• Serve as the primary liaison with Finance and Payroll departments.</p>