77 results for Payroll Specialist in Palo Alto, CA

Payroll Specialist We are offering a contract employment opportunity (3 months with possible extension) for a Payroll Specialist in the Health Science industry, situated in Brisbane, California. This role involves overseeing the payroll process, ensuring accuracy and efficiency, and collaborating with other departments. While roles are preferred to be hybrid with some onsite days, we are considering remote staff. Responsibilities• Oversee the processing of in-house payroll, ensuring compliance with relevant guidelines• Act as the primary contact for all payroll-related concerns, providing prompt and effective resolutions• Participate in new employee orientation to create a positive first impression• Conduct training sessions for managers and employees on the use of the ADP system and Time and Attendance matters• Generate periodic payroll and financial reports for management, accounting, and auditing purposes• Collaborate with ADP to resolve tax issues and set up accounts in new states• Assist with various audits including 401k, Workers’ Comp, Payroll, and general audits• Contribute to special projects and perform ad hoc analyses as required• Undertake additional duties as assigned to support the team.

Payroll Specialist We are offering contract to hire employment opportunity for a Payroll Specialist in Walnut Creek, California. This role is pivotal in our accounting department, focusing on processing Union and Certified payroll with a team. The Payroll Specialist will be responsible for handling union payroll, tracking and posting certified payroll, auditing both, and handling a variety of accounting functions. Responsibilities:• Administering union payroll and generating relevant reports• Tracking and posting of certified payroll• Handling multiple projects which can vary in number• Dealing with multiple unions across different states, primarily in California• Utilizing Excel for various tasks including pivot table functions• Auditing of payroll and accounting functions• Administering benefits and 401k - RRSP• Utilising payroll systems, with a preference for those familiar with LCP Tracker or DIR systems/portals• Working cooperatively within a team of five, including a Payroll Manager

Payroll Specialist We have partnered up with an organization in the San Jose area who has an immediate need for a Payroll Specialist to join their expanding team. This position is a full-time contract role with the opportunity to convert based on performance. What We're Expecting:<ul><li>Prepare and submit paper payroll checks for employees</li><li>Collect banking information for direct deposit setup and initiate deposits on paydays</li><li>Reconcile the general ledger regarding payroll transactions</li><li>Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records</li><li>Address and resolve employee complaints relating to the payroll system</li><li>Prepare reports to relevant departments about payroll, company budget and expense</li><li>Have a knowledge of and keep current with the taxation of salaries, benefits, and other factors</li></ul>

Payroll Administrator We are offering an exciting opportunity for a Payroll Administrator to join our team in the legal industry located in Walnut Creek, California. In this role, you will be responsible for managing payroll processes, maintaining records, and ensuring compliance with firm policies. This job involves a high level of interaction with various departments, requiring strong communication skills and attention to detail. Responsibilities: • Efficiently manage the processing of partner and staff bi-weekly payroll using ADP Vantage • Ensure the accuracy of payroll data entry and compliance with firm policies • Maintain and manage payroll service reports, time records, tax filing, and other payroll records • Calculate termination paychecks and other out-of-cycle payroll checks • Provide payroll related information regarding employee leave of absence calculations • Act as a liaison with payroll service and coordinate with the Human Resources and Benefit Departments • Organize and manage multiple tasks under tight time constraints • Monitor and respond to inquiries in the Payroll Department email inbox, including researching complex matters • Assist with special projects such as upgrades to ADP Vantage • Develop ADP Vantage training materials and perform other duties as assigned.

Payroll Administrator We are seeking a detail-oriented Payroll Administrator for an exciting long term contract opportunity in Tracy, California. As a part of our team, you will be primarily responsible for administering payroll, onboarding new employees and maintaining accurate records. Your role will also extend to auditing, processing direct deposits and potentially handling accounts payable and other additional responsibilities. Responsibilities:• Administer full cycle payroll for up to 20 employees, with potential for more during busy seasons.• Prepare and distribute onboarding packets for new hires.• Maintain detailed and accurate employee records.• Process direct deposits and enter paycheck details into the software.• Conduct audits and review performance reports regularly.• Manage accounts payable and overhead office bills, when required.• Ensure compliance with federal projects by submitting timely reports.• Utilize accounting software such as Heavy Job and Foundation for payroll processing.• Handle additional tasks as needed, such as sending out rent checks and posting loan payments.• Utilize Office Suite for various administrative tasks. please call 209.225.2014

Payroll Administrator PAYROLL ADMINSTRATOR PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION We are in search of a diligent Payroll Administrator to become a part of our team located in San Francisco. . As a Payroll Administrator, your role will be pivotal in coordinating the entire payroll cycle, maintaining precise electronic and paper payroll records, and resolving any payroll-related issues. Responsibilities-Process full cycle payroll for over 200 employees on ADP -Create schedules in ABI for union extra help, referrals and any non-seniority employees - Review and complete department WIP approvals in ABI-Manage, oversee and post calculations for employees on a bi-weekly period into ABI timekeeping system-Prepare and inputs vacation and PTO pay into timekeeping system -Prepare all checks and review for accuracy-Address & resolve employee’s payroll-related issues-Assist with any other payroll /accounting/scheduling related project as they may arise

Senior Payroll Manager We are offering a contract-to-hire employment opportunity in the healthcare industry, located in Redwood City, California for a Senior Payroll Manager. This role is integral to our team, overseeing the processing of payroll for both our U.S. and international employees, ensuring compliance with all relevant tax laws and regulations, and leading our payroll team. Responsibilities:• Oversee and manage the payroll processing for both domestic and international employees, ensuring efficiency and accuracy• Provide detail-oriented development for the payroll team• Ensure adherence to all federal, state, and local payroll regulations, including tax filings, wage laws, and reporting requirements• Administer the payroll system and work collaboratively with HR, Finance, and IT departments to streamline processes• Manage and maintain relationships with payroll vendors and service providers• Conduct analysis of payroll data, generate reports, and support audits and reconciliations• Implement improvements in processes to enhance efficiency, accuracy, and employee experience• Stay abreast with changes in payroll regulations and tax laws, proactively adjusting company policies as needed• Handle stock compensation matters• Oversee the implementation and optimization of payroll systems, including Workday Payroll and UKG Payroll

Payroll Supervisor/Manager/Director We are in the market for a Payroll Supervisor/Manager/Director to join our team in the financial services sector, located in Walnut Creek, California. The successful candidate will be tasked with handling customer applications, maintaining accurate records, and resolving customer inquiries. Additionally, the role involves monitoring customer accounts and taking appropriate action. Responsibilities• Supervise, manage, and direct payroll functions and processes• Ensure accurate and efficient processing of customer credit applications• Utilize ADP - Financial Services and ADP Workforce Now systems for payroll management• Handle ATS - Asynchronous Transfer Mode operations for efficient data transfer• Implement Ceridian and Crystal Reports for better payroll management• Oversee 401k - RRSP Administration to ensure proper benefits management• Use About Time software for efficient time tracking and management• Perform various accounting functions to maintain financial health of the organization• Conduct auditing to ensure compliance with financial regulations • Manage benefit functions to ensure employee satisfaction and retention.

Payroll Supervisor/Manager/Director Sr. Manager - Payroll & Equity This will be responsible for the full payroll function, including equity-based compensation, as well as developing and strengthening internal controls and processes related to payroll and equity. This role will be responsible for managing the Company’s equity compensation process, including option grants and the ESPP plan. The candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close as related to payroll and equity. Ideal candidates will have a background working on both payroll and equity management in industry and the ability and desire to work in a fast paced and dynamic environment. This individual will work closely to support all employees and across various functions including HR, Legal, payroll/benefits provider, transfer agent, broker, and financial auditors. Responsibilities· Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state locations.· Review and process transactions including benefit changes, special compensation, other adjustments.· Ensure compliance with internal controls, federal/state/local requirements, deadlines.· Manage regulatory filings, notices, audits, and other communications from federal and state agencies.· Work with payroll vendor on system administration, maintenance, reporting needs.· Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training.· Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits.· Ad hoc projects including compensation research for annual compensation process and employee changes, board reports.· Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings.· Track and report W-2 income from stock exercises and dispositions· Execute trading blackout periods and enforcement of insider trading policy restrictions.· Manage open enrollment process and purchases for ESPP including monitoring limits.· Interact with transfer agent to ensure that trades are settled timely.· Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits.

Payroll Supervisor/Manager/Director Payroll Manager - Construction IndustryWe have an exciting onsite direct hire opportunity for a Payroll Manager with a Fremont-based construction client. This role is responsible for overseeing all aspects of payroll, including collaborating with external payroll partners to ensure timely and accurate payroll administration. Key Responsibilities:<ul><li>Administer all facets of payroll, ensuring accuracy and compliance.</li><li>Partner with external payroll providers for timely payroll processing.</li><li>Ensure proper handling of Union Construction payroll.</li></ul>Interested? Contact Gary Daum at Robert Half for more details. We look forward to connecting with you!

Payroll and HR Specialist We are initiating the search for a Payroll and HR Specialist to become a part of our team in Richmond, California. The role revolves around the administration of payroll and human resources tasks with a strong emphasis on utilizing various accounting software systems. The role is integral to our operations, providing a vital link between financial services and workforce management. Responsibilities:<ul><li>Process bi-weekly payroll accurately for exempt and non-exempt employees across multiple states using Paycom or similar HRIS platforms, including overtime, wage garnishments, bonuses, manual payments, rate adjustments, and tax filings.</li><li>Conduct timecard audits to ensure payroll accuracy.</li><li>Manage benefits enrollment and assist employees with claims or escalations.</li><li>Administer pay structures, benefits programs, and 401(k) plans, ensuring compliance with company policies and legal regulations.</li><li>Process and monitor employee leaves of absence.</li><li>Foster a positive workplace culture by addressing employee concerns and promoting overall well-being.</li><li>Provide guidance to employees on HR policies and procedures.</li><li>Stay informed about California labor laws, tax regulations, and standards for payroll, benefits, and leaves.</li><li>Maintain accurate employee records and complete personnel transactions.</li><li>Update and manage HRIS systems for reporting and analysis.</li><li>Analyze HR data, compare with market trends, and recommend improvements for payroll and benefits practices.</li><li>Continuously drive improvements in payroll processes.</li></ul>

Staff Accountant and Support Specialist We are offering a permanent employment opportunity for a Staff Accountant and Support Specialist based in Novato, California. This role will be primarily focused in the medical support industry, requiring in-person engagement in our administrative office. As a Staff Accountant and Support Specialist, you will be assisting with general accounting duties as well as providing support to the Human Resource and Operations Manager with compliance, benefits, payroll, and medical credentialing tasks. Responsibilities: • Assist with the preparation and review of financial statements under the guidance of the Director of Finance. • Handle the processing and upkeep of accounts receivable and accounts payable. • Reconcile bank statements and prepare end of month patient billing reports. • Generate journal entries for specific partnerships, inclusive of sub-ledger reviews. • Maintain W-9 records and facilitate the generation of 1099s using software. • Prepare Use Tax Returns and other required tax forms. • Conduct ad hoc analysis and projects as required. • Provide support during annual open enrollment and manage benefits administration. • Assist in the processing of monthly benefit invoices. • Act as a backup for bi-weekly and semi-monthly payroll processing. • Gather the necessary information for compliance reporting and audits. • Undertake other assigned projects.

Payroll Supervisor/Manager/Director This role is 100% onsite in Mountain View We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population. Responsibilities:• Oversee and manage a team of 4 in the payroll department• Handle a high volume, multi-state payroll environment using ADP Workforce Now• Manage payroll for a large non-exempt employee population• Ensure the accuracy and efficiency of processing customer credit applications• Maintain accurate customer credit records• Effectively handle additions and terminations each bi-weekly pay period• Manage a workforce of over 1000 employees across multiple states• Handle complex commissions• Apply effective payroll management strategies.

Accounting Manager We are positioning an opportunity for an Accounting Manager in the financial services industry, based in Berkeley, California. In this role, the individual will be handling a range of accounting functions, utilizing various accounting software systems while interacting with different departments within the organization. Responsibilities:<ul><li>Manages accounting staff responsible for month-end closing, financial reporting, billing, payables, and payroll.</li><li>Recruits, hires, trains, and evaluates accounting staff, coordinating training programs.</li><li>Oversees month-end procedures, journal entries, reconciliations, adjustments, and accruals.</li><li>Prepares monthly invoices and ensures reconciliations are completed.</li><li>Maintains budget analysis and establishes internal controls for transactions.</li><li>Ensures financial reports comply with accounting principles and standards.</li><li>Ensures compliance with government regulations.</li><li>Reviews journal entries for accounting activity.</li><li>Oversees semi-monthly payroll, including timekeeping system and employee records.</li><li>Administers 401(k) uploads and provides audit/compliance support.</li><li>Acts as backup for payroll and accounts payable.</li><li>Performs additional accounting duties, participates in projects, and attends meetings.</li></ul>

Human Resources (HR) Manager We are inviting applications for a Human Resources / Inclusion Manager position in the heart of SAN FRANCISCO, California. You will be instrumental in developing and implementing diversity and inclusion strategies, maintaining a culturally competent work environment, and aligning workforce practices with our organization's values. Responsibilities: • Designing and implementing organization-wide diversity and inclusion strategies in collaboration with key stakeholders.• Working closely with the Director of Human Resources and EDI to integrate inclusive practices across all departments.• Ensuring compliance with HR policies and laws.• Overseeing employee relations and resolving any arising issues.• Managing all aspects of the hiring process, from job posting to onboarding.• Developing and implementing performance management systems.• Utilizing ADP - Payroll for effective payroll management.• Communicating effectively with all levels of the organization to promote a positive work environment.

Payroll Clerk Our client is seeking a Payroll Clerk for a contract-to-hire position around San Jose. The ideal candidate will already have some light exposure to payroll and can start immediately. What We're Expecting:<ul><li>Maintaining payroll information by collating, calculating and entering data into spreadsheets and payroll system</li><li>Work closely with the payroll department to enter in timesheets, and following up with internal employees to clarify timesheet inquiries</li><li>Processing and issuing W-2 forms to employees, prepare and maintain related payroll records and reports</li><li>File, scan, fax, and perform other clerical duties as required</li><li>Prepare all reports and paperwork to process payroll in an efficient manner.</li></ul>

Accounts Payable Specialist Part-Time Accounts Payable Specialist (15-20 hrs./week, Remote & On-Site in Portola Valley) Seeking a detail-oriented Accounts Payable Specialist to support our finance team with invoice processing, reconciliations, and expense management.This part-time role is primarily remote, with 1-2 days on-site in Portola Valley and flexibility to customize your schedule. Key Responsibilities:<ul><li>Process invoices, match, batch, and code transactions accurately.</li><li>Manage full-cycle A/P, including check validation, recording, and mailing.</li><li>Support internal and external audits.</li><li>Maintain organized records of invoices, checks, and financial documents.</li><li>Ensure compliance with company policies and deadlines.</li><li>Provide administrative and customer service support to the AP/Finance team.</li></ul>

Accounts Payable Specialist Accounts Payable Specialist Opportunity: Join a Dynamic Team! Are you an organized, detail-oriented detail oriented with a flair for financial problem-solving? Do you have a passion for making numbers work and ensuring smooth operations behind the scenes? Look no further! Robert Half is thrilled to partner with a leading company in search of a sharply skilled and efficient Accounts Payable Specialist to join its growing team. If you're ready to flex your expertise in a fast-paced, rewarding environment, keep reading! Why You’ll Love This Role Impactful Work: As the go-to guru for all things Accounts Payable, you’ll play a pivotal role in managing vendor relationships, resolving invoicing discrepancies, and ensuring seamless day-to-day financial operations. Thriving Work Culture: Join a company celebrated for its commitment to innovation and teamwork, where your contributions will be valued and recognized. Development Opportunities: Unlock your full potential with access to cutting-edge tools, cross-training opportunities, and consistent support for your detail oriented growth. Employee-Centric Perks: From flexible schedules to comprehensive benefits, this role offers everything you need to thrive in both your personal and detail oriented life. Your Day-to-Day Invoice Magic: Accurately process a high volume of accounts payable invoices and ensure compliance with company financial policies. Vendor Relations Pro: Manage vendor accounts, resolve discrepancies with finesse, and maintain positive working relationships. Data Accuracy Maven: Maintain meticulous financial records, assist with month-end close processes, and prepare reports with confidence. Efficiency Wizard: Implement and refine AP workflows to ensure timely payments and optimal cash flow management. To be considered for this opportunity, contact Margaret Figueroa directly at 510-296-8872.

Membership Accounting Specialist We are offering a contract to permanent employment opportunity for an Accounting Specialist in the financial industry, located in Walnut Creek, California. This role will involve managing accounting functions, maintaining financial records, and utilizing various accounting software systems in a detail-oriented workplace setting. Responsibilities: • Execute accounting functions, including management of Accounts Payable (AP) and Accounts Receivable (AR). • Utilize Accounting Software Systems and Concur to manage and track financial transactions. • Conduct regular audits to ensure accuracy in financial data and adherence to financial regulations. • Oversee billing functions, ensuring accurate and timely invoicing. • Maintain comprehensive and accurate customer credit records. • Regularly monitor customer accounts and take appropriate actions based on their status. • Use Microsoft Excel for data analysis and financial reporting. • Ensure the correct entry of payables, receivables, and benefits in the ERP system. • Respond to customer inquiries, providing high-quality service

AP Specialist Accounts Payable Specialist – Grants Focus (South San Francisco)Opportunity through Robert Half Are you an experienced Accounts Payable professional looking to take your skills to the next level in a role involving grants management? Robert Half is partnering with a growing organization in South San Francisco to find an Accounts Payable Specialist with a strong background in managing AP functions and grant-related accounting. This hybrid opportunity offers the chance to contribute to impactful projects while advancing your accounting career in a collaborative, mission-driven environment. Key Responsibilities:<ul><li>Accounts Payable Management: Handle full-cycle accounts payable processing, including invoice verification, coding, data entry, and payments for vendors, contractors, and grant-funded expenditures.</li><li>Grant Accounting Support: Work closely with finance and program teams to ensure accurate allocation of grant-related expenses, compliance with grant agreements, and proper documentation for audits.</li><li>Payment Processing: Manage vendor payment schedules, resolve discrepancies promptly, and ensure adherence to policies and procedures.</li><li>Expense Reports: Review employee expense reports for compliance with policies and ensure accuracy before reimbursement.</li><li>Reconciliations: Participate in monthly reconciliations of AP accounts, ensuring proper coding and identification of grant-related items.</li><li>Audit Preparation: Maintain organized electronic and paper records of accounts payable transactions, supporting grant reporting and compliance with audit requirements.</li><li>Process Improvement: Identify opportunities to streamline AP processes, enhance efficiency, and improve documentation and tracking of grant-related expenses.</li><li>Cross-Department Collaboration: Partner with program managers and grants administrators to resolve AP issues and optimize alignment with funding guidelines.</li></ul>

Accounts Payable Specialist Our client is looking for an Accounts Payable Specialist for a contract-to-hire position around San Jose. The ideal candidate will be able to perform full cycle AP and can start immediately.<ul><li>Receive, renew and process incoming invoices, expense reports, and check requests</li><li>Handling accounts payable for separate entities and vendors </li><li>Resolve vendor and internal team’s disputes and other issues relating to Accounts Payable</li><li>Establishing and maintaining relationships with new and existing vendors </li><li>Processing due invoices for payments </li><li>Conduct weekly review of AP Aging Reports: identify invoices ready for payment, verify vendor balances, and prepare analysis of accounts</li><li>Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts/vendor statements</li></ul>

Accounts Payable Specialist Robert Half is hiring for an Accounts Payable Specialist to join our client in the East Bay. This opportunity offers you experience in multiple industries using a variety of software. Are you interested in career-building, a challenge and hands-on projects? For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Sadaf Ahmadi) and email your resume directly Accounts Payable Specialist Job Duties: <ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Receivable Specialist Job Posting: Accounts Receivable Specialist – Construction Accounting ExperienceLocation: Livermore, CAAre you an experienced Accounts Receivable Specialist with a background in construction accounting? Robert Half is partnering with a top-tier construction company in the Livermore area to find a skilled and talented accounts receivable specialist to join their team. This is your opportunity to bring your talents to a dynamic, fast-paced environment and support projects that shape local communities. Key Responsibilities:<ul><li>Manage the accounts receivable process, including invoicing, collections, and cash application to ensure timely and accurate processing.</li><li>Monitor accounts for discrepancies, research client account issues, and resolve billing inquiries.</li><li>Reconcile client accounts, including project-based billing for construction contracts and retained earnings.</li><li>Prepare AR aging reports and track outstanding payments to maintain company cash flow targets.</li><li>Partner with the project management and accounting teams to verify compliance with construction contracts, lien waivers, and retainage requirements.</li><li>Ensure adherence to GAAP and construction accounting standards in AR functions.</li></ul>

Accounts Receivable Specialist Accounts Receivable SpecialistLocation: HaywardPay Range: $26 - $34 Hourly About the Role:Do you thrive in a fast-paced environment and enjoy tackling financial challenges? We’re seeking a detail-oriented Accounts Receivable Specialist to support dynamic businesses in managing cash flow, maintaining accurate financial records, and ensuring timely payments. This role is perfect for skilled finance professionals looking to grow their expertise while making a direct impact. What’s in It for You?<ul><li>Be part of a supportive, collaborative team.</li><li>Gain hands-on experience with diverse clients and businesses.</li><li>Opportunity to sharpen problem-solving skills and advance your career.</li></ul>Key Responsibilities:<ul><li>Process invoices, payments, and deposits with precision.</li><li>Resolve customer account discrepancies quickly and effectively.</li><li>Generate detailed financial reports to track cash flow.</li></ul>

Accounts Payable Specialist Robert Half is on the hunt for a dynamic Accounts Payable Specialist to join our client in Concord, CA! This isn’t just any job – it’s a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you! For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Sadaf Ahmadi) and email your resume directly. Accounts Payable Specialist Job Duties - will vary upon each engagement:<ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>