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76 results for Ap Specialist in Palo Alto Ca

AP Specialist <p>We are seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist</strong> to join our team. In this role, you will be responsible for efficiently managing the accounts payable process, including processing invoices, cutting checks, resolving discrepancies, and collaborating with various internal departments. The ideal candidate has a strong accounting background, excellent problem-solving skills, and the ability to handle a high volume of transactions in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process approximately 50–100 invoices weekly, ensuring accuracy and compliance with company policies.</li><li>Prepare, cut, and distribute checks in a timely manner.</li><li>Manage incoming checks from the mail for proper documentation and processing.</li><li>Communicate and collaborate with the Accounts Receivable (AR) Billing Department to resolve any discrepancies or issues.</li><li>Research and resolve any invoicing problems or payment discrepancies.</li><li>Perform general administrative tasks, particularly on Wednesdays, as assigned by management.</li></ul><p><br></p> Accounts Payable Specialist <p>We are offering a contract employment opportunity for an Accounts Payable Specialist in San Rafael, California. Joining our client's team, you will be tasked with the complete management of accounts payable, ensuring a balance between payment schedules and working capital, and maintaining uninterrupted supplies and services.</p><p><br></p><p>Responsibilities:</p><ul><li>Administer end-to-end, high-volume accounts payable processes through Workday ERP.</li><li>Manage vendor relationships, ensure 3-way matching accuracy, and prepare expense reports.</li><li>Supervise monthly accruals and apply accrual accounting for accurate financial tracking.</li><li>Perform journal entries and contribute to overall accounting operations.</li><li>Address discrepancies and provide top-tier customer service to resolve issues.</li></ul><p><br></p> AP Specialist <p><strong>Summary:</strong></p><p>We are seeking a dedicated and detail-oriented Accounts Payable Clerk to join our team. The ideal candidate will work closely with the AP Manager, supporting a wide range of accounts payable functions. This role requires strong communication skills, the ability to handle constructive feedback, and the flexibility to adapt to changes and various tasks as needed. You should be professional, deadline-driven, and able to manage a high volume of work efficiently in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices with a 3-way match, verifying invoices and ensuring timely payments within discount terms.</li><li>Research blanket POs and resolve discrepancies.</li><li>Handle GL coding, accruals, statement reconciliations, and vendor return bill backs, as needed.</li><li>Utilize Excel spreadsheets to track data and assist with process improvements, SOPs, and filing.</li><li>Perform check printing and assist with filing, storage, and document management.</li><li>Learn quickly and manage high-volume workloads, maintaining accuracy under pressure.</li><li>Work across different vendor types</li><li>Adapt to various tasks assigned to the AP desk and contribute to process improvements.</li><li>Maintain a professional attitude when dealing with customer service inquiries, phone calls, and emails.</li><li>Collaborate effectively within a team environment and maintain open communication with the AP Manager.</li><li>Perform other tasks as assigned management.</li></ul><p><br></p> Accounts Payable Specialist <p>Are you an organized, detail-oriented whiz with a passion for numbers and a knack for keeping things running smoothly? Do you dream in debits and credits? If so, we need you! Our client in the beauty industry is searching for a highly motivated Accounts Payable Specialist to join their awesome finance team. In this role, you'll be the gatekeeper of payables, ensuring accuracy, efficiency, and timely processing. You'll play a vital role in maintaining strong vendor relationships and keeping our financial wheels turning. You'll report directly to the AP Manager and have the opportunity to make a real impact on the company's financial health.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process a high volume of invoices with speed and accuracy (think ninja-level data entry skills!).</li><li>Match purchase orders, receiving documents, and invoices, resolving any discrepancies with finesse.</li><li>Ensure proper coding and authorization of invoices.</li><li>Prepare and process check runs and electronic payments.</li><li>Maintain accurate vendor records and build strong relationships with our valued partners.</li><li>Reconcile vendor statements and resolve any issues promptly and professionally.</li><li>Assist with month-end close activities related to accounts payable.</li><li>Identify and implement process improvements to streamline AP operations (because efficiency is key!).</li><li>Respond to vendor inquiries with a smile (even when things get tricky!).</li><li>Assist with audits and provide supporting documentation as needed.</li><li>Perform other related duties as assigned (because we're a team!).</li></ul><p><br></p> Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist in the High Tech - Pharm/Biotech industry, located in San Jose, California. The chosen candidate will be a key player in our team, engaged in handling accounting functions with a focus on accounts payable.<br><br>Responsibilities:<br>• Accurately process customer credit applications as part of the Accounts Payable (AP) operations<br>• Maintain and update customer credit records to ensure accuracy and compliance<br>• Resolve customer inquiries in a timely and detail-oriented manner<br>• Monitor customer accounts and perform necessary actions in response to account status<br>• Utilize Accounting Software Systems and ERP - Enterprise Resource Planning for efficient work processes<br>• Conduct regular auditing to ensure all financial transactions are error-free<br>• Handle Account Coding tasks and ensure all coding is accurate and up-to-date<br>• Leverage ADP - Financial Services and Concur for efficient financial operations<br>• Manage Accrual Accounting tasks and ensure all accruals are accurately recorded<br>• Oversee Automated Clearing House (ACH) transactions to ensure smooth financial operations<br>• Utilize Oracle Fusion for advanced financial management and reporting Accounts Payable Specialist <p>We are offering a contract for a permanent position as an Accounts Payable Specialist at our South San Francisco, California location. This position is in the Import & Distribution industry. In this role, you'll handle various tasks including processing invoices, maintaining vendor communications, and managing expense reports.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process vendor invoices from the AP outlook mailbox on a daily basis.</p><p>• Handle internal department and vendor inquiries daily, ensuring effective communication.</p><p>• Regularly match costed receivers with receiving documents, purchase orders, and vendor invoices.</p><p>• Address inter-departmental and vendor discrepancies promptly.</p><p>• Manage AP incoming mails daily and distribute expense invoices to the appropriate managers for approval.</p><p>• Ensure correct general ledger from the chart of accounts is used while vouchering inventory / expense AP invoices.</p><p>• Prepare weekly check runs including A/p checks, ACH, USD, and FX payments.</p><p>• Organize invoices from the check register report and match with check payments.</p><p>• Prepare check register in .csv format for loading to CNB bank.</p><p>• Mail A/p checks and file AP paid vouchers weekly.</p><p>• Maintain and update labor efficiency expenses log on excel.</p><p>• Perform monthly vendor billback deal invoice preparation and reconciliation against AP aging.</p><p>• Carry out weekly filing of AP documents and handle other assigned projects.</p><p>• Prepare USD wire transfer payments on excel and forward invoices to be paid to COO.</p><p>• Send payment advice and remittances to vendors before the value date of the payment.</p><p>• Run all wire payments, including USD WIRE, ACH, FX in the system.</p><p>• Prepare all billback invoices related to Advertisements and forward to the vendors.</p><p>• Handle all Foodshow related invoices and email to participated vendors.</p><p>• Manage monthly reconciliation of credit card statements.</p> Accounts Payable Specialist <p>We are in search of an Accounts Payable Specialist to join our team in Santa Clara. As an integral part of our team, you'll be tasked with managing financial records and handling a large volume of client accounts financial activity. Your duties will encompass accounts payable processes, client billing and reimbursements, intercompany transactions, and basic accounting principles, all while working independently in a fast-paced environment. This role offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage day-to-day accounts payable processes, including invoice verification, coding, and posting.</p><p>• Accurately maintain and organize records of financial transactions and vendor data within the financial software.</p><p>• Handle daily client payment requests, ensuring timely and accurate payments.</p><p>• Conduct monthly reconciliation of bank accounts, credit card statements, and other financial accounts.</p><p>• Manage and process daily, weekly, and monthly intercompany billing and reimbursements, ensuring reconciliation and issue resolution.</p><p>• Promptly reconcile vendor statements and resolve any discrepancies.</p><p>• Support tax filings and other tax-related requirements in collaboration with the Controller.</p><p>• Ensure compliance with company policies and accounting standards, while maintaining a risk-averse approach to safeguard financial integrity.</p><p>• Communicate effectively with vendors, clients, and team members to address inquiries and resolve issues.</p> Accounts Payable Specialist <p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Review, verify, and process invoices for payment while ensuring accurate coding to general ledger accounts.</li><li><strong>Vendor Management:</strong> Maintain and update vendor records, collaborate with vendors to resolve issues, disputes, or payment discrepancies.</li><li><strong>Payment Processing:</strong> Prepare and process electronic transfers, checks, ACH payments, and other types of payments in a timely manner.</li><li><strong>Expense Reports:</strong> Audit and process employee expense reports following company policies and procedures.</li><li><strong>Reconciliation:</strong> Reconcile accounts payable sub-ledger to the general ledger monthly and resolve any discrepancies promptly.</li><li><strong>Compliance:</strong> Ensure compliance with company policies, tax regulations, and internal control guidelines in all accounts payable activities.</li><li><strong>Month-End Support:</strong> Assist with month-end closing activities, including preparing accounts payable reports for management.</li><li><strong>Process Improvement:</strong> Identify areas for improvement within accounts payable processes to enhance efficiency and accuracy.</li></ul><p><br></p> Accounts Receivable Specialist We are offering a long term contract employment opportunity for an Accounts Receivable Specialist in San Jose, California. You will be part of a team within the financial services industry, primarily focused on managing and overseeing accounts receivable activities.<br><br>Responsibilities:<br><br>• Manage and record client payments, ensuring accuracy at all stages<br>• Issue monthly statements to clients, maintaining clear and timely communication<br>• Take necessary actions for the timely collection of payments, including negotiation with clients in cases of non-payment<br>• Address and resolve any client inquiries related to their accounts<br>• Prepare and conduct regular management reporting, providing crucial insights for decision-making<br>• Develop and maintain process documentation for the accounts receivable function<br>• Foster positive relationships with team members, clients, and vendors, promoting a collaborative work environment<br>• Oversee the balance and maintenance of petty cash on a monthly basis<br>• Extend support for AP/Billing duties as and when required<br>• Carry out other assigned administrative duties, ensuring smooth operations. Accounts Payable Specialist <p>We are looking for a highly organized and detail-oriented <strong>Part Time Remote: Accounts Payable (AP) Specialist</strong> to join our team on a part-time, remote basis. This role will support the finance team in processing vendor invoices, ensuring timely payments, and maintaining accurate financial records. The ideal candidate will have experience with <strong>Ramp</strong> or similar financial management platforms.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process incoming vendor invoices and ensure timely and accurate payment using <strong>Ramp</strong> and other accounting tools in accordance with company policies.</li><li>Reconcile AP statements, ensuring accuracy and completeness of records.</li><li>Maintain vendor relationships and respond to inquiries regarding payment status.</li><li>Assist in the preparation of monthly and quarterly financial reports.</li><li>Monitor and maintain accounts payable records, including appropriate documentation and approvals.</li><li>Support audit processes by providing necessary documentation and reports related to AP.</li><li>Assist with any other ad-hoc accounting tasks or projects as needed.</li></ul> Accounts Payable Specialist <p><strong>Robert Half</strong>, a rapidly growing global staffing powerhouse, is on the hunt for an <strong>Accounts Payable Specialist</strong> to join our Full-Time Engagement Professionals Team.</p><p>This is a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul> Accounts Payable Specialist <p><strong>Robert Half</strong>, a leading global staffing firm, is excited to hire an <strong>Accounts Payable Specialist</strong> to join our team in <strong>Tri-Valley and CC County!</strong></p><p><br></p><p>This is your chance to gain hands-on experience across multiple industries while working with a variety of software. Are you ready to take on career-building challenges, dive into impactful projects, and grow your professional skills? If so, we want to hear from you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul> Accounts Payable/Payroll Specialist <p>We are offering an exciting opportunity for an Accounts Payable/Payroll Specialist in Pittsburg, California. The selected candidate will be part of a team dedicated to managing the company's accounts payable and payroll processes. This role involves handling account reconciliations, processing checks, coding invoices, and data entry. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process A/P invoices and checks accurately, ensuring approvals, correct calculations, and matching checks.</li><li>Monitor discount opportunities, verify federal IDs, and resolve discrepancies in purchase orders, invoices, or payments.</li><li>Address vendor inquiries and collaborate with internal departments to resolve issues.</li><li>Process employee expense reports, ensuring proper approvals and receipts.</li><li>Reconcile vendor statements, investigating and correcting discrepancies.</li><li>Properly code invoices/expense reports with accurate GL entries.</li><li>Set up and maintain accurate vendor information, including W-9s.</li><li>Produce annual 1099 tax filings.</li><li>Assist with month-end/year-end close for accruals and reconciliation.</li><li>Assist with payroll data entry and other payroll-related tasks.</li><li>Perform other duties as assigned.</li></ul><p><br></p> Accounts Payable Specialist <p><br></p><p>Robert Half is looking for a detail-oriented and diligent Accounts Payable Clerk to strengthen our client's financial team. The successful candidate will oversee all the company’s outgoing payments, ensuring accuracy and timely processing. This role includes managing invoices, reconciling vendor accounts, organizing financial records, and ensuring accurate financial reporting.</p><p><br></p><p>TO APPLY today, please locate my email on my LinkedIn account (Tawnia Kirshen) and email me your resume directly. Looking forward to speaking with you. </p><p><br></p><p>Job Duties: </p><ol><li>Manage and process all invoice payments, ensuring accuracy and timeliness.</li><li>Reconcile vendor accounts and resolve any discrepancies in vendor payments.</li><li>Maintain organized financial records for easy reference and auditing.</li><li>Prepare and report on regular financial statements.</li><li>Assist in the development and implementation of systems for collecting, analyzing, verifying, and reporting financial information.</li><li>Adhere to company policies and procedures and ensure compliance with state and federal laws.</li><li>Answer and resolve any inquiries concerning invoice payments and account status.</li><li>Provide assistance in annual audits.</li><li>Perform other related duties as assigned.</li></ol><p><br></p> Accounts Receivable Specialist <p>Robert Half is looking for a AR Specialist in the Pleasanton area! </p><p><br></p><p>As the Accounts Receivable Specialist, you will lead the accounting team's billing and accounts receivable functions to ensure timely and accurate invoicing for all clients. This position involves tight deadlines and a range of financial activities, and will report to the organization's Controller.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Analyze current accounts receivable processes and procedures to ensure they are the most effective and efficient methods for delivering timely and accurate AR results.</li><li>Maintain strong relationships with the Sales Team by responding promptly to requests, adhering to policies and procedures, clearly communicating issues or concerns, being reliable and accountable, and collaborating on the best solutions and practices.</li><li>Ensure that all processes related to billing, receivables, aging, finance charges, collections, and more are followed appropriately.</li><li>Prepare, analyze, adjust, interpret, and distribute various reports, including cash collections, billings, aging, and other financial information.</li><li>Oversee the monthly preparation of invoices and statements for clients.</li><li>Collaborate with Media Consultants, Sales Managers, and Executives to: </li><li>Address questions regarding billing, payment applications, aging, collections, etc.</li><li>Collect past-due accounts through telephone and written communication, documenting all collection efforts.</li><li>Resolve invoice or payment discrepancies between clients and affiliated entities.</li><li>Maintain customer records within billing software and review new customer accounts.</li><li>Analyze, adjust, interpret, and distribute aging reports.</li><li>Prepare or review daily cash deposits to ensure accurate application to client sub-ledgers and proper backup documentation for deposits.</li><li>Support and collaborate with other accounting team members on special projects, assignments, and achieving team goals and objectives.</li><li>Assist in ensuring an accurate and timely month-end and year-end close.</li></ul><p><br></p> Accounts Receivable Specialist <p>We are offering a contract employment opportunity for an Accounts Receivable Specialist at our location. This role is pivotal in our finance team, focusing on invoicing and managing receivables for multiple agencies with a commitment to accuracy and timely processing. </p><p><br></p><p>Responsibilities: </p><p>• Efficiently submit a range of invoices with supporting documentation to various agencies ensuring accuracy and timeliness. </p><p>• Collaborate effectively with county billing representatives to facilitate smooth communication and prompt invoice submission.</p><p>• Keep track of submitted invoices and follow up with agencies for proper processing and payments.</p><p>• Handle a high volume of invoices weekly, including those with significant backup documentation.</p><p>• Ensure monthly contract billings are compliant with contract terms and billing guidelines.</p><p>• Contribute to the transition to SAGE Intacct by adopting more efficient, automated billing practices.</p><p>• Work with internal teams to gather necessary backup documentation, ensuring invoice accuracy and completeness prior to submission.</p><p>• Regularly update the AR supervisor/manager on the status of outstanding receivables, aging reports, and any issues encountered with billing processes.</p> Accounting Specialist We are offering a permanent employment opportunity for an Accounting Specialist at our Pleasant Hill, California location. This role is situated within the financial services industry and involves handling a variety of accounting functions. As an Accounting Specialist, you will be tasked with utilizing accounting software systems and executing tasks related to Accounts Payable (AP) and Accounts Receivable (AR).<br><br>Responsibilities:<br>• Utilize Accounting Software Systems for various financial tasks<br>• Handle accounting functions regularly to maintain financial integrity<br>• Oversee and manage Accounts Payable (AP) processes<br>• Monitor and control Accounts Receivable (AR) operations<br>• Efficiently use ERP - Enterprise Resource Planning system for managing business processes<br>• Work with ADP - Automatic Data Processing for financial services<br>• Manage transactions and expenses through Concur software<br>• Operate Ceridian software for human resources and management purposes<br>• Maintain accurate financial records and respond to inquiries promptly<br>• Monitor customer accounts and take necessary actions when required. Accounting Specialist <p>We are offering a contract to hire employment opportunity for an Accounting Specialist in San Ramon, California. This role is within the property management industry and can start right away. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process customer credit applications and maintain precise records of the same.</p><p>• Regularly update and maintain tenant ledgers and database.</p><p>• Effectively manage accounts payable and accounts receivable functions.</p><p>• Ensure all invoices meet billing protocols before processing for payment.</p><p>• Attach all necessary documents such as Rental Agreements, Commercial Leases, Modifications, & Addendums to tenants in the accounting software system.</p><p>• Assist tenants with the online payment system and respond to tenant reference requests.</p><p>• Code, enter, verify and reconcile vendor invoices, matching them with supporting documentation for approval and payment.</p><p>• Process move-ins and enter all new commercial leases to application.</p><p>• Review invoices and follow-up in the Accounts Payable Software with precision.</p><p>• Process Non-Sufficient Funds (NSF) checks and enter all Monthly Rent Increases.</p> Accounting Clerk <p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p> Accounting Specialist <p>One of our clients is looking for an Accounting Specialist for a contract to permanent placement PART TIME opportunity.</p><p><br></p><p>***Contact Ade Henderson via LinkedIn for immediate consideration***</p><p><br></p><p>Responsibilities:</p><p>• Operate and manage Accounting Software Systems to ensure smooth financial operations</p><p>• Oversee the entire accounting function, ensuring accuracy and timely delivery</p><p>• Manage Accounts Payable (AP) and Accounts Receivable (AR), ensuring they are updated and accurate</p><p>• Utilize Accounting Software similar to QBO for effective financial management</p><p><br></p> Accounts Receivable Specialist <p>Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you?</p><p><br></p><ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul><p><strong>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move!</strong></p><p><br></p><p>This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable.</p><p><br></p><p><strong><u> Summary of job duties </u></strong></p><p><strong>Invoice Management: </strong>Prepare, issue, and track customer invoices.</p><p><strong>Payment Processing</strong>: Record incoming payments and reconcile accounts.</p><p><strong>Collections</strong>: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.</p><p><strong>Customer Relations</strong>: Maintain positive relationships while addressing billing inquiries.</p> Accounts Receivable Specialist <p>Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you?</p><p><br></p><ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul><p><strong>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move!</strong></p><p><br></p><p>This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable.</p><p><br></p><p><strong><u> Summary of job duties </u></strong></p><p><strong>Invoice Management: </strong>Prepare, issue, and track customer invoices.</p><p><strong>Payment Processing</strong>: Record incoming payments and reconcile accounts.</p><p><strong>Collections</strong>: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.</p><p><strong>Customer Relations</strong>: Maintain positive relationships while addressing billing inquiries.</p> Accounts Receivable Specialist <p><strong>Job Title:</strong> Accounts Receivable Specialist</p><p><strong>Location:</strong> Burlingame, Onsite Full Time </p><p><br></p><p>An esteemed<strong> Non-Profit based in Burlingame</strong> is seeking a detail-oriented and proactive <strong>Accounts Receivable (AR) Specialist</strong> to join their finance team. This position will play a critical role in submitting invoices and managing receivables for multiple agencies, ensuring accuracy, compliance, and timely processing to maintain smooth cash flow. The ideal candidate will be able to handle high-volume transactional work, collaborate with county billing representatives, and manage invoice submissions and supporting documentation. This role reports directly to Accounting Manager and is integral to improving and streamlining our AR processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Submit a variety of invoices, along with supporting documentation (e.g., labor reports, expense receipts), to multiple agencies on time each month, ensuring accuracy and completeness.</li><li>Work closely with county billing representatives to ensure smooth communication and timely submission of invoices, utilizing available portals (preferred method) and email for submission of scanned PDFs.</li><li>Track progress of submitted invoices and follow up with the agencies to ensure proper processing and payments.</li><li>Manage a volume of approximately 10-15 invoices per week, including high-complexity invoices with significant backup documentation (100+ pages).</li><li>Process $1-1.5M in monthly contract billings, ensuring compliance with contract terms and billing guidelines.</li><li>Support the transition to SAGE Intacct by contributing to the adoption of more efficient, automated billing practices.</li><li>Collaborate with internal teams to gather required backup documentation, ensuring completeness and accuracy of invoices before submission.</li><li>Report to the AR supervisor/manager, providing regular updates on the status of outstanding receivables, aging reports, and any issues encountered with billing processes.</li></ul><p><br></p> Accounts Receivable Specialist <p><br></p><p><strong>Job Overview:</strong></p><p>We are seeking a flexible and detail-oriented Accounts Receivable Specialist to join our team. This role is responsible for ensuring the accuracy and timeliness of AR processes, providing administrative support, and fostering collaboration across departments. If you have strong interpersonal skills and thrive in a dynamic environment, we encourage you to apply. Pay: 32-40 (depending on experience).</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and post journal entries (JEs) accurately and efficiently.</li><li>Manage AR processes, including posting, cash receipts, issuing invoices, and sending account statements.</li><li>Monitor unapplied cash and resolve discrepancies by collaborating with internal teams and customers.</li><li>Address customer inquiries and support collection efforts for past-due balances.</li><li>Perform administrative duties (approximately 50% of the role) to support team operations.</li><li>Maintain accurate records and generate control reports.</li><li>Assist with monthly and quarterly financial reporting, ensuring proper cutoff procedures for quarter-end and year-end updates to the general ledger.</li><li>Prepare documentation for compliance, including J-Sox requirements.</li><li>Recommend process improvements to enhance AR operations.</li></ul> Payroll Specialist <p>We are seeking a detail-oriented and organized <strong>Payroll & Accounts Payable Specialist</strong> to manage in-house payroll processing and support our accounts payable operations. This role ensures accurate and timely payroll for all employees while assisting in the verification and reconciliation of invoices and purchase orders. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.</p><p><br></p><p>This position is contract to hire with a employee centric family run business. They put their employees first!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Payroll Processing:</strong></p><ul><li>Process in-house payroll for approximately <strong>90 employees</strong>, including both salaried and hourly staff, ensuring compliance with company policies and labor regulations.</li><li>Review, verify, and audit timecards for accuracy before payroll submission.</li><li>Investigate and resolve any payroll discrepancies in a timely manner.</li><li>Assist employees with payroll-related inquiries, including timecard corrections and policy clarifications.</li><li>Maintain payroll records, ensuring confidentiality and compliance with state and federal regulations.</li></ul><p><strong>Accounts Payable Support:</strong></p><ul><li>Assist the <strong>Accounts Payable</strong> team by reviewing, verifying, and matching <strong>approximately 200 invoices per week</strong> with corresponding purchase orders.</li><li>Reconcile discrepancies between invoices and purchase orders, collaborating with vendors and internal departments to resolve issues.</li><li>Ensure timely and accurate invoice approvals and processing in the accounting system.</li></ul><p><strong>Qualifications & Skills:</strong></p><p>Teamwork and collaboration is the name of the game. Are you motivated to learn and support a team of hard workers?</p>
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