4 results for Administrative Assistant in Palm Desert, CA

Administrative Assistant Robert Half is partnering with a thriving organization in Pala, CA, to find a reliable and professional Administrative Assistant. This role is perfect for someone who enjoys providing exceptional office support, keeping things organized, and contributing to the overall success of a team. If you’re a highly organized individual who thrives on multitasking, this opportunity is for you! Key Responsibilities:Office Management & Support:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.</li><li>Answer and direct incoming phone calls, emails, and customer inquiries professionally and efficiently.</li><li>Maintain a tidy and organized office environment while ordering and managing office supplies.</li></ul>Document Preparation & Handling:<ul><li>Prepare and edit documents, reports, and presentations with utmost attention to detail.</li><li>Perform data entry and ensure accuracy in maintaining records, databases, and filing systems.</li></ul>Event Coordination:<ul><li>Assist with planning and organizing team meetings, events, and special projects.</li><li>Coordinate logistics for conferences, including catering and presentation materials.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Government sector located in Indio, California, United States. As an Administrative Assistant, you will be an integral part of the operations and maintenance department, providing essential administrative support, managing digital documents, and assisting with IT logistics and procurement processes. Responsibilities: • Assisting IT in coordinating the setup of computers. • Managing electronic documents, including PDFs and RFPs. • Assisting with the creation and processing of orders. • Ensuring the timely and organized ordering of supplies. • Utilizing Microsoft Word and Excel for various administrative tasks. • Handling email correspondence and managing inbound and outbound calls. • Scheduling appointments and maintaining an organized calendar. • Providing exceptional customer service and resolving inquiries. • Accurately entering data and maintaining up-to-date records. • Ensuring efficient time management and organizational skills are applied to all tasks.

Human Resources Assistant A prominent organization in Escondido, CA is hiring an HR Assistant with a strong focus on supporting onboarding, technology, and HR analytics. This position is ideal for a tech-savvy HR professional looking to grow within a high-performing HR team in a corporate setting. Key Responsibilities:HR Data Management:<ul><li>Manage and maintain HR data using the organization’s HRIS systems (e.g., Workday or ADP).</li><li>Generate and analyze HR reports related to employee turnover, retention, and payroll accuracy.</li><li>Ensure compliance with data privacy standards and confidentiality protocols.</li></ul>Onboarding & Employee Training:<ul><li>Facilitate the onboarding process for new hires, including tech setup, policy reviews, and orientation sessions.</li><li>Coordinate employee training programs, document attendance, and track compliance.</li></ul>Policy & Procedure Expertise:<ul><li>Support compliance by updating employee handbooks and ensuring adherence to workplace regulations.</li><li>Partner with HR leadership to research and help implement best practices in employee engagement and development.</li></ul>

Accounting Assistant A dynamic and well-established company in Fallbrook, CA, is currently seeking an enthusiastic and detail-oriented Accounting Assistant to join their team. This role focuses on supporting the accounting department with essential tasks to ensure smooth operations. The ideal candidate will have strong organizational skills, a solid foundation in accounting principles, and a commitment to professional growth. Job Responsibilities:<ul><li>General Ledger Assistance: Perform data entry and assist with journal entries, maintaining accuracy and timeliness in general ledger posting.</li><li>Account Reconciliation: Reconcile accounts monthly, identifying and addressing discrepancies.</li><li>Accounts Payable and Receivable: Process invoices, assist with billing, and manage payment records.</li><li>Document Management: Organize financial records and ensure compliance with established filing protocols.</li><li>Administrative Support: Provide support to the accounting team by managing correspondence, preparing reports, and handling inquiries from vendors or clients.</li></ul>