17 results for Administrative Assistant in Oxford, CT

Administrative Assistant We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook. Responsibilities:• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.• Manage corporate Insurance policies, including annual audits and renewals.• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.• Monitor and manage annual budget for office supplies and employee-related costs.• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.• Oversee detailed itinerary arrangements for domestic and international flights.• Assist in navigating and managing reporting needs for the executive team.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Greenwich, Connecticut. The successful applicant will be joining our team in the hospitality industry, providing essential support to our Events Director. This role involves a range of administrative tasks, ensuring the smooth execution of our world-class events. Responsibilities: • Manage member communications, including responding to emails and handling correspondence pertaining to events and inquiries. • Assist with administrative responsibilities such as scheduling, filing, and document preparation. • Support the Events Director in event planning and execution to provide a seamless experience for members. • Handle light invoicing tasks, including the preparation and tracking of invoices for event-related activities. • Utilize Microsoft Word and other software for data entry and other tasks as required. • Deliver high-quality customer service, including answering inbound calls and addressing member concerns.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in New Haven, Connecticut. The role is focused on providing administrative support in a legal environment, requiring proficiency in Microsoft Word and other office applications. Responsibilities: • Handle inbound and outbound communication, ensuring exceptional customer service • Perform data entry tasks with a high level of accuracy • Respond promptly and professionally to customer inquiries • Manage email correspondence effectively and efficiently • Utilize Microsoft Excel, PowerPoint, and Outlook to complete tasks and manage information • Schedule appointments accurately and in a timely manner • Monitor customer accounts and take appropriate actions when necessary • Maintain detailed and accurate customer records • Process customer credit applications with efficiency and precision.

Administrative Assistant Are you ready to find your next contract or contract-to-hire assignment? At Robert Half, we specialize in connecting experienced clerical, administrative, and customer service professionals with top organizations looking for immediate talent.Whether you thrive in the office or prefer a hybrid/remote setup, we have a wide range of opportunities designed to match your skills and career goals.Skills We’re Looking For:<ul><li>Proficiency in clerical tasks, including data entry, document management, and scheduling.</li><li>Administrative expertise, such as calendar management, budgeting, and reporting.</li><li>Strong customer service abilities, including communication, problem-solving, and relationship management.</li><li>Tech-savvy skills: Experience with Microsoft Office Suite (Excel, Word, Outlook) and CRM platforms.</li><li>Attention to detail and the ability to juggle multiple priorities in fast-paced environments.</li></ul>Why Work With Robert Half?<ul><li>Access to exclusive opportunities with top companies—both contract and contract-to-hire.</li><li>Competitive compensation tailored to your skills and market trends.</li><li>A personalized job search experience with expert recruiters who support your career journey every step of the way.</li><li>Flexibility to work where and how you want, including remote, hybrid, and onsite roles.</li></ul>Examples of In-Demand Roles:<ul><li>Administrative Assistant</li><li>Customer Service Specialist</li><li>Data Entry Specialist</li><li>Front Desk Coordinator</li><li>Receptionist</li><li>Project Assistant/Coordinator</li></ul>Take the first step toward your next exciting assignment! Let us help you elevate your career while delivering outstanding value to our clients.📞 Call us or 🖥️ Submit your resume today to connect with a dedicated recruiter and explore opportunities near you!

Executive Assistant to Managing Partner Job Title: Executive AssistantCompensation: $110,000 - $120,000 per year Job Overview:We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. This role requires exceptional multitasking abilities, strong communication skills, and the ability to handle confidential matters with discretion. The ideal candidate will be proactive, resourceful, and capable of ensuring the executive's daily operations run smoothly. Key Responsibilities:<ul><li>Provide high-level administrative support by managing schedules, organizing information, and ensuring seamless day-to-day operations.</li><li>Maintain and coordinate the executive’s calendar, schedule meetings, and set up appointments.</li><li>Handle light travel arrangements, including booking flights, securing hotel accommodations, and preparing detailed itineraries.</li><li>Prepare, proofread, and distribute essential documents such as reports, memos, and invoices.</li><li>Facilitate internal communication by distributing key information, handling inquiries, and supporting team collaboration.</li><li>Assist in planning and organizing company events.</li><li>Serve as a professional liaison between the executive office and clients, vendors, and external stakeholders via phone and email.</li><li>Monitor office supply levels and place orders when necessary.</li><li>Support the preparation of presentations, briefings, and other executive materials.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant. Your key responsibilities will involve answering inbound calls, providing excellent customer service, and maintaining accurate records. This role requires a high level of organization and attention to detail. Responsibilities:• Handle inbound and outbound calls professionally and efficiently• Offer exceptional customer service to all clients• Accurately enter data into our system and maintain customer records• Respond to email correspondences promptly• Provide support for admissions processes• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete tasks effectively• Schedule appointments as necessary

Executive Assistant OverviewWe are seeking highly organized and detail-oriented Contract Executive Assistants to support executives and leadership teams across a variety of industries. This role is ideal for individuals with advanced administrative skills, the ability to adapt quickly to new environments, and a commitment to delivering exceptional results.Primary ResponsibilitiesDay-to-day tasks may vary depending on the assignment and employer needs but typically include:<ol><li>Calendar and Schedule Management</li></ol><ul><li>Efficiently organize and manage executive calendars, including scheduling meetings, appointments, and travel </li><li>Proactively resolve scheduling conflicts and anticipate upcoming needs.</li></ul><ol><li>Communication Support</li></ol><ul><li>Act as a primary point of contact for communications, managing emails, phone calls, and correspondence.</li><li>Draft and edit emails, memos, reports, and presentations with accuracy and professionalism.</li></ul><ol><li>Travel Coordination</li></ol><ul><li>Arrange domestic and international travel itineraries, including flights, hotel bookings, transportation, and meeting logistics.</li></ul><ol><li>Document Preparation and Management</li></ol><ul><li>Prepare meeting agendas, compile information for reports, and create high-quality presentation materials.</li><li>Organize and maintain confidential files and records in electronic and hard copy formats.</li></ul><ol><li>Relationship Management</li></ol><ul><li>Serve as a liaison between executives, internal teams, and external stakeholders to ensure clear communication and the smooth execution of objectives.</li></ul><ol><li>Event Planning</li></ol><ul><li>Coordinate and execute special projects or events as requested, such as corporate meetings, team-building activities, or off-site engagements.</li></ul>

Administrative Assistant for Tax & Compliance Department Administrative Assistant for Tax & Compliance DepartmentDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Robert Half is partnering with a valued client who is hiring for a Jr. Tax and Compliance Assistant to help support their team. Ideal candidates will have administrative experience and at least some exposure and/or interest in tax and compliance. Main responsibilities:• Mailing, scanning, faxing and copying support for department leadership• Assist in application processes and renewals for permits and licenses• Mail and email maintenance for department• Tax and Compliance software and electronic database maintenance• Other general support functions for busy and fast pace tax and compliance department For immediate consideration, please apply today and/or email your resume to: Drew.Schroll@RobertHalf com. All inquiries will remain confidential.

Sales Assistant We are offering an exciting opportunity for a front desk/Junior Administrative Assistant to join our team in Hauppauge, New York. In this role, you will be a key player in ensuring seamless operations by managing customer inquiries, maintaining meticulous customer records and processing applications. Responsibilities: • Handle incoming customer inquiries, providing timely and accurate responses.Answer phones • Process customer applications, ensuring data accuracy and efficiency.• Maintain comprehensive and up-to-date customer records.• Monitor customer accounts and initiate necessary actions.

Medical Administrative Support We are actively seeking skilled and organized Contract Medical Administrative Professionals to provide essential support to healthcare facilities. If you have experience as a medical receptionist, medical clerk, or medical administrative assistant, these contract opportunities allow you to apply your expertise in patient care, scheduling, and records management while gaining exposure to a variety of healthcare settings.Primary ResponsibilitiesDay-to-day responsibilities will vary by specific role and organization but typically include:<ol><li>Patient Reception and Customer Service</li></ol><ul><li>Greet and check in patients, ensuring accurate capture of demographic and insurance information </li><li>Address patient inquiries in person, over the phone, or via email with professionalism and empathy.</li></ul><ol><li>Scheduling and Coordination</li></ol><ul><li>Schedule appointments, follow-ups, and procedures, ensuring alignment with physicians and clinical staff availability.</li><li>Manage appointment confirmations and cancellations, optimizing daily schedules to reduce gaps</li></ul><ol><li>Medical Records and Documentation</li></ol><ul><li>Maintain and update patient records in electronic medical record (EMR) systems such as Cerner or Epic.</li><li>Ensure documentation complies with HIPAA guidelines and organizational standards</li></ul><ol><li>Billing and Office Tasks</li></ol><ul><li>Assist with medical billing and coding tasks, including submitting claims and verifying insurance information.</li><li>Perform general office duties such as filing, faxing, photocopying, and inventory management.</li></ul><ol><li>Collaboration with Clinical Staff</li></ol><ul><li>Support physicians, nurses, and other healthcare professionals in maintaining efficient office workflows and resolving administrative bottlenecks.</li><li>Provide updates on patient scheduling or documentation needs as necessary.</li></ul><ol><li>Special Projects and Office Assistance</li></ol><ul><li>Handle special projects, such as maintaining communication logs, managing correspondence, and preparing reports for management.</li><li>Streamline processes and suggest improvements for administrative workflows.</li></ul>

Sales Assistant We are seeking a dedicated Executive Assistant to support busy CEO in Ronkonkoma, New York. <ul><li>Schedule Coordination: You will manage and coordinate the CEO’s calendar, adapting to changes and shifts in priorities quickly, and ensuring no detail is overlooked.</li><li>Travel Coordination: Arrange both international and domestic travel for business and personal trips, ensuring all logistics are seamless and stress-free.</li><li>Adaptability: Must be able to pivot quickly and handle last-minute changes with ease—no situation is too stressful for you.</li><li>Sales Data Review: Create reports to analyze sales performance and trends. </li><li>Strong Interpersonal Skills: A people person with a warm, approachable, and professional manner, comfortable interacting with all levels of the organization.</li></ul>

Paralegal We are seeking a seasoned Paralegal/Legal Assistant with 3-5 years of experience to join our dynamic and collaborative team. This role is ideal for a self-starter who is detail-oriented, highly organized, and adaptable. While the position has a strong legal focus, you’ll also provide administrative support to ensure the smooth functioning of our operations. This is a unique opportunity to grow professionally, gaining invaluable experience in drafting and filing legal documents, corporate governance, and international lease management. What We Offer: • A competitive salary range of $88K-$125K based on experience. • Comprehensive training in key areas such as international lease filing, investor relations, and corporate governance. • The chance to work with leases for outlets around the globe. • The opportunity to interact with global stakeholders and contribute to challenging projects. Responsibilities: • Draft and prepare corporate meeting minutes and maintain minute books for corporate governance. • Assist with filing leases with local governments, including international jurisdictions such as the UK. • Support the legal department with administrative tasks, including scheduling, correspondence, and file organization. • Coordinate the preparation and filing of K-1 forms for investors. • Conduct data entry, manage legal documentation, and ensure compliance with internal standards and external regulations. • Provide support for corporate and tax matters, as needed. • Serve as a Connecticut Notary (or be willing to obtain credentials) to meet business requirements. • Collaborate with multiple departments and act as a reliable team player in achieving organizational goals. Qualifications: • Education: Bachelor's degree preferred but not required. Paralegal certification is a plus. • Experience: 3-5 years of professional experience as a Paralegal or Legal Assistant. Candidates with a legal background and a strong attention to detail are highly preferred. • Skills: o Exceptional organizational and time-management skills. o Strong written and verbal communication abilities. o Proficiency in Microsoft Office Suite (Word, Outlook, Excel). o Ability to multi-task and handle administrative duties alongside legal work. • Bonus: Experience with leases, corporate governance, or tax filings (such as K-1 forms) is a plus. Soft Skills: • A go-getter attitude and willingness to take on diverse responsibilities. • Team player mentality with a cooperative and collaborative outlook. • Open to learning and growing within the position. • Comfortable working in dynamic, fast-paced environments with global implications. Requirements: • The ideal candidate must not be "married" to just paralegal work but embrace the opportunity to support various administrative tasks. • Connecticut Notary Public certification is highly desired or a willingness to obtain one upon hire.

Accounting Assistant Robert Half, the world's leading specialized talent solutions and business consulting firm, is seeking a detail-oriented and motivated Accounting Assistant for a contract assignment at a well-established company located in East Longmeadow, MA. This position offers an exciting opportunity to work in a fast-paced environment with room to showcase and grow your accounting expertise. Key Responsibilities:<ul><li>Assist with day-to-day accounting tasks, including accounts payable (AP) and accounts receivable (AR) processing.</li><li>Reconcile bank statements and maintain accurate financial records.</li><li>Input, review, and maintain accounting data in software systems.</li><li>Prepare and file financial and administrative reports as needed.</li><li>Support the accounting team with general tasks including journal entries and month-end close assistance.</li></ul>

Assistant Controller Job Title: Assistant Controller - growth path to Controller! Location: Greater Hartford areaPosition Type: Full Time/Permanent PositionRecruiter Contact: Sal Fiorillo - Sal.Fiorillo@RoberthalfReference: SF0013124662 Main Responsibilities:<ul><li>Assist the Controller with overseeing accounting function and staff including general ledger, partner compensation administration, reporting, accounts payable, tax, payroll, and fixed assets</li><li>Assist in the preparation of financial statements and perform variance analysis</li><li>Improve, monitor and review internal controls for accurate accounting and business transactions</li><li>Collaborate with an external tax consultant to ensure payroll, income, and sales tax regulations compliance.</li><li>Assist in reviewing and issuing partner K-1’s and other firm and employee tax filings</li><li>Manage accountant performing Accounts Payable responsibilities, including invoice records, tax compliance, and prompt vendor payments</li><li>Oversee the company's cash flow</li><li>Develop an efficient system for reporting and filing sales and use taxes</li><li>Manage all payroll for Partners and employees </li><li>Ensure proper banking transactions and covenant compliance</li><li>Identify automation prospects, software upgrades, and head their implementation</li><li>Assist with the external audit</li></ul>Requirements:<ul><li>Bachelor’s degree in accounting, or closely related field required.</li><li>Experience in an accounting role within professional services organization </li><li>Experience with partnership accounting </li><li>Excellent interpersonal and communication skills, both verbal and written.</li></ul>If you meet the minimum requirements and want to learn more about this opportunity, please email your resume to the email listed above and reference SF0013124662.All inquiries are confidential. Please note at Robert Half we never present your background to a client company without your permission.

Compensation & Benefits Specialist We are seeking a detail-oriented and self-motivated Contract Benefits Assistant to join our team. This role is perfect for someone who excels in managing employee benefits and compliance within a fast-paced, dynamic work environment. You will focus on administration of FMLA, Short-Term Disability, and Reasonable Accommodations, while coordinating closely with internal stakeholders to ensure smooth processes and resolution of employee inquiries. A strong foundation in Microsoft Office, particularly Excel, and excellent written communication skills are critical for success in this role. You’ll be a valuable counterpart to an experienced team member who has been with the company for many years. Your ability to stay composed, organized, and detail-focused will help ensure seamless collaboration. If you are commutable to the South Windsor, CT, area and are experienced with HR Benefits do not hesitate to apply. Responsibilities: • Administering employee benefits • Conducting regular audits to ensure compliance and accuracy • Employing CRM for maintaining accurate records • Benefits management • Ensuring clear and effective communication across all levels within the organization.

General Office Clerk We are offering a temporary employment opportunity for a General Office Clerk in the Real Estate & Property industry, based in the Bronx, New York. As a General Office Clerk, you will be responsible for a variety of tasks, from welcoming guests to managing data, arranging meetings, and ensuring smooth office operations. Responsibilities:• Warmly greet and direct guests upon their arrival at the office.• Manage daily, weekly, and monthly agendas, and coordinate new meetings and appointments.• Accurately create and manage data entries.• Prepare and distribute various documents such as correspondence, reports, memos, flyers, and forms for the department.• Receive, sort and distribute daily mail and deliveries efficiently.• Ensure smooth office operations by performing additional tasks and responsibilities as required.• Organize files and documents in an efficient and systematic manner.• Use Microsoft Word, Excel, and Outlook to perform necessary tasks.• Schedule appointments and meetings as necessary.• Handle shipping functions as part of office operations.

Claims Examiner-Lost Time We are offering a short term contract employment opportunity for a Claims Examiner-Lost Time in New Haven, Connecticut. This role primarily functions in the insurance industry and involves handling all aspects of workers compensation lost time claims. The successful candidate will be expected to maintain strong customer relations throughout the process, from setup to case closure. Responsibilities: • Handling all components of workers compensation lost time claims, from initiation to closure, maintaining strong customer relations throughout. • Thoroughly reviewing claim and policy information to establish a basis for investigation. • Conducting comprehensive investigations, obtaining facts and statements from insured claimants and medical providers. • Evaluating facts gathered through investigations to determine the compensability of the claim. • Informing insureds, claimants, and attorneys of claim denials, when applicable. • Preparing reports on investigations, settlements, denials of claims, and evaluations of involved parties. • Administering statutory medical and indemnity benefits in a timely manner throughout the life of the claim. • Setting reserves for medical, indemnity, and expenses within authority limits and recommending reserve changes to Team Leader. • Regularly reviewing claim status and making recommendations to Team Leader to discuss problems and remedial actions. • Working with attorneys to manage hearings and litigation. • Directing vendors, nurse case managers, and rehabilitation managers on medical management and return to work initiatives. • Complying with customer service requests, including special claims handling procedures, file status notes, and claim reviews. • Filing workers compensation forms and electronic data with states to ensure compliance with statutory regulations. • Maximizing recovery opportunities by referring appropriate claims to subrogation and securing necessary information. • Collaborating with in-house Technical Assistants, Special Investigators, Nurse Consultants, Telephonic Case Managers, and Team Supervisors to exceed customer's expectations for exceptional claims handling service.