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28 results for Executive Assistant in Orefield Pa

Executive Assistant <p>We pride ourselves on our commitment to excellence, teamwork, and fostering a positive work environment. As we continue to grow and expand our operations, we are seeking a highly skilled and organized Executive Assistant to support our executive team. The Executive Assistant will be responsible for providing comprehensive administrative support to our executive team, including the CEO, CFO, and other senior leaders. This role requires a proactive and detail-oriented individual who can effectively manage calendars, coordinate meetings, handle confidential information, and anticipate the needs of the executives. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and organizational skills.</p><p> </p><p>Key Responsibilities:</p><ul><li>Manage and maintain executives' calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate and prepare materials for meetings, including agendas, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications.</li><li>Prepare and edit correspondence, reports, and other documents on behalf of the executives.</li><li>Handle confidential information with discretion and professionalism.</li><li>Anticipate the needs of the executives and proactively address administrative tasks to support their efficiency and productivity.</li><li>Assist with special projects and initiatives as assigned by the executives.</li><li>Provide administrative support to other members of the leadership team as needed.</li></ul> Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in WYOMING, Pennsylvania, United States. This role is centered within the banking industry and will be situated in an office environment. As an Executive Assistant, you will be required to provide comprehensive support to executives, including calendar management and front desk duties. You will also assist with site, facilities, and security tasks as needed.<br><br>Responsibilities:<br><br>• Manage and maintain the calendar for one executive, ensuring all appointments and meetings are accurately scheduled.<br>• Provide moderate calendar support for an additional two executives as necessary.<br>• Perform front desk duties such as receiving packages, signing for subpoenas, and coordinating events and large meetings.<br>• Communicate effectively with hotels concerning invoices and other related matters.<br>• Assist with tasks related to site maintenance, facilities management, and security as needed.<br>• Use a variety of software tools including Office Suite, Workday, ServiceNow, and vehicle website for company car management.<br>• Solve problems proactively and demonstrate a detail-oriented approach to all tasks.<br>• Efficiently manage customer relationships using CRM tools.<br>• Conduct conference calls and manage correspondence effectively. <br>• Utilize timekeeping systems such as Kronos and About Time for accurate record keeping. Executive Assistant <p>Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines.</p><p><br></p><p>Responsibilities:</p><ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul> Executive Assistant <p>We are offering a long-term contract employment opportunity for an Executive Assistant in the Non-Profit industry, located in Lawrenceville, New Jersey. As an Executive Assistant, you will be tasked with providing comprehensive support to our executive team, including managing business-related tasks such as producing reports, managing calendars, coordinating travel arrangements, and handling various organizational tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently handling communication and correspondence between the executive team and other parties.</p><p>• Utilizing Concur and other relevant software to manage and process business-related tasks.</p><p>• Managing the executive team's calendars, ensuring their schedules are well-organized and up-to-date.</p><p>• Coordinating conference calls, meetings, and other events for the executive team.</p><p>• Arranging travel, accommodation, and catering services for business trips and events.</p><p>• Producing detailed reports as required by the executive team.</p><p>• Resolving issues promptly and efficiently, demonstrating a high level of problem-solving skills.</p><p>• Assisting in the organization of events, including coordinating with vendors and service providers.</p><p>• Ensuring all administrative tasks are completed in a timely and efficient manner.</p><p>• Maintaining a high level of confidentiality and professionalism at all times.</p> Executive Assistant <p>We are offering a permanent employment opportunity for an Executive Assistant in the Legal industry, located in Norristown, Pennsylvania. This role will be 100% on site. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Oversee the day-to-day administration of legal documentation and correspondence.</p><p>• Utilize Concur for expense reporting and management.</p><p>• Handle confidential information in a detail oriented and discreet manner.</p><p>• Manage communication including emails and phone calls.</p><p>• Screen and direct phone calls, organize and schedule meetings and appointments.</p><p>• Operate CRM and other systems like Cisco Webex Meetings, Kronos Timekeeping System, and About Time.</p><p>• Use Microsoft Office Suite, SharePoint, and Excel for various administrative tasks.</p><p>• Prepare reports and update internal databases as needed.</p><p>• Coordinate with other departments and teams as necessary.</p> Sr. Executive Assistant <p>We are in the process of recruiting for the role of a Sr. Executive Assistant. The chosen candidate will be an integral part of our team, providing support to C-suite executives located across various international locations. The role involves a great deal of multitasking, including handling communications, arranging meetings, and travel, and maintaining confidentiality in a fast-paced environment. This position is based in a location in the United States and offers a long-term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for C-suite executives, ensuring efficient scheduling and organization</p><p>• Coordinate and organize business meetings, considering participants from different time zones</p><p>• Handle all forms of communication with detail and confidentiality</p><p>• Facilitate international travel arrangements, including visas and accommodations</p><p>• Assist in the preparation, review, and delivery of executive correspondence</p><p>• Draft and proofread documents, reports, and presentations on behalf of the executives</p><p>• Act as a liaison between executives and internal departments, maintaining relationships with key stakeholders</p><p>• Assist in managing budgets and expenses</p><p>• Perform other administrative tasks as directed by the executive team</p><p>• Order and maintain office supplies as necessary.</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant role in the Manufacturing industry located in Bala Cynwyd, PA, Pennsylvania. The successful Administrative Assistant will be tasked with a variety of responsibilities aimed at supporting our sales team and ensuring efficient operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the distribution of incoming leads and quote opportunities to the inside sales team.</p><p>• Manage and update the customer database and CRM system to provide accurate and timely information.</p><p>• Accurately enter customer sales orders into the CRM system and produce order confirmations when necessary.</p><p>• Provide prompt responses to customer inquiries or phone calls, offering information on products and services.</p><p>• Ensure that the sales team is fully equipped with the necessary resources for optimal performance.</p><p>• Utilize various software such as ADP - Financial Services, Configure Price Quote (CPQ), ERP - Enterprise Resource Planning, and ERP Solutions.</p><p>• Perform auditing duties and manage billing functions.</p><p>• Maintain high standards of customer service by promptly answering inbound calls.</p><p>• Employ the 'About Time' approach in all responsibilities, ensuring tasks are completed in a timely manner.</p> Administrative Assistant <p>We are seeking a meticulous Administrative Assistant to join our team located in Philadelphia, Pennsylvania. As an Administrative Assistant, you will be entrusted with various tasks, including document management, client interaction, and general administrative duties. This role offers a short-term contract employment opportunity and is a key function within our operations.</p><p><br></p><p>What you get to do every single day:</p><p>• Efficiently handle inbound and outbound emails and phone calls.</p><p>• Accurately process and manage documents through scanning.</p><p>• Handle deposit slips with utmost attention to detail.</p><p>• Order necessary supplies as per the requirement.</p><p>• Distribute mail in a timely and organized manner.</p><p>• Attend to clients entering the building as necessary.</p><p>• Undertake various administrative tasks as needed.</p><p>• Utilize Microsoft Office Suite for various tasks including data entry and scheduling appointments.</p><p>• Ensure excellent customer service throughout all interactions.</p> Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy.</p><p><br></p><p>What you get to do every single day:</p><p>• Play a crucial role in managing and responding to all inbound and outbound calls and emails</p><p>• Handle general administrative duties to support the smooth functioning of the organization</p><p>• Ensure accurate data entry and database management to maintain up-to-date records</p><p>• Support membership and donor relations through prompt and efficient service</p><p>• Resolve inquiries and challenges faced by members or donors in a timely manner</p><p>• Coordinate and assisting with the planning and execution of projects and events</p><p>• Generate detailed and accurate reports as per requirement</p><p>• Assist with expense reports and ensuring they are up-to-date and accurate</p><p>• Schedule appointments and managing calendars effectively</p><p>• Undertake additional tasks and projects related to the role as needed.</p> Administrative Assistant <p>Non-Profit, located in the Montgomery County area seeks an Administrative Assistant with some finance benefit and/or property administrative support experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>·        Organize, schedule, and confirm appointments/meetings</p><p>·        Track and analyze accounting data</p><p>·        Coordinate conference calls</p><p>·        Calendar Management</p><p>·        Benefits Administration</p><p>·        Draft internal/external correspondence</p><p>·        Point of contact for outside vendors</p><p>·        Provide research as needed</p> Administrative Assistant <p>Robert Half is currently looking for an efficient and dedicated Administrative Assistant to join a local and prominent company. In this role, you will perform a variety of administrative and clerical tasks that are crucial for the smooth and efficient running of the office.</p><p><br></p><p>Responsibilities:</p><ol><li>Answering and directing phone calls to relevant staff.</li><li>Scheduling meetings and appointments.</li><li>Taking notes and minutes in meetings.</li><li>Ordering and managing office supplies and research new deals and suppliers.</li><li>Maintaining office policies and procedures.</li><li>Managing correspondence via mail or email.</li><li>Preparing reports and presentations.</li></ol><p><br></p> Administrative Assistant We are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software. This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks. <br> Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering. Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork. Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service. Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management. Administrative Assistant <p>We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.</p><p>• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.</p><p>• Maintain a strict level of confidentiality in all dealings and communications.</p><p>• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.</p><p>• Contribute to the team effort by accomplishing related tasks as needed.</p><p>• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.</p><p>• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.</p><p>• Assist in the development and implementation of administrative standards, policies, and practices for the organization.</p><p>• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.</p><p>• Manage and maintain executives' schedules, appointments, and travel arrangements.</p> Administrative Assistant <p>We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process data entries and maintain customer records</p><p>• Efficiently answer inbound calls and handle both inbound and outbound calls professionally</p><p>• Manage email correspondence and respond to inquiries in a timely manner</p><p>• Schedule appointments and manage the office calendar using Microsoft Outlook</p><p>• Assist with receptionist duties as needed</p><p>• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks</p><p>• Handle expense reporting using Concur Expense software</p> Administrative Assistant 1 Job Description: Administrative Assistant<br>Location: 19154 Zip Code Area<br>Employment Type: Temporary to Hire Opportunity<br><br>A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment.<br><br>Key Responsibilities:<br>Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.<br>Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials.<br>File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility.<br>Open, sort, and distribute incoming correspondence, including faxes and emails.<br>Draft responses to routine inquiries and correspondence as needed.<br>Required Skills:<br>Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders.<br>Strong organizational and multitasking abilities to handle varied tasks efficiently.<br>Customer service and interpersonal skills to foster productive office relationships.<br>Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information.<br>Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.<br>Education and Experience:<br>Education: High school diploma or GED required.<br>Experience: 0–2 years of relevant administrative experience.<br>This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you! Administrative Assistant A Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you! Administrative Assistant <p>We are seeking an Administrative Assistant to join a team located in Wayne, Pennsylvania. In this role, you'll be expected to handle a range of administrative tasks including data entry, scheduling, and customer service. This is a short-term contract employment opportunity.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Efficiently respond to and handle inbound customer calls </p><p>• Provide high-level customer service, addressing customer inquiries and resolving issues </p><p>• Maintain and update customer files with accurate information </p><p>• Manage and schedule appointments using Microsoft Outlook </p><p>• Perform data entry tasks with attention to detail </p><p>• Greet and assist clients, going through intake questions and setting up their files </p><p>• Effectively use Microsoft Office tools including Excel, PowerPoint, and Word </p><p>• Handle email correspondence professionally and promptly </p><p>• Make copies of documents as needed </p><p>• Perform other administrative tasks as required.</p> Administrative Assistant <p>We are offering a contract opportunity for a permanent position for an Administrative Assistant in Oaks, Pennsylvania. This role is primarily focused on providing excellent customer service, handling paperwork and clerical tasks, and answering phone calls.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service in the showroom</p><p>• Handle incoming and outgoing calls professionally and efficiently</p><p>• Conduct data entry tasks with a high level of accuracy</p><p>• Manage email correspondence and schedule appointments as necessary</p><p>• Ensure the accuracy of customer credit records</p><p>• Process customer credit applications with precision and efficiency</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Familiarity with QuickBooks and Fishbowl for inventory and billing tasks is a plus</p><p>• Maintain organized filing systems for paperwork</p><p>• Monitor customer accounts and take appropriate action when necessary</p> Property Management Assistant <p>Robert Half is seeking a dynamic and detail-oriented Property Management Assistant to join a local and growing organization. In this role, you will work closely with the Property Manager to facilitate tenant relations, oversee administrative tasks, and ensure smooth daily property operations. This position is ideal for someone with excellent organizational and interpersonal skills, a passion for property management, and a proactive attitude.</p><p><br></p><p>Key Responsibilities</p><ul><li>Tenant Communication: Respond to tenant inquiries and service requests, ensuring timely resolution of issues and excellent customer service.</li><li>Lease Administration: Assist in preparing, reviewing, and organizing lease agreements and ensuring compliance with all lease terms.</li><li>Maintenance Coordination: Schedule property inspections and coordinate maintenance and repair requests with vendors or contractors.</li><li>Administrative Support: Manage property files, update records in property management software, and maintain accurate documentation.</li><li>Financial Support: Assist with rent collection, invoicing, and processing vendor payments, ensuring accuracy in all financial records.</li><li>Marketing Support: Help create marketing materials for property listings, schedule property showings, and manage online rental platforms.</li><li>Compliance: Ensure all properties meet local, state, and federal regulations, including safety standards and landlord-tenant laws.</li></ul><p><br></p> Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Philadelphia, Pennsylvania. This role involves working three days in the office and two days remotely, with flexible hours. The Office Assistant will be part of our Producer Services team and will be responsible for setting up and maintaining records for Agents, assisting with projects, and processing data updates.<br><br>Responsibilities:<br><br>• Create and manage records for existing producers in our internal systems.<br>• Regularly update our internal systems with pertinent data.<br>• Provide assistance on various projects in line with business requirements.<br>• Offer support to the team as required.<br>• Handle appointments and terminations when necessary.<br>• Conduct mass data updates on the system.<br>• Use Microsoft Office products, particularly Excel for data entry, Word for utilizing templates, and Outlook for managing emails.<br>• Demonstrate a high level of attention to detail and organizational skills.<br>• Work independently to complete assignments in a timely manner.<br>• Exhibit excellent communication skills.<br>• Apply insurance industry knowledge and accounting functions when necessary. Credentialing Assistant <p>We are offering a long-term contract employment opportunity in the Branchburg, New Jersey, for a proficient Credentialing Specialist to join our team. </p><p><br></p><p>Are you detail-oriented, organized, and passionate about supporting high-quality healthcare operations? We are seeking a <strong>Credentialing Specialist</strong> to join our growing team. This role is vital in ensuring healthcare providers meet compliance standards and maintain necessary certifications to deliver excellent patient care.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and complete the credentialing and re-credentialing process for providers in compliance with applicable regulations and timelines.</li><li>Verify licenses, certifications, education, training, and work history for healthcare professionals.</li><li>Maintain and update credentialing records in internal databases and track expiration dates to ensure timely renewals.</li><li>Collaborate with key internal and external stakeholders, including healthcare payers, regulators, and providers.</li><li>Stay current on federal, state, and local credentialing regulations.</li><li>Handle sensitive and confidential information with professionalism and adherence to compliance policies.</li></ul><p><br></p><p><br></p><p><br></p> Trademark Docketing Paralegal <p>Position Summary:</p><p>This position provides support to the IP and Litigation and other Departments who engage in trademark prosecution work. They shall possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, work individually and as part of a team, and practice collaboration with firm employees in all offices. This is a remote, part-time (20 hour per week) position. It is an ongoing contract with no set end date.</p><p><br></p><p>Essential Functions:</p><p>• Works with attorneys, paralegals and legal administrative assistants to ensure that trademark matters are addressed in a timely and efficient fashion.</p><p>• Maintains docketing databases for all domestic and foreign trademark prosecution and dispute matters including accurately entering, monitoring and clearing deadlines in a timely manner as well as scanning and attaching relevant trademark images and documents. Accurate Docketing in two systems is required.</p><p>• Reviews and determines actions and due dates from various types of communication regarding domestic and foreign trademark filing (including communication with foreign correspondents), prosecution, renewal and Trademark Trial and Appeal Board matters. </p><p>• Reviews various websites to ascertain status of foreign and domestic trademarks. </p><p>• Ensures the integrity of the trademark database by performing quality review of docketed events and review docket records for consistency and completeness.</p><p>• Prepares regularly scheduled (i.e., monthly, weekly) and specially requested docket reports for clients, attorneys, paralegals and their legal administrative assistants on a timely basis.</p><p>• Prepares custom reports to track issues such as open deadlines and audits of recently docketed items.</p><p>• Responds to inquiries from clients, attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion. </p><p>• Dockets domain names with renewal dates and other relevant information. Reviews domain name websites to determine status of domain names. </p><p>• Manages trademark files, including set-up of files for new marks.</p><p>• Assists with the integration of trademark files transferred from other firms including entry of relevant data into the docketing database.</p><p>• Attends firm required training and education programs.</p><p><br></p><p>Technical Skills</p><p>• Exhibits knowledge of docketing software, preferably Anaqua, WebTMs and/or CPI</p><p>• Displays knowledge of legal terminology, legal documents and legal processes specific to trademarks.  </p><p>• Ability to use computers and computer systems (including hardware and software) set up functions, enter data or process information. </p><p>• Demonstrates a high degree of proficiency in the firm’s computer applications and document management system, including but not limited to MS Office (Word, Outlook, Excel, PowerPoint), Nuance, Adobe PDF, FileSite, Elite, Workday and other practice area databases, as appropriate.</p> Legal Assistant We are offering an exciting opportunity in the legal industry located in HUNTINGDON VALLEY, Pennsylvania. The role is for a Legal Assistant who will be performing a range of administrative and clerical functions in our corporate department.<br><br>Responsibilities: <br><br>• Administering support to the managing member <br>• Managing client relations and maintaining effective communication<br>• Overseeing scheduling and calendar management<br>• Preparing and managing legal documents <br>• Handling claim administration and billing functions<br>• Ensuring proficiency in the use of Microsoft Word<br>• Operating legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw<br>• Performing case management tasks. Senior Administrative Coordinator <p>We are offering a long-term contract employment opportunity for a Senior Administrative Coordinator in the bustling city of Philadelphia, Pennsylvania. As a Senior Administrative Coordinator, this role is primarily in the business services division, where you will serve as the primary point of contact and support for various administrative tasks. </p><p><br></p><p>What you get to do every single day:</p><p>• Serve as the first point of contact, handling phone calls for various executives </p><p>• Welcome visitors, provide necessary guidance and assistance</p><p>• Manage and maintain conference room bookings and ensure their cleanliness and readiness for meetings</p><p>• Oversee the office front and break room are in order, ensuring cleanliness and organization</p><p>• Handle document-related tasks such as photocopying, printing, collating, archiving, and mail distribution</p><p>• Order and maintain necessary office supplies and equipment</p><p>• Support recruitment processes by scheduling interviews and coordinating logistics for other meetings</p><p>• Stand in for the Administrative Coordinator during their absence</p><p>• Carry out other assigned duties as required</p><p>• Utilize various online systems, including Microsoft Office Suite, effectively and adapt to new software applications.</p> Administrative Coordinator <p>If you are looking to work at a dynamic non-profit organization as an Administrative Coordinator you might be the highly skilled candidate, we are looking for! This Administrative Coordinator position is for someone who can maintain various administrative responsibilities which requires strong writing skills and high proficiency in Microsoft Office Suite. This Administrative Coordinator role is a long-term contract position located in the Philadelphia, Pennsylvania area.</p><p><br></p><p>What you get to do every single day:</p><p>- Assist with organizing documents and materials for meetings and events</p><p>- Source and interview potential vendors</p><p>- Vendor relationship management</p><p>- Organize surveys and collect results</p><p>- Create presentations and spreadsheets</p><p>- Liaising with internal and external stakeholders</p><p>- Preparing e-mail communications</p><p>- Processing expense reports</p><p>- Perform additional administrative tasks and projects as needed</p><p><br></p>
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