8 results for Accounts Payable Specialist in Orchard Park, NY

Accounts Payable Specialist We are looking for an Accounts Payable Specialist to join our team located in AMHERST, New York. This role offers a short term contract employment opportunity where you will be responsible for account coding, utilizing accounting software systems, and managing various accounting functions. Responsibilities: • Accurately and efficiently process customer credit applications • Utilize Accounting Software Systems and ERP - Enterprise Resource Planning in daily tasks • Handle Accounts Payable (AP) and ensure accurate account coding • Maintain and update customer credit records • Resolve customer inquiries and concerns in a timely manner • Utilize ADP - Financial Services and Concur for financial transactions • Perform accrual accounting tasks and ensure all records are up-to-date • Conduct regular auditing of accounts and financial transactions • Effectively manage Automated Clearing House (ACH) operations • Monitor customer accounts and take appropriate action when necessary.

Accounting Specialist Jenny Bour with Robert Half is working with a growing company that is searching for an Accounting Specialist to join their team! In this Accounting Specialist role, you will be responsible for executing various accounting duties including Accounts Payable, Accounts Receivable, and Billing. As an Accounting Specialist, you will work closely with their team and customers, utilizing specific industry software to ensure accurate financial operations. Responsibilities:<ul><li>Accurately processing weekly invoices and executing check payments</li><li>Handling accounts receivable and collections, with a focus on automated utility payments</li><li>Directly billing a select number of customers on a monthly basis</li><li>Assisting with the preparation of 1099s and other special projects</li><li>Conducting light filing duties as necessary</li><li>Utilizing Converge software for industry-specific tasks</li><li>Leveraging QuickBooks for various accounting functions.</li></ul>

Accounting Clerk We are in search of a Part Time Accountant to join our team in New York. This role offers a contract to permanent employment opportunity within the industry. As an Accountant, your primary responsibilities will include managing account reconciliation, handling accounts payable and receivable, and taking care of billing and data entry tasks. Responsibilities: • Managing the reconciliation of accounts to ensure accurate records• Overseeing accounts payable and receivable to maintain financial stability• Handling billing duties to ensure all invoices are processed on time• Conducting data entry tasks to keep customer records updated• Utilizing Microsoft Excel, Oracle, QuickBooks, and SAP for various accounting tasks• Ensuring accurate and efficient processing of customer credit applications• Monitoring customer accounts and taking appropriate action when necessary

Accounting Specialist Jenny Bour with Robert Half is looking for a detail-oriented Accounting Specialist to join the finance team of a growing manufacturing company in the Gowanda, NY area! This Accounting Specialist role is essential in managing accounts payable (AP) and accounts receivable (AR) functions, ensuring financial accuracy, and supporting operational efficiency. The ideal Accounting Specialist candidate has experience working in a manufacturing environment, understands vendor management and customer invoicing, and thrives in a fast-paced setting! Key Responsibilities:<ul><li>Process and verify vendor invoices related to raw materials, supplies, and services, ensuring proper matching to purchase orders and receiving records.</li><li>Work closely with procurement and warehouse teams to resolve discrepancies in invoices and receipts.</li><li>Ensure timely vendor payments while leveraging early payment discounts and maintaining strong supplier relationships.</li><li>Manage AP aging reports and oversee weekly payment processing (checks, ACH, wire transfers).</li><li>Reconcile AP subledger with the general ledger and assist in month-end accruals.</li><li>Generate and issue accurate customer invoices for delivered products.</li><li>Post and reconcile customer payments (checks, wire transfers, ACH) with the AR subledger and general ledger.</li><li>Monitor customer accounts to identify overdue invoices and assist with collections.</li><li>Maintain accurate AR aging reports and document collection efforts.</li><li>Complete additional tasks as needed to support the finance team.</li></ul>

Accounting Manager/Supervisor We are offering an exciting opportunity in the industry at AMHERST, New York, 14228-2303, United States. We are seeking an Accounting Manager/Supervisor who will play a crucial role in overseeing our accounting functions, including general accounting, accounts receivable, and accounts payable. As an Accounting Manager/Supervisor, your primary responsibility will be to manage the month-end close process, support during year-end external audits, assist in the preparation of periodic financial forecasts, and annual budgets. You will also be tasked with monitoring and reporting on operating budget variances and providing analytical support with other financial reporting and special projects as required. Responsibilities: • Overseeing the management of accounting functions, including general accounting, accounts receivable, and accounts payable. • Managing the month-end close process, including the preparation and review of journal entries, balance sheet account reconciliations, and periodic financial statements. • Ensuring compliance with state and federal regulations and company policies. • Providing support during year-end external audits. • Assisting in the preparation of periodic financial forecasts and annual budgets. • Monitoring and reporting on operating budget variances. • Providing analytical support with other financial reporting and special projects as required. • Utilizing ERP - Enterprise Resource Planning tools to streamline accounting functions. • Auditing financial information for accuracy and compliance.

Accounting/Payroll Specialist Jenny Bour with Robert Half is working with leader in the construction industry that is seeking an experienced Accounting Specialist with a strong background in payroll processing to join its dynamic team. This Accounting/Payroll Specialist role with be responsible for a variety of tasks within the accounting department. If you are an Accounting/Payroll Specialist, have construction industry experience and a keen eye for detail, this opportunity could be a great fit for you! Key Responsibilities:<ul><li>Process and manage weekly payroll for employees, ensuring accuracy and compliance with federal, state, and local regulations.</li><li>Maintain payroll records, including wages, deductions, garnishments, and tax filings.</li><li>Reconcile payroll-related accounts and assist with month-end and year-end close processes.</li><li>Support accounts payable (AP) and accounts receivable (AR) functions as needed.</li><li>Ensure compliance with prevailing wage laws, certified payroll reporting, and union requirements (if applicable).</li><li>Work closely with HR to manage employee benefits, PTO tracking, and payroll adjustments.</li><li>Prepare and distribute W-2s, 1099s, and other tax-related documents.</li><li>Support audits by providing necessary payroll documentation and reports.</li></ul>

Accounts Receivable Specialist Jenny Bour with Robert Half is working with an exciting manufacturing company that is seeking a detail-oriented Accounts Receivable Specialist to join their finance team. This Accounts Receivable Specialist role is responsible for managing invoicing, accounts receivable processes, credit memos, customer account setup, and monthly closing entries. This AR Specialist role is crucial to the smooth operation of the teams financial processes and requires a high level of accuracy and diligence. If you have experience in accounts receivable and are looking to take the next step in your career, we encourage you to apply! Key Responsibilities:<ul><li>Generate and distribute Accounts Receivable reports daily; process invoice batching and ensure timely invoicing through various customer portals, including government invoicing systems.</li><li>Collaborate with the shipping manager to address invoicing issues related to unshipped products. Work closely with sales administrators to resolve billing discrepancies.</li><li>Review and enter credit memos into the financial system, ensuring accuracy and preventing duplicate entries.</li><li>Process orders, including credit memos and billing-only transactions, using the company’s order entry system.</li><li>Independently manage assigned tasks once fully trained, demonstrating initiative and problem-solving skills.</li><li>Provide assistance to the Credit Analyst as needed.</li><li>Respond to customer requests for invoice copies and maintain accurate records of all invoices.</li><li>Monitor invoice sequencing through a daily control log.</li><li>Set up new customer accounts in the system after the completion and approval of the required process.</li><li>Assist with cash application and sales reporting as necessary</li></ul>

Payroll Specialist Jenny Bour with Robert Half is working with a growing construction company that is seeking a detail-oriented Payroll Specialist! This Payroll Specialist role is responsible for managing payroll processes, certified payroll reporting, and ensuring compliance with federal, state, and local labor laws. The ideal Payroll Specialist candidate will have experience in the construction industry, and have a solid background in payroll administration, prevailing wage laws, and certified payroll. If this sounds like you, we invite you to apply today! Key Responsibilities:<ul><li>Process weekly payroll for approximately 150 employees, including time tracking, deductions, and direct deposit submissions.</li><li>Maintain accurate payroll records and ensure proper employee classification for compliance.</li><li>Manage payroll tax filings (weekly, quarterly, and year-end) with federal and state agencies.</li><li>Prepare and submit union benefit reports and payments.</li><li>Prepare and submit certified payroll reports.</li><li>Generate reports and maintain records for both union and non-union payroll compliance.</li><li>Ensure full compliance with prevailing wage laws and labor compliance regulations.</li><li>Administer 401(k) contributions, process garnishments, oversee health and dental insurance deductions and process monthly payments.</li><li>Verify correct wages and fringe benefits for projects subject to prevailing wage requirements.</li><li>Maintain PTO records and manage employee leave calendars.</li><li>Track certified payroll submissions and resolve discrepancies with contractors or project managers.</li><li>Serve as the primary point of contact for payroll related inquiries.</li></ul>