11 results for Administrative Assistant in Orangevale Ca
Administrative Assistant<p>We are in the manufacturing industry, located in Sacramento, California, and we're offering a long-term contract employment opportunity for an Administrative Assistant. This role involves providing administrative and sales support, managing customer interactions, and handling data management tasks.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Administrative Support:</strong></li></ol><ul><li>Answer and direct phone calls, emails, and inquiries, ensuring excellent customer service.</li><li>Coordinate and schedule meetings and appointments with vendors</li><li>Process credits, debits, and replacement orders promptly and accurately.</li><li>Assist in preparing sales quotes, ensuring timely and precise completion.</li><li>Help create SOP’s as needed</li></ul><ol><li><strong>Sales Support:</strong></li></ol><ul><li>Provide ongoing support to the sales team to ensure efficient daily operations.</li><li>Manage and update customer and prospect information in the CRM system.</li><li>Process sales and cart orders, monitor progress, and assist the credit team with any issues that arise.</li><li>Assist in preparing and delivering sales presentations; take meeting notes as required.</li><li>Address customer inquiries, resolve issues, and ensure a high level of satisfaction.</li></ul><ol><li><strong>Data Management & Reporting:</strong></li></ol><ul><li>Assist with gathering and compiling data for sales reports and performance analysis to manager. </li><li>Maintain accurate and up-to-date records of sales activities, contacts, and follow-up actions.</li><li>Support in managing the sales pipeline and tracking key sales metrics.</li></ul><ol><li><strong>Collaboration & Team Support:</strong></li></ol><ul><li>Collaborate closely with the sales team to ensure the timely execution of sales strategies and initiatives.</li></ul><p> R </p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as an Administrative Assistant, Sales Assistant, or in a similar role.</li><li>Strong organizational skills with excellent time management capabilities.</li><li>Outstanding written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software is a plus.</li><li>Ability to manage multiple tasks, prioritize effectively, and work both independently and within a team.</li><li>Detail-oriented, proactive, and able to multitask efficiently.</li><li>Positive attitude and strong problem-solving abilities.</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Associate’s degree or higher in Business Administration, Sales, or a related field.</li></ul>Administrative Assistant<p>We are in search of a diligent Administrative Assistant to become a part of our team in the Manufacturing industry, located in Stockton, California. This role offers a contract to permanent employment opportunity where the Administrative Assistant will play a crucial role in handling customer applications, maintaining accurate customer records, and resolving customer inquiries. Your responsibilities will also include monitoring customer accounts and initiating appropriate action.</p><p><br></p><p>Responsibilities</p><p><br></p><p>• Manage and resolve customer inquiries efficiently</p><p>• Accurately process customer applications </p><p>• Monitor customer accounts and initiate necessary actions</p><p>• Maintain meticulous records of customer credits</p><p>• Provide administrative assistance and support to the Sales team</p><p>• Create and maintain client files</p><p>• Utilize Microsoft Outlook, Excel, and Word for various tasks</p><p>• Generate and maintain reports for the Sales team</p><p><br></p><p>For immediate consideration please contact Cortney 209-225-2014</p>Administrative Assistant<p>We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.</p><p>• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.</p><p>• Troubleshoot IT issues.</p><p>• Compile and prepare in-person presentations for both prospective and existing clients.</p><p>• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.</p><p>• Handle client paperwork processing, including applications and plan documents.</p><p>• Record meeting minutes and keep track of action items.</p><p>• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.</p><p>• Run monthly client reports and ensure their prompt delivery.</p><p>• Prepare timelines and other relevant documents for potential client meetings.</p><p>• Delegate tasks within the CRM and ensure all client records are kept current.</p>Administrative Assistant<p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Sacramento, California. This role is crucial in our industry, where the individual will be primarily engaged in project-based tasks, including monitoring backend testing and managing department projects. </p><p><br></p><p>Responsibilities: </p><p>• Conducting backend testing by sending documents via email to the test environment.</p><p>• Reviewing Acord applications in our Submissions Digital Assistant app.</p><p>• Ensuring information uploaded properly and documenting any error messages encountered.</p><p>• Summarizing experience and providing feedback to management for further improvement.</p><p>• Assisting with miscellaneous tasks such as proofreading project documentation to ensure accuracy.</p><p>• Utilizing QA experience to maintain serious attention to detail in all tasks performed.</p>Executive AssistantWe are in search of an Executive Assistant to join our team in Sacramento, California. In this role, you will act as a critical link between our CEO and other team members, manage various administrative tasks, and contribute to the smooth running of our office. This role offers a short term contract employment opportunity.<br><br>Responsibilities<br>• Provide efficient administrative support to the CEO and other executive staff as necessary, including managing calendars and coordinating meetings.<br>• Act as a liaison by transmitting instructions and assignments between the CEO and others, and follow up on the status of these tasks.<br>• Prepare a variety of documents such as agendas, minutes, reports, and articles with minimal supervision, ensuring their accuracy and professionalism.<br>• Coordinate logistics for board and committee meetings, including arranging meeting spaces, distributing agendas, recording minutes, and providing any other necessary support.<br>• Handle special projects as assigned, ensuring they are completed efficiently and on time.<br>• Collaborate with the administrative office staff to establish and maintain office procedures and policies.<br>• Develop and maintain administrative office systems to support daily operations, including managing paper and electronic files, facilitating communications, and overseeing interdependent work functions.<br>• Perform general administrative duties to ensure smooth office operations, such as operating office equipment and telecommunications devices, and assisting staff with audio/visual equipment setup for meetings and presentations.<br>• Safeguard confidential information by overseeing and controlling confidential matters and documents.<br>• Receive and screen calls and visitors to the administrative offices, prioritize them appropriately, take messages, arrange meetings as needed, and refer to appropriate staff or provide requested information.Executive Assistant<p>We are offering a temp to hire employment opportunity for an Executive Assistant in Woodland, California. This role falls within the realm of administrative support and requires a high level of coordination, data handling, and document management.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive executive support to facilitate office operations</p><p>• Coordinate and manage projects, ensuring smooth execution and timely completion</p><p>• Maintain and manage calendars effectively, scheduling staff meetings as required</p><p>• Handle document scanning tasks to keep digital records updated</p><p>• Act as a backup for accounting-related tasks, providing support when necessary</p><p>• Manage and process W9 and 1099s, ensuring accurate documentation</p><p>• Utilize Microsoft Excel for data entry and month-end close activities </p><p>• Use QuickBooks for various administrative tasks and commission calculations</p><p>• Leverage Epic Software to streamline administrative tasks</p><p>• Oversee commission insurance, ensuring accurate and timely processing.</p>Executive AssistantWe are offering a long term contract employment opportunity for an Executive Assistant in the Healthcare, Hospitals, and Social Assistance industry in San Andreas, California. This role will primarily involve providing administrative support to the executive management team within a large medical facility.<br><br>Responsibilities:<br>• Conducting internet research and utilizing Microsoft Word, Excel, PowerPoint, and Outlook to support management tasks<br>• Managing and coordinating schedules, including the arrangement of meetings and travel plans <br>• Supervising other support staff and ensuring efficient workflow coordination<br>• Handling customer relations and responding to inquiries<br>• Preparing financial data and reports for executive review<br>• Overseeing the setup and cleanup of conference rooms for meetings<br>• Training the support staff and ensuring the effective use of office resources<br>• Managing the switchboard and handling calls of varying volumes<br>• Coordinating conference calls and ensuring smooth communication channels<br>• Performing transcription and dictation tasks as required<br>• Organizing and maintaining accurate records, and handling filing tasks<br>• Ordering office supplies and managing inventory<br>• Overseeing expense reports and ensuring accurate tracking of expenditures.Administrative CoordinatorWe are offering a short-term contract employment opportunity for an Administrative Coordinator in the financial services industry, based in Stockton, California. This role will involve working within a dynamic team, managing various administrative tasks, and utilizing a variety of software tools to ensure smooth operations.<br><br>Responsibilities:<br>• Efficiently handle envelope stuffing projects <br>• Leverage ADP for financial services related tasks<br>• Utilize Cisco Webex Meetings for coordinating and participating in virtual meetings<br>• Implement Concur for travel and expense management<br>• Employ CRM for maintaining and managing customer relations<br>• Utilize About Time software for efficient time tracking and management<br>• Assist in managing budget processes to ensure fiscal responsibility<br>• Coordinate calendars, schedule meetings, and manage appointments<br>• Exhibit excellent communication skills to liaise between different departments<br>• Provide support to the C-Suite, managing their schedules and assisting with their administrative needsAdministrative CoordinatorWe are offering a short term contract employment opportunity in Stockton, California, for the role of an Administrative Coordinator. This position is in the industry and will involve a variety of tasks related to customer service and administration.<br><br>Responsibilities:<br><br>• Efficiently and accurately process customer credit applications.<br>• Maintain and update customer credit records meticulously.<br>• Address and resolve customer queries in a timely and detail oriented manner.<br>• Monitor customer accounts and initiate appropriate actions as necessary.<br>• Utilize ADP - Financial Services for financial operations.<br>• Design and manage Banner Ads as part of promotional activities.<br>• Use Cisco Webex Meetings for coordinating and conducting virtual meetings.<br>• Manage expenses and travel arrangements using Concur.<br>• Effectively utilize CRM for customer relationship management.<br>• Use About Time for efficient time tracking and management.<br>• Assist in Budget Processes and Calendar Management.<br>• Exhibit excellent Communication skills to interact with customers and C-Suite personnel.Sales Assistant<p>We are offering a temp to hire employment opportunity for a Sales Assistant in Sacramento, California. As a Sales Assistant, you will be tasked with a variety of functions including processing sales-related paperwork, maintaining relationships with internal and external clients, and providing excellent customer service. This position is in the industry of sales and requires skills in Microsoft Excel and Media Exposure.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and track advertising contracts, internal work orders, completion reports, and other related documents.</p><p>• Establish and cultivate positive relationships with all Account Executives, internal team members, and external clients, including advertising agencies.</p><p>• Provide exceptional customer service by promptly responding to all requests on behalf of the Account Executive.</p><p>• Monitor account production activities and provide accurate reports upon completion.</p><p>• Acquire a thorough understanding of the CMS / IMS systems to create effective proposals, contracts, and maps for the Account Executives.</p><p>• Uphold the sales and service philosophy through supportive and consistent behavior.</p><p>• Act as a representative of the Sales Department with diplomacy and professionalism.</p><p>• Perform other duties as required, related to the Sales Department.</p>Administrative Coordinator<p>We are offering a long-term contract employment opportunity in the Healthcare/NHS industry for a Business Development Coordinator, based in Stockton, California. As a Coordinator, you will be instrumental in supporting and coordinating our business development and physician recruitment efforts. This role is crucial in ensuring smooth operations within our organization.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure efficient coordination and support for business development and physician recruitment functions.</p><p>• Oversee the maintenance of databases and files, both electronic and manual, related to business development and physician recruitment projects.</p><p>• Streamline the process of physician C.V./resume monitoring and tracking.</p><p>• Manage the scheduling of physician site visits and meetings for supervisors.</p><p>• Maintain up-to-date status of all searches.</p><p>• Perform secretarial duties as needed, including but not limited to, copying, correspondence, and typing.</p><p>• Handle inbound calls, providing timely and accurate responses to queries.</p><p>• Assist with budget processes and calendar management.</p><p>• Utilize CRM and other software tools like ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, and About Time in daily tasks.</p><p>• Foster business development skills and communication abilities to improve overall team performance.</p>