<p>Our client, a respected leader in the property management industry, is seeking a Senior Administrative Assistant to support their dynamic San Diego team. This opportunity is ideal for detail-oriented professionals who enjoy working in a fast-paced environment and are passionate about making a positive impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to property management executives and department leaders</li><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Assist with lease administration, tenant correspondence, and documentation</li><li>Handle confidential information and maintain organized filing systems</li><li>Prepare reports, presentations, and assist with budgeting tasks</li><li>Coordinate with vendors, contractors, and service providers as needed</li><li>Support project management initiatives and departmental process improvements</li></ul><p><br></p>
<p>Job Description</p><p>Robert Half is partnering with a well-established commercial real estate firm to identify a detail-oriented and proactive Property Coordinator. This role provides administrative and operational support to property management teams and ensures the day-to-day functions of assigned commercial properties run smoothly.</p><p>The ideal candidate is highly organized, customer-service focused, and experienced in supporting property management operations in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to Property Managers for a portfolio of commercial properties</li><li>Coordinate maintenance requests, vendor services, and work orders; follow up to ensure timely completion</li><li>Assist with lease administration, including tracking expirations, COIs, and critical dates</li><li>Prepare and distribute tenant communications, notices, and correspondence</li><li>Support invoice processing, coding, and tracking in property management systems</li><li>Maintain accurate property records, files, and documentation</li><li>Assist with budgeting, reporting, and monthly property packages as needed</li><li>Schedule inspections, meetings, and vendor access to properties</li><li>Serve as a point of contact for tenants, vendors, and internal teams, providing professional and responsive customer service</li><li>Support special projects and additional administrative tasks as assigned</li></ul><p><br></p>
<p>Position Overview</p><p>Robert Half is seeking a reliable and detail-driven Property Coordinator to support daily operations for a commercial real estate firm. This role plays a key part in maintaining efficient property operations by assisting property managers with administrative tasks, tenant relations, and vendor coordination across a portfolio of commercial assets.</p><p>This opportunity is ideal for someone who enjoys balancing administrative responsibilities with hands-on coordination in a fast-paced real estate environment.</p><p>Responsibilities</p><ul><li>Support Property Managers with day-to-day operational and administrative tasks</li><li>Coordinate service requests, maintenance issues, and vendor scheduling</li><li>Track leases, renewals, insurance certificates, and compliance documentation</li><li>Assist with tenant onboarding, move-ins, and ongoing tenant communications</li><li>Process invoices, service contracts, and vendor documentation for approval</li><li>Maintain property databases, files, and reporting tools with accurate information</li><li>Assist with monthly reports, operational summaries, and budget tracking</li><li>Schedule inspections, walkthroughs, and meetings for property management staff</li><li>Act as a liaison between tenants, vendors, and internal departments</li><li>Provide general office and project support as needed</li></ul><p><br></p>
<p><strong>A High-Visibility Role Supporting Senior Leadership</strong></p><p>A well-established real estate organization is seeking a dynamic <strong>Executive Assistant</strong> to support executive leadership in a fast-paced, deal-driven environment. This role requires confidence, precision, and the ability to manage both operational details and high-level executive workflows.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct support to senior executives, including calendar, travel, and meeting coordination</li><li>Prepare contracts, correspondence, and executive summaries</li><li>Coordinate with internal departments, legal counsel, and external partners</li><li>Manage sensitive documents and executive communications</li><li>Assist with project tracking, deadlines, and reporting</li><li>Support investor meetings, property reviews, and leadership presentations</li><li>Act as a gatekeeper and trusted point of contact for executives</li></ul>
<p>Our client in the real estate industry is seeking a highly skilled Executive Assistant to provide proactive administrative support to senior leaders. The ideal candidate is resourceful, detail-oriented, and adept at managing confidential information in a fast-paced professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule appointments, and coordinate high-volume meetings for executives.</li><li>Prepare, proof, and edit correspondence, reports, and presentations; handle confidential documentation with discretion.</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reports.</li><li>Serve as a liaison between executives, internal teams, and external partners, maintaining effective communication channels.</li><li>Assist with event planning, real estate transactions, and special projects as needed.</li><li>Support daily office operations and implement process improvements for increased efficiency.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Orange, California. This is a Contract to permanent opportunity, offering the chance to grow within the organization while contributing to a dynamic and collaborative office environment. The ideal candidate will be tech-savvy, familiar with QuickBooks Desktop, and capable of managing various administrative and bookkeeping tasks effectively.<br><br>Responsibilities:<br>• Manage scheduling and calendar activities to ensure smooth daily operations.<br>• Oversee general office management tasks, including maintaining supplies and organizing workflows.<br>• Process invoices, write checks, and handle occasional banking errands.<br>• Perform light bookkeeping and accounting duties to support financial operations.<br>• Provide administrative support by answering calls, managing data entry, and assisting with receptionist duties.<br>• Utilize QuickBooks Desktop for financial record-keeping and related tasks.<br>• Collaborate with the team to ensure efficient property management.<br>• Maintain an organized workspace, adhering to business casual dress code.
