Results for Project Coordinator Jobs in Oceanside, CA

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Project Assistant

Irvine, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a dedicated Project Assistant to join our team in Irvine, California. In this role, you will play a key part in supporting project managers and ensuring the seamless execution of various initiatives. This is a long-term contract position ideal for someone who excels at organization, communication, and attention to detail. Responsibilities: • Coordinate project activities to ensure milestones are achieved on time and within scope. • Maintain comprehensive project documentation, including reports and updates for stakeholders. • Assist project managers with planning schedules and allocating resources effectively. • Monitor project progress, identifying and addressing potential risks or delays. • Facilitate communication among team members, vendors, and stakeholders to ensure alignment. • Organize and document project meetings, including preparing agendas and recording minutes. • Track budgets and expenses to ensure financial objectives are met. • Support the deployment and utilization of project management tools and processes. • Verify that project deliverables meet quality standards and organizational requirements. • Manage and maintain project files and records for accuracy and accessibility.
2026-10-14T00:00:00Z

Workflow Coordinator(Hospitality)

Newport Beach, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an experienced Workflow Coordinator to support a Contract position within a busy law firm environment in Newport Beach, California. This role is ideal for someone who can keep office services running smoothly, coordinate meeting and hospitality needs, and communicate confidently with legal professionals, business teams, and external partners. The successful candidate will bring strong judgment, initiative, and a service-focused approach while managing multiple requests in a fast-paced setting. Responsibilities: • Coordinate daily requests from attorneys, administrative staff, business development teams, and office leadership to ensure office services are delivered accurately and on time. • Organize meeting support activities, including room readiness, hospitality arrangements, and follow-up communication for internal and client-facing events. • Partner with hospitality personnel and onsite leadership to maintain conference rooms and shared spaces that reflect a high standard within a law firm environment. • Oversee workflow across office services tasks, balancing competing priorities and adjusting schedules to meet urgent deadlines when needed. • Review incoming assignments, confirm instructions with requesters, and help establish realistic turnaround times while offering alternative solutions when timelines are tight. • Track purchasing activity, reconcile credit card expenses, and manage orders for office snacks, supplies, and other operational materials. • Provide responsive front-line support for general office needs, including document handling, scanning, mail-related coordination, and phone coverage as required. • Serve as a dependable point of contact for vendors and internal stakeholders, resolving issues promptly and escalating concerns appropriately. • Use Microsoft Office tools to support administrative and document-related work, troubleshoot routine software issues, and help maintain quality and formatting standards. • Work independently to identify service gaps, take ownership of tasks, and support a smooth day-to-day operation across a multi-floor office setting.
2026-10-14T00:00:00Z

Logistics Coordinator

Tustin, CA
onsite
Temporary to Hire
26.638 - 30.844 USD / Hourly
We are looking for a Sales Operations to support customer success, account growth, and logistics operations for our dealer network. This contract position with permanent potential is ideal for someone who can balance relationship management, sales support, inventory analysis, and operational coordination in a fast-paced environment. The person in this role will work closely with dealers and internal teams to improve service levels, increase account performance, and identify new business opportunities across the territory. Responsibilities:• Deliver product education and account support that helps customers better understand available solutions and use them effectively.• Build strong ongoing partnerships with assigned dealers by serving as a reliable point of contact and business resource.• Coordinate order activity and account follow-up to help ensure products and services are delivered in line with customer expectations and timelines.• Review account performance data, inventory movement, product turnover, and sell-through trends to identify opportunities for improved profitability.• Drive seasonal booking programs and encourage replenishment orders throughout the selling cycle to support revenue growth.• Provide support for U.S. dealer delivery activities and assist with day-to-day logistics coordination across assigned accounts.• Plan for and participate in dealer events, showcases, open houses, and other customer-facing activities that strengthen account engagement.• Prospect new dealers on a regular basis to expand market coverage and grow specialized network programs, including D-Air and Custom Works initiatives.• Analyze market and motorcycle registration data to identify high-potential regions and guide business development efforts toward new opportunities.• Work toward assigned territory sales goals by combining customer service, account development, and operational follow-through.
2026-10-13T00:00:00Z

Payroll Coordinator

San Diego, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for a Payroll Coordinator to support payroll operations for a growing real estate property and facilities management organization in San Diego, California. This contract-to-permanent position is a strong fit for someone with hands-on payroll experience who enjoys working closely with payroll and HR partners in a collaborative hybrid environment. The role focuses on timely and accurate payroll processing, employee support related to pay and leave balances, and consistent handling of payroll records for a workforce of approximately 500 employees. Responsibilities: • Process bi-monthly payroll for approximately 500 employees, with a primary focus on non-exempt team members, while maintaining accuracy and timeliness. • Partner with the Payroll Manager and HR team to review payroll data, resolve discrepancies, and support smooth payroll cycles from start to finish. • Respond to employee questions related to pay, vacation accruals, and sick time balances, providing clear and helpful assistance. • Prepare and distribute physical payroll checks during designated in-office days in a hybrid work arrangement. • Maintain payroll records and supporting documentation, including year-end materials such as W-2 related information. • Enter, verify, and reconcile payroll changes such as earnings, deductions, and other compensation components as needed. • Assist with payroll activities that may involve employees across multiple states, including California and other western states, when applicable. • Use payroll systems and spreadsheets to audit information, track updates, and support accurate reporting. • Help ensure payroll practices align with company procedures and applicable wage and hour requirements.
2026-10-14T00:00:00Z

Recruiting Coordinator

San Marcos, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
Robert Half is partnering with a growing North County organization that is adding a Recruiting Coordinator to its Talent Acquisition team. This position is perfect for someone who loves the fast pace of recruiting but is also extremely organized and detail-oriented.You’ll work closely with recruiters and hiring managers to keep candidates moving through the hiring process, from the initial application all the way through the offer and onboarding stage.Responsibilities:<ul><li>Coordinate interviews across multiple departments and hiring managers</li><li>Communicate with candidates regarding interview schedules and next steps</li><li>Maintain accurate applicant information in the ATS</li><li>Post and update job openings across recruiting platforms</li><li>Review incoming applications and resumes for basic qualifications</li><li>Conduct initial candidate outreach and scheduling</li><li>Prepare interview materials and candidate packets</li><li>Coordinate background checks and pre-employment requirements</li><li>Prepare offer documentation and assist with the offer process</li><li>Track candidates through each stage of the recruiting process</li><li>Maintain recruiting reports and hiring metrics</li><li>Follow up with hiring managers regarding interview feedback</li><li>Assist with onboarding once candidates accept offers</li><li>Help coordinate career fairs, hiring events, and recruiting initiatives</li><li>Maintain organized recruiting files and documentation</li><li>Assist with special Talent Acquisition projects</li></ul>
2026-09-29T00:00:00Z

EXECUTIVE ADMINISTRATIVE & OPERATIONS COORDINATOR

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A behind-the-scenes role with a front-row seat to business operations.A private professional organization in the Rancho Santa Fe area is seeking a polished, highly organized Executive Administrative & Operations Coordinator to provide direct support to senior leadership and help oversee the daily flow of office operations. This is an opportunity for someone who enjoys being the go-to person, anticipating needs before they arise, and keeping multiple moving pieces organized. You'll work closely with leadership, coordinate schedules and meetings, manage sensitive information, and help ensure the administrative side of the business runs seamlessly.The right person will be resourceful, composed, and comfortable interacting with executives, clients, vendors, and internal staff. This position is ideal for an experienced administrative professional who enjoys variety, takes pride in producing polished work, and wants to be involved in more than calendar management. Your day-to-day will include:<ul><li>Provide direct administrative support to senior leadership, including calendar management and meeting coordination.</li><li>Coordinate internal and external meetings, prepare agendas, and organize supporting materials.</li><li>Manage incoming communications, screen requests, and prioritize items requiring leadership attention.</li><li>Arrange business travel, itineraries, reservations, and expense reporting.</li><li>Prepare professional correspondence, presentations, reports, and confidential documents.</li><li>Coordinate vendor relationships, office services, supplies, and facilities-related requests.</li><li>Track invoices, purchase orders, expenses, and administrative budgets.</li><li>Maintain organized electronic records, contracts, and important business documents.</li><li>Assist with special projects, event coordination, and operational initiatives.</li><li>Serve as a professional point of contact for visitors, clients, and business partners.</li><li>Identify administrative gaps and help create more efficient processes.</li></ul>
2026-10-02T00:00:00Z

Human Resources Coordinator

La Jolla, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our client in the biotech industry is seeking a detail-oriented and organized Human Resources Coordinator to support day-to-day HR operations in a fast-paced, innovative environment. This role is ideal for an HR professional who enjoys a mix of administrative support, employee onboarding, recruiting coordination, HRIS maintenance, and employee service. The Human Resources Coordinator will play an important role in supporting the employee lifecycle and helping ensure HR processes run smoothly while contributing to a positive and professional workplace culture. Key Responsibilities<ul><li>Support daily human resources operations, including onboarding, offboarding, and employee records management</li><li>Coordinate interviews, scheduling, and hiring logistics for open positions</li><li>Assist with new employee orientation and onboarding documentation</li><li>Maintain accurate employee files and update HRIS records</li><li>Respond to employee questions regarding HR policies, benefits, and procedures</li><li>Assist with benefits administration, leave tracking, and compliance-related documentation</li><li>Help prepare reports, spreadsheets, and other HR-related documents</li><li>Support employee engagement initiatives, training coordination, and internal communications</li><li>Partner with HR leadership and hiring managers to ensure a smooth employee experience</li><li>Assist with special HR projects and other administrative duties as assigned</li></ul>
2026-10-02T00:00:00Z

Human Resources (HR) Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations and assist with key functions across the employee lifecycle. The ideal candidate will have strong administrative skills, excellent communication abilities, and a commitment to providing a positive employee experience while supporting HR programs and processes. Key Responsibilities:<ul><li>Support day-to-day human resources operations, including onboarding, offboarding, and employee documentation.</li><li>Assist with maintaining employee records and ensuring HR files are accurate, complete, and compliant.</li><li>Coordinate interviews, schedule meetings, and support recruiting and new employee processes.</li><li>Respond to employee questions regarding HR policies, benefits, and general procedures.</li><li>Help administer HR programs such as employee onboarding, benefits coordination, and performance tracking.</li><li>Support HRIS data entry, reporting, and system updates.</li><li>Assist with special HR projects and other administrative duties as assigned.</li></ul>
2026-10-02T00:00:00Z

LOA Coordinator

San Diego, CA
onsite
Temporary to Hire
26 - 36 USD / Hourly
We are seeking an experienced LOA Coordinator to manage and support employee leave and workplace accommodation programs for a real estate property and facilities management organization in San Diego, California. This contract-to-permanent opportunity will be responsible for overseeing leave and accommodation cases across multiple states, partnering with employees, managers, HR, benefits, and payroll to ensure timely and compliant case management. The successful candidate will have a strong understanding of federal and state leave laws, experience navigating accommodation requests, and the ability to manage sensitive information and multiple cases with accuracy and discretion. Responsibilities:• Manage leave cases throughout the full employee lifecycle, from the initial request and eligibility review through documentation, ongoing communication, extensions, and return-to-work.• Coordinate various federal, state, and local leave programs across multiple jurisdictions, ensuring appropriate notices, documentation, deadlines, and employee communications are completed.• Facilitate workplace accommodation requests, including coordinating the interactive process, gathering supporting documentation, communicating with employees and managers, and monitoring approved accommodations.• Serve as a resource to employees and managers regarding leave and accommodation policies, processes, eligibility, required documentation, and next steps.• Partner closely with HR, benefits, payroll, and external vendors to ensure leave-related pay, benefits, deductions, employee status changes, and other administrative items are accurately addressed.• Maintain organized and confidential case files, medical documentation, and employee records in accordance with company policies and applicable legal requirements.• Research and apply state-specific leave and accommodation requirements, helping ensure consistent processes while accounting for differences across jurisdictions.• Track active cases, key deadlines, certifications, recertifications, extensions, and return-to-work dates; follow up with employees and internal partners as needed.• Assist with benefits administration, including employee changes, vendor communication, leave-related benefits questions, reconciliations, and annual enrollment activities.• Generate reports, perform data audits, and support compliance reviews and process improvements related to leave, accommodations, and broader HR operations.• Assist with other HR initiatives, employee lifecycle activities, and special projects as needed.
2026-10-14T00:00:00Z

9 results for Project Coordinator in Oceanside, CA