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32 results for File Clerk in Oceanside Ca

Front Office Clerk <p>Our client is seeking a friendly and efficient <strong>Front Office Clerk</strong> to serve as the first point of contact for clients, customers, and visitors. The ideal candidate will be a professional multitasker with excellent communication skills who thrives in a customer-facing role.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet visitors and direct them to the appropriate company personnel.</li><li>Answer incoming calls, respond to inquiries, and redirect calls as necessary.</li><li>Manage the front desk area, maintaining a welcoming and organized space.</li><li>Perform basic clerical tasks such as filing, scanning, and mail distribution.</li><li>Assist team members with scheduling meetings and appointments as needed.</li><li>Provide general administrative support to various departments as requested.</li></ul> Data Entry Clerk <p>Our client is a fast-growing company dedicated to efficiency, accuracy, and innovation in data management. We are seeking a highly organized and detail-oriented <strong>Data Entry Specialist</strong> to join their on-site team. This role is perfect for someone who enjoys working in a structured office environment and values accuracy and efficiency in data processing.</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Accurately input, update, and maintain data in company databases and systems.</li><li>Review and verify data for completeness and accuracy.</li><li>Organize and manage physical and digital files.</li><li>Follow company procedures for data entry and record-keeping.</li><li>Assist with administrative tasks related to data management.</li><li>Maintain confidentiality and security of sensitive information.</li><li>Collaborate with team members and supervisors to ensure data integrity.</li></ul><p><br></p> Client Services Assistant <p>We are offering an opportunity for a Client Services Assistant to join our team in San Diego, CA. This role is primarily involved in the sales and brokerage industry, with a focus on providing administrative and marketing support. The Client Services Assistant will be responsible for handling various tasks, including answering client inquiries, maintaining client records, and creating marketing materials.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the team by managing schedules and appointments</p><p>• Handle and process client requests efficiently, ensuring client satisfaction</p><p>• Maintain accurate and up-to-date client records</p><p>• Create and distribute marketing materials using Microsoft PowerPoint and other relevant software</p><p>• Conduct research and compile data for reports and analysis</p><p>• Handle inbound and outbound client calls, responding to inquiries and complaints in a timely manner</p><p>• Adhere to company policies and regulations while performing tasks</p><p>• Ensure brand awareness and consistency in all communication and marketing materials</p><p>• Conduct basic financial analysis as required</p><p>• Manage and maintain a database of client information, maintaining confidentiality at all times.</p> Front Desk Coordinator <p>We are in search of a Front Desk Coordinator to join our a financial firm located in Irvine, California. The role is 100% on-site and offers a contract to permanent employment opportunity. As a Front Desk Coordinator, you would be expected to deliver exceptional service to clients, manage multiple projects, and handle a variety of day-to-day office tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the provision of excellent customer service by greeting and assisting clients and employees.</p><p>• Handle the management and distribution of parking validation.</p><p>• Sort and distribute all incoming mail, stamping with the received date, and preparing all outgoing mail for pickup.</p><p>• Prepare and distribute incoming UPS shipments and ensure the readiness of outgoing ones.</p><p>• Maintain a clean and stocked kitchen area, managing coffee stations, trash/recycling, dishes, and beverage refills.</p><p>• Coordinate and order catering for various meetings and events.</p><p>• Keep track and order office supply inventory as needed.</p><p>• Perform administrative tasks as directed.</p> Receptionist We are looking for a Receptionist to join our team located in La Mesa, California. We operate in the commercial real estate industry within a small office environment that manages 75 tenants, ranging from small businesses to larger corporations. This role offers a contract to permanent employment opportunity and plays a crucial role in maintaining our day-to-day operations.<br><br>Responsibilities <br>• Managing incoming calls, including spam, tenant, and vendor calls, in a detail oriented manner<br>• Attending to a high volume of email correspondences with tenants <br>• Scheduling and overseeing conference room reservations <br>• Inputting work orders into the system with precision <br>• Handling vendor management tasks, such as addressing issues with lights or locked out situations<br>• Welcoming Tenants both over the phone and in person, understanding their needs, receiving service requests and questions, and directing them to the appropriate staff member<br>• Documenting maintenance requests in the property management software<br>• Providing assistance to management staff on daily projects and activities as required <br>• Utilizing software tools like AppFolio, Microsoft Excel, Microsoft Outlook, and Microsoft Word effectively<br>• Demonstrating excellent customer service and interpersonal skills in all interactions<br>• Organizing files and scheduling appointments effectively. Receptionist <p>Our client, a well-established and professional organization in San Diego, is looking for an enthusiastic and detail-oriented <strong>Receptionist</strong> to join their team. This role is vital for creating a welcoming environment and ensuring the smooth operation of the front desk and office. As the Receptionist, you will be the first point of contact for visitors and callers, playing a crucial role in representing the company’s professionalism and values. You will manage front desk operations and provide administrative assistance to other team members as needed.</p><p><br></p><p><strong>Responsibilities:</strong></p><ol><li><strong>Greeting Visitors</strong>: Welcome guests in a friendly and professional manner. Direct visitors to appropriate staff or departments.</li><li><strong>Phone Management</strong>: Manage a multi-line phone system, answering, screening, and forwarding calls accurately.</li><li><strong>Correspondence</strong>: Respond to customer inquiries via email or phone, and relay messages promptly.</li><li><strong>Administrative Support</strong>: Assist with clerical tasks such as filing, faxing, copying, and organizing documents.</li><li><strong>Scheduling</strong>: Manage conference room bookings and coordinate meeting schedules.</li><li><strong>Mail Handling</strong>: Sort and distribute incoming mail/packages and prepare outgoing mail.</li><li><strong>Supply Management</strong>: Monitor office supplies inventory and coordinate orders as necessary.</li><li><strong>Office Maintenance</strong>: Ensure the reception area is tidy, organized, and presentable at all times.</li></ol><p><br></p> Data Entry <p>Our client is a dynamic and growing organization committed to accuracy, efficiency, and excellence in data management. We are looking for a detail-oriented and motivated Data Entry Specialist to join their team. If you have strong attention to detail, excellent typing skills, and the ability to work independently, we’d love to hear from you!</p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Accurately input, update, and maintain data in company databases and systems.</li><li>Review and verify data for completeness, consistency, and accuracy.</li><li>Organize and manage digital files and documents.</li><li>Follow company data entry procedures and guidelines.</li><li>Assist with administrative tasks related to data management.</li><li>Maintain confidentiality and security of sensitive information.</li><li>Communicate effectively with team members and supervisors as needed.</li></ul> Front Desk Receptionist (Weekend Availability Required) <p>A dynamic <strong>real estate company</strong> in <strong>Carlsbad</strong> is seeking a friendly and professional <strong>Front Desk Receptionist</strong> to join their team. The ideal candidate must have a customer-service-focused attitude and be available to work at least one day on the weekend. If you enjoy being the first point of contact and thrive in fast-paced environments, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet and welcome guests, visitors, and clients with professionalism and warmth.</li><li>Manage inbound calls, emails, and inquiries, redirecting them to the appropriate team members as necessary.</li><li>Maintain a clean and organized front desk and lobby area.</li><li>Schedule and coordinate client appointments, meetings, or property viewings.</li><li>Assist with administrative tasks, such as filing, data entry, and handling mail.</li><li>Provide general information about the company and its services to clients and visitors.</li></ul> Front Desk Receptionist <p>A professional organization in <strong>San Marcos</strong> is searching for a friendly, bilingual <strong>Front Desk Receptionist</strong> who speaks Spanish fluently. The successful candidate will serve as the first point of contact for clients, customers, and visitors, providing exceptional service with a welcoming demeanor. This is an excellent opportunity for someone who enjoys interacting with diverse groups of people and takes pride in maintaining a positive office environment.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Greet and assist visitors, clients, and staff in both English and Spanish.</li><li>Answer and direct incoming phone calls promptly and professionally.</li><li>Schedule appointments, manage calendars, and coordinate meeting rooms.</li><li>Handle administrative tasks such as filing, data entry, and record-keeping.</li><li>Assist with translating documents or conversations between staff and Spanish-speaking clients.</li><li>Ensure the front desk area remains clean, organized, and well-stocked with supplies.</li><li>Provide support to various departments as required.</li></ul> Front Desk Coordinator We are in the process of recruiting a contract Front Desk Coordinator for our client's health center located in San Diego, California. This role is essential to the smooth operation of our client's center, with responsibilities ranging from administrative tasks to customer service duties. Key Responsibilities: Serve as the first point of contact at the front desk, greeting and assisting patients. Manage check-in and check-out procedures for patients in a surgery center setting. Assist with general administrative duties, including answering phones and scheduling appointments. Maintain organization of front desk and surrounding areas, including folding linens, scrubs, and keeping the workspace tidy. Support a team of three permanent registered nurses (RNs) in daily operations. Handle occasional patient interactions (typically no more than six patients per day, though this is rare). Utilize downtime efficiently by assisting with clerical and light organizational tasks. Front Desk Coordinator <p>Are you a friendly, organized, and detail-oriented professional looking to take on a key role in a dynamic and fast-paced environment? Robert Half is seeking an experienced and personable Front Desk Coordinator for one of our valued clients. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greeting and welcoming clients and visitors with a positive and professional demeanor.</li><li>Managing incoming phone calls and directing them to appropriate departments or individuals.</li><li>Scheduling appointments, coordinating conference room usage, and managing the office calendar.</li><li>Handling mail distribution, courier services, and inventory of front desk supplies.</li><li>Assisting with administrative tasks such as data entry, filing, and organizing documents.</li><li>Ensuring the lobby and reception areas remain presentable, organized, and welcoming at all times.</li><li>Collaborating with internal staff to support office operations and special projects as needed.</li></ul><p><br></p> Front Desk Receptionist <p>Robert Half is working with a valued client to hire a welcoming and professional <strong>Front Desk Receptionist</strong>. This role is vital to ensuring the office operates smoothly and providing an excellent first impression for visitors and clients. The ideal candidate will possess exceptional communication and organizational skills, a customer-service mindset, and the ability to manage front desk responsibilities efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet all visitors, clients, and employees in a professional and friendly manner, creating a positive first impression.</li><li>Answer and direct incoming phone calls promptly and accurately; handle inquiries or forward calls to the appropriate personnel.</li><li>Maintain a clean, organized, and professional front desk and lobby area.</li><li>Schedule appointments, maintain calendars, and assist with meeting room coordination when necessary.</li><li>Handle incoming and outgoing mail and packages, ensuring timely distribution and tracking as required.</li><li>Assist with administrative tasks such as data entry, filing, and maintaining office records.</li><li>Monitor office supply levels and coordinate with relevant teams to replenish inventory as needed.</li><li>Support internal teams in ad-hoc tasks, projects, and general office duties to ensure smooth operations.</li></ul><p><br></p> Front Desk Coordinator We are offering a long term contract employment opportunity for a Front Desk Coordinator in the property management sector, based in Long Beach, California. This role involves a variety of duties, including phone operations, customer service, and maintenance management.<br><br>Responsibilities:<br>• Manage phone coverage, routing calls to the correct departments and handling high volumes of phone traffic<br>• Process rent payments, ensuring accuracy and efficiency<br>• Provide top-notch customer service, assisting clients and residents both over the phone and in person<br>• Handle maintenance requests, from creation and processing of work orders to scheduling<br>• Perform data entry tasks, updating rental sheets and organizing reports<br>• Assist various departments with miscellaneous tasks as needed<br>• Comply with all applicable regulatory standards within the property management industry<br>• Maintain strong client and tenant relationships, addressing emergencies and inquiries promptly<br>• Keep the front desk area clean and organized to ensure an efficient working environment<br>• Carry out basic office duties, such as filing, mailing, and receipt writing. Front Desk Coordinator Robert Half is currently seeking a motivated and personable Front Desk Coordinator for a valued client in San Diego, CA. This is an excellent opportunity for an organized detail oriented with strong multitasking abilities and a passion for providing exceptional customer service. The Front Desk Coordinator serves as the first point of contact for the company and helps create a welcoming environment for clients and visitors. <br> Responsibilities Greet visitors and clients with a friendly, detail oriented demeanor, ensuring a positive first impression. Answer and direct incoming phone calls efficiently, taking accurate messages when needed. Manage the front office, including organizing and maintaining a clean and welcoming reception area. Schedule and coordinate appointments or meetings as requested. Assist with administrative tasks, including sorting mail, filing documents, and data entry. Ensure office supplies are stocked and orders are placed as needed. Support internal departments with general administrative tasks and special projects. Uphold a high level of professionalism and confidentiality when handling sensitive information. Front Desk Coordinator <p>Do you thrive in a fast-paced environment and enjoy being the face of an organization? <strong>Robert Half</strong> is seeking a professional and upbeat <strong>Front Desk Coordinator</strong> who can create a welcoming atmosphere while managing administrative tasks efficiently. In this role, you’ll be the first point of contact for visitors, clients, and team members, making you a vital part of the organization’s success.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors, guests, and employees in a professional and friendly manner.</li><li>Manage incoming calls and inquiries, directing them to the appropriate contacts and departments.</li><li>Maintain the front desk area, keeping it clean, organized, and presentable.</li><li>Schedule appointments, meetings, and coordinate conference room bookings.</li><li>Assist with administrative tasks such as data entry, mail distribution, filing, and correspondence.</li><li>Handle incoming and outgoing mail and packages with accuracy.</li><li>Provide basic information about the company to callers and visitors.</li><li>Support office coordination and special projects as requested by leadership or team members.</li></ul><p><br></p> Bilingual Receptionist <p>Robert Half is seeking an experienced and personable <strong>Bilingual Receptionist</strong> for a valued client. In this role, you’ll be the face and voice of the organization, delivering outstanding service to both English and Spanish speakers. This is an exciting opportunity to join a dynamic team and contribute to a welcoming and professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and employees with professionalism and a friendly attitude.</li><li>Answer, screen, and forward incoming calls in both English and Spanish, ensuring inquiries are addressed or directed accurately.</li><li>Provide translation support for documents, meetings, and communications as needed.</li><li>Manage the front desk area to ensure it is clean, organized, and well-maintained.</li><li>Maintain accurate visitor logs and issue visitor IDs or badges, adhering to company policies.</li><li>Coordinate and schedule appointments, meetings, and conference room bookings.</li><li>Receive and distribute mail, packages, and other deliveries.</li><li>Perform administrative tasks, such as data entry, filing, and invoice processing.</li></ul> Receptionist <p>We are seeking a welcoming and organized <strong>Receptionist</strong> to be the first point of contact for our client's visitors, donors, and community members. As a <strong>Receptionist</strong>, you will play a key role in creating a positive first impression for our organization. You will greet guests, manage phone calls, assist with administrative tasks, and ensure smooth front desk operations. This role is ideal for someone with strong communication skills, a professional demeanor, and a passion for helping others.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, ensuring a warm and welcoming environment.</li><li>Answer and direct phone calls, responding to inquiries in a professional manner.</li><li>Manage incoming and outgoing mail, packages, and correspondence.</li><li>Maintain the front desk area, ensuring it is organized and presentable.</li><li>Assist with scheduling meetings, conference room bookings, and event coordination.</li><li>Support administrative tasks, including data entry, filing, and document preparation.</li><li>Provide basic information about the organization’s programs and services.</li><li>Assist with volunteer and donor inquiries, directing them to the appropriate department.</li></ul><p><br></p> Data Entry Specialist <p>A rapidly growing <strong>organization in the healthcare industry</strong> is seeking a highly accurate and efficient <strong>Data Entry Specialist</strong>. As the backbone of their data operations, you will play a crucial role in inputting and maintaining critical information that ensures seamless day-to-day operations. If you are tech-savvy with an eagle eye for detail, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Enter and update large sets of data with speed and accuracy in company databases or systems.</li><li>Audit data entries to identify and correct errors or inconsistencies.</li><li>Ensure that all information is stored and categorized in accordance with company policies.</li><li>Work closely with internal teams to verify the accuracy of incoming data.</li><li>Assist in generating reports or pulling data for specific projects as needed.</li><li>Maintain data confidentiality and uphold company data security protocols.</li></ul><p><br></p> Front Desk Coordinator <p>Are you passionate about making a difference and delivering exceptional service? A reputable nonprofit organization in San Diego, CA is seeking a dedicated Front Desk Coordinator to become the welcoming face and voice of their office. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>First Point of Contact</strong>: Warmly greet visitors, clients, and employees, ensuring a positive and welcoming experience.</li><li><strong>Phone Management</strong>: Answer, screen, and direct incoming calls with professionalism and efficiency.</li><li><strong>Administrative Support</strong>: Manage incoming and outgoing mail, coordinate office supplies, and assist with scheduling and meeting preparations.</li><li><strong>Record Keeping</strong>: Maintain accurate visitor logs and ensure security protocols are followed in coordinating guest access.</li><li><strong>Problem Solver</strong>: Address inquiries or concerns with a solution-oriented mindset, ensuring a seamless client or guest experience.</li></ul><p><br></p> Front Desk Operations Supervisor (Hospitality) <p>A thriving <strong>hospitality company</strong> in Escondido is hiring a <strong>Front Desk Operations Supervisor</strong> to oversee daily front desk operations and ensure excellent guest experiences. This hands-on leadership role involves supervising front desk staff, managing scheduling, and maintaining operational efficiency. If you are passionate about hospitality and enjoy managing a team, this opportunity could be the perfect fit for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee all front desk operations, including providing support to guests and resolving issues promptly.</li><li>Supervise and train front desk staff to ensure a high standard of service is consistently delivered.</li><li>Maintain staff schedules and coordinate coverage to meet operational needs.</li><li>Handle guest check-ins, check-outs, and reservation inquiries with professionalism.</li><li>Monitor front desk processes and identify areas for improvement to optimize workflow.</li><li>Address and resolve customer service concerns or complaints in a timely manner.</li><li>Collaborate with other departments, including housekeeping and reservations, to ensure smooth operations.</li></ul><p><br></p> Customer Service Representative <p>Are you passionate about delivering outstanding customer experiences and solving problems with efficiency and empathy? Robert Half is seeking a talented and dedicated Customer Service Representative to join one of our valued clients in San Diego, CA.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Handle a high volume of inbound and/or outbound customer calls with professionalism and efficiency.</li><li>Resolve inquiries and provide timely, accurate responses regarding products, services, and account information.</li><li>Maintain detailed and accurate records of customer interactions in the CRM system.</li><li>Collaborate with internal teams to address customer concerns and follow up to ensure resolution.</li><li>Assist with order tracking, returns, billing questions, and other service-related issues.</li><li>Identify opportunities to improve processes and enhance the overall customer experience.</li></ul> Front Desk Coordinator <p>We are offering a permanent employment opportunity for a Front Desk Coordinator in the Healthcare and Social Assistance sector, located in Fountain Valley, California. This role involves a range of administrative and customer service tasks in a busy medical office setting.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process patient demographic information including phone, insurance, address, reason for appointment, and referral source.</p><p>• Manage high volume of incoming and outgoing calls, ensuring all inquiries are resolved efficiently and professionally.</p><p>• Maintain and organize patient records, ensuring all data is up-to-date and easily accessible.</p><p>• Utilize Microsoft Excel, Outlook, and Word to manage tasks and communicate effectively within the team.</p><p>• Provide excellent customer service, addressing patient inquiries and concerns in a timely and compassionate manner.</p><p>• Utilize basic medical terminology in daily communications and tasks.</p><p>• Assist with scheduling interviews and processing resumes as needed.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p><p>• Utilize multi-line phone system to manage calls and inquiries.</p><p>• Work in a high-traffic environment, managing multiple tasks and prioritizing effectively.</p> Receptionist <p>Are you a friendly and professional individual who thrives in a fast-paced environment? Robert Half is seeking a highly organized and personable Receptionist to serve as the first point of contact for a dynamic and growing organization. This is an excellent opportunity to showcase your communication and multitasking skills while helping ensure daily operations run smoothly.</p><p><br></p><p>Key Responsibilities</p><ul><li>Greet visitors, clients, and employees in a friendly and professional manner.</li><li>Answer and direct incoming phone calls, ensuring accurate message-taking and call routing.</li><li>Manage the reception area, keeping it clean, organized, and welcoming.</li><li>Schedule appointments and assist with conference room bookings.</li><li>Sort and distribute mail, packages, and other correspondence.</li><li>Assist with administrative tasks such as data entry, invoice processing, and report preparation.</li><li>Maintain office supplies inventory and place orders as needed.</li><li>Provide general support to the team and assist with special projects as requested.</li></ul><p><br></p> Customer Service Representative <p>At Robert Half, we pride ourselves on matching highly skilled candidates with reputable organizations. Our client, a well-established company in the San Diego area, is currently seeking a talented <strong>Customer Service Representative</strong> to help deliver exceptional service and support to their clients.</p><p><br></p><p>The Customer Service Representative will serve as the first point of contact for customers, providing information, resolving issues, and ensuring customer satisfaction. This role is an excellent opportunity for individuals with strong communication skills and a passion for helping others.</p><p><br></p><p><strong>Responsibilities:</strong></p><ol><li>Respond promptly to customer inquiries via phone, email, chat, or in-person interactions.</li><li>Provide detailed information about products and services, as well as address customer concerns.</li><li>Maintain accurate records of customer interactions and transactions using the company’s CRM system.</li><li>Handle and resolve customer complaints with professionalism and efficiency.</li><li>Collaborate with cross-functional teams to ensure seamless customer experiences.</li><li>Identify and escalate complex issues to the appropriate departments when necessary.</li><li>Process customer orders, applications, and forms, ensuring accuracy and timeliness.</li></ol><p><br></p> Customer Service Representative <p>We are in search of a Customer Service Representative to be a part of our team in the Property Management industry. Based in Tustin, California, you will be responsible for managing customer accounts, processing applications, and maintaining accurate records. This role offers a long-term contract employment opportunity, with a hybrid work model that includes both remote work and in-office commitments.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage customer accounts and ensure all necessary actions are taken</p><p>• Efficiently process customer credit applications and ensure accuracy</p><p>• Maintain detailed and accurate records of customer credit</p><p>• Handle customer inquiries, providing comprehensive and timely responses</p><p>• Answer inbound calls, providing excellent customer service to all clients</p><p>• Enter data accurately, ensuring all customer information is up-to-date</p><p>• Conduct email correspondence with clients, providing information and resolving issues where necessary</p><p>• Utilize Microsoft Excel and Microsoft Word to manage customer data and correspondence</p><p>• Resolve any errors in customer accounts promptly and efficiently</p><p>• Ensure account management practices are consistent and meet industry standards</p>
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