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22 results for Pt Administrative Assistant in Oakland, CA

Administrative Assistant
  • Oakland, CA
  • remote
  • Temporary
  • 22.00 - 23.00 USD / Hourly
  • <p>We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.</p><p><br></p><p>Responsibilities:</p><p>·      Answering and directing phone calls to relevant staff.</p><p>·      Organizing and scheduling appointments with admin software.</p><p>·      Booking meeting rooms and conference facilities.</p><p>·      Data entry and maintaining records and files.</p><p>·      Liaising with staff, suppliers, and clients.</p><p>·      Preparing documents and reports.</p><p>·      Assisting with special projects as needed.</p><p><br></p>
  • 2025-07-01T19:39:03Z
Bilingual Administrative Assistant
  • San Leandro, CA
  • remote
  • Temporary
  • 25.00 - 25.00 USD / Hourly
  • <p>Are you a detail-oriented professional with strong organizational skills and bilingual fluency in English and Spanish? Robert Half is seeking a motivated <strong>Bilingual Administrative Assistant</strong> to support one of our valued clients by ensuring seamless day-to-day operations in a collaborative work environment. This role is ideal for professionals who thrive on efficiency, adaptability, and leveraging their bilingual communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the main point of contact for incoming calls, emails, and visitors, communicating fluently in both English and Spanish.</li><li>Coordinate schedules, arrange meetings, and manage calendars for team members and executives.</li><li>Prepare, proofread, and translate documents, presentations, and correspondence between English and Spanish with a high level of accuracy.</li><li>Maintain organized records and files, ensuring confidentiality and compliance with company policies.</li><li>Assist with data entry, report generation, and basic accounting or invoicing tasks as needed.</li><li>Manage office supply inventory and coordinate orders to ensure an efficient workspace.</li><li>Support cross-functional teams with administrative tasks and project coordination.</li><li>Provide exceptional client and customer support in both languages while fostering strong relationships.</li></ul>
  • 2025-07-02T16:44:16Z
Administrative Assistant
  • Redwood City, CA
  • onsite
  • Temporary
  • 31.35 - 36.30 USD / Hourly
  • We are looking for a proactive Administrative Assistant to join our team in Redwood City, California. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. In this role, you will provide essential support across administrative tasks, event coordination, and project management to ensure smooth operations.<br><br>Responsibilities:<br>• Coordinate and manage logistics for corporate meetings, workshops, and special events, including scheduling and on-site arrangements.<br>• Maintain and update website content, ensuring accurate and timely updates.<br>• Handle shipping and receiving tasks, including creating shipping labels, tracking deliveries, and managing associated records.<br>• Organize and manage both electronic and physical records for administrative, project, and accounting purposes.<br>• Provide assistance in communication with project participants and stakeholders.<br>• Support staff in planning and executing project meetings, seminars, and workshops, including on-site event coordination.<br>• Collaborate with hotel staff to ensure event setups meet requirements, and assist with name badge distribution and other event needs.<br>• Perform receptionist duties, such as answering inbound calls and managing inquiries.<br>• Assist with data entry and administrative office tasks as needed.<br>• Carry out additional duties assigned by the Executive Director.
  • 2025-07-10T14:59:05Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary
  • 22.00 - 22.00 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure smooth office functionality. This long-term contract position is based in San Francisco, California, and offers an excellent opportunity to contribute to a dynamic team. The ideal candidate will bring strong organizational skills, professionalism, and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including scheduling meetings, maintaining records, and managing correspondence.<br>• Answer and direct inbound calls promptly and professionally, ensuring excellent customer service.<br>• Perform data entry tasks with a high degree of accuracy and attention to detail.<br>• Manage front desk operations, including greeting visitors and handling receptionist duties.<br>• Organize and maintain office files, supplies, and inventory to ensure an efficient workplace.<br>• Assist in preparing reports, presentations, and other documents as required.<br>• Coordinate with vendors and service providers to address facility-related needs.<br>• Handle confidential information with discretion and uphold company policies.<br>• Support team members with various administrative tasks to ensure deadlines are met.
  • 2025-07-09T17:23:45Z
Sr. Administrative Assistant
  • Alameda, CA
  • onsite
  • Temporary
  • 31.35 - 36.30 USD / Hourly
  • We are looking for an experienced Senior Administrative Assistant to join our team in Alameda, California. This is a hybrid contract position, offering flexibility with mostly remote work, and requiring occasional evening and weekend hours. The ideal candidate will excel in administrative coordination and demonstrate a strong ability to navigate governmental or bureaucratic environments.<br><br>Responsibilities:<br>• Assist education and childcare providers as well as non-profit organizations in understanding and applying for grant opportunities.<br>• Review grant applications thoroughly to ensure accuracy and compliance with eligibility criteria.<br>• Maintain meticulous records and documentation to support ongoing tracking and reporting.<br>• Coordinate and support training sessions, including scheduling and facilitating events during evenings or weekends as needed.<br>• Collaborate with internal teams to address and resolve concerns raised by providers.<br>• Utilize Microsoft Office tools, Teams, and Zoom to effectively manage administrative tasks and communications.<br>• Travel within Alameda County occasionally to support organizational needs.<br>• Ensure seamless communication and coordination across various stakeholders and departments.
  • 2025-06-27T01:28:42Z
Administrative Assistant
  • Manteca, CA
  • onsite
  • Temporary
  • 24.70 - 28.60 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Manteca, California. This role involves providing essential clerical and administrative support to ensure the smooth operation of departmental functions. As part of a long-term contract position, you will play a key role in assisting with day-to-day office tasks while engaging with staff, visitors, and the public.<br><br>Responsibilities:<br>• Perform a variety of clerical duties, such as managing documents, processing forms, and maintaining files.<br>• Respond to inquiries from staff and the public, providing accurate information regarding departmental policies and procedures.<br>• Greet and direct visitors, ensuring a welcoming and organized environment.<br>• Draft and edit correspondence including letters, reports, and memos, ensuring accuracy and completeness.<br>• Organize and distribute incoming mail, supplies, and informational materials as needed.<br>• Input and update data within computer systems, generating reports and maintaining electronic records.<br>• Schedule appointments and coordinate meetings to ensure efficient time management.<br>• Assist with compiling information, verifying accuracy, and preparing logs or records.<br>• Handle inbound and outbound calls, providing excellent customer service and resolving issues as appropriate.<br>• Utilize Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook to support daily operations.
  • 2025-06-24T18:53:49Z
Executive Assistant
  • Oakland, CA
  • remote
  • Temporary
  • 35.00 - 45.00 USD / Hourly
  • <p>A leading nonprofit organization is seeking a highly organized and professional <strong>Temporary Executive Assistant</strong> to support its senior leadership team. This position is ideal for candidates with a strong administrative background, excellent communication skills, and a passion for making a difference in the nonprofit sector.</p><p><br></p><p>As an Executive Assistant, you will play a pivotal role in ensuring the efficiency and productivity of the leadership team by handling a variety of administrative, logistical, and project-based tasks. This is a full-time, temporary role expected to last 6 months with the possibility of an extension based on organizational needs.</p><p><br></p><ul><li>Provide high-level administrative support to the Executive Director and other key executives.</li><li>Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.</li><li>Handle email correspondence, ensuring follow-up on important communications.</li><li>Prepare presentations, reports, agendas, meeting minutes, and other documentation as needed.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and transportation.</li><li>Act as a liaison between internal teams, external stakeholders, and the executive team.</li><li>Assist with planning and logistics for board meetings, events, and fundraising initiatives.</li><li>Organize and maintain electronic and hard copy filing systems.</li><li>Conduct research and compile data to support decision-making processes.</li><li>Ensure confidential handling of sensitive information.</li></ul>
  • 2025-07-01T20:08:54Z
Executive Assistant
  • San Francisco, CA
  • onsite
  • Temporary
  • 35.00 - 40.00 USD / Hourly
  • <p>We are working with a leading financial services firm in San Francisco to place a high-caliber Executive Assistant (EA) to support the General Counsel on a long-term, on-site contract basis. This is a fast-paced and highly visible role requiring discretion, precision, and proactive support.</p><p> </p><p>The ideal candidate is a seasoned, tech-savvy executive assistant with exceptional organizational skills, sound judgment, and a proven ability to manage complex tasks with professionalism and discretion.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Maintain and manage the General Counsel’s calendar, ensuring efficient scheduling of meetings, appointments, and key events.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal and external meetings, ensuring all logistical needs and materials are prepared in advance.</li><li><strong>Expense Management:</strong> Prepare and process accurate expense reports in a timely manner.</li><li><strong>Travel Planning:</strong> Arrange domestic and international travel, including flights, accommodations, and ground transportation.</li><li><strong>Administrative Support:</strong> Provide day-to-day administrative support to the General Counsel, including drafting correspondence, preparing legal and business documents, and managing sensitive information with discretion.</li></ul>
  • 2025-06-27T21:53:49Z
Administrative Assistant
  • South San Francisco, CA
  • remote
  • Temporary
  • 35.00 - 40.00 USD / Hourly
  • <p>Located in the heart of the biotech hub of South San Francisco, Our client is an innovative life sciences company dedicated to developing cutting-edge therapies that address unmet medical needs. Their mission-driven team is growing, and they are seeking a highly organized, detail-oriented <strong>Administrative Assistant</strong> to support their dynamic R& D and operations teams. The ideal candidae will have worked for a Biotech or Life Sciences company before. </p><p><br></p><p>Please find the job description below and if interested, apply now. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Provide comprehensive calendar and meeting support for department leaders and team members</li><li>Coordinate internal and external meetings, including video conferencing and room bookings</li><li>Manage travel arrangements, expense reports, and supply procurement</li><li>Assist with onboarding for new hires (badges, workspace setup, document coordination)</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Support team event planning (offsites, all-hands, team celebrations)</li><li>Liaise with vendors, facilities, IT, and other internal stakeholders</li><li>Maintain confidentiality of sensitive company and research information</li></ul>
  • 2025-07-09T16:24:04Z
Sr. Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary
  • 40.00 - 40.00 USD / Hourly
  • <p>We are looking for a dedicated and detail-oriented Sr. Administrative Assistant to join our team on a contract basis in San Francisco, California. This role will involve providing high-level administrative and operational support across multiple areas, including vendor management, project coordination, and compliance tracking. The ideal candidate thrives in fast-paced environments and demonstrates exceptional organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for vendor communications, handling invoice approvals, payment follow-ups, and maintaining organized records.</p><p>• Assist in managing projects, including inventory tracking, invoice processing, and collaborating with ownership on weekly expense reviews.</p><p>• Coordinate compliance activities, such as tracking permits, licenses, and ensuring documentation aligns with legal and health regulations.</p><p>• Support financial operations by partnering with ownership and accounting to oversee cash flow, payroll processing, and insurance renewals.</p><p>• Maintain company documentation systems, including Google Drive and strategic spreadsheets, while drafting and updating SOPs.</p><p>• Provide HR support by drafting offer letters, assisting with onboarding processes, and ensuring compliance with labor laws and benefits administration.</p><p>• Facilitate marketing initiatives by managing guest reviews, social media logistics, and coordinating campaigns with external vendors.</p><p>• Organize and maintain storage units while handling mail, deposits, and other operational tasks.</p><p>• Schedule and participate in weekly meetings with ownership to review financial expenses and check runs.</p><p>• Troubleshoot and manage technology-related issues to ensure smooth business operations.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013258234 **</p>
  • 2025-07-08T23:48:43Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 19.79 - 22.91 USD / Hourly
  • We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects.<br>• Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible.<br>• Organize and maintain filing systems to ensure seamless access to important documents.<br>• Coordinate schedules and ensure adequate staffing coverage for team members.<br>• Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively.<br>• Assist in the planning and execution of company meetings and events.<br>• Handle inbound and outbound calls with care and provide excellent customer service.<br>• Manage email correspondence and respond to inquiries in a timely and meticulous manner.<br>• Schedule appointments and maintain calendars to support smooth daily operations.
  • 2025-06-30T22:48:47Z
Office Assistant
  • Colma, CA
  • onsite
  • Temporary
  • 20.00 - 23.00 USD / Hourly
  • <p>Robert Half is working with a reputable car dealership in Daly City who needs help for a part-time Office Runner. This role will require someone who is comfortable with a computer/software programs, can move around frequently, and who can lift might items up and down stairs. If you are looking to gain office experience, this could be a great role for you! If interested, apply ASAP! We might be able to get someone started this week. Do not wait, apply now.</p><p><br></p><p><strong>Duties:</strong></p><ul><li>Enter Purchase Orders into the system accurately</li><li>Follow-up with questions if something looks off</li><li>Help out with inventory control by moving parts from department to department</li><li> Lift, bend, go up, and go up and down stairs </li></ul><p><br></p><p><br></p>
  • 2025-07-09T21:58:58Z
Executive Assistant
  • San Jose, CA
  • onsite
  • Temporary
  • 31.35 - 36.30 USD / Hourly
  • We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in San Jose, California. As part of this long-term contract position, you will play a crucial role in ensuring the smooth operation of executive schedules, travel arrangements, and meetings. This is an excellent opportunity to contribute to the success of a dynamic team while showcasing your administrative expertise.<br><br>Responsibilities:<br>• Manage executive calendars, scheduling appointments and coordinating meetings with precision.<br>• Organize and book comprehensive travel arrangements, including flights, accommodations, and transportation.<br>• Coordinate travel plans to ensure seamless itineraries and address any last-minute changes.<br>• Prepare and arrange materials for executive meetings, ensuring all documentation is accurate and accessible.<br>• Serve as the primary point of contact for executive communications, handling inquiries and correspondence.<br>• Monitor deadlines and prioritize tasks to align with the executive's goals and commitments.<br>• Maintain confidentiality while handling sensitive information with discretion.<br>• Support other administrative tasks as needed to assist in the smooth functioning of executive operations.<br>• Collaborate with internal teams to facilitate efficient communication and workflow.
  • 2025-07-09T15:29:09Z
Administrative Assistant
  • Walnut Creek, CA
  • onsite
  • Contract / Temporary to Hire
  • 24.00 - 25.00 USD / Hourly
  • <p>We are looking for a highly organized and meticulous Administrative Assistant to join our team in Walnut Creek, CA. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic engineering firm while gaining valuable experience. The role involves providing comprehensive administrative support across various departments, ensuring efficient workflows and maintaining confidentiality at all times.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Deliver administrative support to staff, including project-related tasks and general office duties.</p><p>• Download and input data, generate reports, draft proposals, and complete other administrative tasks as assigned.</p><p>• Maintain and organize company documents, reports, and client data in a systematic manner.</p><p>• Assist with billing processes by utilizing Deltek to pull proposal numbers, convert proposals to projects, and set up project budgets.</p><p>• Coordinate shipping, delivery, and daily mail collection, ensuring timely distribution or scanning to appropriate recipients.</p><p>• Manage office supply inventory, placing orders and ensuring common areas are clean, organized, and well-stocked.</p><p>• Prepare for office meetings by organizing materials and facilitating lunch arrangements as needed.</p><p>• Communicate with property management regarding office concerns and relay updates to staff.</p><p>• Perform data entry tasks with accuracy and efficiency, supporting various operational needs.</p><p>• Provide excellent customer service while adhering to company procedures and maintaining discretion.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
  • 2025-07-03T18:54:17Z
Administrative Assistant
  • Antioch, CA
  • onsite
  • Temporary
  • 24.00 - 25.00 USD / Hourly
  • <p>Robert Half's public agency client is in need of a temporary Administrative Assistant in Antioch, CA. This role is 100% onsite. </p><p><br></p><p><u>Duties Include:</u></p><p>Filing, indexing documents</p><p>Gathering data, updating spreadsheets</p><p>Reviewing reports</p><p>Filling out public records</p><p>Answering phones, taking messages</p><p>Log end of day request</p><p>Coordinate agendas</p><p><br></p><p>Ideally looking for someone highly organized, and able to work in fast paced environments while ensuring deadlines are met.</p><p><br></p><p>Experience with MS Suite, SharePoint, and Public Records is a must.</p><p><br></p><p>If you are interested in this temporary administrative assistant role based in Antioch, CA submit your resume today to be considered! </p>
  • 2025-06-30T23:09:06Z
Executive Assistant (Bi-lingual in Mandarin)
  • Sunnyvale, CA
  • remote
  • Temporary
  • 90000.00 - 120000.00 USD / Yearly
  • <p>The Executive Assistant provides high-level administrative support to senior executives, including the Founder and CEO, with additional support to the CFO. This role requires exceptional organizational and interpersonal skills, discretion, and the ability to anticipate needs proactively. The Executive Assistant acts as a gatekeeper, problem-solver, and key liaison, ensuring the executives’ time is optimized, relationships are managed effectively, and operations run seamlessly.</p><p>This is a <strong>direct hire</strong> role with long-term prospects, offering comprehensive benefits, bonus opportunities, and competitive salary. The position is <strong>full-time, in-person (5 days a week)</strong>, with potential flexibility.</p><p> </p><p><strong>Job Responsibilities</strong></p><ul><li><strong>Calendar Management:</strong> Coordinate complex and dynamic schedules, resolve conflicts, and manage logistics such as meeting rooms, catering, and tech setup.</li><li><strong>Communication & Correspondence:</strong> Serve as the primary contact for stakeholders, manage communication channels, draft and edit documents, and handle sensitive information with discretion.</li><li><strong>Travel & Expenses:</strong> Organize comprehensive travel itineraries (domestic/international), oversee expense reports, and handle travel logistics like visas and policies.</li><li><strong>Meeting Support:</strong> Prepare meeting materials, record/distribute accurate notes, and track actionable items to ensure timely follow-ups.</li><li><strong>Project Management & Executive Support:</strong> Assist with projects through research, data preparation, workflow improvements, and proactive support to executives.</li><li><strong>Office Administration:</strong> Maintain organized filing systems, manage office supplies, and provide onboarding support for the incoming Executive Assistant.</li><li><strong>Relationship Management:</strong> Build trusted relationships with stakeholders, represent executives professionally, and align with priorities to ensure seamless communication and operations.</li></ul><p><br></p><p><br></p>
  • 2025-07-11T01:24:09Z
Office Administrator
  • San Mateo, CA
  • remote
  • Temporary
  • 22.00 - 25.00 USD / Hourly
  • <p>Robert Half is looking for a motivated, reliable Office Assistant to support one of our clients in SSF. Our client is a fast-growing technology company based in San Mateo, building innovative software solutions that transform how businesses operate. As a small, agile team, they value collaboration, initiative, and a positive work culture. The looking for a dependable and detail-oriented <strong>Office Administrator</strong> to support the daily operations and keep the office running smoothly.</p><p><br></p><p>The Office Administrator will be the central hub of the team’s day-to-day needs. From managing office supplies and coordinating schedules to helping with light HR and finance support, this role is perfect for someone who thrives in a fast-paced, multitasking environment and enjoys wearing many hats.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage front office operations, including handling phone calls, emails, mail, and greeting guests</li><li>Coordinate office supply orders, equipment maintenance, and vendor relationships</li><li>Support basic bookkeeping functions (invoicing, expense tracking, petty cash, etc.)</li><li>Help with onboarding new employees (workspace setup, system access, welcome kits)</li><li>Schedule meetings, team events, and internal communications</li><li>Maintain office organization, cleanliness, and tech readiness</li><li>Assist with HR administrative tasks such as timesheet collection, PTO tracking, and benefits coordination</li><li>Work with leadership on ad hoc projects and process improvements</li></ul><p><br></p>
  • 2025-07-09T16:29:10Z
Front Desk Administrative Assistant
  • Belmont, Ca, CA
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • <p>We are looking for an organized and meticulous Administrative Coordinator to join our team in Belmont, CA. This is a long-term contract position offering an exciting opportunity to contribute to HR operations and employee onboarding processes. The role involves supporting administrative tasks to ensure smooth daily operations and providing assistance to new hires.</p><p><br></p><p>We are seeking a compassionate and customer-focused individual with experience in hospitality or childcare services. The ideal candidate will possess strong interpersonal and troubleshooting skills, as well as the ability to adapt to a fluctuating workload based on the volume of feline check-ins. This role requires empathy and the ability to provide reassurance and excellent service to pet owners who may be anxious about being away from their beloved cats. A calm, caring demeanor and a commitment to ensuring both pets and their owners feel safe and well-cared for are essential.</p><p><br></p>
  • 2025-07-10T21:13:46Z
Executive Assistant
  • Sunnyvale, CA
  • onsite
  • Permanent
  • 90000.00 - 125000.00 USD / Yearly
  • We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
  • 2025-06-26T23:23:49Z
Administrative Coordinator
  • Sonoma, CA
  • onsite
  • Temporary
  • 24.00 - 30.00 USD / Hourly
  • <p>We are searching for a proficient <strong>Bilingual Administrative Coordinator</strong> with a strong background in the medical field to join our dynamic team. This role requires a detail-oriented individual who can seamlessly manage administrative tasks while communicating effectively in both English and [insert second language, e.g., Spanish, French, etc.]. The ideal candidate will have a deep understanding of medical terminology, healthcare workflows, and patient coordination to support our team and ensure operational efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for bilingual communication with staff, patients, and external stakeholders, ensuring clarity and accuracy in both languages.</li><li>Coordinate and manage administrative tasks, including scheduling appointments, maintaining patient records, and liaising with medical staff.</li><li>Assist in the preparation and translation of medical documents, such as patient correspondence, informational brochures, and procedural instructions.</li><li>Oversee data entry and management of patient information, adhering to healthcare privacy regulations (e.g., HIPAA compliance).</li><li>Act as a liaison between patients and healthcare providers, facilitating smooth communication and addressing inquiries.</li><li>Support the onboarding process for new staff, including the preparation of bilingual training documents and resources.</li><li>Coordinate with internal teams to ensure medical inventory and supplies are maintained and ordered as necessary.</li><li>Assist in maintaining compliance with regulatory requirements and medical staff credentialing processes.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul><p><strong>Skills and Qualifications:</strong></p><ul><li><strong>Bilingual proficiency</strong> (e.g., English and [Insert second language]), with excellent verbal and written communication skills in both languages.</li><li><strong>Medical background</strong> including relevant education (e.g., certification in medical assisting, degree in healthcare administration, or similar) or equivalent work experience in healthcare settings.</li><li>Proficient in medical terminology and understanding of healthcare operations.</li><li>Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.</li><li>Experience with electronic medical record (EMR) systems and data input.</li><li>Familiarity with healthcare privacy laws such as HIPAA and patient confidentiality requirements.</li><li>Detail-oriented with strong problem-solving and decision-making capabilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul><p><br></p>
  • 2025-06-12T18:08:56Z
Junior Executive Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 30.90 - 35.78 USD / Hourly
  • We are looking for a highly motivated entry-level Executive Assistant to join our stealth-mode AI semiconductor startup in Mountain View, California. This long-term contract position offers the opportunity to work closely with the founding team, providing essential administrative support to ensure smooth operations and strategic focus. With the potential for growth into a permanent role, you will play a vital part in maintaining organizational efficiency and delivering a high-quality experience to internal and external stakeholders.<br><br>Responsibilities:<br>• Manage complex calendars for multiple executives, coordinating meetings, agendas, and conference room bookings to optimize time and productivity.<br>• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless execution of investor roadshows, technical demos, and industry conferences.<br>• Process expense reports, purchase orders, and invoices in collaboration with outsourced accounting teams to maintain financial accuracy.<br>• Partner with HR to schedule interviews, onboard new hires, and ensure smooth candidate experiences.<br>• Host visitors and manage small on-site events with exceptional attention to detail, including catering, A/V setups, and NDA processing.<br>• Conduct research projects and handle occasional personal errands to support the bandwidth of the founding team.<br>• Maintain CRM systems and other office tools to streamline communication and operations.<br>• Provide concierge-level support to founders, ensuring they can focus on core technology and strategic initiatives.<br>• Demonstrate adaptability by handling last-minute changes and ensuring all logistical needs are met efficiently.
  • 2025-06-23T17:39:17Z
Senior Associate - Due Diligence
  • San Francisco, CA
  • remote
  • Permanent
  • 90000.00 - 120000.00 USD / Yearly
  • <p><strong>Job Title: Senior Associate -M& A</strong></p><p><strong>Location: San Francisco; hybrid </strong></p><p><strong>Salary: $90-120k</strong></p><p> </p><p>Jennifer Fukumae with Robert Half is partnering with a firm specializing exclusively in financial due diligence for mergers and acquisitions. Our team of seasoned financial and accounting advisors brings decades of experience supporting private equity firms, individual investors, lenders, and corporate buyers through every stage of the deal process.</p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Conduct detailed evaluations of target company financials, focusing on the quality of earnings, cash flow analysis, balance sheet health, and overall financial integrity.</li><li>Take an active role in team collaboration, maintaining open communication and building strong working relationships across all levels of the deal team.</li><li>Develop advanced Excel models and data outputs to support financial analysis and transaction insights.</li><li>Handle multiple engagements simultaneously, demonstrating flexibility, efficiency, and strong organizational skills in a fast-paced environment.</li><li>Translate complex financial data into clear, actionable insights, highlighting key drivers and trends.</li><li>Create polished client deliverables in PowerPoint that clearly communicate key findings and recommendations.</li></ul><p> </p>
  • 2025-06-30T21:54:07Z