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90 results for Medical Billing Specialist in Oakland Ca

Medical Billing Specialist We are looking for a meticulous and well-organized Medical Billing Specialist to join our team in San Francisco, California. As a Medical Billing Specialist, your primary role will be to manage our accounts receivable follow-up procedures, ensure the accuracy of medical billing, and handle customer inquiries promptly and professionally.<br><br>Responsibilities:<br><br>• Oversee the processing of medical claims via the EPIC system.<br>• Handle denied claims, identify the cause of denial, and execute the necessary measures.<br>• Correct and resubmit claims as required.<br>• Scrutinize insurance guidelines to guarantee precise billing and payment.<br>• Evaluate claims for underpayments and implement necessary actions.<br>• Provide support for various billing and accounting duties.<br>• Utilize Excel Formulas to maintain accurate customer credit records.<br>• Monitor customer accounts and take appropriate action based on Revenue Cycle Processes.<br>• Ensure efficient and accurate processing of customer credit applications.<br>• Resolve customer inquiries professionally and in a timely manner. Medical Biller <p>Are you looking for a career in Healthcare? Robert Half is hiring for a Medical Billing Specialist to join our client's team! The Medical Billing Specialist will be responsible for managing and overseeing the billing process for our client's healthcare services. This role requires a high level of accuracy, a deep understanding of medical billing procedures, and a commitment to maintaining compliance with healthcare regulations. The ideal candidate will have experience in medical billing, excellent communication skills, and the ability to work independently in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><p>·      Prepare and submit accurate medical claims to insurance companies and patients.</p><p>·      Verify patient insurance coverage and eligibility.</p><p>·      Review and process insurance claims to ensure proper coding and billing.</p><p>·      Follow up on unpaid or denied claims to ensure timely reimbursement.</p><p>·      Communicate with insurance companies and patients to resolve billing issues.</p><p>·      Maintain patient billing records and ensure their confidentiality.</p><p>·      Generate and distribute billing statements to patients.</p><p>·      Assist with financial reporting and analysis related to billing activities.</p><p>·      Stay updated on changes in billing regulations and practices.</p> Billing Specialist <p>We are looking for a highly-organized Accounts Receivable Specialist to oversee invoicing, payment applications, and customer billing inquiries for our client. This position plays a key role in maintaining accuracy in billing, ensuring timely payments, and supporting the accounts receivable process while collaborating with internal teams such as Collections, Credit, and Account Management.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare, review, and distribute invoices based on service agreements and customer activity.</li><li>Ensure billing accuracy.</li><li>Process transaction adjustments, credits, and other account reconciliations as needed.</li><li>Manage and apply customer payments within financial systems, ensuring accounts are accurate and up-to-date.</li><li>Collaborate with internal teams to monitor overdue balances and follow up on outstanding payments.</li><li>Assess account risks in partnership with credit and financial teams, offering recommendations about credit limits or account holds.</li><li>Support account reviews and provide detailed information for resolution of payment disputes.</li><li>Use Excel and other tools to analyze operational and financial data, identifying patterns and areas for improvement in billing processes.</li><li>Contribute to monthly reporting and collaborate with leadership to develop process enhancements and automation strategies in the billing workflow.</li></ul> Medical Reimbursement Specialist <p>We are currently looking for a detail-oriented and experienced Medical Reimbursement Specialist to join our team. The primary role of this position will be to process and follow-up on medical claims and reimbursements. This involves working closely with healthcare professionals, insurance companies, and patients to secure payment for medical services provided.</p><p><br></p><p>Responsibilities:</p><p>·      Review patient medical bills for accuracy and completeness and obtain any missing information.</p><p>·      File claims with insurance companies and follow them through to their conclusion.</p><p>·      Understand and operate within the guidelines of both federal and state healthcare reimbursement laws.</p><p>·      Data entry and data management related to medical billing and coding.</p><p>·      Conduct regular audits to ensure all documentation is accurate and complete.</p><p>·      Handle patient queries and concerns regarding the billing and payment process.</p><p>·      Review accounts for possible write-offs.</p><p>·      Research and appeal denied claims.</p><p>·      Analyze complex insurance payments and resolve billing issues.</p><p>·      Monitor and manage overdue patient accounts.</p> Collections Specialist <p>Robert Half is partnering with a well-respected organization looking for their next Collections Analyst, managing the Accounts Receivable (AR) portfolio for wine industry fulfillment operations. In this role, you will team up with the Billing Specialist to ensure timely client payments, minimize delinquencies, and evaluate credit risk, all while fostering positive client relationships. Your work will directly influence financial stability and client satisfaction, as you collaborate with Client Success, Sales, and Management to refine AR processes and mitigate financial risks. We’re seeking candidates with expertise in fulfillment and logistics billing, preferably in the wine industry. Familiarity with Direct-to-Consumer (DTC) and Business-to-Business (B2B) shipping models, seasonal sales cycles, and compliance-based payment terms is highly desired.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Collections & Accounts Receivable Management</strong></p><ul><li>Oversee the AR portfolio to ensure timely collections for fulfillment services, storage fees, and shipping-related charges.</li><li>Partner with the Billing Specialist to reconcile shipping fees, compliance-related costs, and high-volume invoices.</li><li>Conduct collection calls and send follow-ups for overdue accounts.</li><li>Analyze delinquent accounts, proactively resolve payment issues, and escalate where necessary.</li><li>Engage with third-party collection agencies for escalated matters.</li><li>Educate clients on payment terms, billing policies, and available payment solutions.</li><li>Keep meticulous records of collection activities, disputes, and resolutions.</li></ul><p><strong>Credit Risk Assessment</strong></p><ul><li>Run and interpret credit reports for both new and existing clients, identifying risk exposure.</li><li>Collaborate with the Assistant Controller and Management to recommend client credit limits and terms based on financial data and payment history.</li><li>Monitor credit risks for active clients, flagging those potentially at risk for late payments.</li><li>Adjust credit and payment policies based on trends such as seasonal fluctuations and shifting order volumes.</li></ul><p><strong>Collaboration with Clients & Internal Teams</strong></p><ul><li>Act as a key point of contact for Client Success by resolving billing inquiries and disputes.</li><li>Ensure invoicing accuracy and support Billing Specialist processes for payment application and account adjustments.</li><li>Regularly review AR reports to highlight and address high-risk accounts.</li><li>Provide Sales and Management with insights into client payment trends and credit reliability.</li></ul><p><strong>Reporting & Financial Planning</strong></p><ul><li>Prepare AR aging summaries and cash flow reports to highlight collections performance.</li><li>Recommend strategies to enhance payment timeliness and reduce outstanding balances.</li><li>Maintain comprehensive documentation on client payment behavior, disputes, and credit evaluations.</li></ul><p><strong>Systems & Tools</strong></p><ul><li>Utilize ERP system to manage invoicing, AR tracking, and reconciliations for wine fulfillment operations.</li><li>Leverage Excel for detailed analysis of AR trends and client payment data.</li><li>Conduct collections and credit discussions using tools like Zoom and Teams.</li></ul> Medical Front Desk Specialist <p>We are in the healthcare industry, specifically cosmetic dermatology, and are currently seeking a Medical Front Desk Specialist to join our team in San Francisco, California. In this role, you will be the first point of contact for our patients and play a crucial role in managing the day-to-day operations of our front desk. This includes scheduling appointments, managing patient interactions, and ensuring smooth office operations. </p><p><br></p><p>Responsibilities:</p><p>• Responding promptly to all incoming calls and managing a multi-line phone system</p><p>• Accurately scheduling appointments for multiple providers using Nextech software</p><p>• Handling cash transactions and patient pre-screening procedures</p><p>• Collaborating with medical providers to ensure accurate scheduling and billing</p><p>• Maintaining patient medical records in compliance with HIPAA regulations</p><p>• Juggling multiple tasks simultaneously while ensuring a positive patient experience</p><p>• Keeping office supplies stocked and managing administrative duties as required</p><p>• Utilizing various software systems including Allscripts, Cerner Technologies, Dentrix Dental Software, Eaglesoft, and EHR SYSTEM</p><p>• Answering inbound calls and performing billing functions as needed.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013150161**</p><p><br></p><p><br></p> Billing Supervisor/Manager <p>We are seeking a Billings Specialist / Office Manager for our client that is based in Belmont, Ca. This is a direct hire position, in-office 5 days a week. This role will oversee the processing of healthcare billings, tracks budgets, and ensures the protection and confidentiality of health information systems. The successful candidate will also manage the release of information functions for the facility, maintain facility policies, and liaise with various departments to ensure the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the maintenance of business office records in accordance with federal and state guidelines</p><p>• Facilitate accounting and billing functions and providing excellent customer service.</p><p>• Act as a liaison with the billing company and complete necessary documentation.</p><p>• Conduct routine audits and focused reviews of problem areas, quality indicators, and survey issues</p><p>• Ensure the security of health information systems and business office records</p><p>• Manage the release of information functions for the facility, reviewing and processing all requests for information</p><p>• Maintain an efficient forms management system for the development, review, and reproduction of facility forms</p><p>• Coordinate with the admissions coordinator to ensure completion of all aspects of the admission process</p><p>• Act as a liaison between Nursing, ancillary disciplines, and the Health Information Department</p><p>• Communicate with Residents/Family as needed</p><p>• Oversee the completion of facility statistical reports such as monthly facility statistics, daily census, licensure reports</p><p><br></p><p><br></p><p><br></p> Commercial Collections Specialist <p>We are offering a contract to hire for a Commercial Collections Specialist role located in Pittsburg, California. As a Commercial Collections Specialist, your main role will be to manage customer relationships, ensure timely payments on account balances, and act as a link between customers and our team to facilitate payments and address issues causing payment delays.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Monitor, manage and maintain customer accounts assigned to you</p><p>• Conduct collection calls and send correspondence in a goal-driven collections department</p><p>• Build and sustain effective relationships with customers and cross-functional teams</p><p>• Reconcile complex customer accounts and carry out specialized billing as requested by customers</p><p>• Analyze customer concerns and provide prompt resolutions</p><p>• Handle customer service regarding collection issues, customer refund requests, account adjustments, and customer disputes</p><p>• Undertake collection activities including customer follow-up, resolving unpaid invoices, negotiating payment plans and settlements, and dispute resolution</p> Insurance Verification Clerk <p>We are presently seeking a proactive, detail-oriented Insurance Verification Clerk for our thriving Healthcare sector. The ideal candidate is tasked with verifying insurance coverage for new patients, resolving insurance issues, and managing patient account records.</p><p><br></p><p>Responsibilities:</p><p>·      Verify new patients insurance coverage using online systems and phone calls.</p><p>·      Communicate with patients to explain insurance benefits and payment procedures.</p><p>·      Perform review of patient account records, ensuring accuracy in billing and insurance information.</p><p>·      Work closely with other departments within the organization to provide comprehensive patient experience.</p><p>·      Maintain and secure confidentiality of all patient health, finance, and demographic information.</p><p>·      Stay updated with changes in either medical or insurance regulations and guidelines.</p><p>·      Trouble-shoot and resolve insurance issues in a timely manner.</p><p>·      Coordinate with multiple insurance companies to ensure claims and disputes are handled appropriately.</p> Collections Specialist <p>One of our clients is looking for a Collections specialist for a 3 months contract.</p><p><br></p><p>***Contact Ade Henderson via LinkedIn for immediate consideration***</p><p><br></p><ul><li>Monitor accounts to identify and resolve outstanding balances.</li><li>Contact customers via phone, email, or written correspondence to collect overdue payments.</li><li>Negotiate payment arrangements or settlements in compliance with company policies and applicable regulations.</li><li>Research and resolve disputes, billing errors, or discrepancies to facilitate payment resolution.</li><li>Document all collection activities, including contacts, agreements, and next steps, in the relevant systems.</li><li>Generate aging reports and analyze customer accounts for accuracy and discrepancies.</li><li>Collaborate with internal teams, such as customer service and billing, to resolve payment issues.</li><li>Recommend accounts for escalation, including those requiring legal action or write-offs.</li></ul><p><br></p> Billing Clerk & Cash Applications We are offering a permanent employment opportunity for a Billing Clerk & Cash Applications role in Walnut Creek, California. The successful candidate will join our team and play an integral part in the processing and maintenance of customer-related transactions and records. This role is pivotal in our industry and will involve handling sensitive and confidential paperwork, as well as providing efficient support for our company's mission, values, and goals.<br><br>Responsibilities:<br>• Accurately process customer billing and credit card transactions.<br>• Maintain comprehensive and accurate files for all customer credit card purchases.<br>• Take responsibility for the preparation of sensitive and confidential paperwork for mailings and record keeping.<br>• Efficiently manage multiple tasks, prioritize effectively, and work independently.<br>• Provide robust support for the company's mission, values, and goals as directed by management.<br>• Demonstrate a strong work ethic and a high degree of integrity.<br>• Display a proven attention to detail and a willingness to do whatever necessary to support the team.<br>• Use good judgement and show a commitment to continuing personal development.<br>• Utilize strong mathematical, communication, and Microsoft Office Suite skills, particularly with Outlook, Excel, and Word.<br>• Leverage experience with spreadsheets and automated accounting systems to assist customers and perform accounting functions. Accounts Receivable Specialist <p>Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you?</p><p><br></p><ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul><p><strong>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move!</strong></p><p><br></p><p>This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable.</p><p><br></p><p><strong><u> Summary of job duties </u></strong></p><p><strong>Invoice Management: </strong>Prepare, issue, and track customer invoices.</p><p><strong>Payment Processing</strong>: Record incoming payments and reconcile accounts.</p><p><strong>Collections</strong>: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.</p><p><strong>Customer Relations</strong>: Maintain positive relationships while addressing billing inquiries.</p> Accounts Receivable Specialist <p>Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you?</p><p><br></p><ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul><p><strong>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move!</strong></p><p><br></p><p>This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable.</p><p><br></p><p><strong><u> Summary of job duties </u></strong></p><p><strong>Invoice Management: </strong>Prepare, issue, and track customer invoices.</p><p><strong>Payment Processing</strong>: Record incoming payments and reconcile accounts.</p><p><strong>Collections</strong>: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.</p><p><strong>Customer Relations</strong>: Maintain positive relationships while addressing billing inquiries.</p> Accounts Payable Specialist <p><strong>Robert Half</strong>, a leading global staffing firm, is excited to hire an <strong>Accounts Payable Specialist</strong> to join our team in <strong>Tri-Valley and CC County!</strong></p><p><br></p><p>This is your chance to gain hands-on experience across multiple industries while working with a variety of software. Are you ready to take on career-building challenges, dive into impactful projects, and grow your professional skills? If so, we want to hear from you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul> Accounts Payable Specialist <p>Robert Half's client, a leading global bean roasting and distribution company, is seeking a meticulous and enthusiastic Accounts Payable Specialist to join their growing team. They're not just passionate about coffee; they're passionate about people too!</p><p><br></p><p><strong>About the Role:</strong></p><p>Great coffee starts with strong partnerships. As the Accounts Payable Specialist, you'll play a vital role in maintaining these relationships by ensuring accurate and timely payments to our vendors. You'll be the backbone of financial operations, ensuring that everything runs smoothly from bean to cup.</p><p><br></p><p><strong>Responsibilities (Your Daily Grind):</strong></p><ul><li><strong>Invoice Processing Pro:</strong> Efficiently manage a high volume of invoices, from small local farms to large international suppliers, ensuring accuracy and timely processing.</li><li><strong>Three-Way Match Champion:</strong> Master the art of the three-way match (purchase orders, receiving documents, and invoices), ensuring no discrepancies slip through the cracks.</li><li><strong>Vendor Liaison:</strong> Build and maintain positive relationships with our vendors, addressing inquiries and resolving any payment-related issues with professionalism and grace.</li><li><strong>Payment Processing Guru:</strong> Execute timely and accurate payments via various methods (checks, ACH, wire transfers), ensuring our vendors are happy and our coffee supply chain remains uninterrupted.</li><li><strong>Reconciliation Rockstar:</strong> Reconcile accounts payable and vendor statements, keeping our financial records accurate and up-to-date.</li><li><strong>Reporting Ace:</strong> Prepare and analyze AP reports, providing valuable insights into our spending and helping us optimize our financial processes.</li><li><strong>Process Improvement Advocate:</strong> Identify opportunities to streamline and enhance our AP procedures, contributing to increased efficiency and accuracy.</li><li><strong>Expense Report Wrangler:</strong> Process employee expense reports, ensuring compliance with company policies.</li></ul><p><br></p> Accounts Payable Specialist <p><strong>Robert Half</strong>, a rapidly growing global staffing powerhouse, is on the hunt for an <strong>Accounts Payable Specialist</strong> to join our Full-Time Engagement Professionals Team.</p><p>This is a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you!</p><p> </p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly.</p><p> </p><p>Accounts Payable Specialist Job Duties - will vary upon each engagement:</p><ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul> Accounts Payable Specialist <p>Robert Half's publishing client is seeking a highly motivated and detail-oriented Accounts Payable Specialist to join their finance team. This role is critical to ensuring the smooth and efficient processing of our accounts payable function. The ideal candidate will have a strong understanding of accounts payable processes and proven experience with NetSuite.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process a high volume of invoices accurately and efficiently, ensuring proper coding and approvals.</li><li>Manage vendor relationships, including communication regarding invoice discrepancies and payment status.</li><li>Reconcile vendor statements and resolve any outstanding issues.</li><li>Prepare and process weekly check runs and electronic payments.</li><li>Maintain accurate accounts payable records in NetSuite.</li><li>Assist with month-end close activities related to accounts payable.</li><li>Collaborate with other departments to ensure timely and accurate payment processing.</li><li>Identify and implement process improvements to enhance efficiency.</li><li>Respond to internal and external inquiries regarding accounts payable.</li><li>Perform other related duties as assigned.</li></ul><p><br></p> Accounting Specialist We are in search of an Accounting Specialist to join our team in the healthcare industry, located in Stockton, California. As an Accounting Specialist, you will be tasked with handling customer applications, maintaining customer records, and resolving customer inquiries. Your role also includes monitoring customer accounts and taking appropriate action. This position offers a long-term contract employment opportunity.<br><br>Responsibilities:<br>• Accurately and efficiently process customer credit applications<br>• Maintain precise customer credit records<br>• Coordinate and resolve accounts payable issues with vendors<br>• Oversee the maintenance of W9 Files and the submission of annual 1099 Forms<br>• Identify areas for automation and process improvement within accounting functions<br>• Review A/P Batches for proper expense coding<br>• Perform weekly or as needed check runs<br>• Review aging report to identify invoices due and act accordingly<br>• Assist in month-end duties and in preparation of annual financial and other audits<br>• Provide training and/or lead direction to Account Clerk I and II, and act as a liaison with internal departmental leaders<br>• Serve as a backup for other accounting functions. Accounts Receivable Specialist <p>We are offering a long term contract employment opportunity for an Accounts Receivable Specialist in Santa Rosa, California. As an Accounts Receivable Specialist, you will play a vital role in managing financial information and providing accounting support to our team.</p><p><br></p><p>Responsibilities:</p><ul><li>Process and post payments accurately, including checks and transfers.</li><li>Address accounting inquiries and resolve discrepancies in receivables.</li><li>Reconcile bank accounts and adjust accounts receivable monthly.</li><li>Prepare financial reports and manage invoices and payment updates.</li><li>Perform additional administrative and financial tasks as needed.</li></ul><p><br></p> Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist in the High Tech - Pharm/Biotech industry, located in San Jose, California. The chosen candidate will be a key player in our team, engaged in handling accounting functions with a focus on accounts payable.<br><br>Responsibilities:<br>• Accurately process customer credit applications as part of the Accounts Payable (AP) operations<br>• Maintain and update customer credit records to ensure accuracy and compliance<br>• Resolve customer inquiries in a timely and detail-oriented manner<br>• Monitor customer accounts and perform necessary actions in response to account status<br>• Utilize Accounting Software Systems and ERP - Enterprise Resource Planning for efficient work processes<br>• Conduct regular auditing to ensure all financial transactions are error-free<br>• Handle Account Coding tasks and ensure all coding is accurate and up-to-date<br>• Leverage ADP - Financial Services and Concur for efficient financial operations<br>• Manage Accrual Accounting tasks and ensure all accruals are accurately recorded<br>• Oversee Automated Clearing House (ACH) transactions to ensure smooth financial operations<br>• Utilize Oracle Fusion for advanced financial management and reporting Billing Clerk <p>We are seeking a detail-oriented <strong>Billing Clerk</strong> for a <strong>contract-to-hire opportunity</strong> with a growing company in <strong>San Francisco</strong>! This role is <strong>100% onsite</strong> and perfect for someone with strong attention to detail and prior billing or administrative experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, review, and process invoices to ensure accuracy and timely billing.</li><li>Reconcile billing discrepancies and resolve client queries efficiently.</li><li>Maintain and update billing records in compliance with company policies.</li><li>Collaborate with internal teams, including accounting and customer service, to support billing processes.</li><li>Monitor payment statuses and assist with follow-ups to ensure timely collections.</li></ul><p>This position offers the opportunity to transition into a long-term role for the <strong>right candidate</strong>. Apply today to take the next step in your career!</p> Accounts Payable/Payroll Specialist <p>We are offering an exciting opportunity for an Accounts Payable/Payroll Specialist in Pittsburg, California. The selected candidate will be part of a team dedicated to managing the company's accounts payable and payroll processes. This role involves handling account reconciliations, processing checks, coding invoices, and data entry. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process A/P invoices and checks accurately, ensuring approvals, correct calculations, and matching checks.</li><li>Monitor discount opportunities, verify federal IDs, and resolve discrepancies in purchase orders, invoices, or payments.</li><li>Address vendor inquiries and collaborate with internal departments to resolve issues.</li><li>Process employee expense reports, ensuring proper approvals and receipts.</li><li>Reconcile vendor statements, investigating and correcting discrepancies.</li><li>Properly code invoices/expense reports with accurate GL entries.</li><li>Set up and maintain accurate vendor information, including W-9s.</li><li>Produce annual 1099 tax filings.</li><li>Assist with month-end/year-end close for accruals and reconciliation.</li><li>Assist with payroll data entry and other payroll-related tasks.</li><li>Perform other duties as assigned.</li></ul><p><br></p> Accounts Payable Specialist <p><br></p><p>Robert Half is looking for a detail-oriented and diligent Accounts Payable Clerk to strengthen our client's financial team. The successful candidate will oversee all the company’s outgoing payments, ensuring accuracy and timely processing. This role includes managing invoices, reconciling vendor accounts, organizing financial records, and ensuring accurate financial reporting.</p><p><br></p><p>TO APPLY today, please locate my email on my LinkedIn account (Tawnia Kirshen) and email me your resume directly. Looking forward to speaking with you. </p><p><br></p><p>Job Duties: </p><ol><li>Manage and process all invoice payments, ensuring accuracy and timeliness.</li><li>Reconcile vendor accounts and resolve any discrepancies in vendor payments.</li><li>Maintain organized financial records for easy reference and auditing.</li><li>Prepare and report on regular financial statements.</li><li>Assist in the development and implementation of systems for collecting, analyzing, verifying, and reporting financial information.</li><li>Adhere to company policies and procedures and ensure compliance with state and federal laws.</li><li>Answer and resolve any inquiries concerning invoice payments and account status.</li><li>Provide assistance in annual audits.</li><li>Perform other related duties as assigned.</li></ol><p><br></p> Accounts Payable Specialist <p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing:</strong> Review, verify, and process invoices for payment while ensuring accurate coding to general ledger accounts.</li><li><strong>Vendor Management:</strong> Maintain and update vendor records, collaborate with vendors to resolve issues, disputes, or payment discrepancies.</li><li><strong>Payment Processing:</strong> Prepare and process electronic transfers, checks, ACH payments, and other types of payments in a timely manner.</li><li><strong>Expense Reports:</strong> Audit and process employee expense reports following company policies and procedures.</li><li><strong>Reconciliation:</strong> Reconcile accounts payable sub-ledger to the general ledger monthly and resolve any discrepancies promptly.</li><li><strong>Compliance:</strong> Ensure compliance with company policies, tax regulations, and internal control guidelines in all accounts payable activities.</li><li><strong>Month-End Support:</strong> Assist with month-end closing activities, including preparing accounts payable reports for management.</li><li><strong>Process Improvement:</strong> Identify areas for improvement within accounts payable processes to enhance efficiency and accuracy.</li></ul><p><br></p> Accounts Payable Specialist We are on the lookout for a diligent Accounts Payable Specialist, based in Napa, California. As an Accounts Payable Specialist, your main role will be to manage and maintain our accounts payable operations, including processing invoices, managing vendor relations, and handling various accounting tasks.<br><br>Responsibilities:<br>• Accurately manage and process invoices through our accounts payable system<br>• Oversee the email management for the payables inbox, where most invoices are received<br>• Maintain proper vendor records, including new vendor setup, managing W-9 forms, and insurance requirements<br>• Handle the assembling of check run packages with reports for CEO approval<br>• Record and manage various bank entries that have cleared<br>• Execute credit card reconciliation for the corporate card used by all departments<br>• Handle accounts receivable tasks, such as sending invoices to trade partners and recording deposits<br>• Upload trade orders to the SOVOS/ShipCompliant website on the shipment date<br>• Update Standard Operating Procedures (SOPs) as needed<br>• Utilize relevant accounting software, such as Microsoft Dynamics Navision (NAV), and demonstrate strong Excel skills, including the use of pivot tables.
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