65 results for Legal Secretary in Oakland, CA

Legal Secretary Robert Half is seeking a Legal Secretary for its large law firm client with an office in the East Bay (near BART / hybrid telecommute remotely 2 days/week). The qualifications for the position are the following: 3+ years of experience as a litigation legal secretary; preparation of various pleadings including discovery, law and motion matters, writs, appellate pleadings and briefs; knowledge of e-filing in state and federal court; and adept at providing general administrative support. This is an established law firm with long-term, happy staff (low turnover) and friendly, flexible management. The annual base salary range is $85,000 – 105,000+/yr, DOE, and the employment benefits offered are very generous. 37.5 hour work week. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Legal Secretary Established law firm in Palo Alto, CA has an immediate opening for a Legal Secretary! This Legal Secretary role requires a highly organized individual who can provide comprehensive administrative and legal support to attorneys while managing confidential tasks and maintaining exceptional attention to detail. This Legal Secretary will support three busy litigation partners through all phases of the case lifecycle. This position is hybrid and requires on-site work up to four days per week. The ideal candidate will have 7-15+ years of legal secretary experience in civil litigation. Responsibilities:• Provide confidential administrative support, including drafting and formatting legal documents, correspondence, and reports.• Manage and organize electronic files, databases, records, and certificates with efficiency and accuracy.• Prepare and finalize pleadings and discovery documents for filing and service in compliance with court requirements.• Schedule and coordinate appointments, meetings, conferences, and travel arrangements for attorneys.• Handle document production tasks, including photocopying, scanning, and coordinating outsourced copy jobs.• Input attorney time entries into firm software daily and ensure timely reconciliation of expenses.• Interact effectively with clients, vendors, attorneys, and staff to maintain positive relationships.• Maintain and organize workstations and surrounding areas, including handling file boxes and other materials.• Close files and manage documentation using firm-specific software systems.• Assist with additional projects as assigned by leadership.

Legal Secretary Robert Half Legal is recruiting a Litigation Secretary for our international law firm client in the Silicon Valley (hybrid telecommute) with a leading commercial litigation practice. To qualify, candidates should have at least 2 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player. This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $85,000 - 115,000+/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Legal Secretary Reputable law firm is seeking an experienced Litigation Legal Secretary to join their dynamic law firm in San Francisco, California. This role is pivotal in supporting the litigation team by ensuring seamless organization, communication, and the preparation of legal documents. The ideal candidate will thrive in a fast-paced environment, possess exceptional attention to detail, and have a comprehensive understanding of litigation procedures. Responsibilities:• Maintain and organize legal documents, ensuring both physical and electronic filing systems are up-to-date and accessible.• Assist attorneys in drafting, revising, and finalizing various legal documents, including pleadings, motions, discovery responses, subpoenas, and correspondence.• File court documents electronically through state and federal e-filing systems, guaranteeing accuracy and timeliness.• Manage attorneys’ calendars by scheduling depositions, court appearances, trials, meetings, and client consultations.• Prepare trial materials such as binders, exhibits, and other required documents to support litigation efforts.• Coordinate with court personnel, opposing counsel, process servers, and clients for smooth communication and case management.• Monitor litigation deadlines, ensuring attorneys are fully prepared for hearings, motions, and trials.• Perform administrative tasks such as scanning, copying, mailing, and managing correspondence for attorneys.• Support the team by tracking case progress and providing updates on critical deadlines and developments.• Facilitate attorney-client communication to ensure timely updates and information exchange.

Legal Secretary We are looking for a skilled and detail-oriented Legal Secretary to join our team in Menlo Park, California. This role involves providing comprehensive administrative and legal support to a primary partner and associate, with occasional assistance for other attorneys in the trusts and estates practice. The ideal candidate will thrive in a collaborative environment and bring a strong commitment to excellence. Responsibilities: • Provide administrative and legal support to a primary partner and associate, including managing schedules and correspondence. • Draft, edit, and format legal documents using tools like Adobe Acrobat and case management software. • Handle billing tasks, including preparing and processing invoices, ensuring accuracy and timeliness. • Oversee calendar management for attorneys, scheduling meetings, hearings, and deadlines. • Coordinate and maintain client relations by responding to inquiries and providing updates on case progress. • Utilize Aderant and other legal tools to manage case files and related documentation. • Conduct research and prepare materials for estate planning and trusts documentation. • Perform filing and document organization, ensuring compliance with court and legal requirements. • Support occasional administrative needs for additional attorneys in the trusts and estates practice. • Assist with the use of Automated City Register Information System (ACRIS) for real estate-related matters.

Legal Secretary We are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. Responsibilities: • Assist in document revisions, formatting, and finalizing • Prepare and manage engagement letters • Manage and organize client files efficiently • Answer phone calls professionally and promptly • Circulate letters and other legal documents via email and physical mail • Circulate documents for execution via DocuSign • Handle the administrative management of the Confidentiality Agreement program • Utilize management systems and Microsoft Office Suites effectively • Perform billing functions and calendar management • Format documents using ProLaw and PDF • Proofread and draft legal documents as required.

Legal Secretary A prestigious law firm in San Francisco is seeking a dedicated Legal Secretary to join their team. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment while delivering unmatched support to attorneys and legal staff. Key Responsibilities:<ul><li>Assist attorneys with document preparation, including drafting, formatting, and proofreading legal correspondence, pleadings, and other materials.</li><li>Manage and maintain attorneys’ calendars, coordinate meetings, and schedule court dates, depositions, and client consultations.</li><li>Perform e-filing in State and Federal court systems, ensuring compliance with all applicable rules and deadlines.</li><li>Maintain case files and organize both physical and electronic documentation for easy access and retrieval.</li><li>Coordinate and communicate with clients, witnesses, opposing counsel, court staff, and internal teams.</li></ul>

Legal Secretary Growing boutique firm is seeking a Trusts & Estates Legal Secretary to their team in San Francisco, California. This role is primarily involved in the field of estate planning and will require the individual to have a keen eye for detail and exceptional organization skills. The Legal Secretary will be responsible for assisting in drafting and editing estate planning documents, managing databases, and carrying out various administrative tasks. Responsibilities:• Assist in the preparation and editing of estate planning documents, such as trusts, wills, powers of attorney, and advance health care directives.• Coordinate and execute administrative tasks for client projects, including mailing, filing, and database management.• Support in drafting trust administration documents, including checklists, certifications of trust, beneficiary releases and agreements, court petitions, and asset inventories.• Oversee the filing of federal tax documents and probate court documents.• Assist in the preparation of real property transfer documents, including deeds, preliminary changes of ownership, and transfer tax affidavits.• Aid in the collection, valuation, and distribution of assets as directed by the executor/trustee.• Contribute to legal research and the preparation of client memos and correspondence.• Assist in client estate planning signing appointments and provide notary services.• Coordinate with records and conflicts departments in the opening and closing of matters.• Manage the database of all relevant documents and carry out routine document filing.• Prepare physical and electronic estate planning and transaction binders for clients.

Legal Secretary/Jr. Paralegal Our client is an established and respected law firm specializing in plaintiff-side employment law. They are seeking a skilled litigation secretary/jr. paralegal to join their team. They are devoted to advocating for employees facing workplace injustices, including wrongful termination, discrimination, harassment, and wage-and-hour violations. Responsibilities: <ul><li>Accurately prepare and electronically file court documents in state and federal courts, ensuring all filings comply with applicable rules and deadlines.</li><li>Manage deadlines, hearings, and appointments in the firm’s case calendar system, ensuring attorneys are fully briefed and prepared.</li><li>Efficiently draft and format TOAs/TOCs for court filings, ensuring accuracy and compliance with court requirements.</li><li>Organize and prepare case materials for trial, including exhibit binders, witness files, and trial notebooks, while coordinating logistics with the legal team.</li><li>Draft, proofread, and finalize general correspondence, pleadings, and legal documents. Maintain case records and ensure all files are current and organized.</li><li>Serve as the point of contact for clients, providing updates and relaying information to attorneys in a professional and empathetic manner.</li><li>Assist attorneys with scheduling, expense reports, travel arrangements, mail handling, and other office management duties as needed.</li></ul>

Legal Secretary Robert Half is recruiting an experienced Legal Secretary for the beautiful downtown San Francisco office (telecommute remotely 3x/wk!) of its regional law firm client. This position supports three attorneys. The qualifications for the position are the following: • 3+ years of experience as a legal secretary supporting busy litigation and real estate attorneys; • Experience in public entity and municipality clients is a plus, but not required; • Preparation of varied pleadings including discovery, law and motion matters, writs, appellate pleadings and briefs; • Significant filing in state and federal court at both the trial (Superior Courts for state cases and District Courts for federal cases) and the appellate level; and • Command of federal and state rules of court and local court rules and procedures. The base salary is $85,000 – 105,000+/yr., DOE, and the benefits offered are generous. 37.5 hour work week. For confidential consideration, please email your resume and salary requirements to Jon Lucchese, VP - Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Litigation Secretary We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process. Responsibilities include: • Traveling to and attending trials with the Partner.• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients• Drafting and editing correspondence, memos, and other legal documents• Handling court filings and e-filings• Facilitating meetings, depositions, and client calls• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters• Entering and editing attorney time as necessary• Utilizing strong organizational skills to manage various tasks and deadlines• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities• Independently e-filing in accordance with court rules• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements. Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.

Legal Assistant Litigation Secretary - Hybrid role About the Role:We are currently seeking a highly proficient and experienced Litigation Secretary to join our team on a hybrid work schedule. The ideal candidate will have a strong background in construction litigation, real estate litigation, or land use. This position will be instrumental in lending comprehensive support to our team of attorneys which involves various duties such as drafting correspondence, preparing legal documents, and maintaining calendars. Key Responsibilities:<ol><li>Provide comprehensive administrative and secretarial support to the Litigation team.</li><li>Generate, edit, and finalize correspondence and legal documents.</li><li>Maintain attorneys' calendars by scheduling deadlines, conferences, and depositions.</li><li>Assist in conducting extensive legal research.</li><li>Regularly maintain and update case files and litigation databases.</li><li>Draft and proofread legal documents for correct legal terminology and syntax.</li><li>Answer and direct phone calls; manage mail and couriers.</li><li>Maintain confidentiality of sensitive information.</li></ol>

Legal Assistant A well-established San Jose law firm is offering an exciting opportunity for a Legal Assistant/Paralegal to join their busy team. The role primarily involves litigation procedures, calendar management, and document management. The firm offers competitive compensation, excellent benefits, and a collaborative work environment, with interesting clients and cases. Responsibilities:• Managing and organizing calendars efficiently• Proficient use of Microsoft Office Suite for document formatting• Ensuring clear and effective written and oral communication• Upholding high standards of grammar and punctuation in all communications• Proofreading documents and correspondence for accuracy• Managing documents and utilizing e-discovery tools effectively• Contributing positively to team settings and collaborations.

Legal Assistant A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management. Responsibilities: • Drafting, formatting, and editing various legal documents and administrative correspondence.• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.• Processing and reviewing invoices.• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.• Promptly opening and closing matters in accordance with firm policies and procedures.• Maintaining client and administrative files in line with firm policies and procedures.• Providing backup support to assigned team members and performing other duties as assigned.• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.

Legal Assistant Growing San Francisco law firm is seeking a dedicated and detail-oriented Legal Assistant to join their litigation team. This role involves providing comprehensive legal and administrative support to attorneys and paralegals in a dynamic and fast-paced environment. The ideal candidate will have excellent organizational skills, a proactive attitude, and the ability to maintain a high level of care while handling confidential information. Responsibilities:• Provide administrative and legal support to attorneys in managing a high-volume litigation practice.• Prepare, edit, and finalize a variety of legal documents, including pleadings, motions, correspondence, and memoranda, ensuring accuracy and proper formatting.• Conduct internet-based legal research as needed to support case preparation and strategy.• Collaborate with other practice groups to ensure seamless support for attorneys and clients.• Maintain and organize electronic files in compliance with firm policies using the document management system.• Assist team members by sharing workload and contributing to a collaborative team environment to meet client and firm objectives.• Handle sensitive and confidential information with discretion and care.• Build and maintain positive, thoughtful relationships with colleagues, supervisors, and clients.• Perform general administrative tasks and participate in special projects as assigned.

Litigation Secretary Our client is seeking a highly organized, skilled, and detail-oriented Litigation Secretary to join our law firm and support our litigation team. The ideal candidate will provide administrative and secretarial support to our litigation team. Additionally, the Candidate should have experience working in a fast-paced law firm, providing essential support to civil and commercial litigation attorneys. This role requires strong organizational skills, excellent communication abilities, and a deep understanding of legal processes related to litigation. This role requires experience in handling a variety of legal documentation, client communications, and the coordination of real estate transactions. Requirements<ul><li>Prepare and format complex legal documents, including pleadings, briefs, and motions, with proper Tables of Contents and Tables of Authorities that comply with court-specific formatting requirements.</li><li>Knowledge of state and federal court rules. </li><li>Assist attorneys with preparing, revising, and finalizing legal documents such as pleadings, unlawful detainers, motions, discovery responses, subpoenas, and correspondence.</li><li>File court documents electronically using federal and state e-filing systems, ensuring all documents are filed accurately and in a timely manner.</li><li>Manage attorney calendars, schedule depositions, court hearings, trials, meetings, and client conferences.</li><li>Prepare trial binders, exhibits, and other litigation materials as required.</li><li>Communicate with court personnel, opposing counsel, process servers, and clients.</li><li>Track litigation deadlines and ensure attorneys are prepared for hearings, motions, and trials.</li><li>Handle administrative duties such as copying, scanning, mailing, and managing attorney correspondence.</li></ul>

Legal Assistant A national immigration law firm has an immediate opening for an entry-level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Francisco, CA. The ideal candidate will be a recent college graduate with demonstrated office experience or have 1–2+ years of experience working in the legal field. Key Responsibilities:<ul><li>Perform high-volume data entry accurately and efficiently</li><li>Organize and maintain legal documents detailing eligibility for visa classification</li><li>Handle clerical tasks such as copying, printing, and scanning documents</li><li>Create electronic and physical client files for efficient case management</li><li>Track and monitor the status of immigration cases, ensuring timely updates</li><li>Circulate incoming mail according to specified procedures</li><li>Learn to analyze case documents and prepare immigration applications for filing</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits</li><li>Interface with corporate representatives and foreign nationals</li><li>Participate in legal practice meetings and alerts on current events, advanced topics, and client relationship-building skills</li><li>Support additional projects as assigned</li></ul>

Legal Assistant A local government agency is seeking a Legal Assistant to join its legal department on a full-time, contract-to-hire basis. This position provides day-to-day legal and administrative support to attorneys handling municipal matters such as code enforcement, subpoenas, court petitions, public records requests, and litigation file management. The ideal candidate will bring at least one year of recent experience working in a city, county, or other public agency and will understand the internal processes, department structures, and workflows of a local government environment. While prior legal assistant experience is preferred, the agency is open to training the right candidate on more advanced legal tasks and systems. This is an excellent opportunity for someone with strong public agency experience who is looking to expand their legal skill set in a supportive environment. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys, including document preparation and filing</li><li>Draft and circulate legal notices, summons, and related materials for administrative hearings</li><li>Coordinate hearing logistics, including court reporter scheduling and documentation prep</li><li>Assist with subpoena responses and public records request coordination across departments</li><li>Conduct basic legal research and locate relevant statutes, municipal codes, and case law</li><li>Prepare legal petitions and supporting documents for attorney review and court submission</li><li>Draft misdemeanor complaints for municipal code violations and arrange court dates</li><li>Maintain litigation files, calendars, legal library resources, and attorney CLE tracking</li><li>Process internal department forms, including procurement, payroll, and budget tracking</li><li>Draft correspondence, reports, and administrative materials for internal and council use</li><li>Serve as a liaison for legal inquiries from internal departments and the public</li><li>Perform related duties as assigned</li></ul>

Legal Assistant We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. Responsibilities:• Utilize various legal software to manage client information and legal procedures.• Manage the e-Filing of documents in state and federal courts.• Maintain a clear understanding and application of civil procedures and litigation.• Prepare legal documents, pleadings, and discovery.• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.• Maintain high attention to detail when dealing with client relations and claim administration.• Exhibit effective communication skills in liaising with clients and team members.• Handle billing functions and calendar management efficiently.• Foster a positive environment through good interpersonal skills.

Legal Assistant Legal Assistants directly support lawyers and may be required to supervise other legal staff, such as legal secretaries or file clerks. Legal Assistants should have computer and technical knowledge as well as strong analytical, communication and organizational skills.Some law firms prefer three to five years of legal experience in a law firm or other corporate legal department. Your responsibilities in this role - Electronically filing documents - Cross-reference copied documents with originals to ensure accuracy - Develop correspondence and memorandum - Handle matter management and record keeping - Prioritize legal research and investigative tasks, including obtaining information or documents from outside parties, as directed - Photocopy/scan documents - Maintain word processing, filing and faxing - Gather documents and assemble data as directed by lawyers and paralegals - Regulate computer database input and retrieval - Analyze and retrieve electronic documents from a variety of court and agency web sites

Legal Assistant We are looking for a detail-oriented Legal Assistant with a strong background in family law. This position requires excellent organizational skills and the ability to efficiently manage client files, assist with legal documentation, and support attorneys in their daily operations. Candidates should be familiar with modern legal software platforms and have a proactive approach to handling administrative tasks. Responsibilities:• Organize and maintain client files in cloud-based systems, including pleadings, correspondence, and discovery materials.• Record billable hours accurately in .1 increments, ensuring at least three hours daily.• Create and update pleadings indexes to maintain comprehensive case records.• Draft legal forms such as substitution of attorney and notice of new address.• Conduct intake calls with potential clients, gathering essential information and providing initial support.• Set up client files systematically upon receipt to ensure smooth case management.• Manage attorney calendars, scheduling appointments and deadlines effectively.• Utilize software platforms such as Clio Manage, Clio Grow, RingCentral, and Box for seamless workflow.• Assist with mailing documents and checks when necessary and support office management tasks as needed.

Jr. Paralegal A national immigration law firm has an immediate opening for an entry-level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Francisco, CA. The ideal candidate will be a recent college graduate with demonstrated office experience or have 1–2+ years of experience working in the legal field. Key Responsibilities:<ul><li>Perform high-volume data entry accurately and efficiently</li><li>Organize and maintain legal documents detailing eligibility for visa classification</li><li>Handle clerical tasks such as copying, printing, and scanning documents</li><li>Create electronic and physical client files for efficient case management</li><li>Track and monitor the status of immigration cases, ensuring timely updates</li><li>Circulate incoming mail according to specified procedures</li><li>Learn to analyze case documents and prepare immigration applications for filing</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits</li><li>Interface with corporate representatives and foreign nationals</li><li>Participate in legal practice meetings and alerts on current events, advanced topics, and client relationship-building skills</li><li>Support additional projects as assigned</li></ul>

Legal Assistant We are looking for a highly skilled Legal Assistant to join our team in San Jose, California. This role involves providing vital administrative support to attorneys and paralegals, primarily within the Intellectual Property litigation practice group. The ideal candidate will possess extensive litigation experience, particularly in Federal Court, and excel in managing case deadlines, preparing legal documents, and maintaining organized workflows. Responsibilities:• Maintain and organize client and administrative files, ensuring timely opening and closing of matters in compliance with firm policies.• Prepare, format, proofread, and edit litigation documents, including administrative correspondence and court filings, with precision and attention to detail.• Schedule and monitor court appearances, depositions, and discovery deadlines, ensuring all associated dates are accurately recorded in attorney calendars.• Coordinate the preparation of exhibits, evidence, briefs, and trial binders for hearings, trials, and meetings.• Manage incoming mail by scanning, filing, and calendaring important dates, while determining appropriate next steps.• Provide administrative support such as arranging attorney travel, booking accommodations, and organizing development events.• Oversee document profiling and management in compliance with practice group guidelines throughout the course of engagements.• Assist attorneys with timekeeping, invoice processing, and monitoring receivables to ensure financial tasks are handled efficiently.• Coordinate with court reporters and handle scheduling for hearings and depositions.• Greet and assist clients and visitors, manage conference room reservations, and ensure technical needs are met.