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12 results for Lease Administrator in Oakland Ca

Temporary Property Administrator <p>Are you an organized and detail-oriented professional looking to showcase your administrative skills in the real estate or property management industry? Robert Half is seeking a <strong>Temporary Property Administrator</strong> to provide vital support at a property management firm during a short-term need. This is an exciting opportunity to gain valuable experience in a fast-paced and dynamic environment.</p><p><br></p><p><strong>Responsibilities</strong></p><p>As a Temporary Property Administrator, your key responsibilities may include but are not limited to:</p><ul><li>Supporting day-to-day property management operations, including handling tenant inquiries and resolving issues promptly and professionally.</li><li>Coordinating maintenance requests and ensuring timely follow-up with vendors and contractors.</li><li>Assisting with lease administration, such as drafting lease documents, tracking renewals, and maintaining accurate tenant records.</li><li>Managing rent collection processes, issuing invoices, and processing payments.</li><li>Updating property management software and maintaining accurate files and records.</li><li>Preparing and distributing communications to tenants, such as notices, building updates, or status reports.</li><li>Answering phones, handling emails, and performing other general administrative duties as needed.</li></ul><p><br></p> Property Administrator <p>Robert Half's client in Pittsburg, CA is offering a short-term contract employment opportunity for a Property Administrator. The primary function of this role is to support the housing department and focus on recertification and housing choice vouchers.</p><p><br></p><p>Property Administrator Responsibilities:</p><p>• Assist with recertification processes in the housing department</p><p>• Manage housing choice vouchers effectively</p><p>• Request necessary documents from tenants as part of the recertification process</p><p>• Carry out income rent calculations</p><p>• Perform data entry tasks to maintain accurate and up-to-date records</p><p>• Provide exemplary customer service to tenants</p><p>• Utilize technical skills, specifically Yardi and HUD, to perform job functions</p><p>• Adhere to Fair Housing Law and Section 8 regulations</p><p>• Use basic office equipment and word processing software to facilitate administrative tasks</p><p>• Provide administrative assistance as needed.</p><p><br></p><p>If you are interested in this Property Administrator role, please submit your resume today!</p> Property Administrator <p>We are looking for a Property Administrator to join our client, a well-known community in the Oakland area! This critical role is responsible for ensuring the property is well-operated, well-maintained, and compliant with all relevant federal, state, and local regulations. </p><p><br></p><p>·      Oversee the daily operations of the property, implementing policies, procedures, and programs to ensure smooth management and maintenance of the building.</p><p>·      Enforce consistent application of property rules, regulations, and lease agreements, reporting any violations promptly.</p><p>·      Maintain accurate resident records during move-in and annual recertifications, ensuring compliance with regulatory guidelines.</p><p>·      Manage staff processes, including recruiting, hiring, training, performance evaluations, and, when necessary, terminations.</p><p>·      Ensure program compliance with various housing initiatives, such as HUD, TCAC, Home Program, RHCP, CAL HFA, and AHP.</p><p>·      Obtain required documentation, handle certifications, and collect deposits and rents in line with program policies.</p><p>·      Act as a resource for resident concerns, ensuring timely, professional responses to all requests or complaints.</p><p>·      Manage work orders efficiently and oversee the quick turnover of vacant units.</p> Property Administrator <p>Are you detail-oriented, organized, and ready to take on an exciting role in property management? We are seeking a <strong> Property Administrator</strong>! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Management Support</strong></p><ul><li>Gather and analyze financial data to prepare reports and track expenses.</li><li>Oversee rent collection and manage accounts receivable processes.</li><li>Assist with budget preparation, monitor financial performance, and aid in implementing corrective action plans.</li><li>Review and approve vendor invoices while managing commercial vendor accounts.</li></ul><p><strong>Administrative Duties</strong></p><ul><li>Compile and deliver routine property reports for stakeholders, including investors, lenders, and government entities.</li><li>Manage and update internal reporting dashboards.</li><li>Coordinate and consolidate reporting materials for external parties.</li></ul><p><strong>Project Management Support</strong></p><ul><li>Provide assistance with capital projects, ensuring timely and budget-conscious completion.</li><li>Collaborate with the Facility Manager to coordinate improvement projects and ensure vendor compliance.</li><li>Oversee insurance requirements and manage documentation for tenant construction projects.</li></ul><p><strong>Portfolio Systems Operation</strong></p><ul><li>Manage portfolio tools, including security system access and Yardi property management software.</li><li>Address Yardi-related inquiries and generate reports as needed.</li></ul><p><br></p> LIHTC Leasing Specialist We are offering a permanent employment opportunity for an experienced LIHTC Leasing Specialist in the Real Estate Property/Facilities Management industry. This role is based in Oakland, California and involves travel to various property sites across East Bay. <br><br>Responsibilities: <br>• Provide exceptional service to tenants, addressing their needs promptly and effectively.<br>• Conduct tours of properties for prospective tenants, highlighting key features and amenities in compliance with LIHTC regulations.<br>• Handle leasing inquiries through various channels such as phone, email, and in-person visits, ensuring accurate and prompt responses.<br>• Process leasing applications, carry out income verifications, and maintain compliance with LIHTC occupancy guidelines.<br>• Work closely with property management teams to ensure occupancy levels are maintained.<br>• Stay updated with LIHTC regulations and guidelines to ensure leasing activities are in compliance.<br>• Regularly travel to various properties within the LIHTC portfolio for site visits, meetings with property managers, and evaluation of leasing opportunities.<br>• Assist in creating and implementing leasing strategies aimed at achieving and maintaining full occupancy.<br>• Carry out administrative tasks related to leasing, which includes maintaining accurate records and preparing leasing reports.<br>• Use various tools such as Excel, Yardi Software, and Yardi Property Management to carry out tasks effectively and efficiently. Property Administrator We are seeking a Property Administrator to join our team in a major city in California. This role involves various administrative tasks and engaging with clients in the property industry. The position offers a short term contract employment opportunity. <br><br>Responsibilities:<br>• Effectively managing correspondence through Outlook email<br>• Taking on the responsibility of the front desk when required<br>• Accurately typing up handwritten reports<br>• Carefully filing and maintaining records<br>• Regularly interacting with a diverse range of clients, including those who have experienced homelessness<br>• Drafting detail-oriented letters utilizing pre-existing templates<br>• Diligently posting notices on doors<br>• Utilizing skills in Administrative Assistance and Microsoft Excel for optimal job performance. Real Estate Paralegal We are offering a short term contract employment opportunity for a Real Estate Paralegal at our retail food store located in South San Francisco, California. In this role, you will primarily focus on interpreting and managing lease agreements while ensuring all legal requirements are met.<br><br>Responsibilities:<br>• Accurately translate complex legal lease language into more understandable terms for our non-expert internal and external partners<br>• Scrutinize lease language for potential issues that could negatively affect the tenant<br>• Ably manage both digital and physical files with high attention to detail and strong organizational skills<br>• Utilize your knowledge of Common Area Maintenance (CAM), rent percentage, and breakpoints in lease agreements<br>• Apply your proficiency in technology and software tools, including Aderant, Adobe Acrobat, and Automated City Register Information System (ACRIS)<br>• Demonstrate your strong mathematical skills and proficiency in Excel in managing lease calculations<br>• Leverage your experience with Microsoft Office Suite (Word, Excel), DocuSign, and Workday in managing lease documentation<br>• Read and redline PDFs, leases, and documents, identifying potential issues quickly and clearly. Property Manager <p>We are working with a growing real estate firm that is currently seeking a dynamic and experienced Property Manager Leasing Specialist to join our busy team. This is an exciting opportunity for a self-starter who has passion for real estate and customer service, and the willingness to travel extensively.</p><p><br></p><p>The ideal candidate will have a minimum of 3 years of experience in leasing, be knowledgeable about LIHTC regulations, and have a demonstrated ability to manage all aspects of tenant satisfaction.</p><p><br></p><p>·      Conduct property tours for prospective tenants, showcasing key features and amenities in compliance with LIHTC regulations.</p><p>·      Manage leasing inquiries via phone, email, and in-person, delivering prompt and accurate information.</p><p>·      Process lease applications, conduct income verifications, and ensure compliance with LIHTC occupancy guidelines.</p><p>·      Collaborate with property management teams to maintain occupancy levels and actively address tenant needs.</p><p>·      Keep updated on LIHTC regulations to ensure total compliance in all leasing activities.</p><p>·      Travel regularly to properties within the LIHTC portfolio for site visits, meetings with property managers, and assessment of leasing opportunities.</p><p>·      Provide high-quality customer service throughout the leasing process and tenancy period.</p><p>·      Assist in the development and implementation of leasing strategies to achieve and sustain full occupancy.</p><p>·      Complete administrative tasks, including record maintenance and leasing reports preparation.</p> Leasing Assistant <p>We are partnering with an established organization in the sector of affordable housing, committed to providing high quality, affordable, and accessible homes to individuals and families in need..</p><p><br></p><p>Key Responsibilities</p><p>·      Show, lease, and move in prospective residents in a friendly and professional manner</p><p>·      Accurately and timely process resident applications</p><p>·      Maintain updated knowledge of property amenities and community offerings</p><p>·      Assist in the preparation and distribution of marketing materials</p><p>·      Develop and maintain strong relationships with residents to enhance resident retention</p><p>·      Ensure compliance with Housing Laws and Policies regarding occupancy at all times</p><p>·      Maintain accurate records of prospective and current tenants, as well as rental rates and collection of rent</p><p>·      Exceed the customer service expectations of our residents and prospective residents.</p> Property Manager - Affordable Housing <p>Robert Half is working with an affordable housing company that specializes in the acquisition, development, and management of income-restricted properties. We are currently looking for a highly skilled and knowledgeable Property Manager on a contract basis with a deep understanding of affordable housing, tax credits, and property management. This role is designed for someone who can ensure the effective operation of our properties.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee the daily operations of affordable housing properties, ensuring compliance with company policies, procedures, and standards.</p><p>·      Apply a sound understanding of Low-Income Housing Tax Credit (LIHTC) regulations to ensure compliance.</p><p>·      Conduct property inspections to ascertain the condition of the property and to verify compliance with health and safety regulations.</p><p>·      Coordinate leasing activities, monitor lease renewals, track vacancies, and market units to achieve maximum occupancy.</p><p>·      Prepare and manage budgets and financial reports, and optimize the cost-effectiveness of operations.</p><p>·      Work closely with tenants, responding professionally to their needs and resolving issues.</p><p>·      Coordinate maintenance and repair work with vendors and ensure all tasks are performed according to set standards.</p><p>·      Promote a positive living environment for tenants by enforcing property rules and regulations.</p><p>·      Prepare reports for management regarding property performance and compliance with tax credit regulations.</p><p>·      Stay updated on changes in local, state, and federal housing laws and regulations, including tax credit requirements.</p><p><br></p> Commercial Property Manager <p>We are working with a local property management firm that is looking to bring on Commercial Property Manager on a contract basis. The ideal candidate will have profound knowledge of property management and the necessary acumen to manage commercial properties. This person should be capable of monitoring properties to ascertain that they are in excellent condition and are up to building codes.</p><p><br></p><p>Responsibilities:</p><p>·      Effectively manage and coordinate property maintenance and repairs, which includes working with contractors and vendors.</p><p>·      Oversee all lease agreements, ensure full occupancy of rental properties, and handle both current and prospective tenant inquiries.</p><p>·      Conduct regular property inspections and prepare detailed reports on property condition.</p><p>·      Understand and comply with federal, state, and local laws regarding commercial property management.</p> Controller <p>We are offering a contract employment opportunity for a Controller in the industry, based in East Bay. This role is primarily focused on managing financial transactions and ensuring they are recorded accurately in the general ledger. You will also be responsible for monitoring budgets, coordinating with external auditors, managing the accounting team, and more. </p><p><br></p><p>Responsibilities:</p><p>• Manage the accounting team, providing training, oversight, and performance evaluations</p><p>• Oversee the accurate and efficient processing of financial transactions in the general ledger</p><p>• Coordinate the preparation of financial statements, including balance sheets, income statements, and cash flow statements for both internal and external use</p><p>• Manage budget monitoring for various projects, ensuring they align with strategic goals</p><p>• Collaborate with external auditors for annual audits, ensuring compliance with relevant standards</p><p>• Oversee the preparation of tax forms and ensure compliance with federal, state, and local regulations</p><p>• Work closely with property managers to monitor rental income, operating expenses, and capital improvements</p><p>• Manage the reporting and allocation of grants or donations, keeping donors updated on the status of funded projects</p><p>• Oversee cash flow projections for ongoing and future projects to ensure sufficient liquidity</p><p>• Establish and enforce financial policies and procedures to safeguard resources</p><p>• Review financial risks associated with operations and ensure adequate risk mitigation plans are in place</p><p>• Communicate financial updates to the executive team, board of directors, and other stakeholders</p><p>• Manage accounting software tailored to the specific needs of the organization</p><p>• Ensure proper documentation of financial policies and transactions for audits and compliance.</p>