70 results for Ap Specialist in Oakland Ca

Accounts Payable Specialist Are you an organized, detail-oriented whiz with a passion for numbers and a knack for keeping things running smoothly? Do you dream in debits and credits? If so, we need you! Our client in the beauty industry is searching for a highly motivated Accounts Payable Specialist to join their awesome finance team. In this role, you'll be the gatekeeper of payables, ensuring accuracy, efficiency, and timely processing. You'll play a vital role in maintaining strong vendor relationships and keeping our financial wheels turning. You'll report directly to the AP Manager and have the opportunity to make a real impact on the company's financial health. Responsibilities:<ul><li>Process a high volume of invoices with speed and accuracy (think ninja-level data entry skills!).</li><li>Match purchase orders, receiving documents, and invoices, resolving any discrepancies with finesse.</li><li>Ensure proper coding and authorization of invoices.</li><li>Prepare and process check runs and electronic payments.</li><li>Maintain accurate vendor records and build strong relationships with our valued partners.</li><li>Reconcile vendor statements and resolve any issues promptly and professionally.</li><li>Assist with month-end close activities related to accounts payable.</li><li>Identify and implement process improvements to streamline AP operations (because efficiency is key!).</li><li>Respond to vendor inquiries with a smile (even when things get tricky!).</li><li>Assist with audits and provide supporting documentation as needed.</li><li>Perform other related duties as assigned (because we're a team!).</li></ul>

Accounts Payable Specialist We are offering a contract for a permanent position as an Accounts Payable Specialist at our South San Francisco, California location. This position is in the Import & Distribution industry. In this role, you'll handle various tasks including processing invoices, maintaining vendor communications, and managing expense reports. Responsibilities:• Efficiently process vendor invoices from the AP outlook mailbox on a daily basis.• Handle internal department and vendor inquiries daily, ensuring effective communication.• Regularly match costed receivers with receiving documents, purchase orders, and vendor invoices.• Address inter-departmental and vendor discrepancies promptly.• Manage AP incoming mails daily and distribute expense invoices to the appropriate managers for approval.• Ensure correct general ledger from the chart of accounts is used while vouchering inventory / expense AP invoices.• Prepare weekly check runs including A/p checks, ACH, USD, and FX payments.• Organize invoices from the check register report and match with check payments.• Prepare check register in .csv format for loading to CNB bank.• Mail A/p checks and file AP paid vouchers weekly.• Maintain and update labor efficiency expenses log on excel.• Perform monthly vendor billback deal invoice preparation and reconciliation against AP aging.• Carry out weekly filing of AP documents and handle other assigned projects.• Prepare USD wire transfer payments on excel and forward invoices to be paid to COO.• Send payment advice and remittances to vendors before the value date of the payment.• Run all wire payments, including USD WIRE, ACH, FX in the system.• Prepare all billback invoices related to Advertisements and forward to the vendors.• Handle all Foodshow related invoices and email to participated vendors.• Manage monthly reconciliation of credit card statements.

Accounts Payable Specialist We are offering an exciting opportunity for an Accounts Payable Specialist in the construction and contracting industry. Located in Santa Rosa, California, this role will primarily involve managing and processing customer credit applications, maintaining customer records, and resolving customer inquiries. Responsibilities: • Efficiently process high volumes of customer credit applications • Accurately maintain and update customer credit records • Regularly monitor customer accounts and take appropriate action as needed • Sort and match accounts payable invoice support documents • Conduct invoice batch and edit review for accuracy • Maintain and update tracking logs using Microsoft Excel • Handle the filing of customer records and related documents • Perform as an onsite interoffice mail courier when necessary • Receive and process supply orders • Utilize software including Word, Excel, Outlook, Viewpoint Spectrum, and Adobe Acrobat to perform tasks • Serve as backup for front desk coverage as needed.

Accounts Payable Specialist Key Responsibilities:<ul><li>Invoice Processing: Review, verify, and process invoices for payment while ensuring accurate coding to general ledger accounts.</li><li>Vendor Management: Maintain and update vendor records, collaborate with vendors to resolve issues, disputes, or payment discrepancies.</li><li>Payment Processing: Prepare and process electronic transfers, checks, ACH payments, and other types of payments in a timely manner.</li><li>Expense Reports: Audit and process employee expense reports following company policies and procedures.</li><li>Reconciliation: Reconcile accounts payable sub-ledger to the general ledger monthly and resolve any discrepancies promptly.</li><li>Compliance: Ensure compliance with company policies, tax regulations, and internal control guidelines in all accounts payable activities.</li><li>Month-End Support: Assist with month-end closing activities, including preparing accounts payable reports for management.</li><li>Process Improvement: Identify areas for improvement within accounts payable processes to enhance efficiency and accuracy.</li></ul>

Accounts Payable Specialist Robert Half, a leading global staffing firm, is excited to hire an Accounts Payable Specialist to join our team in Tri-Valley and CC County! This is your chance to gain hands-on experience across multiple industries while working with a variety of software. Are you ready to take on career-building challenges, dive into impactful projects, and grow your professional skills? If so, we want to hear from you! For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Accounts Payable Specialist Job Duties - will vary upon each engagement:<ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Payable Specialist Robert Half, a rapidly growing global staffing powerhouse, is on the hunt for an Accounts Payable Specialist to join our Full-Time Engagement Professionals Team.This is a chance to immerse yourself in a variety of industries, working with diverse software tools and gaining invaluable experience. If you're ready for career-building opportunities, thrive on tackling challenges, and enjoy diving into hands-on projects, this is the perfect role for you! For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. Accounts Payable Specialist Job Duties - will vary upon each engagement:<ul><li>Review all invoices for appropriate documentation and approval prior to payment</li><li>Process two and 3 way match</li><li>Prioritize invoices according to discounts and payment terms</li><li>Process expense reports and maintain vendor accounts</li><li>Reconcile vendor statements, research and correct discrepancies</li><li>Respond to vendor inquiries</li><li>Audit and process credit card bills</li><li>Match invoices to checks, obtain all signatures for checks </li><li>1099 maintenance</li><li>Assist in month end closing</li><li>Perform special projects as needed</li></ul>

Accounts Payable/Payroll Specialist We are offering an exciting opportunity for an Accounts Payable/Payroll Specialist in Pittsburg, California. The selected candidate will be part of a team dedicated to managing the company's accounts payable and payroll processes. This role involves handling account reconciliations, processing checks, coding invoices, and data entry. Responsibilities:<ul><li>Process A/P invoices and checks accurately, ensuring approvals, correct calculations, and matching checks.</li><li>Monitor discount opportunities, verify federal IDs, and resolve discrepancies in purchase orders, invoices, or payments.</li><li>Address vendor inquiries and collaborate with internal departments to resolve issues.</li><li>Process employee expense reports, ensuring proper approvals and receipts.</li><li>Reconcile vendor statements, investigating and correcting discrepancies.</li><li>Properly code invoices/expense reports with accurate GL entries.</li><li>Set up and maintain accurate vendor information, including W-9s.</li><li>Produce annual 1099 tax filings.</li><li>Assist with month-end/year-end close for accruals and reconciliation.</li><li>Assist with payroll data entry and other payroll-related tasks.</li><li>Perform other duties as assigned.</li></ul>

Accounts Payable Specialist We are on the lookout for a diligent Accounts Payable Specialist, based in Napa, California. As an Accounts Payable Specialist, your main role will be to manage and maintain our accounts payable operations, including processing invoices, managing vendor relations, and handling various accounting tasks. Responsibilities: • Accurately manage and process invoices through our accounts payable system • Oversee the email management for the payables inbox, where most invoices are received • Maintain proper vendor records, including new vendor setup, managing W-9 forms, and insurance requirements • Handle the assembling of check run packages with reports for CEO approval • Record and manage various bank entries that have cleared • Execute credit card reconciliation for the corporate card used by all departments • Handle accounts receivable tasks, such as sending invoices to trade partners and recording deposits • Upload trade orders to the SOVOS/ShipCompliant website on the shipment date • Update Standard Operating Procedures (SOPs) as needed • Utilize relevant accounting software, such as Microsoft Dynamics Navision (NAV), and demonstrate strong Excel skills, including the use of pivot tables.

Accounts Payable Specialist Robert Half is looking for a detail-oriented and diligent Accounts Payable Clerk to strengthen our client's financial team. The successful candidate will oversee all the company’s outgoing payments, ensuring accuracy and timely processing. This role includes managing invoices, reconciling vendor accounts, organizing financial records, and ensuring accurate financial reporting. TO APPLY today, please locate my email on my LinkedIn account (Tawnia Kirshen) and email me your resume directly. Looking forward to speaking with you. Job Duties: <ol><li>Manage and process all invoice payments, ensuring accuracy and timeliness.</li><li>Reconcile vendor accounts and resolve any discrepancies in vendor payments.</li><li>Maintain organized financial records for easy reference and auditing.</li><li>Prepare and report on regular financial statements.</li><li>Assist in the development and implementation of systems for collecting, analyzing, verifying, and reporting financial information.</li><li>Adhere to company policies and procedures and ensure compliance with state and federal laws.</li><li>Answer and resolve any inquiries concerning invoice payments and account status.</li><li>Provide assistance in annual audits.</li><li>Perform other related duties as assigned.</li></ol>

Accounting Specialist We are offering a permanent employment opportunity for an Accounting Specialist at our Pleasant Hill, California location. This role is situated within the financial services industry and involves handling a variety of accounting functions. As an Accounting Specialist, you will be tasked with utilizing accounting software systems and executing tasks related to Accounts Payable (AP) and Accounts Receivable (AR). Responsibilities: • Utilize Accounting Software Systems for various financial tasks • Handle accounting functions regularly to maintain financial integrity • Oversee and manage Accounts Payable (AP) processes • Monitor and control Accounts Receivable (AR) operations • Efficiently use ERP - Enterprise Resource Planning system for managing business processes • Work with ADP - Automatic Data Processing for financial services • Manage transactions and expenses through Concur software • Operate Ceridian software for human resources and management purposes • Maintain accurate financial records and respond to inquiries promptly • Monitor customer accounts and take necessary actions when required.

Accounting Specialist We are offering a contract to hire employment opportunity for an Accounting Specialist in San Ramon, California. This role is within the property management industry and can start right away. Responsibilities: • Accurately process customer credit applications and maintain precise records of the same.• Regularly update and maintain tenant ledgers and database.• Effectively manage accounts payable and accounts receivable functions.• Ensure all invoices meet billing protocols before processing for payment.• Attach all necessary documents such as Rental Agreements, Commercial Leases, Modifications, & Addendums to tenants in the accounting software system.• Assist tenants with the online payment system and respond to tenant reference requests.• Code, enter, verify and reconcile vendor invoices, matching them with supporting documentation for approval and payment.• Process move-ins and enter all new commercial leases to application.• Review invoices and follow-up in the Accounts Payable Software with precision.• Process Non-Sufficient Funds (NSF) checks and enter all Monthly Rent Increases.

Accounting Clerk PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.

Accounts Receivable Specialist Are you ready to take your career to the next level? The Robert Half permanent Engagement Professionals Team has an immediate opening for an success driven Accounts Receivable Specialist to join our dynamic East Bay team! What’s in it for you? <ul><li>Diverse Industry Experience: Collaborate with leading organizations across various industries.</li><li>Skill Growth: Gain hands-on experience with cutting-edge software and innovative practices.</li><li>Career Advancement: Be part of a supportive team that values detail oriented development.</li></ul>Don’t wait! Let’s connect today. Message me on LinkedIn (Tawnia Kirshen) to learn more and kick-start your next career move! This is more than just a job – it’s a chance to broaden your horizons while contributing your expertise in accounts receivable. Summary of job duties Invoice Management: Prepare, issue, and track customer invoices.Payment Processing: Record incoming payments and reconcile accounts.Collections: Follow up on overdue accounts and resolve payment discrepancies. Reporting: Generate and analyze accounts receivable aging reports.Customer Relations: Maintain positive relationships while addressing billing inquiries.

Accounts Receivable Specialist We are offering a long term contract employment opportunity for an Accounts Receivable Specialist in Santa Rosa, California. As an Accounts Receivable Specialist, you will play a vital role in managing financial information and providing accounting support to our team. Responsibilities:<ul><li>Process and post payments accurately, including checks and transfers.</li><li>Address accounting inquiries and resolve discrepancies in receivables.</li><li>Reconcile bank accounts and adjust accounts receivable monthly.</li><li>Prepare financial reports and manage invoices and payment updates.</li><li>Perform additional administrative and financial tasks as needed.</li></ul>

Billing Specialist We are looking for a highly-organized Accounts Receivable Specialist to oversee invoicing, payment applications, and customer billing inquiries for our client. This position plays a key role in maintaining accuracy in billing, ensuring timely payments, and supporting the accounts receivable process while collaborating with internal teams such as Collections, Credit, and Account Management. Responsibilities:<ul><li>Prepare, review, and distribute invoices based on service agreements and customer activity.</li><li>Ensure billing accuracy.</li><li>Process transaction adjustments, credits, and other account reconciliations as needed.</li><li>Manage and apply customer payments within financial systems, ensuring accounts are accurate and up-to-date.</li><li>Collaborate with internal teams to monitor overdue balances and follow up on outstanding payments.</li><li>Assess account risks in partnership with credit and financial teams, offering recommendations about credit limits or account holds.</li><li>Support account reviews and provide detailed information for resolution of payment disputes.</li><li>Use Excel and other tools to analyze operational and financial data, identifying patterns and areas for improvement in billing processes.</li><li>Contribute to monthly reporting and collaborate with leadership to develop process enhancements and automation strategies in the billing workflow.</li></ul>

Accounts Payable Clerk We are offering a contract to hire employment opportunity for an Accounts Payable Clerk in Walnut Creek, California. In this role, you'll be an integral part of our team, ensuring smooth operations by processing customer credit applications, maintaining precise customer records, and resolving customer inquiries. This is a high volume desk on a busy collaborative team. Responsibilities: • Accurately process customer credit applications in a timely manner • Maintain comprehensive and precise records of customer credits • Resolve customer inquiries and issues promptly • Vigilantly monitor customer accounts and take necessary action when required • Ensure the accuracy of invoices by cross-checking them against orders and purchase orders • Verify the pricing, products, and quantity on invoices • Perform data entry tasks and general ledger account coding as part of the daily routine • Continually update and manage accounts payable records • Collaborate with team members to ensure all financial deadlines are met • Participate in financial audits and implement audit recommendations as required.

Payroll Specialist We are seeking a detail-oriented and organized Payroll & Accounts Payable Specialist to manage in-house payroll processing and support our accounts payable operations. This role ensures accurate and timely payroll for all employees while assisting in the verification and reconciliation of invoices and purchase orders. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments. This position is contract to hire with a employee centric family run business. They put their employees first! Key Responsibilities: Payroll Processing:<ul><li>Process in-house payroll for approximately 90 employees, including both salaried and hourly staff, ensuring compliance with company policies and labor regulations.</li><li>Review, verify, and audit timecards for accuracy before payroll submission.</li><li>Investigate and resolve any payroll discrepancies in a timely manner.</li><li>Assist employees with payroll-related inquiries, including timecard corrections and policy clarifications.</li><li>Maintain payroll records, ensuring confidentiality and compliance with state and federal regulations.</li></ul>Accounts Payable Support:<ul><li>Assist the Accounts Payable team by reviewing, verifying, and matching approximately 200 invoices per week with corresponding purchase orders.</li><li>Reconcile discrepancies between invoices and purchase orders, collaborating with vendors and internal departments to resolve issues.</li><li>Ensure timely and accurate invoice approvals and processing in the accounting system.</li></ul>Qualifications & Skills:Teamwork and collaboration is the name of the game. Are you motivated to learn and support a team of hard workers?

Accounts Payable Clerk We are offering a short-term contract employment opportunity for an Accounts Payable Clerk in the non-profit industry, based in Menlo Park, California. The role will involve the use of your Accounts Payable skills to work with gross receipts, reconcile supplier accounts, and manage data within Microsoft Excel. Responsibilities • Conduct research and resolve invoice discrepancies in accounts payable • Communicate effectively with vendors for information gathering to resolve any accounts payable invoice discrepancies • Utilize Microsoft Excel for downloading and managing data • Apply your knowledge of Accounts Payable in handling gross receipts • Perform account reconciliations, particularly with supplier accounts • Ensure the accuracy of purchase orders and journal entries • Use your proficiency in coding invoices to maintain accurate records • Leverage your experience with mid or large-tier ERP systems such as Oracle, SAP, PeopleSoft, NetSuite, or Microsoft Dynamics AX • Work remotely with occasional on-site work for cross-training and team collaboration.

Accounts Payable Clerk Accounts Payable Clerk needed in San CarlosAccounts Payable Clerk with skills: Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, Microsoft Excel· Process full cycle Accounts Payable from data entry of invoices to processing check runs of approximately 40/week· Process and review all invoices and correct discrepancies· Submit all invoices, payments requests and petty cash returns to management as appropriate for approval· Respond to inquiries related to invoices· Maintain and analyze AP spreadsheet with all A/P invoices and payment requests· Research vendor information regarding accounts, checking for 100% accuracy – verifying addresses, dollar amounts and ensuring no duplications

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to become part of our team located in Concord, California. This role is primarily centered around the handling and management of payable data, including entry and audit, as well as the maintenance of customer accounts. This opportunity offers short term contract employment. Responsibilities: • Ensure accurate and efficient processing of invoices. • Handle data entry tasks related to accounts payable. • Manage customer inquiries and resolve any issues. • Keep customer credit records accurate and up to date. • Execute check runs and coding of invoices. • Adapt to a fast-paced working environment. • Utilize Microsoft Excel for various tasks including inserting columns/rows, sorting, etc. • Monitor customer accounts and take necessary actions.

Accounts Payable Clerk We are offering a contract to permanent employment opportunity for an Accounts Payable Clerk in the construction/contractor industry, based in San Ramon, California. The role involves meticulous record-keeping, efficient processing of customer applications, and resolving customer inquiries. ** For immediate consideration, apply and reach out to Julian Sanchez on LinkedIn ** Responsibilities: • Accurately and efficiently process customer credit applications • Keep precise records of customer credit • Address and resolve customer inquiries effectively • Monitor customer accounts and take necessary action • Prepare and code invoices with accuracy and submit them for further processing • Set up vendors, manage vendor files, and file invoices • Process check requests and prepare checks for mailing and distribution • Reconcile past-due unpaid invoices through careful review of received statements • Research and resolve payment discrepancies and liaise with business partners to address invoice issues • Manage voids, open accounts payable, and maintain ABR records

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk to join our team in the construction/contractor industry based in Concord, California. In this role, you will primarily be responsible for processing payroll and supporting accounts payable functions, while ensuring compliance with company policies and labor regulations. Responsibilities: • Oversee the payroll process for union and non-union employees, including both salaried and hourly staff. • Examine, validate, and audit timecards before payroll submission. • Address payroll-related inquiries from employees, including timecard corrections and policy explanations. • Carry out certified payroll operations, compliance, and DIR Resolve payroll discrepancies. • Provide assistance to the Accounts Payable team by reviewing, verifying, and matching invoices with corresponding purchase orders. • Use your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, QuickBooks, SAP, and Payroll to ensure smooth operations.

Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in Emeryville, California. This role will be central to the financial operations of our organization, working across account reconciliation, accounts payable and receivable, billing, and data entry. Responsibilities • Oversee the Accounts Receivable (AR) process, including invoice processing and resolution of customer inquiries• Manage the Accounts Payable (AP) function, ensuring all bills are paid in a timely manner• Handle account reconciliation tasks, matching invoices with purchase orders and statements• Perform data entry tasks related to financial transactions • Utilize financial software such as Oracle, QuickBooks, and SAP to maintain accurate financial records• Assist with billing operations, ensuring all charges are correctly applied and documented• Employ Microsoft Excel to create financial reports and perform data analysis• Maintain a high level of accuracy and attention to detail in all financial operations• Ensure all financial data is up to date and accurate for auditing purposes• Provide support to other financial operations as necessary

Accounts Payable/Contracts Jackie Meza with Robert Half is currently recruiting for a full cycle accounts payable clerk. In this role you will work closely with leadership to process invoices and assist with other clerical support as needed including contracts. Contact Jackie Meza for additional information 209.227.6563 Responsibilities • Efficiently process invoices and maintain an accurate record of transactions.• Conduct account reconciliations to ensure all financial data is accurate.• Efficiently handle Accounts Payable (AP) tasks, ensuring all payments are made in a timely manner.• Regularly execute check runs to maintain a steady cash flow and prevent any financial discrepancies.• Accurately code invoices to ensure they align with the correct accounts.• Carry out data entry tasks to input financial information into our database.• Use Microsoft Excel to organize financial data and generate reports.• Oversee invoice processing, ensuring all invoices are paid promptly and accurately.