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72 results for Administrative Assistant in Oakland Ca

Part Time Administrative Assistant <p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p> Tax Administrative Assistant <p>Robert Half has a two month contract with a tax firm in Foster City. Our client prides themselves on their client-focused approach. They provide comprehensive services in tax preparation, planning, and consulting. They are looking for a detail-oriented and highly organized Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the team of tax professionals by managing office tasks, maintaining client records/data entry, and assisting with scheduling and communication. You will be working in a fast-paced environment and must be able to handle multiple tasks and prioritize effectively.</p><p><br></p><p>Please find the description below and if interested, apply now. We are possibly looking to have a candidate start next week. Do not wait. Apply now!</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Assist in processing completed tax returns for client copies (ex: prep K-1s, save files to flash drives, prepare labels or envelopes and post for mailing</li><li>Assist in routing workflow (log in work and sort to appropriate location)</li><li>Phone support to triage phone calls</li><li>Data entry if possible (Autoflow tax documents through scanner for tax prep, enter technology fees for completed returns, similar data entry assignments as needed)</li></ul><p><br></p> Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently. Administrative Assistant <p>Walnut Creek client is in need of a part time temporary administrative assistant to cover a maternity leave. </p><p><br></p><p>In this position, you will support the program coordination department with coordinating webinars, education opportunities, onsite events, and training for Members. Overseas third-party contracts and budgets associated with assigned programs. Coordinates with Member liaisons to ensure the delivery of services and assess Member needs through surveys and committee meetings. Provides administrative support and project support as needed. The ideal candidate will be very comfortable in Excel and enjoy heavy coordination with many moving parts. The hours are Tuesday-Thursday 8am-4:30pm.</p><p><br></p><p>If you are interested in this part time temporary administrative assistant role, submit your resume today! </p> Administrative Assistant We are looking for an Administrative Assistant to become a part of our team. The role involves carrying out various administrative and clerical tasks in a Financial Services environment. This position is a short term contract employment opportunity.<br><br>Responsibilities:<br>• Provide outstanding customer service through phone and email correspondence<br>• Manage and direct incoming and outgoing calls<br>• Ensure proficient use of Microsoft Office Suite (Excel, Word, and Outlook)<br>• Become familiar with company specific programs and software, including Salesforce<br>• Manage time effectively with the ability to prioritize work<br>• Pay attention to detail and employ problem-solving skills<br>• Maintain strong organizational skills with the ability to multi-task<br>• Welcome and check in all visitors and clients in a courteous manner<br>• Handle daily mail and UPS incoming/outgoing efficiently<br>• Operate office equipment such as printers and fax machines<br>• Maintain a detail oriented appearance and demeanor at all times<br>• Assist with computer data entry and filing<br>• Schedule appointments efficiently. Administrative Assistant We are seeking an Administrative Assistant based in San Jose, California. This role offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be expected to assist in executing field operations services and activities, displaying a significant level of independence, initiative, critical thinking, and sound judgment. This role will require detail-oriented coordination and maintenance of effective office procedures and processes, and effective communication with all staff levels.<br><br>Responsibilities:<br>• Providing assistance to the Director of Field Operations and the Assistant Director, Field Operations.<br>• Handling customer service duties, including answering inbound calls and responding to email correspondence.<br>• Performing data entry tasks and maintaining accurate records.<br>• Scheduling appointments and coordinating various office procedures.<br>• Handling both inbound and outbound calls in a detail-oriented manner.<br>• Utilizing Microsoft Office tools such as Excel, Outlook, PowerPoint, and Word.<br>• Analyzing data and situations, identifying problems, and developing effective solutions.<br>• Monitoring customer accounts and taking appropriate action when necessary.<br>• Demonstrating detail-oriented communication skills on both a business and technical platform. Administrative Assistant <p>We are in search of a Front office administrator to join our team in Oakland, California. This role involves a variety of tasks within the industry, including managing inbound and outbound calls, email correspondence, and data entry tasks. This position offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities </p><p>• Manage and direct incoming and outgoing calls in a timely and efficient manner</p><p>• Handle email correspondence with professionalism and accuracy</p><p>• Utilize Microsoft Excel for data organization and management</p><p>• Deliver exceptional customer service, addressing and resolving inquiries and issues</p><p>• Schedule appointments accurately and ensure they are updated in the system</p><p>• Perform data entry tasks, maintaining the accuracy of records in the system</p><p>• Use Microsoft Outlook for communication and scheduling purposes</p><p><br></p><p>If you are interested, please call us at (510)470-7450</p> Administrative Assistant- Bilingual <p>We are offering an exciting contract to permanent employment opportunity for a School Administrative Assistant- Bilingual (Spanish and English) in Oakland, California.</p><p><br></p><p>In this position, you will play a pivotal role in a local educational institution, carrying out vital administrative duties and customer service tasks. Your role will involve supporting students and parents in a K-12 environment.</p><p><br></p><p>100% on-site. Work schedule is Monday-Friday 7:30AM-3:30PM.</p><p><br></p><p>Related experience in a similar school environment is required.</p><p><br></p><p>Responsibilities Include:</p><p><br></p><p>• Provide front desk support, including answering inbound and outbound calls and handling email correspondence</p><p>• Coordinate lunch needs, early student pickups and manage substitute teacher arrangements with vendors</p><p>• Monitor and record student attendance using the Power School system</p><p>• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and data entry</p><p>• Maintain a high level of customer service at all times, processing applications and maintaining accurate records</p><p>• Schedule appointments as necessary.</p> Legal Administrative Assistant <p>Are you an experienced Legal Administrative Assistant ready to take your skills to the next level? We are looking for a talented professional to join our dynamic, tight-knit team at a respected union labor law firm conveniently located just steps away from a BART station in Oakland.</p><p>This is your chance to be part of an organization that values collaboration, offers significant growth potential, and champions important labor causes. If you thrive in a supportive environment and have impeccable attention to detail, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and format legal documents with precision and efficiency.</li><li>Handle state and federal e-filings, ensuring compliance with all relevant rules and deadlines.</li><li>Provide administrative support to attorneys, maintain case files, and assist in day-to-day legal operations.</li></ul> Tax Administrative Assistant <p>Robert Half is seeking a highly organized and detail-oriented <strong>Tax Administrative Assistant</strong> to support essential tax operations for our client. This individual will play a vital role in managing and processing critical documentation, providing administrative support, and ensuring seamless workflow in a fast-paced environment. This is an excellent opportunity for candidates who thrive in detail-centric roles and are adept at maintaining confidentiality.</p><p><br></p><p>In addition to filing and scanning documentation, the Tax Administrative Assistant will:</p><ul><li><strong>Tax Return Preparation Assistance</strong>:</li><li>Process completed tax returns for client copies by preparing K-1s, saving files to flash drives, and preparing mailing labels/envelopes.</li><li>Post and distribute completed tax returns promptly for client delivery.</li><li><strong>Workflow Coordination</strong>:</li><li>Log incoming work and sort documents to the appropriate team or location to maintain an efficient workflow.</li><li><strong>Phone and Customer Support</strong>:</li><li>Manage inbound calls by providing triage support and directing inquiries effectively.</li><li><strong>Data Entry Tasks</strong> (as needed):</li><li>Autoflow tax documents through scanners for tax preparation purposes.</li><li>Input technology fees for completed returns and complete other data entry assignments as required.</li></ul><p><br></p> Administrative Assistant <p>We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.</p><p><br></p><p>Responsibilities:</p><p>• Managing specific tasks and responsibilities to support the Office Manager</p><p>• Handling office supplies and inventory, and placing orders when necessary</p><p>• Ensuring efficient filing systems and records management</p><p>• Distributing incoming mail and packages appropriately</p><p>• Coordinating maintenance and repairs for office equipment and suite with building management</p><p>• Scheduling meetings and managing calendars for the team</p><p>• Assisting with accounts receivable, billing, and invoicing tasks</p><p>• Assisting with accounts payable when required</p><p>• Supporting the onboarding and training of new employees</p><p>• Assisting with staff performance reviews and implementation of office policies and procedures</p><p>• Participating in office-wide events and projects</p><p>• Assisting with firm operational expenses alongside the bookkeeper</p><p>• Addressing employee concerns and conflicts effectively.</p> Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in San Francisco, California. The role will be centered around providing administrative support, managing customer interactions, and maintaining detailed and accurate records. This role is integral to our operations, ensuring efficient communication and supporting various administrative tasks.<br><br>Responsibilities:<br>• Efficiently handle customer inquiries and offer appropriate solutions<br>• Ensure accurate and timely data entry operations<br>• Provide back-up support for front desk operations, including warmly greeting visitors and directing them appropriately<br>• Manage inbound and outbound calls, providing excellent customer service<br>• Handle email correspondence with precision and professionalism<br>• Assist with various administrative tasks, such as creating and editing documents, photocopying, faxing, filing, and sorting checks<br>• Utilize Microsoft Suite (Excel, Outlook, PowerPoint, Word) for various tasks, including scheduling appointments<br>• Support the lottery and lease up process<br>• Monitor, track, and complete annual recertifications<br>• Conduct administrative tasks associated with Check Day, Quick Check, and the Rental Payment Period in an efficient and supportive manner. Administrative Assistant <p><strong>Job Description</strong>: We are seeking a highly detail-oriented and adaptable individual to provide dedicated support to a Scientist with special vision needs in a cutting-edge research environment within CIS Labs. This position will involve assisting with mathematical research, document editing, and various administrative tasks. If you are detail-oriented, proficient in LaTeX, and have a background or interest in mathematics.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Research Assistance</strong>: Read complex research papers, mathematical formulas, and equations aloud to a Scientist with visual needs, ensuring precision and clear communication.</li><li><strong>Editing Support</strong>: Collaborate with the Scientist to edit and format advanced research manuscripts using LaTeX. This includes tasks such as identifying specific portions of a document, adjusting mathematical expressions, modifying spacing to meet page limits, and ensuring formulas stay within margins.</li><li><strong>Mobility Support</strong>: Assist the Scientist with movement within the office environment.</li><li><strong>Administrative Duties</strong>:</li><li>Complete expense reports and provide support to the CIS Labs Administrative Assistant as needed.</li><li>Perform general office tasks and assist with administrative needs as assigned.</li></ul><p><br></p> Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Admin Assistant We are in search of a skilled Admin Assistant for our team in Sunnyvale, California. In this role, you will be tasked with a variety of administrative and clerical tasks, including handling billing and coding tasks, and utilizing computer systems effectively and efficiently. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Manage and execute billing processes in a timely and accurate manner<br>• Utilize computer systems to perform administrative tasks effectively, ensuring data integrity<br>• Handle coding tasks, ensuring accurate input and organization<br>• Respond to inquiries and provide assistance when needed, demonstrating strong customer service skills<br>• Maintain and update customer records, ensuring data accuracy and confidentiality<br>• Monitor customer accounts, taking appropriate action when necessary<br>• Collaborate with team members to ensure smooth operations and high-quality customer service<br>• Adhere to all company policies and regulations, maintaining a high level of professionalism at all times. Office Assistant <p>We are in search of an Office Assistant to join our team based in San Leandro, California. This role is primarily centered in the industry of Financial Services, offering a permanent employment opportunity. As an Office Assistant, you will be tasked with a variety of clerical and administrative duties, including processing customer credit applications, maintaining customer records, and handling customer inquiries. You will also be responsible for monitoring customer accounts and taking necessary action.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process customer credit applications in a timely and efficient manner</p><p>• Maintain and update customer credit records ensuring all information is current and accurate</p><p>• Handle customer inquiries, providing high-quality service and support</p><p>• Monitor customer accounts, identifying any issues and taking appropriate action</p><p>• Utilize Accounting Software Systems and ADP for financial services related tasks</p><p>• Create and manage Banner Ads and computer programs</p><p>• Perform clerical duties such as answering inbound calls, managing CRM, and maintaining 'About Time' records</p><p>• Handle billing functions with accuracy and efficiency</p><p>• Manage shipping and receiving tasks, including handling FedEx services and maintaining shipping documentation</p><p>• Assist with inventory management, including printing labels for products.</p> Administrative Assistant Managing Communication:<br><br>Answering and directing phone calls<br>Handling emails and scheduling appointments<br>Managing office correspondence (letters, emails, packages, etc.)<br>Scheduling and Calendar Management:<br><br>Organizing meetings, appointments, and travel arrangements<br>Managing and updating calendars for executives or departments<br>Document Preparation:<br><br>Drafting, formatting, and editing documents, reports, and presentations<br>Handling filing systems, including both paper and digital files<br>Maintaining records and tracking office documents<br>Office Management:<br><br>Ordering office supplies and managing inventory<br>Ensuring that the office environment is organized and tidy<br>Coordinating office maintenance and managing vendor relationships<br>Data Entry and Database Management:<br><br>Inputting data into spreadsheets or databases<br>Tracking and updating customer information or internal company data<br>Supporting Other Teams:<br><br>Assisting with event planning and coordination<br>Preparing materials or presentations for meetings<br>Providing administrative support to other departments as needed<br>Customer Service:<br><br>Greeting visitors and clients<br>Providing basic information about the company or its services<br>Managing customer inquiries and ensuring a positive experience<br>Skills and Qualifications:<br>Organization: Strong organizational and multitasking abilities are critical.<br>Communication: Clear and professional communication skills, both verbal and written.<br>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.<br>Attention to Detail: Accuracy in documentation, scheduling, and data entry.<br>Problem-solving: Ability to resolve issues independently or escalate them when necessary.<br>Time Management: Ability to prioritize tasks and manage time efficiently.<br>Key Tools/Software:<br>Office Suites: Microsoft Office or Google Workspace<br>Project Management Tools: Trello, Asana, Monday.com (depending on the company)<br>Communication Platforms: Slack, Zoom, Microsoft Teams<br>Document Storage Systems: Google Drive, Dropbox, or company-specific systems<br>Scheduling Tools: Outlook Calendar, Google Calendar Dental Admin Assistant <p>We are looking for a highly organized and experienced Dental Administrative Assistant to join our team. The ideal candidate has a thorough understanding of dental office procedures, with excellent patient service skills and strong proficiency in Dentrix software.</p><p> </p><p>Responsibilities:</p><ol><li>Schedule and confirm patient appointments, check-ups and dental procedures.</li><li>Utilize Dentrix software to maintain patient records and update notes on treatments.</li><li>Handle patient communications related to appointments, billing, and treatments.</li><li>Assist with billing procedures, process insurance claims and maintain accurate financial records.</li><li>Support dental staff by assisting with patient management during busy periods.</li><li>Maintain a clean and well-stocked office.</li></ol><p><br></p> Administrative Assistant We are in search of a dedicated Administrative Assistant to be part of our team located in Sunnyvale, California. In this role, you will be supporting a scientist with special vision needs, providing administrative assistance, and ensuring smooth office operations.<br><br>Responsibilities:<br>• Provide assistance to the scientist in navigating within the office.<br>• Support the scientist by reading advanced mathematical formulas aloud.<br>• Assist in the meticulous editing of research manuscripts using LaTex, focusing on the adjustment of mathematical formulas and expressions to fit within the margins.<br>• Aid in the efficient management of office tasks and other administrative duties as required.<br>• Provide support in reading research papers to the scientist.<br>• Collaborate with the CIS Labs Administrative Assistant to handle expense reports when necessary.<br>• Participate in writing and typing drafts to support the scientist's work. Executive Assistant <p><strong>Executive Administrative Assistant (Contract-to-Hire)</strong></p><p>We are seeking a detail-oriented and proactive <strong>Executive Administrative Assistant</strong> for a <strong>contract-to-hire opportunity</strong> in Menlo Park, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage scheduling, calendars, and meeting coordination for leadership.</li><li>Handle confidential correspondence, communications, and documentation with discretion.</li><li>Prepare and edit reports, presentations, and other key business materials.</li><li>Coordinate travel arrangements, including itineraries and expense reporting.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Monitor project deadlines and assist with prioritizing tasks for efficiency.</li><li>Perform general office duties, including file management and supply inventory.</li></ul><p><br></p> Admin Assistant We are in search of a detail-oriented Admin Assistant for our operations based in Sunnyvale, California. This role is central to the functioning of our team, requiring an individual who can manage a variety of administrative tasks. This position plays a crucial part in the healthcare industry, offering a short term contract employment opportunity. <br><br>Responsibilities:<br>• Manage the front desk operations, ensuring a smooth flow of daily activities<br>• Provide exceptional customer service by addressing and resolving customer inquiries in a timely manner<br>• Utilize your proficiency with Epic EMR to handle specific administrative tasks<br>• Schedule appointments effectively, coordinating with multiple service lines such as Chiro, PT, Behavioral Health, Lab, and MA appointments<br>• Ensure accurate and efficient processing and recording of customer information<br>• Oversee the opening and closing procedures, adhering to established guidelines<br>• Perform other administrative tasks as required, demonstrating your organizational skills and attention to detail. Executive Assistant <p><strong>Executive Administrative Assistant (Contract-to-Hire)</strong></p><p>We are seeking a detail-oriented and proactive <strong>Executive Administrative Assistant</strong> for a <strong>contract-to-hire opportunity</strong> in Mountain View, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage scheduling, calendars, and meeting coordination for leadership.</li><li>Handle confidential correspondence, communications, and documentation with discretion.</li><li>Prepare and edit reports, presentations, and other key business materials.</li><li>Coordinate travel arrangements, including itineraries and expense reporting.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Monitor project deadlines and assist with prioritizing tasks for efficiency.</li><li>Perform general office duties, including file management and supply inventory.</li></ul><p><br></p> Bilingual Admin Assistant <p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p><br></p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p> Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in San Francisco, California. This role is primarily set in the industry of Accounting Software Systems and will require extensive interaction with ADP - Financial Services and Computer Programs. <br><br>Responsibilities:<br><br>• Undertake clerical duties, ensuring smooth office operations.<br>• Manage and update customer credit records with high accuracy.<br>• Efficiently process credit applications from customers.<br>• Monitor customer accounts and initiate required action.<br>• Handle and resolve customer inquiries promptly.<br>• Utilize CRM for customer relationship management.<br>• Perform billing functions as and when required.<br>• Respond to inbound calls, providing excellent customer service.<br>• Use 'About Time' software for administrative tasks.<br>• Create and manage Banner Ads as per requirement. Office Assistant <p>We are seeking a versatile and organized individual to join our team as an Office and Accounting Assistant. This role plays a crucial part in ensuring smooth daily operations by managing front desk responsibilities, supporting accounting functions, and assisting with various administrative tasks.</p><p><br></p><p>Responsibilities include:</p><p>• Front Desk Management:</p><p>o Greet and assist visitors in a professional and courteous manner.</p><p>o Answer and direct phone calls promptly and efficiently.</p><p>o Manage incoming and outgoing mail and packages.</p><p>• Accounting Support:</p><p>o Respond to all vendor, Portfolio Manager, and Resident Manager inquiries</p><p>o Process Deposit Accounting within legally mandated timeline</p><p>o Assist in the preparation of 1099 Miscellaneous tax forms for vendors</p><p>o Track certificates of insurance for tenants, owners and vendors</p><p>o Assist with accounts payable tasks, including keeping files in a neat and organized fashion</p><p>o Maintain financial records and prepare basic reports as needed.</p><p>• General Support:</p><p>o Maintain office supplies inventory and place orders as necessary.</p><p>o Clerical support such as filing, photocopying, scanning, faxing, sorting and mailing of documents</p><p>o Handle sensitive and confidential information with integrity.</p><p>o Perform other administrative and clerical duties as assigned.</p><p><br></p><p>Requirements: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>• Competent computer skills including MS Office and Yardi Voyager a plus</p><p>• Possess reliable vehicle and maintain good driving record for bank runs and office supply purchases</p><p>• Typing: Minimum 45 wpm</p><p>• Data Entry: Minimum 10,000 keystrokes per hour</p><p>• Strong attention to detail</p><p>• Strong organizational skills</p><p>• Works well with deadlines</p><p><br></p><p>If you are interested in this position, submit your resume today! </p>
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