33 results for Administrative Assistant Hr Support in Oakland Ca

HR Administrative Assistant Are you an organized and detail-oriented professional with an interest in human resources? Robert Half is seeking a highly motivated HR Administrative Assistant to join our client’s dynamic team. This role is designed for individuals who excel at multitasking, managing administrative tasks, and supporting HR functions in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support to the HR department, including scheduling interviews, preparing onboarding materials, and maintaining employee records.</li><li>Assist with recruitment efforts by managing job postings, screening candidates, and coordinating interviews.</li><li>Maintain accurate and up-to-date HR databases, employee files, and compliance documentation.</li><li>Respond to employee inquiries regarding benefits, policies, and HR programs in a professional and timely manner.</li><li>Prepare reports, presentations, and correspondence on behalf of the HR team.</li><li>Support the execution of employee engagement initiatives and company events.</li><li>Process payroll, benefits enrollments, and other HR-related transactions as needed.</li><li>Perform general office duties such as drafting correspondence, ordering supplies, and coordinating office communications.</li></ul>

Office Manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently. Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations.· Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Assisting in various daily operations.· Working with department managers to improve overall work environment and staff satisfaction.

Human Resources (HR) Assistant We are offering a long-term contract role in Manteca, California, for a meticulous Human Resources (HR) Assistant/Recruiting Coordinator. In this role, you will be deeply involved in the recruitment process, benefits administration, employee orientation, and record management. You will also play a significant part in resolving inquiries and issues related to HR matters. Experience with NeoGov is highly desired. Responsibilities: • Coordinating the recruitment process, which includes the creation of job advertisements, candidate selection, examination scheduling, and recruitment flyer preparation.• Handling all aspects of new employee orientations and serving as a point of contact for questions related to benefits and other related topics.• Ensuring accurate and timely processing and tracking of new benefit enrollments and changes in various databases.• Responding to employee and retiree queries and complaints, and collaborating with medical insurance providers to address issues.• Preparing and managing leave of absence paperwork, and tracking Family and Medical Leave Act (FMLA), Pregnancy Disability Leave (PDL), and California Family Rights Act (CFRA) time off.• Assisting in the completion of workers’ compensation reports and acting as a liaison with the workers’ compensation carrier.• Processing Personnel Action Forms and payroll changes related to various employee transactions and ensuring compliance with bargaining unit agreements and personnel policies.• Conducting exit interviews and preparing exit paperwork for departing employees.• Participating in special projects, including training programs, engagement committee, open enrollment, and other related projects and events.• Providing general administrative and technical support to Human Resources, including preparing correspondence, reports, data entry, and maintaining schedules and records.

Human Resource Assistant Human Resources Assistant Job DescriptionWe are seeking a detail-oriented and proactive Human Resources Assistant to support day-to-day HR operations. The ideal candidate will assist with administrative tasks, recruitment processes, employee onboarding, and maintaining personnel records. This role requires strong organizational skills, effective communication, and the ability to handle confidential information with discretion.Key Responsibilities:<ul><li>Assist with recruitment activities, including job postings, scheduling interviews, and maintaining candidate records.</li><li>Support the onboarding process by preparing documentation, conducting orientation sessions, and ensuring new hire compliance.</li><li>Maintain and organize employee records, ensuring data accuracy and confidentiality.</li><li>Provide administrative support for HR-related programs, such as benefits enrollment and training coordination.</li><li>Respond to employee inquiries regarding company policies and procedures.</li><li>Assist with tracking attendance, leave requests, and other HR-related documentation.</li></ul>

Human Resource Assistant We are seeking a detail-oriented and proactive Human Resources Assistant to support day-to-day HR operations. The ideal candidate will assist with administrative tasks, recruitment processes, employee onboarding, and maintaining personnel records. This role requires strong organizational skills, effective communication, and the ability to handle confidential information with discretion.Key Responsibilities:<ul><li>Assist with recruitment activities, including job postings, scheduling interviews, and maintaining candidate records.</li><li>Support the onboarding process by preparing documentation, conducting orientation sessions, and ensuring new hire compliance.</li><li>Maintain and organize employee records, ensuring data accuracy and confidentiality.</li><li>Provide administrative support for HR-related programs, such as benefits enrollment and training coordination.</li><li>Respond to employee inquiries regarding company policies and procedures.</li><li>Assist with tracking attendance, leave requests, and other HR-related documentation.</li></ul>

Construction Admin Assistant Robert Half is currently seeking a Construction Admin for a position located in Oakland, CA. This role focuses on assisting with administrative work in relation to construction projects, both public and private. The ideal candidate will have the following responsibilities: Key Duties and Responsibilities:<ul><li>Undertaking daily operational tasks</li><li>Providing clerical and administrative support</li><li>Editing, proofreading, and finalizing documents</li><li>Setting up and maintaining files for assigned projects</li><li>Administering contracts: processing change orders, insurance documentation, CA 20-day preliminary notices, and other construction compliance documents</li><li>Assisting in billing by processing invoices through the accounting department</li><li>Maintaining the construction project schedule/calendar</li><li>Ordering office supplies and performing additional tasks as necessary</li></ul>

HR Generalist (Operations) We are in search of an HR Generalist (Operations) to be a part of our team in Napa, California. In this role, you will be focusing on aspects like human resources administration, hiring processes, compliance, and onboarding. This job offers a short term contract employment opportunity where you will be utilizing your skills in Microsoft Excel and Microsoft Office Suites. 3+ months and hybrid 2 days a week Responsibilities:• Oversee all aspects of human resources administration, ensuring smooth operations• Efficiently handle the hiring processes, from job posting to conducting interviews• Ensure all HR activities are in compliance with the company's regulations and industry standards• Manage the onboarding process for new hires, ensuring a smooth transition into the company• Utilize Microsoft Excel and Microsoft Office Suites for HR tasks such as data entry and report generation• Maintain effective communication with all levels of staff regarding HR policies and procedures• Monitor and manage employee records, updating them as necessary.

HR Services Specialist We are offering a contract employment opportunity for a Sr. HR Consultant specializing in HR Program Management. This role will play a pivotal role in shaping and executing impactful HR programs that drive business success, enhance productivity, and boost employee engagement. This position offers the unique opportunity to develop and refine HR initiatives from inception while continuously improving existing processes. In this role, you will collaborate with global colleagues across HR and other key business functions to solve complex challenges, deliver operational excellence, and enhance our HR service offerings.Key Responsibilities<ul><li>Lead the design, execution, and operation of scalable HR programs, including compensation, benefits, workforce planning, and HR operations.</li><li>Drive complex, cross-functional HR projects, ensuring alignment with business needs and regional requirements.</li><li>Partner with Finance, Legal, Marketing, and other business units to provide HR solutions and strategic support.</li><li>Assess and refine HR programs, identifying opportunities for enhancement and collaborating across functions to optimize processes and tools.</li><li>Manage project timelines, ensuring timely execution, stakeholder alignment, and clear communication.</li><li>Develop and implement communication plans and change management strategies to support HR initiatives.</li><li>Document and standardize HR processes for improved efficiency and consistency.</li><li>Present HR initiatives and insights to diverse audiences, adapting communication to various organizational levels.</li><li>Work closely with technical and business teams to define and implement functional and system requirements.</li><li>Continuously assess and enhance HR Services based on stakeholder feedback, leveraging data-driven decision-making to optimize service delivery.</li></ul>Skills & Qualifications<ul><li>Strong understanding of HR programs, policies, and industry best practices.</li><li>Excellent problem-solving and critical thinking abilities.</li><li>Ability to thrive in a dynamic, global, matrixed environment and effectively manage change.</li><li>Strong verbal and written communication skills with the ability to engage and influence diverse stakeholders.</li><li>Proven experience in HR program management, including strategic planning, prioritization, and multitasking in fast-paced settings.</li><li>Analytical mindset with proficiency in data-driven decision-making.</li><li>Demonstrated ability to work cross-functionally and influence key stakeholders.</li><li>Experience working in a SaaS-based HR environment.</li></ul>Requirements<ul><li>Ability to operate effectively in a fast-paced, ever-evolving environment while bringing stakeholders along the journey.</li><li>Proven ability to manage multiple projects while maintaining attention to detail and meeting deadlines.</li><li>Expertise in project and program management frameworks, tools, and methodologies.</li><li>Experience leading and operationalizing key HR programs such as pay planning cycles, benefits harmonization, and workforce planning.</li><li>Track record of successfully delivering multi-functional HR projects that meet business objectives and timelines.</li></ul>

Workplace Coordinator We are offering a long term contract employment opportunity for a Workplace Coordinator in Milpitas, California. As a Workplace Coordinator, you will be the first contact for our visitors, ensuring a detail oriented environment. You will also be responsible for various administrative tasks, including coordinating office supplies, maintaining common areas, and supporting HR and recruiting teams. Responsibilities • Ensure a welcoming and detail oriented environment as the first point of contact for visitors. • Manage and coordinate office supplies, including weekly orders and storage. • Maintain a tidy and organized workspace by taking care of common areas. • Provide support to the recruiting team by assisting with interview scheduling. • Assist HR in planning and executing employee events such as monthly birthday celebrations and employee lunch events. • Offer minimal executive administrative support, including calendar management and scheduling for executives. • Help with the preparation of travel arrangements, expense reports, and documents. • Utilize accounting software systems to maintain accurate records. • Support the financial services team by using ADP and managing accounting functions. • Handle accounts payable tasks and auditing as needed. • Perform benefit functions using Ceridian and About Time software.

HR Business Partner We are offering a long-term contract employment opportunity for an Sr. HR Business Partner to join our team based in Dublin, California. In this role, you will be working closely with a team of 12 to support a workforce of up to 600-1300 employees. This is a crucial role in our HR team, where your responsibilities will involve enhancing HR best practices, fostering a positive work culture, and handling labor relations issues. Responsibilities: • Play a key role in building a stronger HR foundation and creating best practices• Foster a 'Just Culture' model, emphasizing persistence in every HR interaction• Support the HR team in managing day-to-day HR operations and providing support for manager groups on individual coaching, training, and conflict management• Handle labor relations issues, including going over union contracts and Collective Bargaining Agreements (CBA)• Work closely with a designated group of managers to provide guidance and support on labor relations issues and conflict management• Conduct thorough Employee Relations investigations and foster a positive healthcare culture on nursing floors• Engage in project work to contribute to the growth of the HR department, including creating standard operating procedures (SOPs) and exploring alternative work schedules• Collaborate with the labor relations board, leadership, and stakeholders on various projects• Implement strategies to minimize turnover and enhance employee retention, staying updated on industry salary and benefit trends• Utilize Workday HRIS for various HR-related tasks, though this is not a hard requirement

HR Generalist We are in the process of recruiting an HR Generalist for our team situated in Concord, California. The role involves managing a variety of HR functions, including the full-cycle recruitment process, tier one employee relations, and compliance.. The HR Generalist will be a critical team member, as they will be responsible for supporting business goals by aligning HR initiatives with the needs of our team. Responsibilities:• Serve as a key point of contact for employees, fostering a positive work environment and resolving any concerns.• Onboarding.• Provide guidance on HR policies, initiatives, and practices to managers as a trusted advisor.• Facilitate and manage internal investigations, addressing concerns, and recommending appropriate actions.• Support employee benefits processes, including open enrollment and life event changes.• Ensure compliance with labor laws and maintain required postings.• Assist employees with leave of absence requests and accommodations.• Oversee the offboarding process of staff and process final payroll documents.• Maintain accurate employee records and HRIS data.• Manage HR projects and contribute to a collaborative team environment.

Human Resources (HR) Manager We are inviting applications for a Human Resources / Inclusion Manager position in the heart of SAN FRANCISCO, California. You will be instrumental in developing and implementing diversity and inclusion strategies, maintaining a culturally competent work environment, and aligning workforce practices with our organization's values. Responsibilities: • Designing and implementing organization-wide diversity and inclusion strategies in collaboration with key stakeholders.• Working closely with the Director of Human Resources and EDI to integrate inclusive practices across all departments.• Ensuring compliance with HR policies and laws.• Overseeing employee relations and resolving any arising issues.• Managing all aspects of the hiring process, from job posting to onboarding.• Developing and implementing performance management systems.• Utilizing ADP - Payroll for effective payroll management.• Communicating effectively with all levels of the organization to promote a positive work environment.

Compensation and Benefits Coordinator Job OverviewWe are looking for a skilled and detail-oriented Compensation and Benefits Coordinator to join our HR team. In this role, you will assist in managing and administering the company's compensation and benefits programs, ensuring they align with organizational goals and industry standards. You will work closely with HR teams, finance, and leadership to help attract, retain, and motivate employees through competitive and comprehensive compensation packages. This is an excellent opportunity for a professional passionate about employee rewards and well-being. Key Responsibilities<ul><li>Administer and coordinate employee compensation and benefits programs, including health insurance, retirement plans, bonuses, and other employee rewards.</li><li>Ensure the accurate and timely processing of compensation data and benefits enrollment, updates, and changes.</li><li>Monitor and evaluate the effectiveness of compensation and benefits programs, recommending adjustments as needed to ensure competitiveness and compliance.</li><li>Assist with salary benchmarking, ensuring that pay structures are aligned with market trends and internal equity.</li><li>Support the annual compensation review and benefits open enrollment processes, including communication to employees.</li><li>Respond to employee inquiries regarding compensation, benefits, and related policies, providing excellent customer service.</li><li>Maintain records and reports related to compensation and benefits, ensuring compliance with legal requirements and company policies.</li><li>Assist in the development and execution of compensation and benefits-related communications and training for employees.</li></ul>

Benefits Consultant As a Benefits Consultant you will be the subject matter expert overseeing all benefits-related functions, ensuring smooth administration of employee benefits programs and compliance with company policies. This role involves managing leaves of absence (LOA), workers' compensation, 401(k) plans, and leading open enrollment processes. You will collaborate with employees, vendors, and internal teams to provide comprehensive benefits support.Key Responsibilities<ul><li>Serve as the primary Benefits SME, leading all benefit functions, including LOA management, workers' compensation, 401(k) administration, and open enrollment.</li><li>Plan and execute the open enrollment process (May-July), ensuring seamless communication and implementation.</li><li>Manage the full in-house LOA process, including eligibility inquiries, documentation, initiation, tracking, and return-to-work coordination.</li><li>Handle workers' compensation claims, including incident reporting, documentation, policy review, and acting as the liaison for third-party coordination.</li><li>Lead weekly new hire orientations to provide comprehensive benefits information.</li><li>Support the onboarding process by assisting with background checks and coordinating new hire paperwork.</li><li>Administer 401(k) plans, provide employee support, process updates, and coordinate with vendors.</li><li>Communicate with candidates to ensure the timely completion of required paperwork and update benefits information in HRIS.</li><li>Generate and analyze benefits-related reports within the HR system.</li><li>Conduct audits of employee data to ensure accuracy and compliance.</li><li>Maintain up-to-date employee records in HRIS and ensure compliance with data protection regulations.</li><li>Act as the main point of contact for all benefits-related inquiries, providing clear and timely responses to employees.</li></ul>Preferred Skills & Qualifications<ul><li>Strong understanding of benefits administration, including LOA, workers' compensation, and 401(k) plans.</li><li>Excellent problem-solving skills and attention to detail.</li><li>Ability to manage multiple responsibilities in a fast-paced environment.</li><li>Strong communication skills with the ability to engage and educate employees on benefits programs.</li><li>Experience working with HRIS systems and generating reports.</li><li>Knowledge of compliance regulations related to benefits administration.</li><li>Ability to work independently while collaborating effectively with HR and other teams.</li></ul>

HR Coordinator Robert Half is currently seeking a detail-oriented, experienced HR Coordinator with a strong focus on Benefits Administration. This role will sit on-site with our local client in Oakland. Responsibilities:· Administer employee benefit programs which include health, dental, vision, life insurance, and retirement plans.· Coordinate and conduct employee information presentations, enrolment, and training sessions regarding health benefits packages.· Act as a liaison between employees and insurance providers to resolve benefits-related issues and ensure effective utilization of plans and positive employee relations.· Update and maintain accurate employee benefits data in the HRIS system.· Coordinate daily benefits processing, manage benefits enrollment and programs, and handle leaves of absence.· Ensure compliance with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.· Prepare and distribute all benefits-related paperwork and communication materials.· Prepare reports and participate in benefits and compensation surveys as required.

Payroll and HR Specialist We are initiating the search for a Payroll and HR Specialist to become a part of our team in Richmond, California. The role revolves around the administration of payroll and human resources tasks with a strong emphasis on utilizing various accounting software systems. The role is integral to our operations, providing a vital link between financial services and workforce management. Responsibilities:<ul><li>Process bi-weekly payroll accurately for exempt and non-exempt employees across multiple states using Paycom or similar HRIS platforms, including overtime, wage garnishments, bonuses, manual payments, rate adjustments, and tax filings.</li><li>Conduct timecard audits to ensure payroll accuracy.</li><li>Manage benefits enrollment and assist employees with claims or escalations.</li><li>Administer pay structures, benefits programs, and 401(k) plans, ensuring compliance with company policies and legal regulations.</li><li>Process and monitor employee leaves of absence.</li><li>Foster a positive workplace culture by addressing employee concerns and promoting overall well-being.</li><li>Provide guidance to employees on HR policies and procedures.</li><li>Stay informed about California labor laws, tax regulations, and standards for payroll, benefits, and leaves.</li><li>Maintain accurate employee records and complete personnel transactions.</li><li>Update and manage HRIS systems for reporting and analysis.</li><li>Analyze HR data, compare with market trends, and recommend improvements for payroll and benefits practices.</li><li>Continuously drive improvements in payroll processes.</li></ul>

Payroll Administrator Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities. Payroll Processing and Management: • Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.• Manage payroll data entry, adjustments, and deductions accurately and on time.• Ensure compliance with relevant laws, regulations, and company policies.• Oversee post-to-GL procedures to maintain accurate financial records.• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.• Coordinate annual benefits enrollment and communications to employees. HR and Compliance:• Facilitate drug testing processes and ensure compliance with related policies.• Process and manage LOA and Workers Compensation requests.• Maintain accurate and organized employee records.• Utilize ADP Workforce Now for payroll processing and reporting.• Ensure data accuracy within the ADP system.

Lead Recruiter We are hiring for a contract Recruiter for a non-profit organization in the San Jose area. This is likely to be a 3-5 month contract position with the possibility of extending or being a contract to hire position. You will need to be on-site 3 days a week in north San Jose and work with the recruiting team to help the organization identify, attract, and retain top talent in the marketplace to support their mission-driven work. Job Function Details: • Help represent the organization's mission statement, company culture, and be the welcoming first contact for candidates when hiring for open roles• Develop and execute effective recruitment strategies to attract top talent• Collaborate with hiring managers to understand staffing needs and develop job descriptions• Source candidates through multiple channels, including job boards, social media, networking events, and partnerships with community organizations.• Screen resumes, conduct initial interviews, and coordinate the interview process with hiring teams.• Facilitate and enhance the candidate experience from initial contact through onboarding.• Maintain applicant tracking systems and recruitment records to ensure compliance and efficiency.• Assist with employer branding initiatives to increase awareness of the organization's mission and career opportunities.• Track and report recruitment metrics to assess hiring effectiveness and improve processes. Qualifications:• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)• Proven experience in full-cycle recruitment, preferably in the non-profit sector• Strong interpersonal and communication skills, with the ability to engage candidates from diverse backgrounds• Familiarity with applicant tracking systems (ATS) and recruitment software• Knowledge of labor laws and best practices in hiring and talent management• Passion for non-profit work and commitment to the organization’s mission• Ability to multitask, prioritize, and work effectively in a fast-paced environment Systems:• Experience utilizing HR and applicant tracking systems - Ideally Paycom software experience

Payroll Specialist We are seeking a detail-oriented and organized Payroll & Accounts Payable Specialist to manage in-house payroll processing and support our accounts payable operations. This role ensures accurate and timely payroll for all employees while assisting in the verification and reconciliation of invoices and purchase orders. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments. This position is contract to hire with a employee centric family run business. They put their employees first! Key Responsibilities: Payroll Processing:<ul><li>Process in-house payroll for approximately 90 employees, including both salaried and hourly staff, ensuring compliance with company policies and labor regulations.</li><li>Review, verify, and audit timecards for accuracy before payroll submission.</li><li>Investigate and resolve any payroll discrepancies in a timely manner.</li><li>Assist employees with payroll-related inquiries, including timecard corrections and policy clarifications.</li><li>Maintain payroll records, ensuring confidentiality and compliance with state and federal regulations.</li></ul>Accounts Payable Support:<ul><li>Assist the Accounts Payable team by reviewing, verifying, and matching approximately 200 invoices per week with corresponding purchase orders.</li><li>Reconcile discrepancies between invoices and purchase orders, collaborating with vendors and internal departments to resolve issues.</li><li>Ensure timely and accurate invoice approvals and processing in the accounting system.</li></ul>Qualifications & Skills:Teamwork and collaboration is the name of the game. Are you motivated to learn and support a team of hard workers?

Accounting and Payroll Administrator We are offering an exciting opportunity for an Accounting Specialist in Walnut Creek, California. In this role, you will be responsible for a variety of tasks including account reconciliation, invoice processing, and data entry. You will be a key player in our team, ensuring the smooth operation of our accounts payable and receivable, as well as assisting with human resources management. General Accounting:<ul><li>Reconcile and balance bank accounts daily, manage cash flow, oversee deposits, and conduct G.L. analysis</li><li>Assist CFO with monthly bank reconciliation and enter brokerage account activity</li><li>Collaborate with outside CPA firm for EOQ and EOY financial reporting</li><li>Process and file state sales and use tax returns for 17 states, handle state registrations</li><li>Prepare for and participate in periodic tax audits</li><li>Process AP (approx. 70 checks, 50 wires/electronic payments monthly)</li><li>Handle accounts receivable, including collections (approx. 300 invoices monthly)</li><li>Apply received funds to open invoices (including foreign funds), create customer deposits and journal entries</li></ul>Payroll, Benefits, and HR:<ul><li>Process, administer, and balance payroll and 401k for ~45 employees</li><li>Administer and update medical, dental, disability, and other insurance policies</li><li>Produce 1099s</li><li>Provide new hire paperwork, payroll documents, and exit paperwork</li><li>Serve as the main contact for employee benefits and payroll inquiries</li><li>Administer insurance policies and assist with periodic insurance audits and renewals</li></ul>Miscellaneous:<ul><li>Request annual US Residency Certificates</li><li>Renew US government purchasing privileges annually (SAM)</li><li>Assist with general office administration, AP checks, and envelopes</li></ul>

HR Generalist We are offering an exciting opportunity for an HR Generalist that can be located anywhere in the San Francisco Bay Area as this role is mostly remote. This role is pivotal in our team, acting as the first point of contact for employees, and responsible for a range of HR functions from onboarding to offboarding, performance management, and benefits coordination. Responsibilities • Act as the primary contact for employees, addressing inquiries and concerns promptly and efficiently• Carry out the entire cycle of onboarding and offboarding processes for employees• Manage and coordinate benefits, including disability insurance • Oversee and maintain compliance with HR policies and procedures• Facilitate new employee orientation to foster positive attitude towards organizational objectives• Utilize ADP - Financial Services and ADP Workforce Now for various HR tasks• Conduct performance reviews and implement performance management strategies• Handle employee relations, ensuring a positive work environment and addressing any issues that arise• Oversee FMLA related matters and ensure all regulations are met• Communicate effectively with all levels within the organization, promoting a transparent and inclusive culture.

Contracts Administrator Are you an experienced contracts professional ready to take on meaningful work at one of California's largest transit entities? Our client is looking for a wonderful contracts specialist/administrator to join their procurement team. In this role, you’ll manage the entire contract lifecycle—from creation and negotiation to compliance, renewals, and closure. You’ll play a key part in supporting essential operations while enjoying excellent benefits, professional growth, and a collaborative work environment.What You’ll Do<ul><li>Oversee contract creation, negotiation, and execution for varied projects.</li><li>Manage bids, proposals, and vendor selection, ensuring compliance with District and federal regulations.</li><li>Analyze specifications, negotiate terms, monitor performance, and identify cost-saving opportunities.</li><li>Solve contract disputes, recommend solutions, and ensure successful outcomes.</li><li>Prepare essential documentation, reports, and maintain contract records.</li><li>Stay updated on procurement trends and bring innovative practices to the team.</li></ul>

Workplace Coordinator We are seeking a highly organized and responsible individual to join our team in the capacity of Workplace coordinator. The successful candidate will lead the charge to ensure a conducive and efficient working environment for our employees. Responsibilities:· Oversee all office facilities activities such as maintenance, cleaning, catering, and security, ensuring a safe and comfortable workplace.· Coordinate office moves and changes including layout planning, equipment relocations and setup.· Manage incoming and outgoing mail and couriers.· Act as a point of contact for staff in regards to health & safety procedures and facilities-related inquiries.· Assist in the onboarding process for new hires by providing necessary resources and coordinating proper workstation setup.· Manage vendor relationships, negotiate contracts, and ensure services are performed as expected.· Conduct regular facilities inspections and report any issues to senior management.

Sr. HR Operations Director We are in search of a Sr. HR Operations Director to add value to our team situated in South San Francisco, California. As a key member, you will be tasked with enhancing internal procedures and systems to match the growth of our organization, which operates in the biotech/tech industry. This role offers a long-term contract employment opportunity. Responsibilities: • Enhance and manage all facets of Human Resource operations, including collaboration with payroll, benefits, and employee life-cycle. • Strengthen relationships with other departments and legal teams to ensure HR practices are compliant. • Take charge as the HRIS administrator, guiding the team in the development and maintenance of Standard Operating Procedures (SOPs) and managing the total rewards structure. • Implement HR initiatives that align with business objectives and operational excellence. • Handle employee life-cycle, policies, data compliance, and other staff activities, in collaboration with key leadership. • Manage and resolve any employee relations issues. • Maintain meticulous records of employee performance and administer benefits. • Utilize spreadsheets and excel formulas to maintain and analyze HR data. • Experience with ADP Workforce Now is a plus, but not a mandatory requirement.

Payroll Administrator We are actively seeking a Payroll Specialist to join our client's team within the construction industry, based in the San Joaquin County. The role will involve comprehensive management of payroll processes, maintaining the accuracy of employee records, and effectively addressing payroll related inquiries. If interested call or text Edgar Gonzalez 209.395.2259. Thank you! Responsibilities: • Efficiently manage and execute weekly payroll processes while ensuring minimal errors.• Handle union reporting and remittances, benefits administration, and payroll taxes.• Ensure compliance by completing, compiling, and entering Certified Payroll reports and reviews in DIR, LCP Tracker.• Monitor and review company certified payroll reports on a weekly basis.• Keep a track of employee Paid Time Off (PTO).• Maintain oversight of subcontractors’ compliance and labor records.• Efficiently process new hires and terminations.• Leverage skills in auditing, benefit functions, and bi-monthly payroll to effectively execute job responsibilities.• Maintain accuracy in Certified Payroll and Payroll - Union.• Employ a proactive approach to handle potentially confrontational issues with diplomacy and professionalism.• Demonstrate a positive attitude while working with other team members, customers, and vendors.• Exhibit forward planning and timely reporting skills.