Administrative Assistant / Order Entry Specialist<p>We are providing a contract to permanent employment opportunity for an Administrative Assistant / Order Entry Specialist in Darien, Illinois. In this role, you will be managing various administrative tasks to support our team and ensuring smooth operations in our office.</p><p><br></p><p>Responsibilities:</p><p>• Manage digital and physical filing systems, ensuring they are maintained and up-to-date.</p><p>• Enter and process customer orders accurately and promptly, verifying all details including product, quantity, and pricing.</p><p>• Handle all incoming and outgoing correspondence, including emails and phone calls.</p><p>• Prepare various types of documents as needed, such as reports, invoices, and purchase orders.</p><p>• Schedule meetings and appointments, as well as maintaining team calendars.</p><p>• Oversee office supplies and place orders when necessary to ensure the office is well-equipped.</p><p>• Assist with coordinating travel arrangements and events.</p><p>• Perform additional administrative tasks as assigned by the team.</p><p><br></p><p>The salary range for this position is $25/hr to $30/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>Executive Assistant<p>On behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact databases, overseeing projects and events, and developing strong relationships with board members, senior leaders, and other stakeholders.</p><p><br></p><p>Compensation: $66,165-$100,000 annually, medical, dental, vision, 403(b), PTO, sick days, and holiday pay</p><p>Responsibilities:</p><p>• Collaborate with executives to manage and organize daily tasks and priorities</p><p>• Facilitate meetings and project plans to implement the executive's desires</p><p>• Draft correspondences on behalf of the executive, capturing their tone and style</p><p>• Maintain and update contact databases to keep executives informed on attendees and key contacts for project success</p><p>• Assist in research to prepare and inform the work of the executive</p><p>• Monitor business and scheduling demands and assist in scheduling appointments</p><p>• Oversee project and event management to ensure the executive's responsibilities are fulfilled</p><p>• Develop and maintain strong relationships with board members, senior leaders, and other stakeholders</p><p>• Utilize skills in Concur, CRM, About Time, and Calendar Management to perform duties effectively</p><p>• Handle other duties as assigned</p><p><br></p>Project Administrative Assistant<p>We are in search of a Project Administrative Assistant to join our client's team based in Chicago, Illinois. This role will involve coordinating various project activities, conducting research and analysis, and supporting sales and marketing efforts. Your duties will be spread across different departments, including sales, marketing, and third-party vendors to ensure the smooth execution of projects. This position requires a minimum of 1 year working in the real estate industry. This position offers a salary of $65,000-$72,000 annually plus a full benefits package. </p><p><br></p><p>Responsibilities:</p><p>• Assist in the formulation and execution of sales and marketing strategies for multiple developmental projects.</p><p>• Collaborate with the sales, marketing, and design teams to ensure the effective staging and furnishing of model units.</p><p>• Participate in the planning, budgeting, and financial tracking of each development project.</p><p>• Compile relevant information for new development proposals and collaborate with the VP of Development and development marketing prior to final presentation.</p><p>• Conduct market research to identify trends and opportunities and update quarterly new development market reports.</p><p>• Create market reports specific to location and comparable developments in our market.</p><p>• Maintain a database of potential new development opportunities.</p><p>• Coordinate marketing efforts to support sales goals and generate interest in projects.</p><p>• Prepare sales materials such as brochures, websites, floor plans, virtual tours, and presentations in collaboration with the marketing team.</p><p>• Oversee marketing strategies and ensure marketing efforts are being completed and are effective.</p><p>• Assist the VP of Development in weekly sales meetings to prepare weekly inquiry and tour details to be shared with developer clients.</p><p>• Demonstrate excellent verbal and written communication skills and a high level of organizational habits.</p><p>• Collaborate effectively with a team and work independently in a deadline-oriented environment.</p>Executive Assistant<p>Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an <strong>Executive Assistant to the CEO</strong> to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today!</p><p><br></p><p>Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling </p><p><br></p><p>Compensation: $85k-$105k plus open to a bonus</p><p>Benefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays</p><p><br></p><p>Responsibilities:</p><p>• Efficient management of calendar, coordinating meetings and ensuring smooth operations.</p><p>• Assisting the team in time management and task prioritization.</p><p>• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.</p><p>• Crafting meticulous and accurate verbal and written communications.</p><p>• Efficiently arranging travel, keeping cost-consciousness in mind.</p><p>• Handling documentation and preparing presentations with utmost discretion.</p><p>• Managing special projects and conducting research for vendors.</p><p>• Organizing team events with staff and colleagues in a leadership role.</p><p>• Overseeing personal tasks such as errands, schedules, shopping, etc.</p>Administrative Assistant<p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li></ul><p><strong>Benefits</strong></p><p>Medical, Dental, Vision, 401k Contribution and PTO</p>Bookkeeper/Accounting Assistant<p>Our client, a growing construction business, is looking for an organized and reliable Office Assistant/Bookkeeper to join their team. As a key member of the office, you will play a vital role in managing administrative tasks and supporting the day-to-day operations of the office while maintaining accurate financial records. The ideal candidate will have experience working in a fast-paced, hands-on construction environment and be proficient in Excel and QuickBooks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate and up-to-date financial records in QuickBooks.</li><li>Process invoices, track payments, and manage accounts payable and receivable.</li><li>Prepare and maintain financial reports, budgets, and forecasts.</li><li>Assist with payroll processing and ensure compliance with tax requirements.</li><li>Perform general administrative duties including answering phones, scheduling meetings, and maintaining office supplies.</li><li>Organize and file construction project-related documents.</li><li>Support project managers with document control and administrative tasks as needed.</li><li>Handle vendor communications and coordinate purchasing of materials.</li><li>Assist with general office organization and support the smooth operation of the office.</li><li>Ensure compliance with company policies, procedures, and regulatory requirements.</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven experience in bookkeeping or accounting, particularly in a small office environment, preferably in the construction industry.</li><li>Strong proficiency in Microsoft Excel and QuickBooks.</li><li>Excellent organizational and multitasking skills.</li><li>Strong attention to detail and ability to handle sensitive information.</li><li>Ability to work independently and as part of a team.</li><li>Strong verbal and written communication skills.</li><li>Ability to thrive in a fast-paced, dynamic environment.</li><li>Previous experience in the construction industry is a plus.</li></ul><p><strong>Benefits:</strong></p><ul><li>Benefits are not available but can be discussed based on a candidate's needs. </li></ul><p>If you are looking to join a dynamic and fast-growing construction business and have the skills and experience, we're seeking, we'd love to hear from you!</p>Executive Assistant<p>We have an exciting working with our client for an Executive Assistant/ Office Manager within our clients organization. As an Executive Assistant, your primary function will be to support the CFO and Chief Legal Officer, ensuring smooth operation of their daily tasks and schedules. This position is located in Chicago, Illinois. This is an onsite position, Monday-Friday 8:00am-5:00pm.</p><p><br></p><p>Compensation: $100,000 - $140,000 + a bonus</p><p>Benefits: Medical, Dental, Vision, 401k, Paid Holidays, 20 days PTO</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the organization and management of CFO and Chief Legal Officer's schedules</p><p>• Prepare and assemble digital materials for Board Meetings</p><p>• Handle the logistics for Board Meetings, such as arranging meeting location, food, ground transportation, and lodging</p><p>• Coordinate Meetings/Relations, including the preparation of presentations and arrangement of travel accommodations.</p><p>• Serve as a point of contact and manage the organization of meeting spaces and materials for property tours.</p><p>• Process Expense reports for the CFO and Chief Legal Officer.</p><p>• Oversee event management, including organizing fundraisers and conferences.</p><p>• Maintain business and personal mailing lists.</p><p>• Over see Office making sure items are in tock and vendor management.</p><p><br></p>Executive Assistant<p>Key Responsibilities:</p><p>1. Accurately enter and verify data, including remittances, payments, and charges, into designated systems.</p><p>2. Process ancillary charges and make minor adjustments as required.</p><p>3. Apply knowledge of medical terminology and billing procedures to interpret and process information when necessary.</p><p>4. Adhere to confidentiality and data security protocols.</p>Marketing Assistant<p>We are seeking a dedicated Events/Marketing Assistant to join our team. In this role, you will be responsible for the organization and execution of local technical center events, open houses, and customer trips. Additionally, you will manage suppliers and undertake various projects within the team. </p><p>This is a direct hire hybrid position, 3 days office and 2 days remote.</p><p>Salary target $75k-$85k plus bonus, and benefits include: medical, dental, vision, short and long term disability, 401k, and unlimited PTO.</p><p>Recruiter: Connie Stathopoulos</p><p>Primary scope of position includes but is not limited to:</p><p><br></p><ul><li>Planning and Organization of exhibitions, including onsite setup coordination, communication internally with involved parties within a project, externally with exhibition organization, suppliers, partners, booth builders, and agencies</li><li>Planning and organization of local events with local offices across the USA</li><li>Planning and organization of Open Houses including onsite setup coordination, communication internally with involved parties within a project, externally with, suppliers, partners, booth builders, and agencies</li><li>General organizational tasks within the Marketing team</li><li>Managing Suppliers: acquisition of new partners, negotiation of pricing, development of efficient supplier networks</li><li>Planning and organization of various projects within the team and at other internal / external facilities.</li><li>Preparation of documentation materials for management approval</li><li>Support with other tasks within the team to be able to fill in for team members as necessary</li><li>Other duties as assigned</li></ul><p><br></p><p><br></p>Legal Assistant<p><strong>Position Summary</strong></p><p> A reputable plaintiff personal injury law firm located in Chicago is seeking a skilled and motivated <strong>Legal Assistant</strong> to join our team. The ideal candidate will have <strong>at least 1 year of experience in personal injury law</strong>, with a demonstrated ability to draft legal documents such as complaints, motions, discovery requests, and responses to discovery. This is an excellent opportunity for someone looking to further their career in a fast-paced, client-focused legal environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>The selected candidate will be responsible for a wide variety of duties, including but not limited to:</strong></p><p><strong>Document Preparation:</strong></p><ul><li>Draft, revise, and finalize litigation documents such as complaints, motions, interrogatories, and responses to discovery requests (Source: SG25 US Legal.docx context: Litigation leads law firm needs).</li><li>File pleadings and other legal documents with applicable courts or through e-filing systems, ensuring accuracy and compliance with court rules.</li></ul><p><strong>Case File Management:</strong></p><ul><li>Maintain and organize case files, including physical and electronic documentation.</li><li>Monitor case deadlines and coordinate with attorneys to ensure timely submission of necessary documents.</li></ul><p><strong>Client Communication:</strong></p><ul><li>Serve as a liaison between attorneys, clients, and other legal firms.</li><li>Provide exceptional customer service by addressing client inquiries and ensuring they are informed about case progress.</li></ul><p><strong>Legal Research and Administrative Support:</strong></p><ul><li>Conduct basic legal research to assist with case preparation.</li><li>Assist attorneys with trial preparation, pre-litigation tasks, and correspondence drafting.</li></ul><p><strong>Discovery Coordination:</strong></p><ul><li>Collaborate with attorneys to compile, review, and prepare responses to discovery requests, including interrogatories, requests for production, and requests for admission</li></ul>Legal AssistantWe are offering a short term contract employment opportunity for a Legal Assistant in Chicago, Illinois. The Legal Assistant will be involved in a special project within our team, focusing on corporate governance documentation and related tasks. This role is situated in an industry that demands meticulous attention to detail and a proactive approach to tasks.<br><br>Responsibilities:<br>• Handle confidential and sensitive information with the highest level of discretion<br>• Edit and review corporate governance documents, including resolutions, meeting minutes, and related materials<br>• Utilize Microsoft Excel and/or SharePoint Lists to generate reports that track and reflect the status of documents <br>• Manage tasks related to scanning, printing, and filing, including handling both electronic and physical copies <br>• Leverage PDF tools and display proficiency in editing PDFs <br>• Exhibit exceptional organizational skills and follow directions diligently<br>• Familiarize with legal terminology and documentation, and apply this knowledge in document handling and editing<br>• Gain experience in apostilling documents through the Secretary of State's Office<br>• Maintain active Notary Public certification.Legal Assistant<p>Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.</p><p>• Prepare and review estate planning documents.</p><p>• Maintain trust/estate financial records.</p><p>• Create and maintain a filing system; open and close files in a timely fashion.</p><p>• Process client intake forms.</p><p>• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.</p><p>• Arrange meetings, coordinate travel arrangements, and schedule appointments.</p><p>• Prepare attorney expense claims and close transactions.</p><p>• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.</p><p>• Perform other related and administrative duties as assigned.</p>Accounting Assistant<p><em>The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>Litigation Legal Assistant for a Growing Friendly Law Firm<p>Growing law firm located downtown Chicago seeks a litigation Legal Assistant. This is a permanent role that offers you the chance to work in a dynamic and challenging environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in commercial litigation processes to ensure smooth legal proceedings.</p><p>• Participating in intellectual property litigation when required.</p><p>• Ensuring timely and accurate e-filing of legal documents.</p><p>• Managing and organizing exhibits for legal proceedings.</p><p>• Responsible for document revision to maintain accuracy and relevancy.</p><p>• Handling time entry tasks to maintain efficient work schedules.</p><p>• Answering phone calls professionally and providing necessary assistance.</p><p>• Using your litigation skills to add value to our legal processes.</p>Office Services AssociateWe are offering a short term contract employment opportunity for an Office Services Associate in Chicago, Illinois. This role focuses on providing crucial back office services in both physical and digital environments, extending support across various service lines. The job functions span across multiple industries including legal, banking, and corporate. <br><br>Responsibilities:<br><br>• Efficiently process and handle customer credit applications<br>• Maintain detailed and accurate records of customer credit<br>• Monitor customer accounts and initiate appropriate actions when necessary<br>• Provide reprographic copy and mail services<br>• Support hospitality and facility services<br>• Handle audio/visual reception tasks as required<br>• Maintain and enhance customer relationships through exceptional customer service<br>• Ensure detail oriented communication via phone and email<br>• Uphold general back office procedures to meet client satisfaction<br>• Display acute attention to detail and solid organizational skills in all tasks.Office Services AssociateWe are seeking an Office Services Associate to join our team in Chicago, Illinois. You will play a crucial role in supporting our operations by providing administrative assistance and excelling in data-related tasks. This opportunity offers short-term contract employment in a detail oriented office setting.<br><br>Responsibilities:<br>• Accurately process and reconcile information using Excel against various databases and spreadsheets.<br>• Manage and prioritize workflow to ensure tasks are completed efficiently and within specified deadlines.<br>• Maintain electronic and hardcopy logs for tracking work progress.<br>• Communicate effectively with clients and supervisors about job progress and potential deadline concerns.<br>• Perform data entry tasks with precision and accuracy.<br>• Conduct quality assurance checks on personal work as well as that of others.<br>• Adhere to established procedures and policies.<br>• Interact effectively with clients in person, via email, and over the phone.<br>• Troubleshoot issues, knowing when to escalate them appropriately.<br>• Maintain a detail oriented office environment, ensuring all tasks are completed in an orderly and detail oriented manner.Accounting Manager<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘Busy season is just around the corner’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>Operations Support Assistant<p>We are offering a contract for a permanent position as an Operations Support Assistant in the manufacturing industry, located in West Chicago, Illinois, United States. In this role, you will provide critical support to customer service representatives and other departments, ensuring the smooth running of operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately and efficiently process customer orders.</p><p>• Use demand plans to assess inventory requirements.</p><p>• Maintain precise records.</p><p>• Verify the accuracy of entered orders and check product availability.</p><p>• Assist with order entry, including the creation of new orders and modification of existing ones.</p><p>• Coordinate with branches, customers, salespeople, and other departments on new orders, order statuses, products, shipments, and other related matters.</p><p>• Generate batch tickets for products as required.</p><p>• Provide support to other departments as needed.</p><p>• Assist with inventory activities.</p>