<p>We are seeking a <strong>detail-oriented Administrative Assistant</strong> to provide expert administrative support within a shipping and production environment. The ideal candidate will excel in managing clerical tasks, maintaining accurate records, and ensuring smooth communication across teams. Proficiency in customer interactions, shipping documentation, and organizational management will help you thrive in this critical role.</p><p><strong>Responsibilities</strong></p><ul><li><strong>Customer Support & Communication</strong>: Manage customer inquiries and provide support for production orders, ensuring timely responses and accurate information.</li><li><strong>Cross-Team Coordination</strong>: Facilitate seamless communication between Sales, Production, Shipping, and customers to align operations and ensure customer satisfaction.</li><li><strong>Documentation & Record Keeping</strong>: Maintain and update both digital and physical records of customer orders, maintaining a focus on accuracy and organization.</li><li><strong>Account Setup</strong>: Assist with establishing new customer accounts, parts, and tooling while documenting with precision.</li><li><strong>Inventory Oversight</strong>: Oversee inventory data, ensuring all records remain up-to-date and efficiently organized.</li><li><strong>Shipping Documents</strong>: Prepare and organize shipping paperwork, such as packing lists, Bills of Materials, material certifications, and any other customer-specific documents.</li><li><strong>Carrier Collaboration</strong>: Work closely with transportation providers for rate negotiations and management of daily freight logistics.</li><li><strong>Web-Based Systems</strong>: Navigate customer-specific portals to retrieve orders, process invoices, and submit required documents.</li><li><strong>Administrative Support</strong>: Perform general office tasks, including email correspondence, data entry, and scheduling.</li><li><strong>Clerical Duties</strong>: Support additional operational or administrative tasks as needed to ensure the smooth running of the department.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Seven Hills, Ohio. This is a Contract to permanent position, offering an excellent opportunity to support senior leadership while contributing to the overall efficiency of the organization. The ideal candidate will excel in administrative tasks, demonstrate attention to detail, and be comfortable working in a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior leadership, including scheduling meetings, managing calendars, and preparing correspondence.<br>• Coordinate travel arrangements, including booking flights, accommodations, and handling expense reports through Concur.<br>• Utilize Microsoft Office tools such as Excel, Word, and Smartsheet to create reports, presentations, and perform mail merges.<br>• Serve as the first point of contact at the front desk, greeting visitors courteously and ensuring they are signed in appropriately.<br>• Assist with organizing meetings, including ordering food, preparing materials, and managing logistics.<br>• Maintain accurate records and perform data entry tasks, including v-lookups and other spreadsheet functions.<br>• Support internal teams with conference calls, correspondence, and other communication-related tasks.<br>• Ensure the office environment is welcoming and adheres to business attire standards.<br>• Collaborate with team members to enhance operational efficiency and address ad hoc administrative needs.
<p>We are seeking a highly organized and professional <strong>Administrative Assistant</strong> to join our team in Cleveland, Ohio. This is a direct hire position with standard business hours.</p><p><br></p><p>This is a hybrid position, providing the flexibility to work both in-office and remotely while ensuring seamless operations during business hours. The ideal candidate will have a strong administrative background, excellent organizational skills, exceptional communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). This is an exciting opportunity for someone who thrives in providing valuable support and contributing to a dynamic, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Answer incoming phone calls with a professional demeanor.</li><li>Respond to emails and direct inquiries to the appropriate team members.</li><li>Welcome and assist visitors, ensuring a positive experience.</li><li><strong>Scheduling:</strong></li><li>Manage and maintain calendars, including the scheduling of appointments and meetings.</li><li>Coordinate virtual and in-person meetings, including logistics preparation.</li><li><strong>Data Entry:</strong></li><li>Accurately maintain records, databases, and spreadsheets.</li><li>Input and update information ensuring data integrity and organization.</li><li><strong>Document Management:</strong></li><li>Prepare, proofread, edit, and distribute reports, documents, and presentations.</li><li>Maintain an organized system for managing files and records.</li><li><strong>Office Management:</strong></li><li>Order office supplies and maintain inventory, ensuring operational needs are met.</li><li>Keep the office space well-organized and functional.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience as an Administrative Assistant or in a similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Attention to detail and the ability to handle confidential information securely.</li><li>Prior experience in managing calendars, scheduling, and creating professional documents.</li></ul><p><strong>Perks & Benefits:</strong></p><ul><li>Comprehensive full benefits package, including health, dental, vision, and retirement plans.</li><li>Hybrid work model offering flexibility.</li><li>Professional development opportunities and a supportive work environment.</li></ul><p><strong>About Us:</strong></p><p>Our company is committed to fostering a culture of collaboration, innovation, and excellence. With a focus on operational efficiency and exceptional service, we aim to support our teams and clients with the highest standards of professionalism and care.</p>
We are looking for a detail-oriented and resourceful Executive Assistant to provide part-time support to a high-profile client based in Shaker Heights, Ohio. This position involves managing travel arrangements, overseeing various projects, and assisting with foundation-related activities. As a long-term contract role, this opportunity is ideal for someone with strong organizational skills and a background in executive-level support.<br><br>Responsibilities:<br>• Coordinate and manage complex travel itineraries, including international bookings, ensuring seamless arrangements.<br>• Oversee and execute various projects, ensuring timely completion and alignment with client objectives.<br>• Provide administrative support for foundation-related activities, including correspondence and scheduling.<br>• Manage calendars and organize meetings, including virtual and in-person sessions.<br>• Handle communication tasks with professionalism, such as drafting emails and managing conference calls.<br>• Assist with financial services tasks, utilizing tools like ADP and Concur for efficient processing.<br>• Maintain and update CRM systems to ensure accurate and accessible client information.<br>• Utilize timekeeping systems like Kronos to track work hours and project progress.<br>• Support the client with additional administrative tasks as needed to ensure smooth operations.
<p><strong>Job Posting: Administrative Assistant – Direct Hire | Painesville, OH</strong></p><p><br></p><p>Are you an organized, detail-oriented professional looking for an exciting new opportunity? A reputable company in Painesville, Ohio, is seeking a talented <strong>Administrative Assistant</strong> to join their team through a <strong>direct-hire role</strong>. This is an <strong>in-office position</strong>, offering consistent hours: <strong>Monday-Friday, 8:00AM - 5:00 PM</strong>.</p><p><br></p><p><strong>What You’ll Do:</strong> As an Administrative Assistant, you will play a vital role in supporting daily operations and ensuring the office runs smoothly. Key responsibilities include:</p><p><br></p><ul><li>Coordinating office activities and maintaining an organized workflow</li><li>Managing invoices and maintaining accurate file systems</li><li>Editing documents and ensuring attention to detail</li><li>Answering phones and addressing customer inquiries</li><li>Performing other administrative duties as assigned</li></ul><p><strong>What We’re Looking For:</strong></p><p>We are seeking candidates who have:</p><p><br></p><ul><li>Strong interpersonal and communication skills to ensure collaboration and attention to client needs</li><li>Exceptional organizational skills, completing tasks efficiently and effectively</li><li>Proficiency in Microsoft Office products, including Word, Excel, and Outlook</li><li>A proactive and positive attitude, with the ability to adapt to various responsibilities</li></ul><p><strong>What’s Offered:</strong></p><p>This direct-hire opportunity offers competitive compensation and excellent benefits, including:</p><ul><li><strong>Medical, dental, and vision insurance</strong> to support your health</li><li><strong>15 PTO days</strong> to ensure you have time to recharge</li><li><strong>401(k) plan</strong> to help build your financial future</li><li>Additional <strong>voluntary benefits</strong> to fit your personal needs</li></ul><p><br></p>
<p>Responsibilities:</p><p>• Manage the sorting, logging, and delivery of incoming and outgoing mail and packages.</p><p>• Maintain and restock office pantries and supplies to ensure a well-organized workspace.</p><p>• Assist with setting up meeting rooms, including arranging furniture such as tables and chairs.</p><p>• Lift and move items up to 50 lbs as needed for office operations.</p><p>• Operate and troubleshoot equipment, such as Pitney Bowes mail machines, to ensure smooth workflow.</p><p>• Handle confidential documents with discretion and maintain a high level of attention to detail.</p><p>• Communicate effectively with clients, drivers, and facilities staff to address inquiries and resolve issues.</p><p>• Work autonomously, managing day-to-day responsibilities with minimal supervision.</p><p>• Log and track package deliveries accurately to maintain records.</p><p>• Take on additional projects as assigned by management.</p>
