9 results for Receptionist in Northbrook, IL

Receptionist We are in search of a Receptionist to join our team in the non-profit/healthcare industry based in CHICAGO, Illinois. In this role, you will handle front desk support, manage inventory, coordinate conference rooms and handle a multitude of administrative tasks. This role offers a long-term contract employment opportunity. The hours of this position are 11am-7pm Responsibilities:• Provide front desk support, including greeting evening classes and answering inbound calls• Manage inventory by keeping track of supplies, liaising with the logistics person, and ensuring supplies are replenished when running low• Handle a significant amount of mailing and coordinate the use of conference rooms• Operate office equipment such as fax machines and printers, and utilize Microsoft Office Suite for various tasks• Engage in customer service activities including processing customer credit applications and maintaining accurate customer records• Use your skills in answering multi-line phone systems, data entry, and email correspondence to ensure smooth operations• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to organize files and schedule appointments• Occasionally lift items weighing 25-30 lbs.

Front Desk Coordinator We are looking for a Front Desk Coordinator to join our team in Chicago, Illinois. As a Front Desk Coordinator, you will be responsible for managing front desk operations, organizing space, answering phones, and scheduling meetings and events. This role offers a short-term contract employment opportunity. Responsibilities: • Oversee the management of front desk operations. • Ensure the optimal organization of workspace. • Handle incoming calls and redirect them as necessary. • Schedule and coordinate meetings and events. • Serve as a Facility Service Coordinator, addressing any facility-related issues.

Spanish Speaking Administrative Assistant - Part Time We are in the process of hiring a Spanish speaking Part-Time (25 Hours/Week) Administrative Assistant for our operation based in Chicago, Illinois, 60604, United States. In this role, you will be an integral part of our team, providing support to an immigration lawyer, managing incoming calls, and offering assistance to visitors. This role offers a short-term contract employment opportunity. Responsibilities:• Manage incoming calls, direct them to the relevant departments, and ensure all callbacks are completed• Welcome all visitors, assist them in completing necessary paperwork• Deliver comprehensive administrative assistance • Ensure proficiency in both Spanish and English languages to cater to our diverse client base• Demonstrate a high level of customer service to all clients• Handle data entry tasks with accuracy and efficiency• Coordinate with the team and schedule appointments as required• Exhibit expertise in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for various administrative tasks • Perform receptionist duties diligently• Communicate effectively through email, ensuring all correspondence is managed effectively.

Administrative Assistant We are offering a temporary-to-hire employment opportunity for an Administrative Assistant in Carol Stream, Illinois. As an Administrative Assistant, you will be primarily responsible for handling front desk duties, coordinating internal events and client meetings, managing calendars, and ensuring smooth office operations. Responsibilities:• Handle front desk responsibilities such as greeting guests, issuing badges, and signing in/out.• Coordinate hospitality services including arranging lunch meetings, setting up conference rooms, and ensuring the availability of coffee/snacks/food.• Support internal events and client meetings.• Manage calendars efficiently.• Set up Zoom meetings and ensure smooth technological operations during such meetings.• Display proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.• Respond to inbound and outbound calls, providing excellent customer service.• Carry out data entry duties and maintain accurate customer records.• Correspond via email effectively and professionally.• Schedule appointments as required.

Coordinator-Construction We are offering an exciting opportunity for a Project Assistant in the Construction/Contractor industry, based in a city in Illinois. The Project Assistant will be a crucial part of our team, responsible for ensuring efficient and detail-oriented operations within our office environment. This role involves tasks such as managing incoming calls, assisting the Office Coordinator, and maintaining optimal stock levels of supplies, among other duties. Benefits include: medical, dental, vision, 401k, profit sharing, and PTO1 day work from home, and salary $75-$80k plus bonusRecruiter: Connie Stathopoulos Responsibilities: • Ensure seamless operation and a detail-oriented atmosphere in the reception area whenever necessary• Handle incoming calls with detail orientation, directing callers accurately to the appropriate personnel• Welcome guests with a detail-oriented approach, offering refreshments and guiding them to appropriate areas• Assist the Office Coordinator in inventory management and procurement processes• Coordinate service calls and maintain optimal stock levels of supplies to support operational needs• Process customer credit applications accurately and efficiently• Maintain accurate customer credit records• Monitor customer accounts and take appropriate action• Manage timelines and maintain strong written and verbal communication skills• Utilize skills in Microsoft Excel, Outlook, and PowerPoint to complete tasks efficiently• Apply knowledge in Construction, Contract Administration, and Subcontract Agreements to daily tasks.

Warehouse & Operations Manager We are offering a permanent employment opportunity for a Warehouse & Operations Manager in Franklin, Wisconsin. In this vital role, you will be overseeing warehouse operations and workforce management, ensuring smooth running of tasks while maintaining compliance with both company and client standards. You will be the bridge between our team and clients, managing staffing needs and refining operational workflows. Responsibilities • Overseeing the reception, shipment, and inventory control to ensure a streamlined workflow in the warehouse. • Managing the warehouse staff, including responsibilities such as recruiting, onboarding, and scheduling. • Acting as the first point of contact for warehouse employees for any workplace concerns, performance discussions, and conflict resolution. • Maintaining a robust relationship with clients, addressing workforce issues and aligning operations with business expectations. • Supervising and verifying employee time tracking and payroll accuracy to ensure compliance and efficiency. • Taking charge of operations and shipping processes within the warehouse. • Handling warehouse inventory management and employing warehouse management systems, such as SAP Business Warehouse. • Addressing employee concerns and ensuring a harmonious working environment.

Administrative Assistant We are seeking a skilled Administrative Assistant to join our team. As an Administrative Assistant, your role will involve assisting with tenant interactions, managing property applications, and handling various administrative tasks. This position is based in Wilmette, Illinois, and offers a contract to permanent employment opportunity. Responsibilities: • Handle phone calls, respond to queries, and record messages efficiently • Manage inbound and outbound calls to facilitate communication • Perform data entry tasks and maintain customer records in an organized manner • Assist with the preparation and processing of leases and other related documents • Write and distribute tenant letters and memos • Carry out rental verifications to ensure accuracy and compliance • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various tasks • Schedule appointments and manage calendars effectively • Accept and record tenant payments, issuing receipts as needed • Assist with email correspondence to ensure smooth communication.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Fox River Grove, Illinois. The role involves a variety of administrative tasks within the industry, including handling phone communications, processing office work, and managing invoicing tasks using QuickBooks. Responsibilities: • Handle telephone communications, addressing inquiries and providing support where necessary • Carry out various office tasks to ensure smooth operations • Process invoices using QuickBooks, maintaining accuracy and efficiency • Perform additional administrative tasks as required • Ensure all records are up-to-date and accurately maintained.

Administrative Assistant We are offering a long-term contract employment opportunity for a meticulous Administrative Assistant in the finance industry, based in Chicago, Illinois. As an Administrative Assistant, your role will revolve around ensuring regulatory compliance, assisting with paperwork associated with insurance policies, annuities, and mutual funds, and providing excellent customer service. Responsibilities: • Assist in the completion and submission of forms and documents for clients to insurance and financial companies • Conduct follow-ups with these companies to confirm delivery and compliance • Ensure strict adherence to SEC regulatory compliance • Navigate seamlessly in a fast-paced environment with minimal training • Manage inbound and outbound calls, providing top-notch customer service • Perform data entry tasks and maintain accurate records • Schedule appointments and handle email correspondence proficiently • Demonstrate proficiency in Microsoft Excel, Outlook, PowerPoint, and Word • Familiarize and handle tasks related to underwriting, paperwork, mutual funds, and annuities efficiently.