We are looking for a detail-oriented Accounts Payable Clerk to join our team in Tonawanda, New York. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity for growth and stability within the organization. The ideal candidate will play a key role in managing financial transactions and supporting the smooth operation of accounts payable processes.<br><br>Responsibilities:<br>• Process invoices with accuracy, ensuring proper coding and timely entry into the system.<br>• Conduct account reconciliation to verify financial data and resolve discrepancies.<br>• Prepare and execute check runs to meet payment deadlines.<br>• Review and code invoices in compliance with company policies and procedures.<br>• Maintain organized and up-to-date records of financial transactions and supplier information.<br>• Manage data entry tasks related to accounts payable, ensuring precision and efficiency.<br>• Collaborate with team members to address payment issues and support financial reporting.<br>• Utilize software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP to streamline processes.<br>• Assist in improving accounts payable workflows and ensuring adherence to best practices.
<p>Mark Tower with Robert Half is working with a growing company that is looking to add an <strong>Accounts Payable Specialist</strong> to their team! The Accounts Payable Specialist will play a critical role in managing the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, reconciliations, and payments. This role requires strong attention to detail, excellent organizational skills, and experience working with ERP systems in a manufacturing environment. This is a permanent opportunity in the Buffalo, NY area.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and code a high volume of vendor invoices in a timely and accurate manner</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Ensure all invoices comply with company policies and procedures</li><li>Prepare and process weekly check runs and electronic payments</li><li>Maintain accurate and organized AP records</li><li>Collaborate with internal departments to ensure proper approval workflows</li><li>Assist with month-end closing and reporting activities</li><li>Utilize ERP system (e.g., SAP, Oracle, NetSuite, or similar) for all AP functions</li><li>Use Excel for data analysis, reporting, and reconciliations</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Clerk to join our manufacturing team in Tonawanda, New York. This role involves managing collections, reconciling accounts, and ensuring accurate cash applications and reporting. As a Contract-to-permanent position, this opportunity offers the potential for long-term growth within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Handle business-to-business collections, including direct communication with customers and internal teams to resolve invoicing discrepancies.</p><p>• Collaborate with the Finance and Commercial teams to assess and address overdue accounts.</p><p>• Prepare and analyze Accounts Receivable Aging reports to monitor outstanding balances.</p><p>• Work closely with international colleagues to resolve cash application and daily cash reconciliation challenges.</p><p>• Maintain accurate records and ensure timely billing processes.</p><p>• Implement effective strategies to improve collections and reduce overdue payments.</p><p>• Support the team with account reconciliation tasks and ensure compliance with company policies.</p><p>• Utilize accounting software systems such as Oracle, QuickBooks, or SAP for financial operations.</p><p>• Communicate effectively with remote personnel to address financial queries and issues.</p><p>• Contribute to process improvements within the accounts receivable function.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Buffalo, New York. This Contract-to-Permanent position is ideal for someone who excels in financial operations and has a strong background in accounts payable, accounts receivable, and reconciliation tasks. If you have a passion for accuracy and enjoy working with numbers, we encourage you to apply.<br><br>Responsibilities:<br>• Handle accounts payable and accounts receivable processes, including invoice verification and payment tracking.<br>• Reconcile financial discrepancies by collecting and analyzing account information.<br>• Process and record billing transactions with a high level of accuracy.<br>• Conduct data entry tasks to maintain up-to-date financial records.<br>• Review and process invoices, ensuring compliance with company policies.<br>• Utilize accounting software such as QuickBooks, SAP, and Oracle to manage financial data.<br>• Prepare financial reports and summaries as needed.<br>• Assist in month-end and year-end closing activities.<br>• Collaborate with team members to resolve accounting issues and streamline processes.
<p>Jenny Bour with Robert Half is working with a growing construction company that is looking for a detail-oriented <strong>Accounting Specialist </strong>to join their team! This Accounting Specialist role role involves supporting payroll processing, accounts payable, accounts receivable, and other bookkeeping tasks with a high level of accuracy and efficiency. The ideal Accounting Specialist candidate will be able to work independently, communicate effectively, and manage multiple deadlines in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly payroll for approximately 30 employees, ensuring accurate time tracking, deductions, adjustments, and direct deposit file uploads.</li><li>Maintain payroll records and ensure compliance with certified payroll requirements, including proper classification of employees.</li><li>Handle per diem, travel time, and gas reimbursements by maintaining accurate rates and processing payments.</li><li>Prepare and submit weekly, quarterly, and year-end tax reports and payments, as well as process W-2 forms and other tax-related documentation.</li><li>Coordinate employment verifications and book hotels for employees working on out-of-town assignments.</li><li>Process accounts payable invoices, route them for timely approvals, and manage vendor setups, including uploading W-9 forms.</li><li>Prepare and distribute credit card transaction reports, ensuring proper coding and approvals.</li><li>Process accounts receivable payments and assist with invoicing, job setups, and proposal preparation.</li><li>Generate weekly reports on delinquent accounts and oversee collection efforts.</li><li>Support project managers with financial tasks and other duties as assigned by the manager.</li></ul>
We are looking for a dedicated Bookkeeper to join our team in Buffalo, New York. This Contract-to-Permanent position offers an opportunity to manage essential financial tasks and contribute to the efficient operation of our accounting processes. The ideal candidate will have a strong background in bookkeeping and a keen eye for detail.<br><br>Responsibilities:<br>• Perform thorough account reconciliations to ensure financial accuracy and resolve discrepancies.<br>• Manage accounts payable and accounts receivable, including processing invoices and payments.<br>• Conduct bank reconciliations to maintain up-to-date and accurate financial records.<br>• Oversee payroll processing to ensure timely and accurate employee compensation.<br>• Utilize QuickBooks to manage financial data and streamline bookkeeping tasks.<br>• Assist with month-end close procedures, including preparing journal entries and reports.<br>• Maintain accurate records of financial transactions and ensure proper documentation.<br>• Perform data entry tasks to update and maintain the integrity of accounting systems.<br>• Support the preparation of financial statements and reports as needed.
We are looking for a proactive Accounts Receivable Clerk to join our team in Cheektowaga, New York. This position offers the potential for long-term employment and is ideal for someone eager to take ownership of accounts receivable processes, including payment applications, reconciliations, and vendor communication. If you have strong organizational skills and thrive in a detail-oriented environment, we encourage you to apply.<br><br>Responsibilities:<br>• Manage accounts receivable functions, including processing payments and applying them to appropriate accounts.<br>• Conduct account reconciliations to ensure accurate financial records.<br>• Communicate effectively with vendors and internal teams to resolve discrepancies and maintain positive relationships.<br>• Assist with billing processes and ensure timely invoice generation.<br>• Handle cash applications and collections to support company financial goals.<br>• Provide backup support for accounts payable during staff absences.<br>• Utilize accounting software such as Sage, with training provided as necessary.<br>• Identify opportunities to streamline AR processes and contribute to financial improvements.<br>• Collaborate with the Controller to maintain accurate reporting and compliance.<br>• Support credit management activities and contribute to the overall efficiency of the finance department.
<p>Jenny Bour with Robert Half is working with an exciting manufacturing company that is seeking a detail-oriented <strong>Accounts Receivable Specialist</strong> to join their finance team. This Accounts Receivable Specialist role is responsible for managing invoicing, accounts receivable processes, credit memos, customer account setup, and monthly closing entries. This AR Specialist role is crucial to the smooth operation of the teams financial processes and requires a high level of accuracy and diligence. If you have experience in accounts receivable and are looking to take the next step in your career, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and distribute Accounts Receivable reports daily; process invoice batching and ensure timely invoicing through various customer portals, including government invoicing systems.</li><li>Collaborate with the shipping manager to address invoicing issues related to unshipped products. Work closely with sales administrators to resolve billing discrepancies.</li><li>Review and enter credit memos into the financial system, ensuring accuracy and preventing duplicate entries.</li><li>Process orders, including credit memos and billing-only transactions, using the company’s order entry system.</li><li>Independently manage assigned tasks once fully trained, demonstrating initiative and problem-solving skills.</li><li>Provide assistance to the Credit Analyst as needed.</li><li>Respond to customer requests for invoice copies and maintain accurate records of all invoices.</li><li>Monitor invoice sequencing through a daily control log.</li><li>Set up new customer accounts in the system after the completion and approval of the required process.</li><li>Assist with cash application and sales reporting as necessary</li></ul><p><br></p>
<p>Jenny Bour with Robert Half is looking for a detail-oriented<strong> Accounts Receivable Specialist </strong>to join a global manufacturing company's team in Lancaster, New York! In this AR Specialist role, you will be instrumental in managing the financial transactions related to accounts receivable, ensuring accuracy, and maintaining strong relationships with clients. This Accounts Receivable Specialist position offers an excellent opportunity to contribute to the financial health of an innovative organization!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and record customer payments and transactions to maintain accurate accounts receivable records.</li><li>Generate and distribute invoices in compliance with company policies.</li><li>Update and manage customer files, including changes to contact details and other relevant information.</li><li>Prepare detailed reports on account statuses and provide insights to management as needed.</li><li>Investigate and resolve discrepancies or overdue payments in collaboration with the Controller.</li><li>Assist in reconciling accounts receivable and revenue accounts on a regular basis.</li><li>Create and manage monthly billing statements based on general ledger data.</li><li>Research and negotiate chargeback claims to ensure proper resolution.</li><li>Audit ledgers periodically to confirm their accuracy and completeness.</li><li>Prepare and distribute monthly customer statements while making collection calls when necessary.</li></ul>
<p>Jenny Bour with Robert Half is working with a construction company that is looking for an experienced <strong>Payroll Specialist </strong>to join their team! This Payroll Specialist position requires expertise in certified payroll processes and a strong understanding of labor compliance regulations. The ideal Payroll Specialist candidate will excel in maintaining accurate payroll records and ensuring compliance with federal and state wage laws. This is a permanent opportunity located in Tonawanda, NY.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly payroll for a diverse workforce, including salaried, hourly, and laborer roles.</li><li>Prepare and submit Certified Payroll Reports in compliance with the Davis-Bacon Act and prevailing wage laws.</li><li>Maintain detailed records of employee timesheets, wages, benefits, and deductions.</li><li>Review and reconcile timekeeping data to ensure payroll accuracy.</li><li>Ensure adherence to federal, state, and local tax regulations and labor laws.</li><li>Collaborate with HR and project managers to gather relevant labor classification and job code information.</li><li>Provide payroll documentation and reports during internal and external audits.</li><li>Stay informed about updates in certified payroll regulations and wage determinations.</li><li>Set up and manage prevailing wage classifications within payroll systems.</li><li>Generate payroll-related reports for management and compliance purposes.</li></ul>
<p>Jenny Bour with Robert Half is working with a growing manufacturing company that is seeking a detail-oriented <strong>Sr. Payroll Specialist</strong> to oversee and manage payroll operations for the organization. This Sr. Payroll Specialist will process both exempt and non-exempt payroll for approximately 250 employees, the majority of which are located in NYS. In this Sr. Payroll Specialist role, you will ensure payroll accuracy and compliance with applicable laws while addressing employee inquiries and maintaining precise records. This position is based in Amherst, New York, and offers an opportunity to demonstrate expertise in payroll systems and regulations and to grow with the organization! </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process weekly and biweekly payroll, ensuring all time is accurately reported and compliant with company policies.</li><li>Handle garnishments, child support payments, deductions, and reimbursements, ensuring correct integration into payroll systems.</li><li>Respond promptly to payroll-related inquiries, providing exceptional customer service and resolving issues effectively.</li><li>Support year-end processes, including fringe benefit calculations and W-2 preparation.</li><li>Generate payroll reports for management and provide insights as needed.</li><li>Maintain meticulous and organized payroll records to ensure accuracy and compliance.</li><li>Monitor and stay informed about changes in payroll laws and regulations to ensure adherence to best practices.</li><li>Assist with monthly close activities, including preparing payroll journal entries, balance sheet reconciliations, and bank account reconciliations.</li><li>Contribute to special projects and provide support as required.</li></ul>
