<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p>Robert Half is seeking a skilled Administrative Assistant to support a local organization. The ideal candidate will thrive in a fast-paced, detail-oriented environment!</p><p><br></p><p>Responsibilities:</p><ul><li>Provide comprehensive administrative support to attorneys and legal staff</li><li>Manage calendar scheduling, meeting coordination, and travel arrangements</li><li>Prepare, proofread, and format legal documents, correspondence, and filings</li><li>Maintain electronic and paper filing systems for case files and client records</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with billing processes, time entry and expense reports</li><li>Liaise with clients, courts, vendors, and internal teams</li><li>Facilitate communications and track deadlines</li></ul>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team and support daily operations located in the Greater Philadelphia Region. In this long-term contract role, you will play a key part in ensuring the smooth functioning of office activities while delivering exceptional administrative support. This Administrative Assistant position is ideal for someone who thrives in a dynamic environment and enjoys working collaboratively.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide comprehensive administrative support to maintain efficient office operations.</p><p>• Answer incoming calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to ensure records and databases are updated regularly.</p><p>• Manage receptionist duties, including welcoming visitors and handling front desk responsibilities.</p><p>• Organize and maintain office documents, files, and supplies to support team productivity.</p><p>• Coordinate schedules, meetings, and appointments for staff members.</p><p>• Assist in preparing reports, presentations, and other business documentation.</p><p>• Handle correspondence, including emails and letters, with attention to detail.</p><p>• Support event planning and logistics for exhibitions and other industry-related activities.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p>
<p>We are looking for an Administrative Assistant to join a team in King of Prussia, Pennsylvania. This hybrid, contract-to-permanent position offers an excellent opportunity for growth within a nonprofit organization. The ideal candidate will play a key role in managing administrative tasks and supporting team operations with attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage schedules, coordinate meetings, and arrange logistics to ensure smooth team operations.</p><p>• Organize and oversee team activities, including reminders, attendance tracking, and light event support.</p><p>• Handle travel arrangements, process expense reports, and maintain accurate records for invoices and budgets.</p><p>• Prepare, proofread, and edit various administrative documents, including correspondence, reports, and presentations.</p><p>• Contribute to office engagement initiatives and assist with special projects while maintaining confidentiality.</p><p>• Provide general administrative support to ensure efficient operation of the office.</p><p>• Collaborate with team members to streamline processes and enhance workflow.</p><p>• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.</p><p>• Act as a point of contact for inbound calls and maintain clear and effective communication with stakeholders.</p><p>• Support receptionist duties and perform accurate data entry tasks as needed.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
<p>We are looking for an experienced Senior Administrative Assistant to join our Inspections team on a long-term contract basis. This role is based in the Greater Philadelphia Region and offers an excellent opportunity to contribute to a dynamic organization. The ideal Senior Administrative Assistant candidate will excel at managing schedules, maintaining records, and ensuring operations run smoothly.</p><p><br></p><p>What you get to do every single day:</p><p>• Oversee the daily scheduling, routing, and tracking of inspection activities across the portfolio.</p><p>• Coordinate with inspectors to optimize appointment times and ensure efficient access.</p><p>• Schedule and reschedule inspections as necessary to accommodate changes and meet deadlines.</p><p>• Compile detailed reports and monitor compliance benchmarks within the organization.</p><p>• Maintain and update database records and spreadsheets to ensure accuracy.</p><p>• Support the preparation of monthly inspection metrics and summaries for supervisors.</p><p>• Follow up with property owners and residents to address outstanding issues and ensure timely communication.</p><p>• Handle sensitive and confidential information with discretion.</p><p>• Assist with special projects and organizational initiatives as needed.</p><p>• Perform additional administrative tasks as requested to support team operations.</p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will play a pivotal part in supporting daily operations, ensuring smooth communication with clients, and managing essential administrative tasks. This position offers potential to take on advanced responsibilities upon obtaining a Property and Casualty Insurance License. Must be comfortable working in a small office environment. The is an on-site position. </p><p><br></p><p>Responsibilities:</p><p>• Handle client communications with professionalism and efficiency, addressing inquiries and concerns promptly.</p><p>• Manage and organize the Outlook calendar to coordinate meetings and appointments.</p><p>• Prepare and organize files and materials required for meetings.</p><p>• Deliver outstanding customer service by responding to client needs and maintaining high satisfaction levels.</p><p>• Assist in completing applications and forms accurately and within deadlines.</p><p>• Process premium billing and financing tasks with precision.</p><p>• Issue Certificates of Insurance and ensure timely distribution.</p><p>• Once licensed, prepare and submit Personal Lines (PL) insurance applications.</p><p>• Order & maintain office supplies.</p>
<p>We are looking for a detail-oriented PART TIME (5 hours a day Mon-Fri) Administrative Assistant to support daily office operations in Princeton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently. The role involves working collaboratively to ensure smooth administrative workflows and maintaining a high standard in all interactions. This role is in office. </p><p><br></p><p>Responsibilities:</p><p>• Provide general administrative support, including scheduling meetings, managing calendars, and coordinating office activities.</p><p>• Answer and direct incoming calls, ensuring prompt and attentive communication.</p><p>• Perform data entry tasks with accuracy to maintain updated records and documentation.</p><p>• Handle receptionist duties, such as greeting visitors and managing inquiries.</p><p>• Prepare and process expense reports and reimbursement requests in a timely manner.</p><p>• Utilize Microsoft SharePoint to organize and share documents effectively.</p><p>• Maintain office supplies inventory and coordinate procurement as needed.</p><p>• Assist in creating and formatting documents for presentations and reports.</p><p>• Collaborate with team members to ensure smooth execution of administrative tasks.</p>
<p>50,000 - 52,000</p><p><br></p><p>Benefits:</p><p>• Medical Benefits</p><p>• Vision</p><p>• Dental</p><p>• paid time off</p><p>• Holiday pay</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative support to the team</li><li>Create and maintain spreadsheets using Microsoft Excel 365</li><li>Prepare reports, track data, and update logs as needed</li><li>Assist with scheduling, filing, and documentation</li></ul><p><br></p>
<p>We are looking for a highly organized and attentive Executive Assistant to join a team in Wayne, Pennsylvania. In this role, you will provide essential administrative support to executives within a collaborative and fast-paced environment. This is a Contract to permanent position with opportunities for career growth.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare for executive meetings by organizing materials, agendas, and managing follow-ups.</p><p>• Act as a liaison between executives and internal or external stakeholders, maintaining integrity and confidentiality.</p><p>• Handle expense reports and reconciliation using tools like Concur.</p><p>• Organize and prioritize incoming communication, ensuring timely responses and resolutions.</p><p>• Support the team with various administrative tasks to enhance operational efficiency.</p><p>• Maintain detailed records and documentation for internal tracking and reporting.</p><p>• Collaborate with other executive assistants to foster a positive and supportive work environment.</p><p>• Utilize software tools like Zoom and the Office Suite for scheduling, communication, and documentation.</p>
<p>Robert Half is seeking a highly organized and proactive Executive Assistant to support senior management. This role requires exceptional communication and multitasking skills, strong attention to detail, and the ability to handle confidential information. The Executive Assistant will play a key role in facilitating daily operations and driving organizational efficiency.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Organize and prioritize incoming communication, ensuring timely responses</li><li>Assist with expense reporting and invoice processing</li><li>Plan and execute events, meetings, and special projects</li><li>Maintain a high level of professionalism and discretion</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to join a team in Conshohocken, Pennsylvania. In this role, you will provide high-level administrative support to two executives in the leasing department, ensuring smooth operations and effective communication. This is a Contract position with the possibility of transitioning into a long-term role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and edit Letters of Intent and other documents, incorporating specific details.</p><p>• Manage and update site plans, marketing materials, and company website content to ensure accurate and engaging information.</p><p>• Organize and attend industry trade shows twice annually, representing the company professionally.</p><p>• Coordinate travel arrangements and logistics for company events, meetings, and executive travel.</p><p>• Conduct market research to support representatives, including creating prospect lists and preparing presentations.</p><p>• Generate and distribute reports, demographic maps, and competition analyses as required.</p><p>• Handle incoming calls by directing them to the appropriate parties or providing relevant information.</p><p>• Assist with planning company events and meetings, ensuring all details are meticulously managed.</p><p>• Utilize software tools like Microsoft Office Suite, Adobe Acrobat, and Google Earth to fulfill administrative and marketing tasks.</p>
Job Title: Executive Assistant to President — On-Site (Delaware)<br>Company: Confidential Technology & Services Company<br>Location: Delaware — On-site<br>Employment Type: permanent, Exempt (Salary), $70,000 - $110,000/Year<br>Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus.<br>** This role involves Heavy calendar management**<br><br>About the Role<br><br>We are seeking an experienced Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through.<br><br>What You’ll Do<br><br>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.<br>Manage the President’s complex calendar and commitments with strategic prioritization.<br>Arrange domestic and international travel logistics and itineraries.<br>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.<br>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.<br>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.<br>Maintain a centralized action tracking system and follow up to ensure commitments are completed.<br>Handle sensitive and confidential information with discretion and professionalism.<br><br>What We’re Looking For<br><br>8+ years of experience providing senior executive support.<br>Proven ability to manage complex, ambiguous situations with minimal supervision.<br>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.<br>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.<br>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).<br>Excellent organizational skills and ability to manage competing priorities.<br>Strong interpersonal presence; ability to build credibility and influence across all levels.<br><br>Preferred<br><br>Experience supporting a Group President, CEO, or similarly senior leader.<br>Background in financial services or technology organizations.<br>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.<br><br>Why Join Us<br><br>Be a core partner to senior leadership at a technology-focused organization.<br>High-visibility role with meaningful impact on strategy and execution.<br>Collaborative, fast-paced environment where initiative and ownership are rewarded.<br><br>Equal Opportunity<br><br>We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.
<p>We are looking for an accomplished Executive Administrative Assistant to provide high-level support to senior leadership within a government-related organization. In this role, you will oversee executive schedules, manage confidential communications, and ensure smooth operational workflows. This is a contract to permanent position, offering the opportunity to transition into a long-term role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring accurate scheduling of meetings, appointments, and travel plans.</p><p>• Prepare and edit reports, presentations, and detailed correspondence for senior leaders.</p><p>• Act as a liaison between executives and internal teams, board members, and external stakeholders.</p><p>• Coordinate materials for board meetings, ensuring compliance with governance policies and regulatory standards.</p><p>• Record meeting minutes and track actionable items, following up to ensure timely completion.</p><p>• Organize executive travel arrangements, including booking, expense reporting, and reimbursements.</p><p>• Plan corporate events, investor meetings, and leadership conferences with attention to detail.</p><p>• Maintain confidential records, contracts, and documentation, adhering to organizational policies.</p><p>• Assist with internal communications and public relations efforts, including drafting press releases.</p><p>• Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.</p>
<p>Job Title: Executive Assistant to President — On-Site (Delaware)</p><p><br></p><p>Company: Confidential Technology & Services Company</p><p><br></p><p>Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year</p><p><br></p><p>About the Role</p><p><br></p><p>We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through.</p><p><br></p><p>What You’ll Do</p><ul><li>Manage the President’s complex calendar and commitments with strategic prioritization.</li><li>Arrange domestic and international travel logistics and itineraries.</li><li>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.</li><li>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.</li><li>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.</li><li>Maintain a centralized action tracking system and follow up to ensure commitments are completed.</li><li>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul><p>What We’re Looking For</p><ul><li>8+ years of experience providing senior executive support.</li><li>Proven ability to manage complex, ambiguous situations with minimal supervision.</li><li>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.</li><li>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.</li><li>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).</li><li>Excellent organizational skills and ability to manage competing priorities.</li><li>Strong interpersonal presence; ability to build credibility and influence across all levels.</li></ul><p><br></p><p>Preferred</p><ul><li>Experience supporting a Group President, CEO, or similarly senior leader.</li><li>Background in financial services or technology organizations.</li><li>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.</li></ul><p><br></p><p>Why Join Us</p><ul><li>Be a core partner to senior leadership at a technology-focused organization.</li><li>High-visibility role with meaningful impact on strategy and execution.</li><li>Collaborative, fast-paced environment where initiative and ownership are rewarded.</li></ul><p>How to Apply</p><p><br></p><p>Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this job posting.</p>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>Robert Half is currently assisting a respected local organization in the Lehigh Valley with hiring an <strong>Administrative Assistant</strong> to support daily office operations. This role is ideal for someone who is organized, detail‑oriented, and enjoys being the “go‑to” person for keeping things running smoothly.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide day‑to‑day administrative support to office leadership and staff</li><li>Manage calendars, schedule meetings, and coordinate internal and external appointments</li><li>Prepare correspondence, reports, and presentation materials</li><li>Maintain organized filing systems (digital and physical)</li><li>Support front‑desk operations, including greeting visitors and answering incoming calls</li><li>Assist with data entry, documentation, and general office coordination</li><li>Help with special projects and process improvements as assigned</li></ul>
<p>Join a local and reputable team as an Administrative Assistant! Robert Half is seeking a detail-oriented professional with strong organizational abilities and proven expertise in Microsoft Excel.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support to teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Prepare and maintain reports, spreadsheets, and presentations, with heavy emphasis on Excel</li><li>Monitor and update databases, track expenses, and process documentation</li><li>Handle incoming communications and correspondence with professionalism and accuracy</li><li>Assist in project coordination and other tasks as needed</li></ul><p><br></p>
<p>70,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>MDV: 401k w/ match</li><li>PTO</li><li>Very relaxed environment</li></ul><p>Our client in the Tinton Falls area is seeking a detail oriented and proactive Administrative Support to assist their Property Management teams with day-to-day operations. This role plays a key part in keeping teams organized, responsive, and running efficiently while providing general administrative and coordination support across multiple properties. This role will sit in office Monday-Friday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers and related teams</li><li>Assist with scheduling, correspondence, and document management</li><li>Help coordinate vendor communication, work orders, and basic follow-ups</li><li>Maintain organized records, files, and property-related documentation</li><li>Support reporting, data entry, and tracking as needed</li><li>Serve as a point of contact for internal teams and external partners</li><li>Assist with special projects and general office needs as they arise</li><li>This position offers exposure to property management operations and the opportunity to grow alongside an experienced team. It’s ideal for someone who enjoys supporting others, staying organized, and contributing to smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>Position Summary:</strong></p><p>The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Tenant & Customer Support</strong></p><ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul><p><strong>Administrative & Operational Support</strong></p><ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul><p><strong>Financial & Lease Administration</strong></p><ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul><p><strong>Vendor & Facilities Coordination</strong></p><ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul><p>e<strong>Qualifications</strong></p><ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
<p>We are seeking a reliable and organized Administrative Coordinator for a part-time position, working Monday through Friday from 2:30 PM to 6:30 PM. This long-term contract role includes supporting a variety of administrative tasks to help maintain smooth office operations and provide excellent service to staff and visitors. The ideal candidate will have strong communication skills, pay close attention to detail, and be able to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist office visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage the distribution and receipt of mail and packages.</p><p>• Organize and maintain both physical and digital filing systems.</p><p>• Draft, edit, and distribute documents and communications as required.</p><p>• Prepare and send client packets while verifying accuracy and completeness of information.</p><p>• Coordinate scheduling, manage calendars, and assist with meeting preparations.</p><p>• Monitor and replenish office supply inventory as needed.</p><p>• Perform accurate data entry tasks, as well as scanning and copying of documents.</p><p>• Collaborate with other departments to provide administrative support for various tasks.</p>
