We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Manhattan Beach, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized atmosphere.<br>• Operate a multi-line phone system, handling inbound calls promptly and directing them appropriately.<br>• Manage a switchboard with 1 to 10 phone lines, ensuring effective call routing.<br>• Maintain accurate records of calls and messages for internal tracking.<br>• Handle general receptionist duties, including scheduling appointments and managing inquiries.<br>• Support part-time receptionist tasks as needed to ensure smooth daily operations.<br>• Coordinate with various departments to facilitate communication and operational needs.<br>• Maintain a clean and organized reception area to reflect a detail-oriented image.<br>• Provide administrative support as required, such as data entry or document preparation.
<p>A thriving <strong>healthcare organization</strong> in <strong>Encinitas, CA</strong>, is looking for an experienced <strong>Receptionist/Coordinator</strong> to ensure optimal front-office operations and excellent customer service. This position combines receptionist duties with administrative coordination and requires strong knowledge of medical terminology and related processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations, including greeting patients and answering phone calls.</li><li>Schedule and coordinate appointments and patient files.</li><li>Handle administrative duties, including filing, scanning, and preparing documents.</li><li>Communicate effectively with healthcare staff and patients to resolve inquiries.</li><li>Maintain professional and organized reception and administrative areas.</li></ul><p><br></p>
<p>Are you passionate about helping people, and looking for a legal career to make that tangible effect?</p><p><br></p><p>This law firm in Murrieta - focused on assisting veterans - is seeking an Intake Legal Receptionist to join their growing team! This Legal Receptionist should feel comfortable fielding 40 calls per day. <em>Please do not apply without prior receptionist experience, ideally, close to this volume. </em></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>fielding calls/leads to pass basic info to intake</li><li>scheduling/coordinating with clients around the country for hearings and attorney calls</li><li>looking in case management system to see case status</li><li>scheduling next step calls with the attorney. </li></ul><p>This Legal Receptionist must be positive, helpful, and solutions-oriented. They will establish relationships because these clients have long-term cases.</p><p><br></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: Preferably 8:30am - 5pm</p><p>· <u>Profile that would be a fit</u>:</p><p>o Strong attention to detail.</p><p>o Being able to de-escalate with upset clients. A calming nature!</p><p>o Being a veteran / knowledge of the VA is helpful! Otherwise, someone who has worked in administrative law or immigration law are the closest thing</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· “I’m passionate about what I do! That passion bleeds into the people we are helping. We are changing the trajectory of our clients’ lives.” -managing partner</p><p>· Managing partner has done combat tours herself; she truly relates to her clients.</p><p>· Flexibility on hours/days in the office.</p><p>· No suits! Relaxed office atmosphere.</p><p>· Team eats lunch together.</p><p>· Prior receptionist and paralegals got raises last year! “We want people to know they are doing a good job.”</p><p><br></p><p>Pay is contingent upon prior receptionist and legal experience. The firm also offers a generous 401K and PTO package!</p>
<p>We are looking for a dedicated and detail-oriented Bilingual Spanish Receptionist to join our team in Torrance, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced manufacturing environment and has a strong commitment to delivering excellent customer service. If you have exceptional organizational skills and enjoy being the first point of contact for a business, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system, handling incoming calls with efficiency and attention to detail.</p><p>• Welcome visitors and clients, ensuring a friendly and positive experience.</p><p>• Maintain and organize files and records to support operational needs.</p><p>• Coordinate schedules and book appointments as required.</p><p>• Perform accurate data entry tasks to update and maintain information.</p><p>• Respond to emails promptly and professionally, addressing inquiries and concerns.</p><p>• Utilize Microsoft Office Suite, including Excel, Outlook, and Word, to complete administrative tasks.</p><p>• Collaborate with team members to ensure smooth office operations.</p><p>• Provide excellent customer service by resolving issues and answering questions.</p><p>• Support other administrative duties as needed to assist the team.</p>
<p>Robert Half is looking for an organized and detail-oriented Receptionist to join our client in Murrieta, California. In this Contract-to-Permanent role, you will play a pivotal part in ensuring smooth daily operations by managing communications, scheduling, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with a diverse team. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule appointments, meetings, and conference calls across various time zones with efficiency and accuracy.</p><p>• Maintain detailed records of calls, messages, and client interactions within the firm's system.</p><p>• Ensure all communications and scheduling are handled with exceptional attention to detail.</p><p>• Manage time-sensitive requests and communications with professionalism and discretion.</p><p>• Handle inbound calls and direct them appropriately.</p><p>• Maintain an organized calendar and assist with scheduling changes as needed.</p><p>• Provide a welcoming and detail-oriented experience for clients and visitors.</p><p>• Support additional administrative tasks as required to ensure operational efficiency.</p>
<p>Join a specialized neurology practice in <strong>Carlsbad, CA</strong>, as a <strong>Front Desk Medical Receptionist</strong>. This critical role supports the daily operations of the practice, ensuring excellent first-point-of-contact interactions and smooth office workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations, including greeting patients and handling phone calls.</li><li>Schedule appointments and coordinate provider calendars.</li><li>Process patient check-in/check-out and verify insurance information.</li><li>Handle medical documentation, data entry, and electronic medical record maintenance.</li><li>Communicate effectively with patients, providers, and administrative staff.</li></ul>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031</p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Burbank, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-391-5500.</p>
<p>We are looking for a skilled and<strong> bilingual Spanish Receptionist</strong> to join our team in City of Industry, California. This is a Long-term Contract position where you will play a vital role in ensuring smooth front-office operations and providing exceptional service to clients and visitors. The ideal candidate will bring professionalism, strong communication skills, and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a positive and welcoming experience.</p><p>• Answer and direct phone calls promptly and professionally.</p><p>• Manage incoming and outgoing mail, packages, and deliveries.</p><p>• Maintain the reception area to ensure it is clean, organized, and presentable.</p><p>• Provide administrative support to various departments as needed.</p><p>• Schedule appointments and coordinate meeting room bookings.</p><p>• Assist in handling inquiries and resolving issues efficiently.</p><p>• Ensure accurate documentation and record-keeping related to front desk activities.</p><p>• Collaborate with team members to support office operations effectively.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>We are hiring a friendly and professional Service Receptionist to be the first point of contact for customers at a busy automotive dealership in Escondido. This role is perfect for someone who enjoys customer interaction and thrives in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet customers in person and over the phone with a warm, professional demeanor</li><li>Schedule service appointments and confirm bookings</li><li>Communicate service updates and timelines to customers</li><li>Coordinate with service advisors and technicians to ensure smooth workflow</li><li>Maintain a clean and organized front desk area</li><li>Handle basic administrative tasks such as filing, data entry, and payment processing</li></ul>
<p>Are you someone who thrives on connecting with people and enjoys helping others achieve their goals? A vibrant gym in Carlsbad is seeking a friendly, personable, and organized <strong>Front Desk Administrator</strong> to serve as the welcoming face of our facility. If you're passionate about fitness, love creating positive first impressions, and have sales experience, this opportunity is perfect for you! Bonus points for familiarity with Kicksite software and Brazilian language proficiency to better support our diverse membership.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greeting all members and visitors with enthusiasm and professionalism, creating a welcoming environment.</li><li>Managing daily operations of the front desk, including answering phones, responding to email inquiries, and processing memberships.</li><li>Scheduling and booking gym classes, guest visits, and consultations.</li><li>Promoting gym services, merchandise, and memberships with enthusiasm, leveraging any sales experience to exceed targets.</li><li>Maintaining client data using <strong>Kicksite</strong> or other scheduling/member management software.</li><li>Answering inquiries about services, memberships, and events while resolving member concerns in a professional manner.</li><li>Keeping the lobby and front desk area clean and organized.</li></ul>
<p>Are you a highly organized multitasker ready to take the reins of office operations and help a mission-driven team succeed? Our nonprofit is looking for a talented and enthusiastic <strong>Front Desk Coordinator</strong> who thrives on ensuring smooth day-to-day operations. If you’re looking to combine administrative abilities with a passion for purpose-driven work, this is the position for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>The <strong>Front Desk Coordinator</strong> will be responsible for supporting essential daily activities and ensuring everything runs like clockwork. Your duties will include:</p><ul><li>Overseeing the front desk operations, including answering calls, greeting visitors, and responding to emails.</li><li>Managing the appointment calendar for team meetings, client visits, and special events.</li><li>Ordering office supplies, managing inventory, and coordinating vendor services.</li><li>Assisting with event planning and logistics, such as setting up spaces or ordering equipment.</li><li>Organizing departmental files, both physical and digital, to maintain accurate recordkeeping.</li><li>Preparing basic reports, memos, and presentations for leadership and staff meetings.</li><li>Acting as a liaison between staff and leadership to address facilities or administrative issues promptly.</li></ul><p><br></p>
We are looking for a Front Desk Coordinator to join our team in Glendale, California, within the hospitality industry. This Contract to Permanent position offers an exciting opportunity for a detail-oriented individual to provide exceptional support to both guests and internal teams. The ideal candidate will thrive in a fast-paced environment while delivering outstanding customer service and maintaining operational efficiency.<br><br>Responsibilities:<br>• Welcome and check in guests while ensuring a positive and detail-oriented experience.<br>• Coordinate and schedule meetings with the facilities team and other departments.<br>• Assist with in-office conference setups, including preparing meeting rooms and materials.<br>• Organize, scan, and distribute incoming mail related to asset management.<br>• Handle parking validations and maintain accurate records of visitor logs.<br>• Process and code invoices for approval and payment in a timely manner.<br>• Monitor and order essential office supplies to ensure smooth daily operations.<br>• Provide administrative support across various tasks and projects.<br>• Deliver concierge services and address guest inquiries promptly.
<p>We’re working with a client in Culver City who are looking for a Front Desk Coordinator to support their team. You’ll provide customer service, answer calls, order supplies, sign for packages and provide clerical support to a small team. This is long term contract role paying between $19-$22 per hour. </p>
<p>Are you passionate about delivering exceptional guest experiences and ensuring smooth day-to-day operations? A leading hospitality group in Carlsbad is seeking a friendly and professional <strong>Front Desk Concierge</strong> to be the face of our brand and help create unforgettable moments for guests. This position is perfect for someone who thrives in a client-focused environment and enjoys being part of a dynamic team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>As the <strong>Front Desk Concierge</strong>, you will ensure every guest enjoys a seamless experience. Your duties include:</p><ul><li>Greeting guests and visitors with warmth, professionalism, and efficiency.</li><li>Managing check-in and check-out processes while addressing any guest needs or requests.</li><li>Providing information about amenities, dining options, and local attractions to enhance the guest experience.</li><li>Responding to guest inquiries via phone, email, or in-person in a timely and friendly manner.</li><li>Coordinating logistics for bookings, reservations, transportation, and special guest requests.</li><li>Resolving guest concerns and escalating any issues when appropriate.</li><li>Assisting with administrative tasks, including maintaining front desk logs and scheduling staff support.</li></ul>
<p>A Healthcare Company in Long Beach is in the immediate need of a Medical Front Office Specialist. The Medical Front Office Specialist must have 1 – 2 years of experience in a medical office setting. The Medical Front Office Specialist will be tasked with duties assigned by the Office Manager. </p><p><br></p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p><p>• Welcome patients and visitors in a friendly, professional, and courteous manner both in person and on the telephone.</p><p>• Schedules appointments for all providers to optimize patient satisfaction, provider time, and exam room availability. </p><p>• Utilize a variety of electronic systems to ensure patients are registered and all necessary demographic and/or financial information is entered into the patient record.</p><p>• Assist patients with checking in and registration in new online system answering questions as needed.</p><p>• Update patients' financial information, recording and collecting patient charges, providing patients with transaction receipts.</p><p>• Checks/verifies patient’s insurance eligibility/sliding fee status prior to and at each visit.</p><p>• Communicates appointment changes to patients and staff.</p><p>• Respond to patient inquiries promptly, and follow-up on patient issues and resolutions to ensure quality customer service.</p><p>• Assist patients with patient portal – showing them how to sign up, send messages, have telehealth visits, etc.</p>
We are looking for a motivated Sales Assistant to join our team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in driving business growth by engaging with clients and supporting the sales process. This position offers an excellent opportunity to build strong, detail-oriented connections and contribute to the success of our organization.<br><br>Responsibilities:<br>• Identify and connect with law firms interested in expanding their business to explore partnership opportunities.<br>• Conduct comprehensive consultations to understand client objectives, challenges, and business needs.<br>• Create and deliver customized presentations and sales pitches that align with client-specific requirements.<br>• Maintain accurate and organized records of interactions and progress using CRM tools.<br>• Cultivate and manage leads through ongoing communication and relationship-building efforts.<br>• Assist in preparing proposals, drafting contracts, and supporting the onboarding of new clients.<br>• Respond promptly to inbound inquiries and provide exceptional customer service.<br>• Collaborate with internal teams to ensure seamless client experiences and satisfaction.
<p>Are you ready to take your hospitality career to the next level? A prestigious hospitality group in Carlsbad’s Bressi Ranch area is looking for a <strong>Assistant Front Office Manager</strong> dedicated to providing top-tier guest service while supporting front desk operations. This leadership opportunity is ideal for someone who is passionate about hospitality and ready to manage and motivate an exceptional team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>As the <strong>Assistant Front Office Manager</strong>, you will be instrumental in creating outstanding guest experiences while ensuring operational success:</p><ul><li>Supervising front desk staff, including scheduling shifts, training, and providing performance feedback.</li><li>Monitoring check-in and check-out processes to ensure efficiency and guest satisfaction.</li><li>Leading troubleshooting efforts for guest concerns, resolving issues promptly and professionally.</li><li>Ensuring that front desk staff adheres to office protocols, policies, and procedures.</li><li>Assisting in administrative tasks, such as preparing reports and maintaining guest records.</li><li>Partnering with other departments, such as housekeeping and maintenance, to deliver a seamless experience.</li><li>Acting as the primary point of contact in the Front Office Manager’s absence.</li></ul>
<p>Robert Half is working with an established law firm in Sherman Oaks looking for a fantastic legal secretary to join its tenured team! This role is ideal for someone with a strong background in civil litigation who thrives in a collaborative and fast-paced environment. The position offers an opportunity to work closely with attorneys while handling key administrative and legal responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct support to a senior partner and two associates, managing a 3:1 desk setup.</p><p>• Format and prepare legal documents, including Tables of Authorities (TOA) and Tables of Contents (TOC).</p><p>• Handle state and federal court filings, ensuring accuracy and timeliness.</p><p>• Oversee legal calendaring using Microsoft Outlook to manage deadlines and appointments.</p><p>• Enter timesheets into Coyote Analytics for timekeeping and billing purposes.</p><p>• Assist with correspondence and communication, maintaining precise client relations.</p><p>• Cover reception duties during the lunch hour of the receptionist.</p><p>• Utilize Microsoft Office Suite and Google Drive for case management and organizational tasks.</p><p>• Ensure timely and efficient document handling and case updates.</p><p>• Collaborate with attorneys to maintain smooth operations and workflow.</p>
<p>Robert Half is working with an established law firm in Sherman Oaks looking for a fantastic legal secretary to join its tenured team! This role is ideal for someone with a strong background in civil litigation who thrives in a collaborative and fast-paced environment. The position offers an opportunity to work closely with attorneys while handling key administrative and legal responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct support to a senior partner and two associates, managing a 3:1 desk setup.</p><p>• Format and prepare legal documents, including Tables of Authorities (TOA) and Tables of Contents (TOC).</p><p>• Handle state and federal court filings, ensuring accuracy and timeliness.</p><p>• Oversee legal calendaring using Microsoft Outlook to manage deadlines and appointments.</p><p>• Enter timesheets into Coyote Analytics for timekeeping and billing purposes.</p><p>• Assist with correspondence and communication, maintaining precise client relations.</p><p>• Cover reception duties during the lunch hour of the receptionist.</p><p>• Utilize Microsoft Office Suite and Google Drive for case management and organizational tasks.</p><p>• Ensure timely and efficient document handling and case updates.</p><p>• Collaborate with attorneys to maintain smooth operations and workflow.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract-to-Permanent basis in Orange, California. In this role, you will provide crucial support to the service department, ensuring the smooth processing of administrative tasks and effective communication between teams and clients. Your organizational skills and ability to handle multiple priorities will be key to the success of ongoing service operations.<br><br>Responsibilities:<br>• Prepare and process service-related billing and invoices with accuracy and timeliness.<br>• Organize and maintain essential service documents, including contracts, reports, and completion sign-offs.<br>• Ensure proper labeling, storage, and retrieval of documentation in digital systems.<br>• Coordinate scheduling, follow-ups, and administrative tasks for service projects.<br>• Monitor job progress and verify completion of tasks to facilitate billing and documentation.<br>• Provide responsive administrative support to incoming requests from the service team.<br>• Collect and manage signed service completion forms and customer approvals.<br>• Serve as a liaison between the service department, clients, and internal teams.<br>• Compile reports, update spreadsheets, and assist with service team projects as needed.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. This role is ideal for someone with strong organizational skills and a proactive approach to managing daily administrative tasks. The position offers an opportunity to support operations through effective scheduling, data entry, and communication.<br><br>Responsibilities:<br>• Manage inbound calls professionally, ensuring prompt and courteous responses.<br>• Organize and maintain schedules to support efficient office operations.<br>• Perform accurate data entry tasks to maintain updated records.<br>• Provide receptionist support, greeting visitors and addressing inquiries.<br>• Assist in general administrative duties, such as filing and document preparation.<br>• Coordinate meetings and appointments to align with team priorities.<br>• Maintain a clean and organized workspace to optimize productivity.<br>• Communicate effectively with internal and external stakeholders to relay information.<br>• Prepare reports and summaries as needed to support decision-making.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We’re working with a tech company in Playa Vista who are looking for an Office Assistant to support their team. You’ll be responsible for ordering and restocking office supplies, reserving and setting up conference rooms and acting as a back up to the receptionist. </p>
We are looking for a detail-oriented and dependable Administrative Assistant to join our team in Pico Rivera, California. In this long-term contract position, you will play a vital role in supporting office operations and ensuring a smooth workflow across various administrative tasks. The role offers an opportunity to work in a collaborative environment within a company specializing in chemicals for the textile industry.<br><br>Responsibilities:<br>• Process vendor and customer invoices, handling approximately 30–40 invoices daily using QuickBooks Enterprise.<br>• Accurately enter and manage sales orders, collaborating with the production team to ensure timely order fulfillment.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues efficiently.<br>• Maintain organized and precise records through consistent and accurate data entry.<br>• Perform general office responsibilities, including filing, scheduling, and maintaining an organized workspace.<br>• Assist in coordinating communication between departments to support business operations.<br>• Support front desk duties, including greeting visitors and managing inbound phone calls.<br>• Ensure timely completion of administrative tasks to meet organizational deadlines.
