34 results for Receptionist in New York, NY

Receptionist We are looking for a detail-oriented and meticulous Receptionist to join our team on a contract basis in the Parsippany, New Jersey area. This role is pivotal in ensuring smooth day-to-day operations by managing front desk activities and providing administrative support. The ideal candidate will have excellent interpersonal skills, a proactive approach to multitasking, and a strong ability to handle confidential information. Responsibilities:• Greet and assist internal employees and occasional visitors with a welcoming and courteous demeanor.• Manage incoming mail and packages, ensuring timely sorting and distribution.• Maintain office supplies, arrange facilities, and organize shared spaces such as the kitchen.• Provide administrative support to various departments, handling small tasks efficiently while managing multiple priorities.• Collaborate with the IT team for equipment coordination and related tasks.• Answer and direct inbound calls in a courteous and efficient manner.• Perform data entry, filing, and scanning tasks to ensure accurate record-keeping.• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams, to complete tasks effectively.

Front Desk Coordinator Are you a professional who thrives in customer-facing roles? Do you excel in organization and enjoy being the first point of contact for clients or guests? We are seeking a weekend Front Desk Coordinator to be the welcoming face and voice of our organization. This is a great opportunity to work in a dynamic environment while building your administrative and customer service skills.Key Responsibilities:<ul><li>Greet and assist visitors and clients with professionalism and a positive demeanor.</li><li>Manage incoming phone calls by answering inquiries, directing calls, or taking messages efficiently.</li><li>Schedule appointments, maintain the calendar, and manage conference room bookings if needed.</li><li>Handle administrative tasks such as sorting mail, managing supply inventory, and updating documents.</li><li>Ensure the front desk and reception area is tidy and organized at all times.</li><li>Assist with other coordination tasks as needed to support the team or office operations.</li></ul>

Front Desk Coordinator We are looking for a highly organized and personable Front Desk Coordinator to join our team in Somerset, New Jersey. You will play a key role in ensuring the seamless operation of the front desk while providing essential administrative support. This is an excellent opportunity for a detail-oriented individual with strong communication skills to thrive in a dynamic environment. Responsibilities:• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.• Manage the check-in process, including issuing visitor badges and maintaining accurate records.• Coordinate incoming mail distribution and handle daily fax reports efficiently.• Schedule and manage conference room bookings to support team meetings and events.• Liaise with vendors and facilities teams to address maintenance and operational needs.• Provide travel support • Maintain and update administrative records to ensure accuracy and organization.• Support general office operations by handling ad hoc tasks and projects as needed.

Front Desk/Members Experience Attendant Are you ready to take your career in customer service to the next level? We’re hiring a Front Desk Coordinator to join our team in Darien, Connecticut. In this role, you will be the face of our organization, helping create exceptional experiences for members and guests while being instrumental in managing day-to-day front desk operations with precision and positivity. If you’re someone who thrives in a service-oriented role and has a knack for organization, we want to hear from you!What You'll Be Doing:<ul><li>Engage with members professionally to deliver outstanding customer service and improve their overall experience.</li><li>Efficiently manage incoming calls, providing prompt and accurate responses or directing inquiries as needed.</li><li>Oversee golf time reservations using designated booking systems to ensure smooth scheduling.</li><li>Coordinate appointments for the golf simulator and provide relevant assistance.</li><li>Process payments seamlessly using our paycenter application, ensuring accuracy and reliability.</li><li>Handle food and beverage menu printing with a keen eye for detail.</li><li>Collaborate on the creation of promotional flyers, ensuring they reflect the organization’s style and standards.</li><li>Perform essential data entry tasks and maintain accurate records to support operations.</li></ul>What We're Looking For:You love interacting with people and have a sharp eye for detail. You’re tech-savvy and comfortable multitasking, whether handling bookings or creating flyers. Excellent organizational skills, professionalism, and the ability to maintain a positive demeanor under pressure are key to thriving in this role.Why Join Us?This is more than just a job—it’s a permanent opportunity to be part of a dynamic team in Darien, CT. You’ll have the chance to make a meaningful impact, work with great people, and develop your skills in customer relations and operations management—all in a supportive and collaborative environment.

Front Desk Coordinator Are you an organized, friendly, and detail-oriented professional looking to make a meaningful impact in the healthcare industry? We’re seeking a motivated Front Desk Coordinator to join our dynamic team! This role combines administrative expertise with exceptional customer service to ensure patients have a seamless experience from start to finish. Key ResponsibilitiesAs the Front Desk Coordinator, you will be responsible for:<ul><li>Professionally handling multi-line phone systems to answer inquiries, direct calls, and take detailed messages.</li><li>Managing patient scheduling, appointment reminders, and check-ins.</li><li>Greeting patients warmly and ensuring a welcoming atmosphere.</li><li>Verifying insurance information accurately and addressing any discrepancies.</li><li>Processing patient co-pays and reminding patients of outstanding balances.</li><li>Scanning, faxing, and organizing medical and administrative documents.</li></ul>Required Skills & Qualifications<ul><li>Bilingual: Must be fluent in Spanish, Portuguese and Creole to effectively communicate with our diverse patient base.</li><li>Proven experience in customer service, administrative support, or a similar role in a healthcare setting is preferred.</li><li>Familiarity with healthcare scheduling software (e.g., ERP or CRM systems) and Microsoft Office Suite (Microsoft 365).</li><li>Ability to multi-task, prioritize assignments, and maintain professionalism under pressure.</li><li>Strong interpersonal and communication skills with attention to detail.</li></ul>Responsibilities:• Efficiently manage incoming calls via a multi-line telephone system.• Schedule appointments and send reminders to clients.• Welcome visitors, ensuring a detail-oriented and welcoming environment.• Register visitors and patients upon arrival.• Verify insurance coverage and process co-pays.• Monitor any outstanding balances and inform clients accordingly.• Ensure all documents are accurately scanned and faxed as needed.• Keep organized files and records.• Utilize Microsoft Excel, Microsoft Word, and Microsoft Outlook to manage data and communications.• Use Spanish language skills for translation and communication with Spanish-speaking clients.• Apply basic office skills to ensure smooth day-to-day operations.

Front Desk Supervisor We are offering a permanent employment opportunity for a Front Desk Supervisor in LARCHMONT, New York. As a Front Desk Supervisor, you will be primarily responsible for delivering exceptional customer service, supervising the front desk staff, and handling all guest-related inquiries in a detail oriented manner. This role is within the hospitality industry, where you will oversee the front desk operations and maintain a visually appealing and organized lobby. Responsibilities: • Deliver personalized service to guests and members, acting as the face of the organization. • Address all inquiries, requests, and issues in a detail oriented manner, ensuring timely resolution. • Act as a team leader, promoting a service-focused, team-oriented culture within the front desk staff. • Oversee front desk operations, including guest check-ins, reservations, and financial transactions. • Schedule, supervise, and evaluate the performance of the front desk and night staff. • Collaborate with various departments to ensure readiness and satisfaction for daily events. • Implement and enforce front desk policies, procedures, and service standards aligned with the organization's mission. • Ensure all communications facing members are accurate, timely, and align with the organization's brand. • Use your administrative skills to maintain a well-organized and visually appealing lobby and front desk environment. • Handle inbound calls from members, providing excellent customer service at all times.

Office Manager We are in search of an Office Manager to be a part of our team in Hamilton, New Jersey, 08690, United States. This role offers a short term contract employment opportunity. As an Office Manager, you will be tasked with coordinating meetings, handling receptionist duties, and managing the office supplies. The role also includes maintaining financial records, overseeing job postings, managing onboarding processes, and handling customer invoices. Responsibilities:• Coordinate and schedule meetings in a timely and efficient manner• Handle all receptionist duties to ensure smooth office operations• Maintain a sufficient inventory of office supplies and place orders when necessary• Keep detailed and accurate financial records for the office• Oversee job postings and assist in the recruitment process• Manage the onboarding process for new employees • Handle customer invoices, ensuring they are accurate and sent out in a timely manner

Medical Front Desk Specialist We are looking for a dedicated Medical Front Desk Specialist to join our team in Ewing, New Jersey. In this Contract-to-Permanent role, you will serve as the first point of contact for patients, ensuring their experience is welcoming and efficient. This position is vital to maintaining smooth office operations and delivering exceptional patient care. Responsibilities:• Greet patients upon arrival and assist with check-in and check-out procedures.• Schedule and confirm patient appointments, ensuring accuracy and timeliness.• Answer incoming calls and direct them to the appropriate personnel or department.• Maintain and update patient records using EHR systems and other healthcare software.• Process billing and payments, including verifying insurance information.• Support the clinical team by managing charts, graphs, and other documentation.• Address patient inquiries and provide accurate information about office procedures.• Ensure the front desk area is organized and operates efficiently.• Collaborate with staff to resolve scheduling conflicts or administrative issues.• Uphold confidentiality and adhere to all healthcare regulations and policies.

Office Services Associate We are offering a short term contract employment opportunity in the industry for an Office Services Associate in New York. This role involves providing back office services, handling customer inquiries, and managing customer records in a detail-oriented office setting. Responsibilities: • Manage reprographics copy and mail services in both physical and digital environments • Support services in hospitality facilities, audio/visual reception, and other service lines as needed • Handle sensitive and/or confidential documents and information with utmost discretion • Make independent decisions that adhere to business needs and policy • Maintain and enhance customer relationships through proven customer service skills • Exhibit good written and verbal communication skills, including detail-oriented telephone and email etiquette • Show attention to detail and good organizational skills to meet deadlines and complete all projects in a timely manner • Work well in a team environment and interact effectively with multi-functional and diverse backgrounds • Troubleshoot problems with the understanding of when to escalate a problem to a supervisory level • Display a self-motivated, positive attitude in a fast-paced environment.

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in New York. This role is critical in ensuring the smooth operation of our office and requires a candidate well-versed in office functions, operations, and procedures. The Office Services Associate will perform key tasks including processing repro requests, managing mail deliveries and related tasks, and providing support for various office services. Responsibilities: • Oversee the processing and handling of repro requests, ensuring tasks are completed accurately and timely • Manage mail delivery, including mail rounds and other related tasks • Provide support for various office services, including but not limited to hospitality, facilities, audio/visual, and reception tasks • Utilize Microsoft Outlook for scheduling and communication purposes • Set up meeting rooms as required, ensuring all necessary materials and equipment are in place • Handle sensitive and confidential documents and information with discretion • Troubleshoot issues with office machinery, such as multifunction machines like Cannon or Xerox • Maintain logs and records as necessary for office functions and operations • Provide exceptional customer service, maintaining and enhancing customer relationships • Work effectively in a fast-paced, team-oriented environment, interacting effectively with diverse backgrounds.

Administrative Assistant We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry and possess strong organizational and communication skills. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support: Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies. Handle incoming and outgoing mail, email, and phone calls professionally and efficiently. Reception Duties: Serve as the first point of contact for visitors, clients, and vendors. Answer and route calls appropriately, greet visitors warmly, and provide accurate information. Construction Industry Coordination: Manage and update project documentation according to construction schedules and deadlines. Assist with the preparation of bids, proposals, and contracts specific to construction projects. Liaise with project managers, subcontractors, and other team members to ensure streamlined communication. Scheduling and Meetings: Coordinate appointments and meetings for upper management. Prepare meeting agendas and take detailed minutes when required. Data Entry and Reporting: Maintain accurate records and assist with data entry related to ongoing or completed construction projects. Prepare reports or summaries relevant to construction operations. Qualifications and Skills: Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry. Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment. Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders. Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents. Adaptability: Comfortable working in a deadline-driven and team-oriented environment. Preferred Credentials: Experience with construction management software or tools is a plus. Knowledge of construction terminology and processes is highly desirable. Please call the Trevose office of Robert Half at 215-244-1551 for immediate consideration. Thank you!

Controller We are currently seeking a Controller for our team based in the East Windsor, New Jersey area. In this role, you will be managing financial operations and HR-related tasks. You will be accountable for managing the general ledger, handling inventory, financial reporting, and maintaining accurate employee data. This role is also responsible for being the primary point of contact for IT support, which is outsourced to a third party. Responsibilities:Financial Management<ul><li>Lead with confidence as you oversee all accounting operations, including crafting Financial Statements, managing the General Ledger, and preparing journal entries.</li><li>Spearhead budget creation, forecasting, and account analysis to drive smarter financial decisions.</li><li>Deliver impactful monthly financial management reports to keep the team informed and aligned.</li><li>Take charge of recording daily raw material consumption from BOM data on production reports.</li><li>Maximize the potential of Microsoft Navision Dynamics Business Central 365 by leveraging it as the cornerstone of our ERP systems.</li><li>Manage banking operations seamlessly, including monitoring cash balances, initiating wire transfers, reconciling accounts, processing deposits through BOA CashPro, and ensuring financial accuracy.</li><li>Handle online customer credit card payments with precision and care.</li><li>Collaborate with external auditors at year-end, ensuring compliance with tax filings and supporting a smooth audit process.</li><li>Provide strong leadership by supervising Accounts Payable/Receptionist Associate and Accounts Receivable/Billing Associate positions.</li><li>Proactively manage state filings and other regulatory requirements as needed.</li><li>Partner with the General Manager and CEO as a trusted advisor on all financial and HR matters.</li></ul>Human Resources<ul><li>Manage payroll operations seamlessly, ensuring timely and accurate preparation of weekly and semi-monthly ADP payrolls.</li><li>Oversee the administration of employee benefits, including health insurance, retirement plans, and life insurance, ensuring prompt payment of monthly premiums.</li><li>Serve as a supportive and approachable resource for employee relations and issue resolution.</li><li>Maintain accurate personnel records while ensuring compliance with HR policies and procedures.</li><li>Track employee attendance to promote consistency and accountability.</li></ul>Information Technology<ul><li>Partner with third-party IT vendors to manage software and hardware operations effectively.</li><li>Step up to troubleshoot occasional IT hardware issues, ensuring minimal disruptions to day-to-day activities.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team near Teaneck, New Jersey. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks, from managing documentation to coordinating shipments. If you excel at organization and thrive in a fast-paced environment, this role is perfect for you. Responsibilities:• Manage the front desk, including accepting mail and packages.• Scan and organize documents for efficient digital filing.• Create and label folders to maintain an orderly filing system.• Update and maintain shipment schedules in a timely manner.• Track and manage Excel spreadsheets to ensure data accuracy.• Follow up on sample shipments and provide updates to customers.• Prepare purchase contracts with attention to detail.• Generate delivery applications to support operational needs.• Handle physical filing tasks to keep records accessible and organized.

Administrative Assistant We are looking for an organized and proactive Administrative Assistant to join our team. This is a long-term contract position where you will play a vital role in ensuring the smooth operation of daily office activities. The ideal candidate will have strong multitasking abilities and a commitment to delivering excellent support across various administrative functions. Responsibilities:• Serve as the first point of contact by welcoming visitors and managing front desk duties.• Coordinate office operations, ensuring supplies are ordered and replenished as needed.• Restock and maintain the organization of shared spaces, including the kitchen.• Handle the mailing and processing of invoices with accuracy and timeliness.• Provide administrative support to the accounting team, including assisting with invoice management.• Perform general administrative tasks, such as data entry and scheduling.• Respond to inquiries via email and phone, maintaining a meticulous and helpful demeanor.• Use Microsoft Office tools to create and edit documents, presentations, and spreadsheets

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Newtown, Pennsylvania. In this long-term contract role, you will play a key part in maintaining efficient office operations by providing exceptional administrative and front desk support. If you excel in multitasking and enjoy working in a collaborative environment, this opportunity is for you. Responsibilities: • Manage incoming and outgoing mail, filing systems, and other routine administrative tasks to ensure smooth office operations. • Provide outstanding customer service to both clients and employees, addressing inquiries and concerns promptly. • Utilize Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, to prepare documents, reports, and presentations. • Handle inbound and outbound calls effectively, ensuring accurate communication and message delivery. • Coordinate and schedule appointments, meetings, and other events as needed. • Maintain organized records and ensure accurate data entry for various administrative processes. • Monitor email correspondence, responding to messages and forwarding information to the appropriate parties. • Assist with additional clerical duties as required to support the team and office workflow.

Concierge Frontline Customer Service: Serve as the first point of contact for all inquiries, requests, and concerns, providing a warm, detail oriented, and friendly greeting. Create a welcoming atmosphere and maintain a high standard of service at all times. Task Coordination: Handle reservations, bookings, and arrangements, including dining, events, travel, and transportation. Assist with the procurement of services, such as housekeeping, maintenance, or third-party vendors, if applicable. Problem Resolution: Address and resolve client or guest concerns quickly and effectively while escalating unresolved issues to management as necessary. Proactively anticipate needs and recommend solutions or alternatives to enhance the customer experience. Information Management: Provide accurate and up-to-date information about the property, local attractions, events, or services. Maintain records/documentation of interactions, requests, and activities to ensure seamless service delivery. detail oriented Standards: Ensure the lobby, reception area, or workspace is well-maintained and presentable. Adhere to company policies and uphold a =+ years of experience, detail oriented image in appearance and demeanor.

Executive Assistant We are seeking an Executive Assistant to join our team. Located in New Rochelle, New York, this role offers a unique chance to participate in a range of tasks within the industry. This position is a contract to permanent employment opportunity, offering administrative support to our executive team. Responsibilities: • Manage the organization's calendar, directories, and schedule of activities and events, while disseminating information to staff, volunteers, members, and families. • Offer general and program information via telephone, directing callers to the appropriate staff or recording messages. • Oversee the preparation of outgoing mail and direct incoming mail. • Aid in the preparation of donor and grant presentations, board reports, and other executive tasks. • Handle meeting logistics, from scheduling to preparing the meeting agenda and recording minutes. • Keep an efficient inventory of office supplies and be responsible for reordering when necessary. • Carry out administrative tasks such as reviewing and coding invoices. • Use Microsoft Suite, particularly Excel, to manage and organize data, with a focus on basic formula usage. • Greet all parents, members, and visitors, offering a warm and detail-oriented reception. • Offer support to the CEO, CFO, and CPO in various administrative, clerical, and executive tasks.

Administrative Assistant We are seeking a dedicated and reliable On-site Event Support Coordinator to assist in the seamless execution of events for approximately 2 months in downtown Jersey City. Responsibilities:<ul><li>Direct participants to their rooms, provide information, and respond to inquiries.</li><li>Help manage the flow of participants, distribute materials, and handle immediate issues or concerns.</li><li>Assist instructors and speakers with their needs:</li><li>Greet speakers and direct them to be mic’ed up</li><li>Confirm all materials are prepared for the day (slide decks formatted/provided to appropriate team) </li><li>Make announcements as needed</li><li>Room is set up as required</li><li>Assist with mic running during Q& A sessions</li><li>Ensure catering has arrived. Monitor to ensure appropriate groups are accessing. Raise any issues to event manager.</li><li>Maintain cleanliness and order in the event venue, and help enforce event rules and regulations. Escalate any safety concerns immediately.</li><li>Provide excellent customer service to guests and handle any special requests or duties as assigned by the event manager.</li><li>Assist with real time updates to participants and agenda changes in the event management software. </li></ul>

Trade Floor Support REQUIREMENTS: • Bachelor’s degree in Finance or related Technology major preferred • Financial Services and / or application support experience preferred • At least 5 years of Fidessa and Equity markets and /or Equity product knowledge preferred • Ability to work in a fast paced, energetic, and entrepreneurial work environment • Exhibits strong teamwork skills • High degree of integrity and confidentiality • Excellent oral and written communication skills • Ability to effectively prioritize and handle multiple tasks under tight deadline • Strong work ethic and demonstrated commitment to excellence • High attention to detail and strong organizational skills • Proactive; self- motivated and goal oriented Role & Responsibilities: Front Office Support • The role is joining an active team in providing immediate hands-on support for Equity Principal Trading and Cash desks. • Owns the enablement of customer /sales enablement on the dealer to customer markets • Candidate will troubleshoot trade flow in Fidessa and provide functional support to the desk. • Role includes documenting all issues and working to escalate as needed. • Must be able to own all issues from report to completion. Resource is expected to do broker/dealer onboarding by conducting FIX testing/certification with counterparties as needed. • Ability to navigate high touch traders in EQ trading floor to support Cash Equities/Swaps/Derivatives traders • Know all Fidessa modules related to Equities business • Nice to have algorithmic trading experience with some vendor products exposure • Project management experience would be beneficial so the resource can assist on Equity projects

General Office Clerk We are looking for a General Office Clerk to join our team in Bridgewater, New Jersey. This is a long-term contract position where you will play a pivotal role in supporting administrative operations and ensuring the smooth flow of daily tasks. The ideal candidate will have a strong eye for detail, excellent organizational skills, and the ability to manage multiple responsibilities efficiently. Responsibilities:• Perform data entry tasks with accuracy and efficiency to maintain organized records.• Provide exceptional customer service by addressing inquiries and assisting clients as needed.• Organize and manage physical and electronic files to ensure easy accessibility.• Utilize Microsoft Outlook and Microsoft Word to handle correspondence and documentation.• Coordinate with FedEx and other shipping services to process and track deliveries.• Assist with handling motor vehicle title-related tasks, particularly in an automotive or dealership setting.• Maintain a detail-oriented approach and business-casual demeanor while working onsite.• Support general office operations by performing clerical duties as assigned.• Collaborate with team members to ensure deadlines and goals are met.

Administrative Coordinator We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join our team. The ideal candidate will play a critical support role, ensuring the day-to-day operations of the office run smoothly. This is an excellent opportunity for someone who excels in administrative tasks, has strong multitasking abilities, and is looking for a flexible, part-time schedule. Key Responsibilities:<ul><li>Administrative Support: Perform general office duties, such as answering phones, responding to emails, managing correspondence, and maintaining organized filing systems (Source: Robert Half Demand for Skilled Talent Q1 2025).</li><li>Scheduling & Calendar Management: Assist in organizing appointments, meetings, and events, including creating agendas and ensuring smooth coordination.</li><li>Data Entry & Reporting: Accurately enter and update data in spreadsheets, databases, or company software, and assist with preparing presentations or reports as needed (Source: Robert Half Salary Guide).</li><li>Customer Service: Act as the first point of contact for visitors and callers, providing professional and friendly support to internal and external stakeholders.</li><li>Document Management: Prepare, proofread, and format business documents and correspondence while ensuring confidentiality and accuracy (Source: Robert Half Insights on Administrative Roles).</li><li>Office Organization: Maintain office supplies, order inventory as needed, and ensure shared spaces remain tidy and functional.</li><li>Project Assistance: Support department projects by managing timelines, coordinating resources, and staying on top of deliverables.</li></ul>

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Sands Point, New York. In this contract-to-permanent role, you will provide critical support to our operations, ensuring smooth day-to-day administrative functions. This position requires exceptional multitasking skills and the ability to thrive in a fast-paced environment. Responsibilities: • Manage and maintain accurate medical records with a high level of confidentiality. • Provide support for admissions processes, ensuring all necessary documentation is completed and organized. • Answer and direct inbound calls while maintaining a courteous and detail-focused demeanor. • Schedule appointments and coordinate calendars to optimize team efficiency. • Handle email correspondence, responding promptly and with attention to detail to inquiries. • Perform data entry tasks with precision, ensuring the accuracy of all records. • Deliver excellent customer service by addressing client and team member needs promptly. • Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents, presentations, and communications. • Assist with general office duties such as filing, organizing, and maintaining supplies.

Administrative Assistant We are looking for a detail-oriented and organized Administrative Assistant to join our team in Roslyn, New York. This is a Contract to permanent position, offering an excellent opportunity to grow within a well-established commercial property management company. The ideal candidate will possess strong communication skills, a proactive attitude, and the ability to handle multiple tasks efficiently while maintaining a high level of competence. Responsibilities:• Serve as the primary point of contact for tenants and vendors, ensuring all inquiries are handled promptly and with care.• Manage inbound and outbound calls, providing exceptional customer service and resolving issues effectively.• Coordinate and schedule appointments, meetings, and other events as needed.• Perform data entry tasks with accuracy, maintaining up-to-date records and documentation.• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.• Collaborate with team members to support daily office operations and maintain a positive work environment.• Utilize Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) to create and manage documents, spreadsheets, and presentations.• Liaise with tenants and vendors to address concerns, ensuring a calm and thoughtful approach in all interactions.• Assist in maintaining a high standard of service aligned with the company’s established reputation.• Support the property management team with administrative tasks and additional responsibilities as assigned.

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Administrative Assistant We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Northvale, New Jersey. This is a Contract-to-continuing position, offering the opportunity to grow within our organization. The ideal candidate will provide essential administrative support while ensuring smooth daily operations. Responsibilities: • Set up and configure workstations, including network adjustments, to support IT needs. • Coordinate travel arrangements and manage scheduling, including maintaining calendars. • Ensure timely responses to inbound calls and emails, providing excellent customer service. • Perform accurate data entry and maintain organized records. • Schedule appointments and manage meeting logistics effectively. • Handle general correspondence through email and phone communication. • Contribute to the preparation of presentations and reports using Microsoft Office tools. • Maintain punctuality and reliability to support the overall workflow.