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7 results for Portfolio Administrator in New York Ny

Portfolio Administrator - Asset Management <p>Robert Half Financial Services are hiring for a Portfolio Administrator role within a global asset manager located in midtown Manhattan New York. Our client requires 2 to 5+ years /Trade Operations experience within an asset manager, investment firm or bank, with knowledge of Fixed Income, Bonds or Derivatives. The role would cover Portfolio Reconciliation, Trade Settlement/Support, Data Management and Collateral. The role is hybrid remote requiring 3 days per week in the midtown Manhattan office.</p><p><br></p><p><strong>Responsibilities</strong></p><p>The Portfolio Administrator is responsible for the Trade Settlement and Reconciliation functions which include: Acting as a liaison between the firm, custodian banks, and the broker/dealer community to ensure timely trade settlement, dispute resolution, and ultimate settlement of all trade activity; daily and monthly reconciliation of transactions and holdings, respectively, between SCD and the custodian banks; all tasks related to Cash Management Support and Collateral Management Support. This individual is also responsible for providing reconciled portfolio cash balances to Portfolio Management each morning and acting as a liaison between the clients and their service providers (e.g. custody banks, clearing brokers, collateral managers) with respect to reporting, trade settlement, and long box management. Lastly, this individual will represent Operations on cross-departmental or firm-wide projects that impact client portfolios and related data and provide back-up coverage for all Securities Administration functions. As a Portfolio Administrator you will:</p><ul><li>Confirm the details of all trade activity with counterparties via OMGEO (OASYS or Central Trade Manager), telephone, or email and provide trade instructions to counterparties and custody banks via OMGEO ALERT platform, email, or facsimile.</li><li>Act as a liaison between the firm, custody banks, and the Broker/Dealer community to ensure timely dispute resolution and coordinate with Portfolio Management on the revision of trade details in SCD and generation of revised trade tickets for manual trade instructions to banks, as needed.</li><li>Monitor/track failed trades and coordinate with Portfolio Management and the Broker/Dealer community to resolve accordingly. Maintain log of all failed trades, as well as their current status, and distribute internally by close-of-business each day. Validate and/or initiate all claims related to failed trades (i.e. TMPG, account overdrafts), as needed.</li><li>Coordinate with IT on all maintenance/updates needed for the generation/distribution of data feeds to SSCNet in support of post-trade STP workflows.</li><li>Reconcile daily cash balances and transactions, as well as monthly holdings, between SCD and the custodian banks. Identify, research, and resolve all exceptions using various tools, including eSTaARS, Bloomberg, monthly remittance reports, and custodian bank websites.</li><li>Provide daily portfolio cash balances to Portfolio Management each morning by reconciling prior day settled and same-day projected transactions reported by the custodian banks. Process all client cash flows in SCD accordingly.</li><li>Act as liaison between clients and their Collateral Manager to facilitate daily margin/collateral reporting and long box funding, as well as provide clients with a daily summary of margin requirements.</li><li>Represent Operations in all cross-departmental and firm-wide projects that impact client portfolios and related data.</li><li>Provide back-up coverage for all Securities Administration functions.</li></ul> Project Manager <p>We are offering an exciting opportunity for a Project Manager based in the New Brunswick, New Jersey area. The role involves managing various projects within the team, with a primary focus on coordinating product orders from inception to completion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee a portfolio of projects, ensuring alignment with business goals, managing interdependencies, and maximizing synergies.</li><li>Utilize project management tools to track, report, and maintain key documentation (e.g., orders, delivery schedules, design inputs/outputs) throughout the project lifecycle.</li><li>Develop and manage project timelines, collaborating with Operations to meet shipping deadlines and ensure proper resource allocation.</li><li>Lead weekly cross-functional meetings to discuss status updates, action items, and resolve issues, keeping stakeholders informed.</li><li>Analyze risks, develop contingency plans, and collaborate with leadership to address potential conflicts and changes that impact business commitments.</li><li>Drive continuous improvement efforts to enhance PM effectiveness and streamline processes.</li></ul><p><br></p> Senior Asset Manager <p>We are in search of an Senior Asset Manager to oversee our commercial property portfolio within the real estate developers sector, based in New York, New York. The Operations Manager will report directly to the Board of Directors and will be involved in the full spectrum of asset management, including acquisition, disposition, development, and capitalization.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Manage and supervise the firm's diverse portfolio, including retail assets, office properties, urban parking garages, and large-scale land development sites.</p><p>• Ensure accurate and regular reporting to the Board of Directors on asset management activities.</p><p>• Lead the acquisition and disposition process, maintaining an updated understanding of market conditions.</p><p>• Oversee development projects, coordinating with internal and external teams to ensure successful completion.</p><p>• Direct the firm's investment strategies, considering the current market trends and the firm's objectives.</p><p>• Utilize enterprise resource planning tools and CRM software to enhance efficiency in operations.</p><p>• Implement and adhere to budget processes, ensuring financial sustainability and growth.</p><p>• Maintain strong communication channels within the team and with external stakeholders.</p><p>• Uphold compliance standards within all operations, ensuring adherence to legal and industry regulations.</p><p>• Provide excellent customer service, resolving inquiries promptly and maintaining high customer satisfaction levels.</p> Fund Accountant <p>Robert Half Financial Services are hiring for a Fund Accountant role for a global Investment firm located in midtown Manhattan New York. Our client requires 2+ years Fund Accounting experience within asset management or a Fund Administrator. CPA license is advantageous (or parts passed), with knowledge of Investment Accounting, Waterfalls/Investor Allocations, Management Fees, GAAP and Financial Statements. The role requires 4 days per week in the midtown Manhattan office and 1 day work from home.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Responsible for preparation of the funds’ monthly close processes which includes fund financial statements, investor allocations and portfolio acquisition/management fees.</li><li>Responsible for GAAP financial statement preparation for the funds. This includes coordination with funds external auditor to facilitate interim and year end requests.</li><li>Communication and coordination with portfolio managers and other groups to acquire an understanding of the firm’s operations. </li><li>Preparation of complex trade entries which ensures clerical accuracy, adequate controls, and appropriate support documentation.</li><li>Review revenues and expenses related to the firm’s investment portfolio and the economics of its investments.</li><li>Identify, escalate and address with the team areas of operational inefficiencies. Work with the team to implement a business plan to address the identified workflow inefficiencies.</li></ul><p><br></p> Associate Property Manager <p>Job Title: Property Administrator</p><p>Location: Morris County, NJ</p><p>Reports to: Property Manager</p><p> </p><p>About the Role:</p><p>We are seeking a Property Administrator to provide exceptional administrative support to our Property Management team. The ideal candidate will bring a strong background in commercial real estate, excellent organizational skills, and a commitment to client service.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices for portfolio properties regularly.</li><li>Manage and prioritize correspondence, mail, and drafting responses as needed.</li><li>Maintain tenant, lease, vendor, and property files, both physical and electronic.</li><li>Prepare expense reports and ensure timely approval.</li><li>Schedule and coordinate meetings, retreats, and travel arrangements.</li><li>Create reports, presentations, and marketing materials adhering to company standards.</li><li>Participate in shared administrative duties such as receptionist coverage and kitchen duties.</li><li>Assist with special projects as required.</li><li>Handle tenant and vendor relations, including drafting communications and dispatching maintenance.</li><li>Audit tenant lease files and insurance certificates for compliance.</li><li>Update and maintain YARDI database for tenant and property information.</li><li>Assist with accounting tasks, including budgets, billing, and collections.</li><li>Produce and maintain property books, tenant manuals, and contact lists.</li><li>Collaborate with the Legal Department on service agreements and legal documents.</li></ul><p><br></p><p> </p> Property Sr. Controller <p>Our client is a leader in the industrial real estate sector, managing a growing portfolio of properties with precision and excellence. We're seeking a highly skilled <strong>Senior Property Controller</strong> to lead the Property Accounting Group, shaping its growth and driving financial excellence across their asset portfolio. As the Senior Controller, you will play a pivotal role in overseeing the financial management of their properties. This position is perfect for a seasoned property accounting professional, ideally with a background in public accounting and experience in large commercial or industrial real estate firms. You will lead a dedicated team, manage the financial lifecycle of assets, and establish policies and procedures to ensure operational excellence as we expand.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Yardi Administration: Oversee the Yardi platform, including entity creation, workflow maintenance, and ensuring system efficiency.</li><li>Team Leadership: Manage a team of 5, fostering a culture of collaboration and growth.</li><li>Month-End Close: Establish and oversee a robust month-end close process, including bank reconciliations, accruals, and supporting balance sheet accounts. Investigate and resolve account activity discrepancies.</li><li>Reporting: Compile comprehensive monthly reporting packages and other required reports.</li><li>Transaction Oversight: Assist in recording property-related transactions, including acquisitions, sales, and refinancing.</li><li>Due Diligence: Support due diligence efforts for acquisitions, dispositions, and other strategic projects.</li><li>Process Improvement: Lead initiatives to enhance internal controls and operational efficiencies, supporting the company's growth strategy.</li><li>Budgeting & Forecasting: Assist with annual budgets, CAM reconciliations, and financial forecasting.</li><li>Collaboration: Partner with the fund accounting team to address and resolve consolidation issues.</li></ul><p><strong>Why Join The Team?</strong></p><ul><li>Be part of a fast-growing company at the forefront of the industrial real estate sector.</li><li>Lead and develop a high-performing team in a dynamic and collaborative environment.</li><li>Contribute to exciting projects and initiatives that directly impact our growth and success.</li></ul><p><br></p><p>If you’re a motivated accounting professional with a passion for real estate and a desire to lead, apply today!</p><p><br></p><p><br></p> Senior Credit and Collections Specialist <p>A well-established waste management company located near Manalapan Township, NJ, is looking for a Senior Credit and Collections Specialist.</p><p>• Create and submit reports: collection accounts, account write-offs</p><p> • Apply Hazmat credit memos.</p><p> • Assist customers with their payments through various methods; cash, credit card, ACH, check/CHAX, IVR, and through the company website/web portal.</p><p>• Supporting the collection efforts/calls for accounts receivable portfolio.</p><p> • Researching account disputes and billing discrepancies.</p><p> • Performing account and payment reconciliations.</p><p> • Responding to credit inquiries from customers.</p><p> • Identifying delinquent accounts requiring external collection efforts.</p><p> • Analyzing and assessing the creditworthiness of accounts with credit manager.</p><p>• Documenting daily collections activity.</p><p> </p><p> </p>