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70 results for Legal Assistant in New York, NY

Legal Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
A leading plaintiffs’ litigation firm is seeking an experienced Legal Assistant with 5+ years of litigation experience to support attorneys in a fast-paced, sophisticated practice. Key Responsibilities:<ul><li>Provide legal and administrative support to attorneys.</li><li>Prepare, file, and serve state and federal court documents.</li><li>Manage attorney calendars, deadlines, depositions, court appearances, travel, and meetings.</li><li>Prepare and format pleadings, briefs, tables of contents, and tables of authorities.</li><li>Conduct legal research using PACER, Westlaw, Lexis, Bloomberg Law, and SEC EDGAR.</li><li>Manage case openings, notices of appearance, pro hac vice filings, and service requirements.</li><li>Ensure compliance with court and judge-specific rules.</li><li>Proofread and quality-check legal documents and filings.</li><li>Track attorney time, expenses, and related administrative matters.</li><li>Assist with virtual meetings and general office needs as necessary.</li></ul>
2026-09-01T00:00:00Z

Legal Assistant

Hackensack, NJ
onsite
Temporary / Contract
28 - 33 USD / Hourly
Bilingual Intake Specialist (Spanish/English)Location: Hackensack, NJ (on-site)Pay Rate: $28.00 - $33.00 per hour Job Type: Contract-to-Hire / Full-Time Opportunity About the OpportunityRobert Half is seeking a Bilingual Intake Specialist (Spanish/English) on behalf of a well-established and growing plaintiff-side law firm in Hackensack, New Jersey. The firm focuses on Personal Injury, Medical Malpractice, Workers' Compensation, and Employment & Labor Law and is committed to providing exceptional client service and legal advocacy.This role is ideal for a compassionate, organized professional who enjoys working directly with clients and serving as the first point of contact for individuals seeking legal assistance. Key Responsibilities<ul><li>Serve as the first point of contact for prospective clients via phone, email, and in-person inquiries.</li><li>Conduct client intake interviews in both Spanish and English.</li><li>Gather, review, and document relevant information regarding potential legal matters.</li><li>Organize intake information for attorney evaluation and review.</li><li>Maintain accurate client records within the firm's case management system.</li><li>Follow up with prospective clients and assist with onboarding new clients.</li><li>Schedule consultations and coordinate appointments with attorneys.</li><li>Communicate professionally and empathetically with individuals facing challenging circumstances.</li><li>Assist with intake-related administrative and legal support duties as needed.</li></ul>
2026-08-31T00:00:00Z

Paralegal

River Edge, NJ
onsite
Temporary to Hire
39.5865 - 45.837 USD / Hourly
Robert Half is seeking an experienced and highly organized Employment Law Litigation Paralegal to support a busy plaintiff-side employment litigation team. This full-time, onsite opportunity is ideal for a detail-oriented and proactive legal professional who thrives in a fast-paced litigation environment and enjoys working closely with attorneys and clients on meaningful workplace rights matters. The successful candidate will have strong civil litigation experience, exceptional organizational skills, and the ability to manage multiple priorities while delivering outstanding client service and litigation support. Position Details<ul><li>Start Date: ASAP</li><li>Location: River Edge, New Jersey (Onsite; 5 days per week)</li><li>Schedule: Monday-Friday, 8:30 AM-5:00 PM</li><li>Duration: Temporary (3-6 months)</li><li>Pay Rate: $40-$45 per hour</li></ul> Key Responsibilities<ul><li>Provide exceptional client service through professional communication via phone, email, and video conference.</li><li>Draft, revise, and proofread pleadings, motions, discovery requests and responses, subpoenas, and other litigation-related documents.</li><li>Assist attorneys throughout all phases of litigation, including case preparation for mediations, arbitrations, depositions, and trial.</li><li>Manage, organize, and maintain electronic case files and support documentation.</li><li>Track court deadlines, scheduling orders, and attorney calendars to ensure timely filings and case progression.</li><li>Prepare and coordinate state and federal court filings, including electronic filings through New Jersey and federal court systems.</li><li>Communicate effectively with clients, courts, opposing counsel, and third-party vendors.</li><li>Maintain accuracy and organization within the firm's case management system.</li><li>Provide administrative and litigation support within a collaborative legal team environment.</li></ul>
2026-09-04T00:00:00Z

Paralegal

Uniondale, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Settlement Paralegal to support a busy plaintiff litigation practice in Uniondale, New York. This role focuses on guiding settlement matters from final resolution through payment while keeping documentation precise, deadlines on track, and communication clear for everyone involved. The ideal candidate brings strong organization, sound judgment, and the ability to manage a large caseload without sacrificing accuracy in a fast-moving legal environment. Responsibilities:• Oversee settlement files from conclusion of negotiations through final distribution of funds, ensuring each matter moves forward efficiently and in compliance with firm procedures.• Draft and assemble settlement-related paperwork, including statements, releases, closing materials, and payment documentation, with careful attention to completeness and accuracy.• Serve as a primary point of contact for clients by providing updates on settlement progress and collecting signatures, authorizations, and other required records.• Coordinate with insurers, opposing counsel, healthcare providers, and lien representatives to obtain documentation, confirm balances, and advance file resolution.• Handle lien reduction and payoff discussions involving medical providers, government programs, and other entities with outstanding claims against settlement proceeds.• Examine case costs, reimbursements, and supporting records to verify financial details before disbursement is approved.• Confirm that settlement figures, escrow allocations, and payment distributions are calculated correctly and supported by the file.• Maintain well-organized records and monitor key dates so that settlement obligations, responses, and disbursements are completed on time.• Partner with attorneys and accounting personnel to finalize disbursement packages and ensure funds are released accurately for high-volume settlement matters.
2026-08-20T00:00:00Z

Paralegal

New York, NY
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Thriving Plaintiff's Personal Injury Law Firm located in the heart of New York City, is seeking an experienced, detail-oriented Paralegal to join its collegial, dynamic, and growing practice! The ideal candidate will have 3+ years of plaintiff's personal injury experience and will be able to independently handle a busy case load from start to finish. Must follow through, have excellent organizational and communication skills. This is a fully on-site role. Responsibilities: <ul><li>Utilize Smart Advocate to manage cases</li><li>Handle busy case load (approximately 160 cases)</li><li>Follow up with clients / medical providers / insurance carriers re documentation, doctor visits, etc.</li><li>Regularly e-file documents using NYSCEF</li><li>Tracking deadlines</li><li>Drafting legal documents with attorney supervision (summons, bills of particulars, subpoenas,, etc.)</li><li>Assisting with deposition and trial prep; preparing exhibits</li></ul>
2026-09-02T00:00:00Z

Litigation Paralegal

New York, NY
remote
Permanent / Full Time
130000 - 165000 USD / Yearly
We are looking for an experienced Litigation Paralegal to support trademark and intellectual property disputes in San Francisco, Silicon Valley, Los Angelos, Seattle, Denver, or fully remote on west coast hours. This role partners closely with attorneys and legal support teams to manage matters from initial filing through trial and appeal, while maintaining a high standard of client service. The ideal candidate brings strong law firm experience, sound judgment, and the ability to handle complex litigation tasks with a high degree of independence. Responsibilities:• Oversee case organization by establishing and maintaining litigation databases, document repositories, and tracking systems that support efficient matter management.• Coordinate case files, exhibits, and records to ensure materials are accurate, searchable, and readily available throughout each stage of litigation.• Maintain docket activity and monitor deadlines, hearings, and trial-related dates using legal calendaring tools and court resources.• Support trademark dispute proceedings, including oppositions, cancellations, related motion practice, and appeal preparation under attorney direction.• Prepare and file litigation documents such as pleadings, discovery materials, subpoenas, deposition notices, procedural motions, and supporting case documents.• Manage document production workflows by reviewing materials, organizing exhibits, tracking electronic discovery, and preparing privilege or production logs.• Assist with deposition and trial preparation by assembling witness materials, exhibit lists, designations, logistics, and courtroom support resources.• Conduct legal, factual, and online research related to trademark enforcement matters, including review of applications, market use, and social media content relevant to disputes.
2026-08-11T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Associate Attorney

Princeton, NJ
onsite
Permanent / Full Time
140000 - 185000 USD / Yearly
Our client a boutique transactional law firm is currently seeking Associate Attorney to join a growing litigation team serving clients in Bucks County, PA and Princeton, New Jersey. This position is suited for a lawyer who brings solid commercial litigation experience and is ready to take ownership of substantive matters while working closely with clients and senior counsel. The role offers exposure to complex disputes involving banking, finance, and business-related issues within a collaborative legal environment. Interested candidates should reach out to Kevin Ross at Robert Half in Philadelphia for immediate consideration. Responsibilities:• Lead commercial dispute matters through each stage of the case lifecycle, from early assessment and filings to resolution or trial preparation.• Advocate for banks, lenders, companies, and other organizational clients in contested business and financial services matters.• Prepare and refine a broad range of litigation documents, including pleadings, briefs, motions, discovery materials, and settlement documentation.• Analyze statutes, regulations, contracts, and precedent to shape case strategy and support legal arguments.• Oversee discovery efforts by coordinating document review, managing productions, preparing for depositions, and addressing discovery conflicts.• Participate in negotiations, mediations, hearings, and court proceedings to advance client interests and support case outcomes.• Partner with clients and firm leadership to evaluate exposure, identify practical options, and recommend effective litigation approaches.• Balance multiple active cases and deadlines while maintaining accuracy, responsiveness, and a high standard of legal work.
2026-08-27T00:00:00Z

Corporate Paralegal

New York, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
Robert Half is seeking a detail-oriented Paralegal on behalf of a well-established financial services organization in New York City. This position will support the company's Workout Department and offers the opportunity to work closely with attorneys on commercial lending and commercial real estate matters involving loan workouts, lien searches, collections, and resolution efforts. This is an excellent opportunity for a paralegal with commercial real estate, commercial lending, creditors' rights, or financial services experience who is looking to join a collaborative and fast-paced legal team. Position Details Start: ASAPDuration: Ongoing Temp Location: New York, NY (Hybrid) (3 days in Office Tues-Thurs | M/F Remote) Pay Rate: $30-$35 per hour Key Responsibilities<ul><li>Provide direct support to two attorneys within the Workout Department.</li><li>Manage, review, and track invoices received from outside counsel.</li><li>Prepare and distribute demand letters related to delinquent or defaulted commercial loan accounts.</li><li>Conduct lien searches and analyze supporting documentation.</li><li>Assist with commercial loan workout and recovery efforts.</li><li>Coordinate communications with outside counsel, borrowers, and internal stakeholders.</li><li>Maintain legal files, matter tracking systems, and related documentation.</li><li>Track deadlines and monitor ongoing matters to ensure timely follow-up and resolution.</li><li>Assist with legal research, document review, and other special projects as assigned.</li><li>Support efforts to pursue resolutions on distressed assets and defaulted loans.</li></ul>
2026-09-03T00:00:00Z

Corporate Paralegal

Parsippany, NJ
onsite
Temporary to Hire
35.625 - 41.25 USD / Hourly
Robert Half is staffing for a Corporate Paralegal opportunity with a growing corporate legal department in Parsippany, New Jersey. This position is ideal for an experienced legal professional with a background in commercial contracts, corporate governance, legal operations, and compliance support. The successful candidate will work closely with attorneys, internal business partners, and executive leadership to support a wide range of legal and corporate matters. Location: Parsippany, NJ (100% On-Site, 5 Days per Week) Schedule: Monday-Friday | 8:30 AM - 5:00 PM Pay Rate: $40-$45 per hour Duration: Temp-to-Perm Key Responsibilities<ul><li>Coordinate with attorneys and legal team members to support internal business clients.</li><li>Assist with drafting, revising, routing, and finalizing commercial agreements, amendments, certificates, and other legal documents.</li><li>Track contract redlines and facilitates execution of agreements with internal and external stakeholders.</li><li>Collect and organize documentation from business units to support contract review and execution.</li><li>Support the commercial legal team by managing document requests and maintaining contract-related records.</li><li>Assist with litigation discovery, document production, and related legal support functions.</li><li>Prepare and maintain closing binders and transaction documentation.</li><li>Maintain corporate records, including minute books, board resolutions, organizational documents, and governance records.</li><li>Assist with preparation of board books and support corporate governance activities.</li><li>Manage and input data into Legal Tracker and other legal department systems.</li><li>Assist with managing outside counsel invoices, legal accruals, and departmental budgets.</li><li>Conduct research and support internal compliance initiatives.</li><li>Partner with legal leadership on special projects and process improvement initiatives.</li></ul>
2026-08-27T00:00:00Z

Corporate Paralegal

Garden City, NY
onsite
Temporary to Hire
30 - 33 USD / Hourly
Commercial Real Estate Paralegal (Data Entry Project)📍 (100% Onsite in Long Island, NY) 💲 Pay- $30-$33/hour🕒 Full-Time Contract | Monday-Friday 📅 2+ Month Contract (or Until Project Completion) Robert Half is seeking a Commercial Real Estate Paralegal to support a high-priority database buildout project. This role is perfect for someone who enjoys working with leases, organizing complex information, and ensuring data accuracy. What You'll Do:<ul><li>Review commercial real estate leases and related documents</li><li>Extract and enter critical lease information into Excel</li><li>Analyze and track: </li><li>Lease Terms</li><li>Rent Schedules</li><li>Tax Provisions</li><li>Covenants & Restrictions</li><li>Maintain and update a large commercial real estate database</li><li>Ensure accuracy and consistency across records</li></ul>
2026-09-02T00:00:00Z

Junior Attorney

Brooklyn, NY
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for a Junior Attorney to join a respected insurance defense practice in Brooklyn, New York. This position is ideal for a litigation attorney who wants meaningful courtroom exposure, direct case involvement, and the opportunity to develop under the guidance of experienced attorneys. The role offers a collegial environment, steady career development, and the chance to build long-term success in a busy legal setting. Responsibilities:• Conduct and respond to depositions as part of ongoing litigation matters.• Prepare legal motions, briefs, and other court filings with strong attention to detail and persuasive analysis.• Represent clients during hearings, conferences, and trial proceedings when needed.• Work closely with colleagues to evaluate case strategy, manage deadlines, and move matters forward efficiently.• Handle discovery activities, including reviewing records, preparing responses, and supporting evidence development.• Maintain organized case files and monitor progress across a range of insurance defense matters.• Contribute to the defense of claims involving areas such as construction incidents, premises liability, medical malpractice, toxic exposure, product-related disputes, auto claims, and homeowner matters.
2026-08-17T00:00:00Z

Assistant General Counsel

New York, NY
remote
Temporary / Contract
80 - 100 USD / Hourly
Robert Half is partnering with a national nonprofit institution to identify an experienced Assistant General Counsel to join its in-house Legal Department. This attorney will play a key role in supporting lending, financing, and community development initiatives by providing strategic legal counsel on commercial lending transactions, loan portfolio management, workouts, credit risk matters, and related financing activities. This position offers the opportunity to work with a highly collaborative legal team while contributing to impactful projects that support affordable housing, economic development, small businesses, and underserved communities nationwide. Compensation & Work Arrangement<ul><li>Pay Rate: $80-$100/hour, commensurate with experience</li><li>Location: Remote or Hybrid</li><li>Travel: Candidates must be able and willing to travel to New York City for meetings, transactions, and other business needs as required</li></ul> Key Responsibilities<ul><li>Structure, draft, review, and negotiate loan documents and credit facility agreements.</li><li>Advise on secured and unsecured lending transactions, including loans, lines of credit, guarantees, and related financing arrangements.</li><li>Support affordable housing, small business, and other community development financing initiatives.</li><li>Provide legal counsel regarding loan amendments, modifications, restructurings, workouts, and portfolio risk matters.</li><li>Collaborate with Lending, Asset Management, and internal stakeholders on transaction structuring and Credit Committee matters.</li><li>Coordinate and oversee outside counsel on lending, financing, bankruptcy, foreclosure, workout, and related legal matters.</li><li>Develop and maintain lending templates, standard provisions, and legal resources.</li><li>Conduct legal research and advise on general corporate and compliance matters.</li><li>Deliver legal guidance and technical assistance to internal teams.</li></ul>
2026-09-01T00:00:00Z

Assistant General Counsel

New York, NY
onsite
Permanent / Full Time
250000 - 300000 USD / Yearly
We are looking for an experienced legal leader to support a growing industrial services organization in New York, New York. This role will serve as a key advisor to business and facility leadership on commercial matters, regulatory obligations, and operational risk across a broad range of legal issues. The ideal candidate brings strong corporate and transactional judgment, thrives in a hands-on environment, and is comfortable partnering with cross-functional teams in a dynamic, growth-oriented business. Responsibilities: • Provide legal guidance to operating sites and business leaders on daily matters involving commercial agreements, procurement, customer and vendor arrangements, transportation terms, confidentiality agreements, financing documents, employment-related issues, and other core business activities. • Draft, review, and negotiate a wide range of contracts while developing practical standards, templates, and playbooks that improve consistency and support efficient decision-making. • Advise on compliance obligations tied to environmental, health, safety, and industry-specific regulations, and support engagement with applicable state, municipal, and federal agencies. • Partner with senior leadership and internal stakeholders to identify legal exposure, recommend business-focused solutions, and strengthen policies, training, and risk management practices. • Support corporate transactions and post-acquisition integration efforts, including legal due diligence, governance considerations, and alignment of operational processes. • Represent the organization in interactions with regulators and industry-related external bodies when legal or compliance matters require direct advocacy or coordination. • Monitor legislative and regulatory developments that may affect operations and communicate emerging risks or required actions to relevant teams. • Oversee external law firms and specialty advisors when needed, ensuring high-quality counsel, efficient matter management, and disciplined control of legal spend.
2026-08-18T00:00:00Z

Assistant General Counsel

New York, NY
onsite
Permanent / Full Time
240000 - 280000 USD / Yearly
Assistant General Counsel – Construction Seeking an experienced Assistant General Counsel to provide legal support for major construction projects, with a focus on high-rise commercial, residential, and hospitality developments. Key Responsibilities<ul><li>Draft, review, and negotiate construction contracts and subcontracts.</li><li>Identify project risks and provide legal guidance on risk mitigation and project pursuits.</li><li>Advise commercial and operations teams on business and contractual matters.</li><li>Lead contract negotiations with clients and other project stakeholders.</li><li>Manage and oversee external counsel on litigation, claims, and dispute resolution matters.</li><li>Partner with HR, insurance, commercial, and operations teams on contract and risk-related issues.</li><li>Protect organizational interests while minimizing legal exposure and liability.</li><li>Provide practical, business-focused legal advice and support on a variety of construction matters.</li></ul>
2026-09-03T00:00:00Z

Intellectual Property Paralegal

New York, NY
onsite
Permanent / Full Time
120000 - 150000 USD / Yearly
World-renowned, luxury brand, is seeking a Senior Intellectual Property Paralegal to join its growing, in-house legal team. The ideal candidate will have 6+ years of relevant experience supporting trademarks / trademark prosecution at a law firm or on an in-house corporate legal team. This role is hybrid and located in the company's NYC headquarters. Amazing benefits and company culture!! Key Job Duties: • Preparing and filing U.S. trademark applications, statements of use, extensions of time, renewals, Section 8 & 15 affidavits, and related documents under supervision. • Managing responses to office actions and maintains records of filings and prosecutions. • Conducting comprehensive trademark clearance searches and name availability assessments under supervision. • Preparing and submitting evidence in support of TTAB proceedings and other infringement matters. • Maintaining and updating intellectual property databases, including trademark and domain name portfolios, and monitors deadlines to ensure timely filings.• Drafting cease and desist letters under supervision. • Monitoring for infringement of intellectual property and domain names, including review of watch notices. • Supporting anti-counterfeiting enforcement. • Preparing monthly and annual reports of trademark and domain name activity. • Supporting billing review and vendor compliance with Company policies.
2026-09-04T00:00:00Z

Executive Assistant

Long Island City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative/ Executive Assistant to support a fast-moving, project-driven environment in Long Island City, New York. This Long-term Contract position is ideal for someone who takes initiative, keeps complex workstreams organized, and helps projects progress without needing constant direction. The role blends executive support, coordination, and operational follow-through, requiring strong judgment, effective communication, and the ability to manage competing priorities with confidence. Responsibilities:• Oversee several client engagements at once, keeping each assignment organized, current, and advancing according to timelines and deliverables.• Maintain consistent communication with clients, vendors, suppliers, and internal teams to secure updates, close open items, and prevent delays.• Arrange pickups, deliveries, and service visits while preparing detailed work orders and ensuring scheduling details remain accurate.• Gather pricing, product availability, and lead-time information from external partners for materials, components, and specialized services.• Source project-related materials, request samples when needed, and coordinate purchasing to ensure timely availability for upcoming work.• Track incoming items and project materials, confirming they are properly logged and matched to the correct client or assignment.• Prepare customer-facing quotes and proposals, monitor pending approvals, and follow up to keep decisions and work moving forward.• Maintain organized records covering correspondence, pricing, schedules, approvals, action items, and project status updates.• Address client questions and issues professionally, investigate missing information, and resolve concerns or escalate when appropriate.• Support financial and administrative workflows by reviewing documentation for invoicing accuracy, assisting with vendor invoice processing, and identifying ways to improve office procedures and coordination practices.
2026-09-04T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking an experienced Executive Assistant with legal experience to provide high-level support in a fast-paced environment in Tarrytown, New York. This Long-term Contract opportunity is ideal for a professional who excels at managing complex schedules, coordinating travel, and supporting executives within a legal or highly regulated setting. The role requires strong judgment, exceptional attention to detail, discretion when handling confidential information, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments.Responsibilities:<ul><li>Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently.</li><li>Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</li><li>Coordinate executive meetings by preparing schedules, confirming attendance, and ensuring all details are in place.</li><li>Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed.</li><li>Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized.</li><li>Facilitate communication across internal and external stakeholders, including legal professionals, to ensure appointments, meetings, and travel plans run smoothly.</li><li>Assist with legal administrative functions such as preparing correspondence, managing confidential legal documents, maintaining files, and coordinating meetings related to legal matters.</li></ul>
2026-09-04T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership within a higher education environment in New York, New York. This Contract position calls for someone who can manage competing priorities, maintain complex schedules, and ensure travel and meeting logistics run smoothly. The ideal candidate brings strong coordination skills, sound judgment, and a highly detail-oriented approach when handling executive support responsibilities. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and keeping leadership informed of priority commitments. • Arrange domestic and, when needed, international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate travel details from start to finish, ensuring reservations, confirmations, and schedule changes are managed accurately. • Prepare for executive meetings by organizing logistics, confirming attendance, and helping maintain orderly agendas and timelines. • Serve as a key administrative partner to leadership by anticipating needs and supporting day-to-day operational flow. • Track important dates, meetings, and travel commitments to help ensure timely follow-up and smooth coordination across activities.
2026-08-31T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations. Responsibilities: • Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently. • Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward. • Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion. • Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks. • Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records. • Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication. • Draft, edit, and proofread emails, reports, presentations, and other business correspondence. • Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.
2026-08-30T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
33.25 - 35 USD / Hourly
We are looking for an Executive Assistant to support senior leaders within a mission-driven non-profit organization. This contract-to-permanent opportunity is ideal for a highly organized individual who can balance executive support, departmental coordination, and confidential communications in a fast-moving environment. The role requires strong judgment, excellent communication skills, and the ability to keep priorities on track while managing multiple administrative activities. This hybrid position also offers the chance to contribute to the daily effectiveness of the Strategic Initiatives department. Responsibilities: • Oversee complex executive calendars in Microsoft Outlook, ensuring meetings, appointments, and travel plans are scheduled accurately and efficiently. • Coordinate business travel, lodging, transportation, and meeting logistics to support seamless executive and departmental operations. • Manage incoming calls and inquiries by screening communications, relaying messages, and directing requests to the appropriate team members. • Prepare and refine written correspondence, track follow-up actions, and help maintain timely communication on behalf of leadership. • Produce accurate expense reports and maintain organized records related to executive and departmental spending. • Support the day-to-day operations of the Strategic Initiatives team by anticipating needs, handling administrative tasks, and keeping workflows organized. • Administer contract-related coordination for the Equitable Justice division, helping move agreements through the appropriate process. • Organize departmental events and meetings, document key discussion points, and monitor outstanding action items after each session.
2026-09-03T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
80000 - 94000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This role is ideal for someone who excels at managing priorities, keeping schedules organized, and ensuring day-to-day operations run smoothly. The successful candidate will partner with leaders and stakeholders to coordinate meetings, travel, documentation, and expense-related activities with accuracy and professionalism. Responsibilities: • Oversee complex executive calendars, anticipate scheduling conflicts, and adjust priorities to keep daily activities on track. • Prepare, submit, and monitor expense reports while maintaining accurate records and timely follow-up on approvals. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics. • Organize meetings from start to finish by handling scheduling, confirmations, materials, and follow-up actions. • Serve as a point of coordination between internal teams and external contacts to support efficient communication and planning. • Maintain organized digital and physical documents so information is current, accessible, and properly filed. • Support executive priorities by tracking deadlines, managing administrative tasks, and helping ensure commitments are met.
2026-08-06T00:00:00Z

Litigation Secretary

New York, NY
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
We are looking for an experienced Litigation Secretary to support a busy legal team at a real estate law firm in New York, New York. This role is ideal for someone who can manage competing priorities, communicate effectively with attorneys and clients, and handle sensitive information with discretion. The successful candidate will bring strong organizational judgment, initiative, and the ability to work independently in a fast-paced legal environment. Responsibilities: • Prepare, revise, and finalize legal correspondence, pleadings, court-related documents, and client communications with a high level of accuracy. • Coordinate filing activities, including electronic court submissions, and ensure documents are completed and delivered within required deadlines. • Transcribe dictated notes and convert draft materials or verbal direction into clear legal documents, reports, and memoranda. • Review documents carefully for formatting, grammar, and completeness, while managing copying, assembly, and distribution as needed. • Provide responsive administrative support to attorneys by anticipating upcoming needs and helping keep daily workflows on track. • Manage shifting priorities efficiently, organize assignments for maximum productivity, and follow through on urgent requests in a timely manner. • Serve as a dependable point of contact for attorney and client requests, ensuring prompt responses and appropriate follow-up. • Safeguard confidential client and firm information while maintaining organized records and clear communication standards.
2026-09-03T00:00:00Z

Jr. Paralegal

Uniondale, NY
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a detail-oriented Jr. Intake Paralegal to support the intake process for a busy legal team. This position focuses on speaking with prospective clients, collecting accurate case details, and helping ensure each matter is reviewed and routed efficiently. The ideal candidate is comfortable handling a high volume of calls, communicating clearly, and maintaining organized records in a fast-paced environment. Responsibilities:• Manage incoming inquiries and place outbound follow-up calls to prospective clients in a timely and organized manner.• Conduct intake conversations to obtain complete and accurate information about potential legal matters using established guidelines.• Assess new leads and sort them based on matter type, urgency, and overall viability for further review.• Enter and maintain detailed case notes, contact records, and related information within the firm’s case management platform.• Work closely with internal support staff to assist with opening files and coordinating next-step follow-up activities.• Keep communication histories organized and ensure outstanding tasks are tracked and completed promptly.• Identify time-sensitive or complex situations and direct them to the appropriate team members without delay.• Communicate clearly with attorneys, supervisors, and colleagues to support a smooth and consistent intake workflow.• Take part in team meetings, coaching sessions, and training programs to strengthen performance and process knowledge.
2026-08-20T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z