124 results for General Office Clerk in New York, NY

General Office Clerk We are offering a temporary employment opportunity for a General Office Clerk in the Real Estate & Property industry, based in the Bronx, New York. As a General Office Clerk, you will be responsible for a variety of tasks, from welcoming guests to managing data, arranging meetings, and ensuring smooth office operations. Responsibilities:• Warmly greet and direct guests upon their arrival at the office.• Manage daily, weekly, and monthly agendas, and coordinate new meetings and appointments.• Accurately create and manage data entries.• Prepare and distribute various documents such as correspondence, reports, memos, flyers, and forms for the department.• Receive, sort and distribute daily mail and deliveries efficiently.• Ensure smooth office operations by performing additional tasks and responsibilities as required.• Organize files and documents in an efficient and systematic manner.• Use Microsoft Word, Excel, and Outlook to perform necessary tasks.• Schedule appointments and meetings as necessary.• Handle shipping functions as part of office operations.

Legal Assistant A busy company in the Verona area is seeking a Legal Assistant to join their firm. This Legal Assistant will get the chance to join a dynamic team that works well with each other and offers a flexible working schedule. The ideal Legal Assistant will have prior litigation experience and have worked with legal systems. This Legal Assistant will support 1-3 partners as well as the general office when needed. Other responsibilities of this Legal Assistant will include but not be limited to: <ul><li>Drafting various legal documents including letters, briefs, pleadings, and contracts </li><li>Coordinating and managing schedules, including conference calls and video conferences</li><li>Assisting attorneys with trial preparation and providing trial support when required</li><li>Handling state and federal court filings, including electronic submissions</li><li>Providing general assistance across the firm as part of the legal support team</li><li>Utilizing and submitting various administrative forms such as check requests and expense reports</li><li>Managing client relations and maintaining both electronic and hard copy client files</li><li>Coordinating large-scale document tasks with Office Services, including copying and scanning of documents</li><li>Overseeing the opening and closing of client matters</li><li>Monitoring deadlines and calendars as per attorney requests</li><li>Handling client inquiries, answering phone calls, and checking voicemails regularly.</li></ul> This Legal Assistant opportunity is paying between $60,000 and $70,000 annually depending on experience. If interested in this Legal Assistant role, apply today!

Receptionist/Office Assistant We are offering a short term contract employment opportunity for a Receptionist/Office Assistant in the property management industry located in New York. In this role, you will be the first point of contact for our office, handling various administrative duties in a detail oriented environment. Responsibilities: • Manage incoming phone calls and provide necessary information • Welcome and assist visitors in a detail oriented manner • Sort and distribute incoming mail and packages • Schedule appointments and coordinate meetings • Address and resolve tenant inquiries and issues efficiently • Maintain and organize office supplies • Assist in the preparation and maintenance of records, correspondence, and files • Utilize Microsoft Office tools to perform administrative tasks • Perform other duties as assigned to ensure smooth office operations.

Medical Administrative Support We are actively seeking skilled and organized Contract Medical Administrative Professionals to provide essential support to healthcare facilities. If you have experience as a medical receptionist, medical clerk, or medical administrative assistant, these contract opportunities allow you to apply your expertise in patient care, scheduling, and records management while gaining exposure to a variety of healthcare settings.Primary ResponsibilitiesDay-to-day responsibilities will vary by specific role and organization but typically include:<ol><li>Patient Reception and Customer Service</li></ol><ul><li>Greet and check in patients, ensuring accurate capture of demographic and insurance information </li><li>Address patient inquiries in person, over the phone, or via email with professionalism and empathy.</li></ul><ol><li>Scheduling and Coordination</li></ol><ul><li>Schedule appointments, follow-ups, and procedures, ensuring alignment with physicians and clinical staff availability.</li><li>Manage appointment confirmations and cancellations, optimizing daily schedules to reduce gaps</li></ul><ol><li>Medical Records and Documentation</li></ol><ul><li>Maintain and update patient records in electronic medical record (EMR) systems such as Cerner or Epic.</li><li>Ensure documentation complies with HIPAA guidelines and organizational standards</li></ul><ol><li>Billing and Office Tasks</li></ol><ul><li>Assist with medical billing and coding tasks, including submitting claims and verifying insurance information.</li><li>Perform general office duties such as filing, faxing, photocopying, and inventory management.</li></ul><ol><li>Collaboration with Clinical Staff</li></ol><ul><li>Support physicians, nurses, and other healthcare professionals in maintaining efficient office workflows and resolving administrative bottlenecks.</li><li>Provide updates on patient scheduling or documentation needs as necessary.</li></ul><ol><li>Special Projects and Office Assistance</li></ol><ul><li>Handle special projects, such as maintaining communication logs, managing correspondence, and preparing reports for management.</li><li>Streamline processes and suggest improvements for administrative workflows.</li></ul>

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Administrative Assistant 1 Job Description: Administrative Assistant Location: 19154 Zip Code Area Employment Type: Temporary to Hire Opportunity A rapidly growing organization in the 19154 zip code area is seeking an Administrative Assistant to join their team in a potential temporary-to-hire role. This position will begin immediately and offers an exciting opportunity to support high-level administrative operations within a dynamic team environment. Key Responsibilities: Perform general office duties, including ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks. Prepare professional documents, such as invoices, reports, memos, letters, financial statements, and other relevant materials. File and retrieve corporate records, documents, and reports to ensure seamless data organization and accessibility. Open, sort, and distribute incoming correspondence, including faxes and emails. Draft responses to routine inquiries and correspondence as needed. Required Skills: Excellent verbal and written communication skills essential for effective collaboration with internal and external stakeholders. Strong organizational and multitasking abilities to handle varied tasks efficiently. Customer service and interpersonal skills to foster productive office relationships. Ability to work independently, prioritize tasks, and maintain confidentiality regarding sensitive information. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. Education and Experience: Education: High school diploma or GED required. Experience: 0–2 years of relevant administrative experience. This is an exciting chance to join a growing organization dedicated to employee success and professional growth. If you’re organized and thrive in a fast-paced environment, this position could be the perfect fit for you! For immediate consideration please call CHristine at 215-244-1870, or send your updated resume to christine.macmahon@roberthalf com. Thank you!

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook. Responsibilities:• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.• Manage corporate Insurance policies, including annual audits and renewals.• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.• Monitor and manage annual budget for office supplies and employee-related costs.• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.• Oversee detailed itinerary arrangements for domestic and international flights.• Assist in navigating and managing reporting needs for the executive team.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the non-profit sector located in Brooklyn, New York. As an Administrative Assistant, you will be tasked with maintaining efficient administrative operations, handling customer inquiries, and ensuring accurate record-keeping. Responsibilities: • Efficiently handle administrative tasks and customer inquiries • Utilize Zoom and Microsoft Office to facilitate communication and administrative tasks • Manage and maintain accurate customer records • Monitor customer accounts and execute appropriate actions • Process customer applications with accuracy and efficiency

Administrative Assistant Intermediate We are offering a long term contract employment opportunity for an Administrative Assistant Intermediate in New York. This role functions within the industry and will involve utilizing various software packages for word processing. You will be required to undertake both secretarial and administrative duties and arrange travel as needed. Responsibilities • Utilize word processing software packages proficiently • Perform a mix of secretarial and administrative tasks • Arrange travel requirements as necessary • Proficiently use Microsoft Word and Outlook for various tasks • Manage calendars effectively and efficiently • Handle Expense Reporting and Travel Arrangements • Utilize knowledge of Concur for various tasks • Ensure accurate record-keeping

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Accounts Payable Clerk We are offering a short-term contract employment opportunity for an Accounts Payable Clerk in the education sector, based in Bronx, New York. The selected individual will be tasked with the responsibility of managing an array of financial operations such as invoice processing, check issuance, expense entries, and vendor interaction. Responsibilities: • Accurately enter invoices into the system, ensuring smooth financial transactions. • Collaborate with vendors, parents, and teachers to facilitate payments. • Execute check issuance on a regular basis to meet financial obligations. • Assist with the upkeep of all Accounts Payable reports and spreadsheets, maintaining financial transparency. • Handle expense entries for corporate accounts including but not limited to AMEX and Amazon. • Provide support in preparing deferred payments, ensuring the accuracy of financial records. • Distribute payroll checks in a timely manner, ensuring employee satisfaction. • Contribute to the preparation of year-end accruals, aiding in the closing of the fiscal year. • Assist in the handling of 1099s, complying with tax regulations.

Accounts Payable Clerk Growing organization is looking for an accounts payable (A/P) clerk to become an integral part of its rapidly growing team. As the accounts payable clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the accounting manager and have opportunity for career growth and quick advancement within this dynamic department. Responsibilities· Primary responsibility is to handle the administrative and clerical needs of the A/P finance department· Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies· Providing customer service to internal business partners· Providing internal and external audit assistance as required· Open, sort and distribute daily department mail· Sort, log, and file invoices, checks, and other documents· Verify, log and mail checks, including expediting special handling· Perform special projects as assigned

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in New Haven, Connecticut. The role is focused on providing administrative support in a legal environment, requiring proficiency in Microsoft Word and other office applications. Responsibilities: • Handle inbound and outbound communication, ensuring exceptional customer service • Perform data entry tasks with a high level of accuracy • Respond promptly and professionally to customer inquiries • Manage email correspondence effectively and efficiently • Utilize Microsoft Excel, PowerPoint, and Outlook to complete tasks and manage information • Schedule appointments accurately and in a timely manner • Monitor customer accounts and take appropriate actions when necessary • Maintain detailed and accurate customer records • Process customer credit applications with efficiency and precision.

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Payroll Clerk Robert Half is excited to announce an immediate opening for a Payroll Clerk at a company located in Union County, NJ. Our ideal candidate will be able to utilize their proficient understanding of entering data into various forms and systems while aiding in the preparations of simple to complex payroll and producing reports. Responsibilities:<ul><li>Conduct audit and reconciliation of payroll data.</li><li>Respond to employee inquiries regarding payroll issues or discrepancies.</li><li>Compile and document data from a wide variety of sources, including timesheets, wage adjustments, and new hire information.</li><li>Work closely with HR and Accounting teams to ensure accurate and timely payroll processing.</li><li>Maintain confidentiality and security of employee information.</li><li>Adhere strictly to all payroll policies and government regulations.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the healthcare and social assistance industry, located in Brooklyn, New York. As an Administrative Assistant, you will primarily be tasked with handling inbound calls, providing customer service, and managing data entry tasks. Responsibilities: • Addressing inbound calls and providing necessary information to callers • Delivering high-quality customer service and resolving customer inquiries • Undertaking data entry tasks to maintain and update customer records • Conducting email correspondence to communicate with customers and team members • Managing and scheduling appointments via Microsoft Outlook • Utilizing Microsoft Word, Excel, and PowerPoint for administrative tasks • Overseeing inbound and outbound calls to maintain effective communication • Monitoring and managing customer accounts as needed

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Assistant Controller We are in the Higher Education sector, situated in Tarrytown, New York, and are currently on the lookout for an Assistant Controller to join our team. In this role, you will be expected to supervise daily financial operations, manage student accounts, and oversee payroll functions. Responsibilities: • Supervise and manage the daily operations of cash functions, including the maintenance of wire files.• Act as a liaison to the Student Accounts Department, overseeing general ledger activities and ensuring timely reconciliation of all accounts.• Oversee the preparation of allowances for doubtful accounts and project the bad debt expense for the fiscal year.• Supervise the Finance Grants Function, including the review of financial reports.• Handle oversight of all Payroll Department functions to ensure a consistent workflow and accurate reporting.• Provide support to the College Retirement Plan Administrator by coordinating the external audit and filings.• Supervise accounting activities for all Federal and Private Loan Programs.• Assist in maintaining the Mercy Financial Policy and finance staff desk references.• Coordinate the review and remittance of Abandoned Property to the State of New York.• Develop and implement initiatives to engage the department in the College community and build positive morale.• Conduct regular staff meetings and provide regular training to staff.• Supervise the preparation of audit and monthly schedules, analyses and reconciliations.• Supervise testing and system upgrades for areas overseen.• Review and approve all journal entries for areas supervised.• Manage time and other resources to meet established short and long term goals.

Accounts Payable Clerk We are offering an exciting opportunity in the Wholesale Distribution industry located in the Hauppauge area. This in-office Accounts Payable role will have you working among a supportive and knowledgeable accounting team, will offer career upside with cross training to other functions, and will be a great fit for someone who has very strong follow-through and communication skills. Responsibilities• Handling expense reports and ensuring they adhere to company policies.• Accurate processing of invoices.• Undertaking data entry tasks with a high level of precision.• Handling the accounts payable, ensuring that all processes are completed in a timely manner.• Reconciliation of accounts to ensure accuracy.• Utilizing Great Plains Dynamics and Excel in managing, tracking and reporting financial data.

Assistant Controller My client is a well-established, highly prestigious NFP located in NYC. The Director of Finance is looking for an exceptional Assistance Controller to join their team. The Assistant Controller will lead and manage the accounting team which includes (GL, AP/AR and Grants), a team of 3x. This is a very hands on accounting role, they need someone that can both work in the day to day accounting as well look from 10,000 ft on how the team, processes are working. Make and execute improvement recommendations. They are located in NYC and in the office 5 days a week. As always, these are permanent, full time, fully benefited salaried positions (these are NOT temp, or temp to perm). Compensation is based on experience:The Asst. Controller is between $110 - $135k base + pension + excellent benefits (they cover about 97% of a family medical plan) The role will cover:<ul><li>Manage the General Ledger, month end close, financial statement preparation</li><li>Assist with any board reporting</li><li>Implement "Expensify" and a "AP automation tool"</li><li>Manage a team of 3x staff</li><li>Manage AP/AR</li><li>Manage grant funding</li><li>Will assist the DOF on some budgeting and forecasting</li></ul> Who are you?<ul><li>Non for profit experience required</li><li>Experience with system implementations</li><li>Strong experience with change mgmt., implementations, process improvements</li><li>Experience with grants is a +</li><li>MBA or CPA is a + </li><li>A minimum of a BA/BS in accounting from a top accredited school</li><li>7+ years of experience. </li></ul> Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company. If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf

Executive Assistant This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work. We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership. Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, presentations, and reports for meetings and other departmental needs.</li><li>Serve as a liaison between department members and other internal teams.</li><li>Assist in the preparation and organization of departmental events and activities.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.</li><li>Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion.</li></ul>

Accounts Receivable Clerk We are in search of an Accounts Receivable Clerk to become a part of our team situated in Stamford, Connecticut. This role focuses on the effective management of customer credit applications, maintaining pertinent customer credit records, and addressing customer inquiries. As an Accounts Receivable Clerk, you will also monitor customer accounts and take necessary actions. Responsibilities: • Accurately process customer credit applications in a timely manner • Ensure proper maintenance and accuracy of customer credit records • Address and resolve customer inquiries related to Accounts Receivable• Effectively monitor customer accounts and take necessary actions when required• Perform basic accounting tasks in compliance with standard procedures • Respond to information requests from various stakeholders such as shippers, customers, and the sales/marketing department • Manage deductions, as needed• Verify the correctness of documents and codes • Reconcile bank accounts and record and balance financial information in a variety of ledgers • Communicate with clients to resolve payment issues and establish payment plans as required.