28 results for Front Desk Coordinator in New York, NY

Front Desk Receptionist We are offering a contract employment opportunity for a Front Desk Receptionist in the Healthcare industry, located in Flemington, New Jersey area. This role involves a range of administrative and customer service tasks centered around managing the front desk area. Responsibilities:• Facilitate effective communication by answering multi-line phone system• Deliver exceptional customer service by responding to inquiries and resolving issues• Uphold a detail-oriented environment, acting as the first point of interaction for visitors• Update and maintain accurate records in the customer database• Engage in interpersonal interactions, fostering positive relationships with clients and staff• Manage the reception area, ensuring it is organized and presentable at all times.

Front Desk Coordinator We are offering a short term contract employment opportunity in the Wood & Furniture Manufacturing industry at our location in Paramus, New Jersey, United States. We are seeking a Front Desk Coordinator, who will be responsible for managing the front desk operations, handling phone calls, and receiving packages. Responsibilities • Manage the daily operations of the front desk. • Handle incoming calls and direct them to the appropriate departments. • Receive and distribute packages to the relevant staff members. • Welcome and assist visitors in a detail oriented and courteous manner. • Use Microsoft Office software to carry out administrative tasks efficiently. • Monitor and maintain the cleanliness and orderliness of the front desk area. • Coordinate with team members to ensure smooth operations. • Resolve any issues or complaints that arise in a timely and efficient manner.

Sr. Receptionist We are offering a short term contract employment opportunity for a Sr. Receptionist in New York, New York, United States. This role lies at the heart of our operations, where you will be the face of our company, ensuring a hospitable environment for visitors and assisting with vital administrative tasks. Responsibilities: • Serve as the primary point of contact for visitors, ensuring a warm and detail oriented welcome • Efficiently manage the reception desk and switchboard operations • Proactively liaise with partners and attorneys regarding visitor arrivals • Coordinate and book conference rooms for internal staff using our event management system • Oversee the ordering and coordination of catering services, communicating effectively with vendors • Maintain a composed demeanor in a busy environment, managing a high volume of visitors • Provide administrative support, including maintaining accurate logs and records • Utilize Microsoft Word, Excel, and Outlook for administrative tasks and communication • Prioritize tasks effectively to ensure a smooth flow of office functions • Collaborate within a team environment, wearing multiple hats as required.

Receptionist We are seeking a Receptionist for our healthcare facility based in NORTHPORT, New York. In this role, you will be expected to manage a variety of clerical tasks, including answering incoming calls and welcoming visitors. Additionally, you will be responsible for maintaining order in a busy medical office environment, offering a short-term contract employment opportunity. Responsibilities• Handle incoming calls professionally and efficiently, directing them to the appropriate personnel or department• Meet and greet visitors, providing excellent customer service and ensuring a welcoming environment• Perform light clerical duties such as filing, photocopying, and data entry• Maintain a clean and organized reception area to enhance patient experience• Assist in maintaining accurate patient records and scheduling appointments as required• Collaborate with medical staff to ensure smooth office operations• Support other administrative tasks as needed to ensure efficient office operations.

Event Planner Intermediate We are offering a permanent employment opportunity for an Event Planner Intermediate in Brooklyn, New York. This role primarily involves planning and coordinating events of various sizes and complexities, from intimate gatherings of 10 to grand events of 500 attendees. As part of our team, you'll have the chance to collaborate with different levels of management and provide strategic insights on event development. Responsibilities: • Develop comprehensive project plans and budgets for each event. • Oversee all aspects of event management, including site selection, vendor negotiation, logistics coordination, and risk control. • Collaborate with internal partners such as Food Services, Audio Visual, Security, and Facilities. • Provide excellent customer service, addressing client inquiries and resolving issues promptly. • Manage the reception desk functions including answering calls, handling emails, and escorting clients. • Support high-level executive meetings by maintaining professionalism, organization, and effective communication. • Utilize Event Management System (EMS) for detailed reservations, incoming request review, and report presentation. • Handle correspondence between the planning team and reservation holders, ensuring an outstanding customer experience. • Understand and apply business guidelines for space allocation, managing space issues and escalating unresolved issues as necessary. • Ensure clients are updated in a timely manner regarding the status of their requests and available options.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Front Desk/Members Experience Attendant We are offering a permanent employment opportunity for a Front Desk/Members Experience Attendant in DARIEN, Connecticut, 06820-2110, United States. This role encompasses a variety of duties including handling customer interactions, managing reservations, and ensuring a smooth operation of the front desk. Responsibilities: • Upholding a high level of customer service to improve member experience • Responding to and directing phone calls efficiently • Handling reservations for golf times using the appropriate systems • Managing appointments for the golf simulator • Processing member payments through the designated paycenter application • Ensuring accuracy in printing food and beverage menus • Assisting in the creation and display of promotional flyers • Performing data entry tasks and maintaining accurate records.

General Office Clerk We are offering a temporary employment opportunity for a General Office Clerk in the Real Estate & Property industry, based in the Bronx, New York. As a General Office Clerk, you will be responsible for a variety of tasks, from welcoming guests to managing data, arranging meetings, and ensuring smooth office operations. Responsibilities:• Warmly greet and direct guests upon their arrival at the office.• Manage daily, weekly, and monthly agendas, and coordinate new meetings and appointments.• Accurately create and manage data entries.• Prepare and distribute various documents such as correspondence, reports, memos, flyers, and forms for the department.• Receive, sort and distribute daily mail and deliveries efficiently.• Ensure smooth office operations by performing additional tasks and responsibilities as required.• Organize files and documents in an efficient and systematic manner.• Use Microsoft Word, Excel, and Outlook to perform necessary tasks.• Schedule appointments and meetings as necessary.• Handle shipping functions as part of office operations.

Administrative Assistant We are looking for a meticulous and diligent Administrative Assistant to join our team in the Transport industry based in Morristown, New Jersey. As an Administrative Assistant, your role will encompass a variety of tasks including reception duties, administrative support, and maintaining a well-organized and efficient office environment. This role offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Support the Executive Assistant </li><li>Coordinate and monitor overall administrative functions; serves as the go-to for office inquiries.</li><li>Reception duties to include but are not limited to assisting the visitors, greeting guests in a professional manner and managing visitor badges</li><li>Received, sort, screens mail & packages, distributes them to the appropriate dept., assisting outgoing courier packages including creating the shipping labels and drop off the packages.</li><li>Responsible for tracking/ordering/distributing office supply inventory (kitchen, office and H& S supplies etc.) and maintain the kitchen and common area clean and organized.</li><li>Maintains safe and clean office environment by following the procedures, rules, and regulations.</li><li>Primary point of contact for vendor services in the office, create work order with the building and follow through for completion. Upkeep and maintain the most updated list of vendors.</li><li>Maintains documentation such as employee extension list/building information guide/office manuals etc.</li><li>Assist Executives on Concur expenses, entering business cards into their contact, reserve/set up/clean up the meeting room and any other office admin projects as assigned.</li><li>Provide support to Sr. EA on researching catering options, placing order, receive, set up and clean up in the office</li><li>Assist the office in data entry, filing, and miscellaneous job-related duties as assigned.</li><li>Assist IT in troubleshooting, testing equipment and any other support when needed.</li></ul>

Office Assistant We are offering an opportunity for an Office Assistant to join our team. The role is based in Princeton, New Jersey, United States. The job function involves clerical tasks, handling inbound calls, managing office supplies, and operating in a detail-oriented workspace. The position offers a contract to permanent employment opportunity. Responsibilities: • Handle and redirect inbound calls in a detail-oriented manner • Perform clerical duties including scanning documents and distributing mail • Utilize Adobe Sign for appropriate document processing • Maintain an adequate stock of office supplies and manage their distribution • Prepare and manage expense reports using Microsoft Excel • Ensure accuracy and efficiency in processing customer credit applications • Oversee and maintain precise customer credit records • Monitor customer accounts and take necessary actions as required.

Administrative Assistant We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook. Responsibilities:• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.• Manage corporate Insurance policies, including annual audits and renewals.• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.• Monitor and manage annual budget for office supplies and employee-related costs.• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.• Oversee detailed itinerary arrangements for domestic and international flights.• Assist in navigating and managing reporting needs for the executive team.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Investment Management industry, located in New York. The role involves handling reception duties in an office setting, communicating in a detail-oriented manner, and proficiency in using Microsoft Office tools. Responsibilities: • Manage reception duties effectively, ensuring smooth office operations • Maintain a detail-oriented and friendly demeanor while interacting with customers and colleagues • Proficiently use Microsoft Office tools, particularly Outlook and Microsoft Teams, to manage work tasks • Answer multi-line phone system and provide excellent customer service • Handle email correspondence efficiently and in a detail-oriented manner • Perform data entry tasks accurately and in a timely manner • Utilize interpersonal skills to foster positive relationships within the company • Organize files systematically for easy retrieval and reference • Schedule appointments, ensuring no clashes and efficient use of time • Maintain a proficient level of expertise in Microsoft Excel and Microsoft Word to manage work tasks effectively.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Office Administrator We are offering a short term contract employment opportunity for an Office Administrator in New York. This role is within the industry, and you will be tasked with a variety of administrative duties to ensure smooth office operations. Responsibilities: • Accurately process applications from customers • Manage and update customer credit records with precision • Address and resolve customer inquiries in a timely manner • Monitor customer accounts and initiate appropriate action when necessary • Utilize your skills in Administrative Assistance, Customer Service, and Office Administration to optimize office functions.

Administrative Assistant We are offering a temp to hire employment opportunity for an Calendar Clerk. This role falls within the legal industry and is based in a traditional office setting. As an Administrative Assistant, you'll be a crucial part of our team, handling a wide range of duties, from managing calendars to data entry, and providing outstanding customer service. Responsibilities• Manage and maintain court and deposition calendars, ensuring all entries are accurate and up-to-date.• Coordinate schedules and appointments, keeping all parties informed and prepared.• Answer inbound calls in a detail oriented and courteous manner, providing information as needed.• Provide exceptional customer service, addressing and resolving customer inquiries promptly.• Handle a high volume of data entry tasks, ensuring accuracy and efficiency.• Utilize a variety of software applications, including Microsoft Excel, PowerPoint, Outlook, and Word.• Maintain accurate records and files, both physical and digital.• Assist with email correspondence, responding in a timely and detail oriented manner.• Work collaboratively within a small team, providing support as necessary.• Utilize the center base system for various administrative tasks.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Greenwich, Connecticut. The successful applicant will be joining our team in the hospitality industry, providing essential support to our Events Director. This role involves a range of administrative tasks, ensuring the smooth execution of our world-class events. Responsibilities: • Manage member communications, including responding to emails and handling correspondence pertaining to events and inquiries. • Assist with administrative responsibilities such as scheduling, filing, and document preparation. • Support the Events Director in event planning and execution to provide a seamless experience for members. • Handle light invoicing tasks, including the preparation and tracking of invoices for event-related activities. • Utilize Microsoft Word and other software for data entry and other tasks as required. • Deliver high-quality customer service, including answering inbound calls and addressing member concerns.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Non-Profit sector, located in HEMPSTEAD, New York. This role involves general office support in the HR department, including handling confidential data and administrative tasks. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain customer credit records with utmost accuracy • Resolve customer inquiries and monitor customer accounts • Provide comprehensive administrative support such as scanning, filing, and data entry tasks • Directly manage and answer inbound calls and messages • Handle confidential employee data with the utmost discretion • Adjust work schedule to accommodate afternoon meetings twice a month and take notes • Assist in the onboarding process by entering new hires into the system • Utilize Microsoft Office Suite for various tasks including email correspondence and scheduling appointments

Administrative Assistant We are on the lookout for a meticulous Administrative Assistant to join our team in Flanders, New Jersey, 07836, United States. In this role, you will be handling vendor communication, maintaining a clean workspace, and managing financial records on a daily basis. This position provides a short term contract employment opportunity within our industry. Responsibilities: • Communicate effectively with vendors and promptly respond to inquiries • Ensure the workspace is always clean and organized • Keep track of financial records by posting open items in CDK to the relevant GL accounts daily • Generate and manage files of printed reports • Scan and file original documents and invoices into CDK • Handle customer service duties, including answering inbound and outbound calls • Ensure accurate data entry and email correspondence • Schedule appointments as necessary • Proficiently use Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant. Your key responsibilities will involve answering inbound calls, providing excellent customer service, and maintaining accurate records. This role requires a high level of organization and attention to detail. Responsibilities:• Handle inbound and outbound calls professionally and efficiently• Offer exceptional customer service to all clients• Accurately enter data into our system and maintain customer records• Respond to email correspondences promptly• Provide support for admissions processes• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete tasks effectively• Schedule appointments as necessary

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in New Haven, Connecticut. The role is focused on providing administrative support in a legal environment, requiring proficiency in Microsoft Word and other office applications. Responsibilities: • Handle inbound and outbound communication, ensuring exceptional customer service • Perform data entry tasks with a high level of accuracy • Respond promptly and professionally to customer inquiries • Manage email correspondence effectively and efficiently • Utilize Microsoft Excel, PowerPoint, and Outlook to complete tasks and manage information • Schedule appointments accurately and in a timely manner • Monitor customer accounts and take appropriate actions when necessary • Maintain detailed and accurate customer records • Process customer credit applications with efficiency and precision.