<p>We are looking for a dedicated Facilities Assistant/Maintenance Support member to join our team in New York, New York. This is a Contract to permanent position offering an exciting opportunity to contribute to office maintenance and support tasks. The successful candidate will play a vital role in ensuring the workspace operates efficiently and seamlessly.</p><p><br></p><p>Responsibilities:</p><p>• Assemble and relocate office furniture to optimize workspace layouts.</p><p>• Perform basic repairs, such as hanging shelves, painting, and addressing minor maintenance needs.</p><p>• Handle light cleaning duties and assist with organizing office spaces.</p><p>• Provide hands-on support for general office operations as needed.</p><p>• Lift and move items weighing up to 25 pounds safely and efficiently.</p><p>• Run occasional errands between nearby locations to support office functions.</p><p>• Complete ad hoc assignments as requested to meet dynamic workplace needs.</p><p>• Utilize ticketing or work order systems to track and manage tasks effectively.</p>
IMMEDIATE START We are seeking a highly organized and detail-oriented Administrative Assistant to provide top-level administrative support to organizational leaders, including executives and directors. This contract position, based in Bryn Athyn, Pennsylvania, is ideal for someone who excels at calendar management, meeting coordination, report preparation, and office operations, and who consistently demonstrates effective communication with stakeholders across the organization. The role is essential to ensuring smooth office processes and supporting the achievement of wider organizational objectives.<br><br>Responsibilities:<br><br>Manage executive calendars by scheduling appointments, meetings, and events, ensuring seamless coordination for all involved parties.<br>Prepare and distribute materials for board and leadership meetings, including notices, agendas, and reports.<br>Organize committee meetings, record minutes, and maintain accurate records for various teams and working groups.<br>Handle internal and external correspondence, delivering clear and timely communication to staff and stakeholders.<br>Monitor office budgets, process expense reimbursements, and allocate expenses to proper accounts.<br>Coordinate travel arrangements and itineraries for senior staff members as needed.<br>Perform general administrative tasks such as ordering supplies, maintaining files, and overseeing the function of office equipment.<br>Serve as a point of contact for executives, supporting requests for information and providing necessary documentation.<br>Coordinate use of office facilities and employee events, including building maintenance and staff gatherings.<br>Ensure accurate record-keeping and produce reports for organizational assessment and decision-making needs.<br>Qualifications:<br><br>Proven experience supporting senior management or executive leadership.<br>Exceptional organizational, communication, and time management skills.<br>Solid understanding of office management, record keeping, and meeting facilitation.<br>Proficient in common office software and collaboration tools.<br>Ability to manage multiple priorities and maintain confidentiality.<br>For immediate consideration please call the Trevose PA office of Robert Half at 215-244-1870. Thank you!
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
<p>We are looking for an Events Coordinator to join our team in New York, NY. This contract position involves overseeing the planning, coordination, and execution of various high-profile events and meetings. The role requires a proactive and detail-oriented individual who thrives in a fast-paced environment and is comfortable managing multiple priorities.</p><p><br></p><p><strong><em><u>Must be able to have a flexible schedule - weekdays, weekends, evenings, etc. </u></em></strong></p><p><br></p><p><strong>Role Overview</strong></p><p> The <strong>Meeting & Events Coordinator</strong> supports the daily execution of high-profile, fast-paced corporate events ranging from 10–150 attendees, including VIPs in the sports and entertainment industries. This role is highly visible, requiring professionalism, discretion, and the ability to manage multiple events simultaneously across several floors (2–6).</p><p>This is a hands-on, physical coordination role — not desk-based. The coordinator will serve as the main on-site liaison among the client, internal facilities team, vendors, security, catering, and building management.</p><p><strong>Key Responsibilities</strong></p><p> • Coordinate all aspects of on-site events, including setup, breakdown, catering, and vendor access.</p><p> • Liaise with landlords and security; manage access arrangements and Certificates of Insurance (COIs).</p><p> • Partner with external event agencies to ensure documentation and schedules are up to date.</p><p> • Be present and visible during events to support clients, vendors, and staff.</p><p> • Oversee space usage, equipment setup, and AV/security coordination.</p><p> • Support frequent evening and weekend events (especially around holidays).</p>
<p><strong>Construction Project Coordinator Opportunity – Melville, Long Island, NY </strong></p><p><strong>Anna Parson at Robert Half</strong> is seeking a detail oriented, organized Construction Project Coordinator with excellent communication and follow up skills for a prestigious construction client located in Melville, NY.</p><p><strong>As the Construction Project Coordinator, you will: </strong></p><ul><li>Manage and oversee all phases of construction and maintenance projects, ensuring timelines, budgets, and quality standards are consistently met.</li><li>Administer and monitor project documentation—including work orders, purchase orders, and schedules from beginning to end —to support efficient workflow.</li><li>Coordinate procurement of materials, resource allocation, and employee scheduling in partnership with property managers and district leaders.</li><li>Act as the central communication hub between field teams, property/district managers, and finance departments.</li><li>Maintain accurate records, track project milestones and employee hours and allocations to ensure all hours are appropriately allocated to the proper jobs and ensure prompt invoicing in collaboration with finance.</li><li>Enforce company policies and client standards, confirming full compliance throughout each project.</li><li>Prepare and complete project reports and final documentation using work order or operations management tracking systems.</li></ul><p><strong>Construction Project Coordinator</strong> opportunity offers excellent benefits, great team and mentor! Seeking a Construction Project Coordinator with experience in the Construction, Facilities Maintenance, Operations or Project Management arenas. </p><p>If you thrive in a fast-paced environment and are ready to make an impact, apply today or contact Anna Parson at Robert Half for more details.</p><p><br></p>
