69 results for Administrative Assistant in New York Ny

Administrative Assistant We are initiating a search for an Administrative Assistant for a contract to hire employment opportunity. As an Administrative Assistant, you will be supporting two departments with a variety of clerical tasks. Responsibilities: • Answering inbound calls, providing excellent customer service • Efficiently scheduling appointments and managing multiple calendars• Assisting with the creation and management of agendas • Carrying out standard clerical and administrative functions to support the team• Typing letters and emails, ensuring clear communication within the team and with clients• Utilizing Microsoft Outlook for effective email and calendar management• Performing basic functions in Excel, such as copying and pasting data• Taking accurate minutes during meetings and distributing them to relevant team members• Balancing inbound and outbound calls, ensuring a smooth workflow• Maintaining a positive and detail oriented demeanor, working collaboratively with the team.

Administrative Assistant We are offering a contract for a permanent employment opportunity for an Administrative Assistant in the Oxford, Connecticut area. This role primarily revolves around customer service, data management, and administrative functions in the construction industry. As an Administrative Assistant, you will be the backbone of our operations, handling tasks ranging from answering inbound calls to drafting work tickets. Responsibilities: • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks and maintain accurate records. • Schedule appointments and manage work orders effectively. • Draft and process work tickets, ensuring attention to detail. • Utilize QuickBooks for various administrative tasks. • Coordinate email correspondence professionally. • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform tasks. • Oversee the delivery schedule, ensuring timely completion of tasks. • Assist the manager as needed, demonstrating strong interpersonal skills. • Maintain your own workspace, managing a personal computer and cubicle.

Administrative Assistant We are in search of an Administrative Assistant for our client in Midtown Manhattan. It offers a long-term contract employment opportunity. Responsibilities: • Provide support for all production processes to ensure efficient operations.• Undertake administrative tasks and run errands as needed.• Maintain strong communication and teamwork skills in a fast-paced environment.• Use Microsoft Office Suite and Google Suite proficiently for various tasks.• Pay meticulous attention to detail and meet deadlines without compromising on quality.• Exhibit strong organizational skills and the ability to multitask effectively.• Show a willingness to work a flexible schedule including early mornings, nights, and weekends.

Sr. Administrative Assistant We are in search of a Sr. Administrative Assistant for a long-term contract employment opportunity. As a Sr. Administrative Assistant, you will be playing a key role in the academic services office, providing support to the Senior Associate Dean. You will be the primary point of contact for students, parents, and external affiliates, ensuring seamless communication and organization of academic and operational activities. Your role will also involve leading the coordination of various events like student orientations, open houses, and commencement exercises. Responsibilities:• Function as the primary point of contact for current and prospective students, parents, and external affiliates, ensuring effective communication• Manage complex scheduling for large-scale student interviews and high-profile academic events, ensuring alignment with institutional standards and smooth execution• Coordinate student interviews, new admission processes, enrollment data, and lead campus information sessions• Take ownership of planning and executing events, including student tours, orientation, convocation, and university-wide open houses• Handle student advising schedules, update educational records, and distribute materials• Draft official dean communications, design informational materials, and collaborate on video recording projects for promotional purposes• Supervise Federal Work Study students, from hiring to task delegation and scheduling• Participate in high-level strategic planning discussions and implement key operational policies, impacting academic services and compliance.• Handle confidential and sensitive issues from students regarding academic, personal, or mental health challenges with professionalism and discretion• Maintain schedules, organize travel arrangements, manage expense reports, and support with student appointment scheduling systems.

Sr. Administrative Assistant We are offering a short term contract employment opportunity for a Sr. Administrative Assistant in New York. The individual will mainly provide administrative support to our team, including document management, data entry, and client communication. Responsibilities: • Provide excellent customer service, addressing and resolving client inquiries in a timely and detail oriented manner • Manage data entry tasks with precision, ensuring all customer records are kept up-to-date and accurate • Utilize Microsoft Excel, Word, and PowerPoint to create and edit documents for communications, memos, and presentations • Coordinate meetings and make reservations as necessary, ensuring all logistics are in place for smooth operations • Handle sensitive and confidential documents with discretion and detail orientation • Perform research tasks as required, providing comprehensive and accurate information • Supervise administrative tasks and ensure they are completed as per established procedures and standards • Troubleshoot complex tasks or concerns independently, escalating issues to a supervisory level when necessary • Maintain logs and use tracking software for all administrative support work • Manage high volume mail support, ensuring all correspondences are sorted and delivered promptly • Utilize computer hardware effectively for various tasks • Contribute to asset management and enhancement initiatives • Provide concierge services when required, enhancing customer relationships • Schedule and manage travel arrangements for team members.

administrative assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Administrative Assistant We are seeking a dynamic and detail-oriented Administrative Assistant / Accounting Clerk to join our team in a small office environment. This position offers a unique blend of responsibilities, including general accounting support for accounts payable (AP) and accounts receivable (AR), along with providing administrative assistance to ensure the smooth operation of daily office functions. If you thrive in a multitasking role and enjoy working in a collaborative and close-knit environment, we’d love to hear from you! Key Responsibilities:<ul><li>Perform AP/AR duties such as processing invoices, reconciling accounts, and managing payment and billing schedules.</li><li>Maintain accurate financial records and assist with month-end reporting.</li><li>Process expense reports, prepare bank deposits, and track office budgets.</li><li>Provide administrative support, including scheduling, handling correspondence, and maintaining organized filing systems.</li><li>Manage office supplies inventory and coordinate vendor services.</li><li>Assist with preparing reports, presentations, and other documentation as needed.</li><li>Act as the primary point of contact for internal and external stakeholders.</li><li>Support special projects and ad hoc tasks as assigned.</li></ul>What We Offer:<ul><li>A supportive and friendly team environment.</li><li>Competitive compensation and benefits package.</li><li>Opportunities for professional development and growth.</li></ul>

Administrative Assistant We are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software. This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks. Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering. Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork. Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service. Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment. Responsibilities:• Accurately process data entries and maintain customer records• Efficiently answer inbound calls and handle both inbound and outbound calls professionally• Manage email correspondence and respond to inquiries in a timely manner• Schedule appointments and manage the office calendar using Microsoft Outlook• Assist with receptionist duties as needed• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks• Handle expense reporting using Concur Expense software

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant near Mahwah, New Jersey. As an Administrative Assistant, you will be responsible for various administrative tasks such as data entry, email correspondence, and handling paperwork, using Microsoft Office Suite tools. Responsibilities: • Create and maintain spreadsheets for vendors, tracking lead time and price• Regularly follow up with vendors regarding outstanding purchase orders• Request any missing paperwork from vendors upon product receipt• Potential involvement in purchase order entry• Utilize Microsoft Excel, Outlook, Word and PowerPoint for various administrative tasks• Process and manage paperwork efficiently and accurately.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant/Office Manager HIRING FOR a Permanent Administrative Assistant/Office Manager!! This position is located in Milford, CT and is FULL time onsite! Salary: Up to $62,000 per year, depending on experienceBenefits: 401k and MDV benefits offered Overview:We are seeking a dedicated and detail-oriented Administrative Assistant/Office Manager to join our client's team! This is a small company in Milford, CT in the service industry! Great culture, good work life balance, and low turnover!! You will manage a variety of administrative and office-related tasks and provide support to the leadership team.Responsibilities:<ul><li>Process payroll (for under 30 employees) accurately and on time</li><li>Handle incoming and outgoing mail</li><li>Distribute Accounts Payable (AP) and Accounts Receivable (AR) to the appropriate corporate teams located out of state for processing</li><li>Collaborate with the HR team on various documentation needs, reporting needs (ex: OSHA), and administrative tasks</li><li>Manage daily office administrative duties, including scheduling, filing, and office supplies management</li><li>Provide administrative support to leadership as needed</li></ul>Requirements:<ul><li>Minimum of 3+ years of relevant experience in administrative or office management roles</li><li>Payroll processing experience is a must</li><li>Experience working in a smaller company environment</li><li>Strong organizational, communication, and multitasking skills</li><li>Ability to work full-time onsite in Milford, CT</li><li>Proficiency in office software and general administrative tools</li></ul>If you are an experienced Administrative Assistant/Office Manager looking for a permanent role with a small and supportive team, please apply today to Daniele.Zavarella@roberthalf(com)!

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Executive Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the healthcare industry. This role is based in New York, New York and will require on-site presence. The successful candidate will be an integral part of the team, handling administrative tasks, processing applications, and maintaining records. Responsibilities:• Handle administrative duties such as scheduling, organizing meetings, and coordinating office activities.• Maintain precise records and ensure confidentiality of sensitive information.• Address inquiries and provide solutions in a timely manner.• Monitor and manage accounts, taking necessary actions when required.• Collaborate with vendors and manage relationships.• Assist with the provision of on-the-job training and the management of office equipment.• Contribute to the closing process and the evaluation of bids based on technical and cost scores.

Accounting Administrative Assistant We are in the non-profit sector, searching for an Accounting Administrative Assistant to join our team located in the Downtown Manhattan area. This role offers a ongoing contract employment opportunity, where you will be primarily tasked with maintaining financial records, processing payroll and payables in QuickBooks. Responsibilities: • Accurately reconcile bank accounts and maintain financial records• Efficiently manage payroll and ensure all details are up-to-date• Utilize Excel, Quickbooks Online• Use Expensify for expense management and reporting• Provide administrative support to the accounting team• Respond to and resolve any accounting related inquiries• Monitor financial transactions and reports• Assist with the preparation of monthly financial statements• Work closely with the team to optimize accounting practices.

Office Assistant We are offering a permanent employment opportunity for an Office Assistant in Stratford, Connecticut. Working in the Accounting Software Systems sector, you will be playing an integral role in the admissions department, handling customer service tasks, and managing office duties. Responsibilities: • Responding to and managing inbound phone calls• Performing clerical duties with efficiency and accuracy• Utilizing computer programs and Microsoft Office Suite for daily tasks• Ensuring high levels of customer service at all times• Managing switchboard and handling 1 - 10 lines as needed• Performing data entry tasks with precision• Maintaining a tech-savvy approach to all tasks• Applying basic office skills to a variety of tasks.

Executive Secretaries and Administrative Assistants We are providing an opportunity for an Executive Secretary or Administrative Assistant in the industry, situated in New York, New York, United States. This role offers a short-term contract employment opportunity with a focus on customer service and communication skills within a workplace setting. Responsibilities: • Analyzing and processing information with precision • Delivering exceptional customer service in all interactions • Exhibiting superior written and verbal communication abilities • Demonstrating a high level of organization and responsiveness • Supporting C-suite executives with administrative tasks as needed • Managing customer inquiries and resolving them effectively • Monitoring customer accounts and taking necessary actions • Ensuring the maintenance of accurate customer credit records.

Administrative Assistant A Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you!

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Jericho, New York. This role lies within the detail oriented industry and involves a variety of administrative tasks to support our team. Responsibilities: • Provide administrative support for various office tasks. • Utilize Microsoft office applications and other computer programs to perform duties efficiently. • Handle basic office equipment/devices for tasks such as scanning and sorting documents. • Stand for periods of time to carry out certain tasks. • Assist in maintaining an organized work environment. • Use CRM and other Accounting Software Systems to perform clerical duties. • Support during tax season by assisting with document management. • Utilize skills such as 'About Time' and 'Answer' in performing tasks. • Handle billing functions using ADP - Financial Services. • Respond to answering inbound calls as part of the job duties.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Executive Assistant We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance. Responsibilities:• Strategically manage and organize executive schedules to ensure optimal use of time• Handle administrative tasks to ensure smooth operation of the team• Proactively anticipate the needs of the executive and make necessary arrangements• Run errands including but not limited to picking up breakfast and lunch• Provide high-level support to high net worth executives• Maintain discretion and confidentiality in relationships with all board members• Organize travel arrangements and itineraries with attention to detail and accuracy• Perform other duties as assigned to support the executive• Act as a point of contact among executives, employees, clients and other external partners• Manage information flow in a timely and accurate manner If this person is you, please apply directly to victoria.iacoviello@roberthalf

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in the Manufacturing industry, located in Newark, New Jersey. As an Office Assistant, you will be trained on various office functions such as shipping, purchasing, receiving, and other general office tasks. Responsibilities: • Accurately process claims for lost or damaged packages with UPS. • Provide support in order entry and contract review. • Regularly maintain and update data entry in ERP. • Assist in the purchase and organization of office supplies. • Handle inbound calls, provide customer service, and efficiently transfer calls when necessary. • Conduct weekly reporting on order shipment. • Provide ad hoc clerical support as required. • Ensure accurate and efficient processing of customer credit applications. • Monitor and maintain accurate customer credit records. • Print UPS labels as required.

Executive Assistant We are in search of an Executive Assistant to join our clients team in the heart of New York. This role is pivotal in coordinating schedules, managing tasks, and providing administrative support within our dynamic team. Responsibilities: • Efficiently manage and coordinate schedules, ensuring that important tasks are prioritized and not overlooked.• Provide administrative assistance by handling a variety of tasks related to personal and household needs.• Facilitate correspondence by flagging actionable emails and maintaining an organized list of tasks and projects.• Oversee office coordination needs, ensuring a smoothly functioning work environment.• Assist in travel research and planning, ensuring all arrangements are in order.• Help in maintaining internal team processes and priorities, contributing to the overall efficiency of the team.• Manage a variety of miscellaneous tasks as required, demonstrating flexibility and adaptability.

Sr. Executive Assistant We are looking for a Sr. Executive Assistant to join our team in the vibrant city of New York, New York. This role offers a contract to permanent employment opportunity within our industry. The Sr. Executive Assistant will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations. Responsibilities: • Provide exceptional administrative assistance to the CEO, including managing a complex calendar and ensuring smooth daily operations. • Act as the primary point of contact and gatekeeper, handling inquiries and requests as necessary. • Coordinate complex domestic and international travel arrangements, ensuring all details are meticulously organized. • Prepare comprehensive agendas for meetings and conferences, ensuring all relevant materials are readily available. • Facilitate high-level correspondence and communications, including scheduling conference calls via Cisco Webex Meetings. • Utilize a variety of software platforms, including Office Suite, ADP - Financial Services, Concur, CRM, and Kronos Timekeeping System for efficient workflow. • Arrange for daily transportation services to and from the office, ensuring punctuality and efficiency. • Handle personal assistant duties as necessary, including arranging family travel and catering for meals. • Collaborate closely with the Chief of Staff, providing necessary reports and updates. • Maintain a high degree of professionalism and discretion in handling confidential information.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the vibrant location of New York, New York. Operating within the financial services industry, this role involves using a variety of software tools to manage tasks and ensure efficient operations. Responsibilities: • Utilize ADP - Financial Services to perform various tasks and maintain organization • Conduct and manage conference calls using Cisco Webex Meetings • Manage and organize schedules, including calendar management and setting up meetings • Use Concur for travel and expense management • Handle and organize correspondence in a timely and detail-oriented manner • Utilize CRM for customer relationship management and tracking • Oversee timekeeping and scheduling with Kronos Timekeeping System • Ensure clear and effective communication across all levels of the organization • Use About Time software for efficient time tracking and management • Assist with other administrative tasks as needed.