36 results for Administrative Assistant Ii Contractor in New York, NY

Accounting Assistant

Wilton, CT
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Accounting Assistant to join our team in Wilton, Connecticut. This Contract to permanent position offers a dynamic opportunity for individuals who excel in managing financial transactions and ensuring accurate record-keeping. The ideal candidate will have a solid background in accounting practices and a keen attention to detail. Responsibilities: • Manage accounts payable processes, including coding and processing invoices efficiently. • Oversee accounts receivable activities, ensuring timely invoicing and payment collection. • Perform accurate bank reconciliations to maintain financial integrity. • Utilize QuickBooks to track and organize financial data effectively. • Ensure compliance with accounting standards and procedures in daily tasks. • Collaborate with team members to resolve discrepancies in financial records. • Prepare and maintain detailed financial reports as required. • Assist with audits and provide necessary documentation for review. • Support month-end and year-end closing processes.
2026-03-05T00:00:00Z

Accounting Assistant

Englishtown, NJ
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
Robert Half is partnering with one of its local partners for an Accounting Specialist in Monmouth County. This role will focus primarily on AP, bank reconciliations, general ledger accounting. Great opportunity to join a long-standing growing team. Responsibilities:• Process accounts payable invoices, ensuring accuracy and timely payment to vendors.• Manage vendor relationships and address inquiries to maintain positive partnerships.• Handle bank deposits, including remote deposits and checks, while reconciling bank statements.• Monitor and process prepaid card transactions for employees, ensuring proper tracking and reporting.• Code invoices appropriately to ensure compliance with accounting standards.• Perform accounts receivable tasks, including tracking payments and resolving discrepancies.• Conduct bank reconciliations to maintain accurate financial records and identify discrepancies.• Collaborate with the accounting team to support broader financial operations and improve efficiency
2026-02-26T00:00:00Z

Accounting Assistant

Staten Island, NY
onsite
Contract / Temporary to Hire
26.125 - 30.25 USD / Hourly
We are looking for an Accounting Assistant to join our team in Staten Island, New York. This is a Contract to permanent position that offers a great opportunity to contribute to a range of accounting tasks while supporting the Accounting Manager. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to manage multiple priorities effectively. Responsibilities: • Prepare and manage customer invoices while ensuring accurate accounts receivable tracking. • Conduct follow-ups on overdue payments and maintain clear communication with customers. • Perform regular bank and credit card reconciliations to ensure financial accuracy. • Assist with month-end closing procedures and provide support for financial reporting. • Maintain organized and precise financial records and documentation. • Provide backup support to the Accounting Manager for daily operations and ad hoc assignments. • Utilize QuickBooks to manage invoicing and financial data efficiently. • Collaborate with other team members to ensure smooth accounting workflows. • Handle basic formatting tasks in Excel to support financial analysis.
2026-03-05T00:00:00Z

Accounting Assistant

Staten Island, NY
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Accounting Assistant to join our client's team on Staten Island, New York. The ideal candidate will provide essential support to the accounting department, ensuring the accurate and timely processing of financial transactions. This role requires strong organizational skills and a commitment to maintaining high standards of accuracy. Responsibilities:• Process accounts payable and accounts receivable transactions with precision and efficiency.• Enter financial data into accounting systems and ensure all entries are accurate.• Manage invoice processing, including verifying and reconciling invoices.• Utilize Microsoft Dynamics Great Plains for accounting tasks and reporting.• Assist with payroll operations using ADP software.• Collaborate with team members to resolve discrepancies and maintain accurate records.• Prepare financial reports and summaries as required.• Support the accounting team in maintaining compliance with company policies and procedures.• Communicate effectively with vendors and internal stakeholders to address inquiries.• Perform general administrative duties to support the accounting department. If this person is you, please apply to victoria.iacoviello@roberthalf
2026-02-19T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Permanent
85000 - 115000 USD / Yearly
A well-known Financial Services firm in Stamford, CT is seeking a dedicated Executive Assistant to support a member of the C-Suite with day-to-day administrative and general office support. This person will also be responsible for assisting with office services functions, as needed, so the ideal candidate will be flexible with a great attitude and a willingness to help with any ad hoc projects thrown their way. Duties include:<ul><li>Executive Administrative support for a member of the C-suite including travel arrangements, calendar management, itinerary maintenance, project support, and more</li><li>Light Personal Assistant duties, as needed, such as reservations, personal travel coordination, and other potentially unexpected needs that could arise (rare, but could come up from time to time).</li><li>Office Services duties such as conference room setup/clean up, making sure office & kitchen supplies are maintained, ad hoc projects for other members of the firm, as needed</li><li>Assist with any trouble shooting of any technical issues for office staff</li><li>Ad hoc duties, as needed, as this is a fast-paced firm and unexpected situations may arise that need to be handled swiftly with tact, accuracy, and professionalism</li></ul>
2026-02-13T00:00:00Z

Executive Assistant

Long Island City, NY
onsite
Temporary
25 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to executive leadership. This contract role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently. Based in Long Island City, New York, this position involves coordinating schedules, arranging travel, and ensuring seamless communication between key stakeholders. Responsibilities: • Maintain and manage executive calendars, prioritizing appointments and scheduling meetings effectively. • Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation. • Prepare and organize materials for executive meetings, ensuring all necessary documentation is readily available. • Act as the primary point of contact for communication and correspondence on behalf of executives. • Monitor and handle incoming requests, ensuring timely responses and prioritization of urgent matters. • Collaborate with other team members to ensure alignment on schedules and deliverables. • Facilitate smooth execution of travel plans by addressing any logistical challenges or changes. • Provide support with event planning and coordination as needed. • Uphold confidentiality and professionalism in all interactions and tasks. • Track and report on progress of assigned projects to ensure timely completion.
2026-03-04T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
25.65 - 27 USD / Hourly
We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment. Responsibilities:• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.• Process and manage expense reports accurately and in a timely manner using Concur.• Provide day-to-day administrative support, including handling correspondence and meeting preparation.• Collaborate with internal teams to ensure smooth communication and operational efficiency.• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.• Maintain confidentiality while managing sensitive information related to executive activities.• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.• Adapt quickly to shifting priorities and demands in a high-profile environment.
2026-03-03T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a skilled Executive Assistant to join our team in New York, New York. This contract position offers the opportunity to support office operations and deliver exceptional customer service in a fast-paced environment within the real estate and property industry. The role involves a variety of administrative tasks and provides critical support to ensure the smooth functioning of the workplace. Responsibilities: • Welcome clients, visitors, and applicants upon arrival, ensuring security protocols are followed and issuing visitor passes as needed. • Coordinate and set up meeting and conference rooms, including arranging catering services, preparing equipment, and requesting housekeeping or building services. • Manage general administrative tasks such as distributing mail, packages, and faxes, along with maintaining office supplies inventory. • Track and organize incoming and outgoing mail, freight, and packages, and arrange messenger services when required. • Provide hospitality services for guests, including making transportation arrangements, securing tickets, and handling reservations. • Solve routine problems using established procedures, with limited discretion and close supervision. • Ensure tasks are completed efficiently by adhering to detailed methods and processes. • Deliver high-quality customer service in alignment with workplace experience standards.
2026-02-24T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to join our dynamic team in New York, New York. This role offers a long-term contract opportunity to provide high-level administrative support to two Managing Directors in the fast-paced investment banking industry. The ideal candidate will excel in organization, communication, and adaptability, thriving in a hybrid work environment with a blend of onsite and remote responsibilities. Responsibilities: • Manage complex and high-volume calendars for two Managing Directors, ensuring seamless scheduling and prioritization. • Coordinate and book domestic and international travel arrangements, including transportation and accommodations. • Prepare, process, and track expense reports with accuracy and attention to detail. • Create, edit, and refine PowerPoint presentations tailored for executive-level meetings. • Provide comprehensive support in a demanding investment banking environment, demonstrating familiarity with industry-specific terminology. • Adapt to a paperless office setup and quickly learn and navigate digital systems and technologies. • Uphold high levels of discretion and professionalism when handling sensitive information. • Collaborate with executives and team members to ensure efficient day-to-day operations. • Participate in fingerprinting and onboarding processes as required for compliance. • Assist in cross-training to ensure a smooth transition during leave coverage.
2026-03-04T00:00:00Z

Accounting Administrator

Neptune, NJ
remote
Temporary
22 - 26 USD / Hourly
Overview: Our client is seeking an Accounting Administrator to join their growing team. This role will work cross-functionally with accounting, project management, and operations teams to support day-to-day accounting functions and ensure accuracy across financial processes. This is a great opportunity for someone who enjoys a mix of administrative accounting support and hands-on financial work. Key Responsibilities:Accounting Operations (Primary Focus):<ul><li>Serve as a point of contact for employee and vendor accounting inquiries</li><li>Process vendor registrations, credit applications, and maintain compliance documentation (W9s, ACH, etc.)</li><li>Manage and track timesheets and expense reports, including weekly follow-ups</li><li>Review employee expenses for accuracy and policy compliance</li><li>Import and reconcile credit card transactions</li><li>Maintain employee data (PTO balances, direct deposit, etc.)</li><li>Train new hires on timesheet and expense reporting processes</li><li>Track AR/AP-related items including expected payment timelines</li><li>Support vendor setup, including banking verification</li><li>Assist with internal reporting and administrative accounting tasks</li></ul>General Accounting:<ul><li>Review and post daily cash activity</li><li>Assist with expense postings and reconciliations</li><li>Support financial reporting and audit preparation</li><li>Perform data entry across accounting systems</li></ul>Budgeting & Forecasting:<ul><li>Assist with budgeting and forecasting activities</li></ul>
2026-03-02T00:00:00Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent
50000 - 65000 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-02-20T00:00:00Z